the In-Voice Kentucky Public Procurement Association

November 2018 Volume 39, Issue 3

Special Interest Articles

Calling All Super Heros!!!

KPPA & Family Scholar

House

2018 Vendor Expo

KPPA Forum – Additional

Registration Options Added

President’s Pen

2018 KPPA Reverse Trade

Show

2018 NIGP Forum

Awarding KPI Certificates

Section Highlights

Q & A

Tips of the Trade

Local Government News

Dates to Remember 7

Members In Motion 7

About Our Organization 8

CALLING ALL SUPER HEROS!!!

You know who you are… right? Right? Oh, I see you believe that Super Heroes wear billowing capes, form-fitting spandex, masks, tactical headgear, or have some technological or magical power or weapon. Not always… This year marks our 33rd Annual

KPPA Forum and Product Expo. On Wednesday evening, Dec. 5th, and we’re inviting all Procurement Super Heroes to join in the comic fun at the Social Event. There will be light snacks and liquid refreshments, dancing to a live DJ, Family Feud and Pictionary and lots of opportunity to mix and mingle with old friends and to make new ones. Find out who’s who, exchange ideas, and build relationships! Strike your best Super Hero pose!!! Since our belief is that there is a hero in all of us, we strongly encourage everyone to dress the part! Wear a costume representing your favorite Super Hero, or your alter ego! It can be your favorite, vintage and much loved Batman T-shirt or an authentic replica of Captain America, Ironman, Supergirl or Wonder Woman. There will be tons of opportunities to take individual or group photos at our photo backdrop stages. Merriam-Webster defines a hero as a mythological or legendary figure often of divine descent endowed with great strength or ability. Today’s definition is a little more earthly. We might think of those mythical or fantasy characters, or alien or modern marvels created by our own scientific discoveries. We might think of our courageous first responders, or members of our military who are or have served for our freedom, or scientists working on a cure for cancer, or a surgeon transplanting a heart or astronaut bravely stepping into space, the final frontier, or even a sports figure making a wholly impossible play that wins the big game. We think of character, courage, achievements, role models, personal qualities or strength. We think of going the extra mile, of helping others, of being prepared, accountable, professional, ethical, transparent, and fair. We strive to exceed! Let your Super Hero shine!!! Sharing with special charitable organizations is an important aspect of our annual KPPA forum. Our charity this year is the Family Scholar House and representatives will be at the Social to share their mission. We are partnering with these Super Heroes and hope you will help by donating hats, gloves or mittens, scarves, flash drives and index cards for the families they support and serve. Be sure to look for the flyer for more info.

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Calling All SuperHeros& Family Scholar House

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2018 VENDOR EXPO

Have you ever wondered why certain vendors come to conference and others don’t? Or have you always wanted to meet with particular vendor, but they don’t attend? Now is your opportunity to help recruit vendors for this year’s Expo! The Vendor Recruitment Committee needs your help contacting vendors and inviting them to the Expo. This year the Expo will be at the KY International Convention Center on December 6th from 12:30-5pm. Participating vendors can be those who already have Master Agreements or those who don’t. Some may have done business with the Commonwealth for years and others may never have. We love all vendors! Remember the vendors help offset many of the costs of conference keeping it affordable for your agencies! The cost for a 10ft by 10ft booth is $525 and the cost for a 10ft by 20ft booth is $950. The price includes a table, chairs, signage, and lunch for two representatives. We have already lined up the following sponsors and we GREATLY appreciate their support of KPPA!! Platinum – eBridge Business Solutions, LLC and NASPO Gold – Adecco Silver – Hatfield Media, Martins Peterbilt, NAPA Auto Parts, and Scot Mailing

& Shipping Systems, Inc. Bronze – Alpha Energy Solutions, Bandy Carroll Hellige, CBTS, JP Morgan

Chase Bank, McKesson Medical-Surgical, Pac-Van, Pomeroy, Reliable Products and Services; ServiceWear Apparel

Awards Lunch – RJE Business Interiors Ink pens – Baumann Paper Co Notepads – Getronics (formerly Pomeroy) Bags – Baumann Paper Co Flash Drives – Xerox and Management Registry Highlighters – Pitney Bowes

As of 10/18/18, we have 28 available booths!! Please help make this a sold out show! You can direct vendors to visit our website https://www.kppanigp.org/insidepages/events/vendors.cfm?eventid=64561320-5056-8960-3E54-EA63BDC4167E where they can get more information and register to attend. Or have them contact Laura Hagan at 502-782-3980 or Laura.Hagan@ky.gov for more information

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KPPA FORUM – ADDITIONAL

REGISTRATION OPTIONS ADDED

Spread the word! The additional registration options have been added and are now available.

PRESIDENT’S PEN KPPA Members, In August, I had the privilege of attending my 6th NIGP Forum and I have to say it NIGP totally outdid themselves this year with a record-breaking number of attendees. Although KPPA always is well represented at NIGP’s Forum; this year we had roughly 50 KPPA Members in attendance making this our largest group from Kentucky ever! The 2019 Forum will be in Austin, TX (August 25th-28th) so start making plans now and take advantage of scholarship opportunities provided by KPPA and NIGP. The 33rd Annual KPPA Forum and Product Expo will be held December 5th – 7th in downtown Louisville at the Galt House Hotel. This is a wonderful opportunity to attend a fantastic procurement event and network with professionals across the Commonwealth. If you have not yet signed up yet there is still time and early bird registration ends October 31st! This year KPPA will be partnering with “Family Scholar House” as our community outreach program. Everyone is encourages to bring donated items to the social event on Wednesday night. I look forward to seeing everyone in December! Amy

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2018 KPPA REVERSE TRADE SHOW

The 2018 KPPA Reverse Trade show was held August 1st at Kentucky State University. Over 50 Agencies were represented that include state and local government representatives and universities. 150 vendors signed up and $25,325 was raised for the member scholarship fund. Thanks to all the members who volunteered their time to make this event a success. Remember that around the first part of 2019 members will be notified to fill out and turn in their applications for the scholarships. The scholarships may be used for approved training courses and conference expenses. The money raised will be distributed based on the number of successful applications and funds awarded can be used within two years of the initial award.

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2018 NIGP FORUM

The annual NIGP Forum and Expo was held August 19-22 in Nashville TN. Over 1,300 purchasing professionals from across the country were in attendance to share ideas and best practices, as well as other topics and trends in the procurement field. KPPA was well represented at the forum with over 40 members attending. Below are a few comments from some of the KPPA members attending this year’s forum: “Although I have been an NIGP member for several years now, this was my first time attending the NIGP Forum. Even though it was overwhelming at first, it was a great experience! Unless you have attended, I don’t think you can fully understand just how large of a conference this really is. There are so many people, so many good classes and in Nashville, so much walking! “I would encourage everyone to attend next year. You don’t want to miss out on the classes or the networking opportunities!”--Kara “The NIGP Forum was a wonderful experience. I was a little nervous reaching out to people outside of the Kentucky group but that ended at registration. Everyone was warm and receptive. I had the pleasure of meeting different people in the purchasing community from across America. The venue was great. The Opryland hotel was beautiful and the location was great for shopping and close by eateries. There's a part of me that wants to go every year. I also learned a bunch of things concerning new federal laws, best practices and the value to the job I do every day. I'm grateful for the opportunity. It was unforgettable.”--Rob “Prepare to be overwhelmed.” They were right! Attending your first NIGP Forum is just that – overwhelming. It is impossible to prepare yourself for the experience. I’ll admit I was nervous, but also eager to be around and learn from people who speak the same procurement language as me. No need for nerves! You never meet a stranger at Forum. Everyone is willing and eager to share their knowledge and experience in procurement or how to find the next session. The sessions I attended were exactly what I needed to build me up and encourage me in my work. We are headed in the right direction. There are others ahead of us and here is what they’ve done. We are not alone. Can’t wait for KPPA Forum in in December!”--Tracey “The 2018 NIGP Forum in Nashville Tennessee was another amazing event this year. One great benefit is networking with other purchasing professionals not only from the United States but several other countries to learn new and innovative ways to procure goods and services! Also the speakers and informational sessions offer great insights into more efficient ways to do our jobs! I am so grateful for the opportunity to attend this event and the education dollars I earned through volunteer opportunities with KPPA help me get approved to attend!”--Tim

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DATES TO REMEMBER

Nov Nov 1 – NIGP Webinar: Successes of the Miami Innovation Academy Nov 5-6 – NIGP Course: Contracting with Federal Funds/Grants Nov 7-8 – NIGP Virtual Conference Nov 8 – NIGP Webinar: NIGP Chapter Legal & Tax Issues Nov 13 – NIGP Webinar: The Art & Science of Negotiations Nov 15 – KPI Course: Advanced KY Public Procurement Nov 27 – NIGP Webinar: Improving the Bid: Understanding Qualifications,

Responsiveness, and Responsibility Nov 28 – KPI Course: Introduction to Kentucky Public Procurement Nov 29-30 – NIGP Course: Get What You Need Through Successful

Negotiations Strategies Dec Dec 4 – NIGP Course: Practical Specification Writing Dec 5 – 33rd Annual KPPA Forum and Product Expo Dec 11 – NIGP Webinar: Cooperative Procurement: Like a Country Love Song Dec 13 – KPI Course: Kentucky Contract Administration

Contact Lynne McCroskey if you know of

a KPPA member who has recently received an award, certification, or promotion and would like to be recognized in the newsletter. We want to recognize all accomplishments of our members!

MEMBERS IN MOTION

Vanessa Petrey was hired in April as an Internal Policy Analyst III in the CHFS DPGO

PSC/MOA Branch. Nikki James left the Office of Procurement Services to work for the Franklin County Public

School District as a Special Education Teacher. Audrey Patterson retired from the Department of Fish and Wildlife after 27 years of service with

the Commonwealth of Kentucky. Reba Lewis has moved from the EEC Office of Administrative Services to the EEC Office of

Reclamation Guaranty Fund Jeanne Waters was hired in June as a Purchasing Agent I in the CHFS DPGO Services

Acquisition Branch. Lisa Perry was promoted in July from Purchasing Agent I to Purchasing Agent II in the CHFS

DPGO Commodities Acquisition Branch. Brenda Abrams was promoted in August from Administrative Branch Manager in CHFS DPGO

to Staff Assistant in CHFS Department for Public Health. Laura Loman was promoted in Sept from Grant Administrator in CHFS DPGO MOU/Grants

Oversight Branch to Purchasing Agent II in PSC/MOA Oversight Branch.

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AWARDING KPI CERTIFICATES Are you ready to submit your information for your KPI Certificate? What to send to obtain a certificate for KPI:

For state employees: If you have completed any NIGP courses, please send your NIGP transcript to your Agencies Personnel contact so they can enter them in KELMS. Once the NIGP courses have been added to your KELMS transcript and you are eligible for a certificate from KPI, please send that transcript to Ask.kpi@ky.gov with the subject of your email being “Certificate”. *If you are certified please send a copy of your CPPB or CPPO certificate.

For non-state employees: If you have completed any NIGP courses, please send your NIGP transcript and a list of the KPI classes you have completed to Ask.kpi@ky.gov with the subject of your email being “Certificate”. *If you are certified please send a copy of your CPPB or CPPO certificate.

You can access your NIGP transcript by signing on to www.NIGP.org For any questions email to Ask.kpi@ky.gov

About Our Organization

We’re on the Web! See us at: http://kppanigp.org

The Kentucky Public Procurement Association (KPPA) was established in May of 1985 as the statewide chapter affiliate of the National Institute of Governmental Purchasing and chartered in October of 1990.

Membership Eligibility: Kentucky Public Procurement Association (KPPA) membership is open to all public officials (elected and non-elected), agents, officers and employees of the Commonwealth of Kentucky and it's political subdivision, school districts, and city and county governments. No membership dues are assessed, as established by KPPA by-laws.

The Purpose of KPPA is to:

Promote and encourage professional development and competence through continuing education, seminars and training of public officials;

Promote cooperation and understanding among public agencies and officials;

Provide a professional forum for the exchange of ideas, research, and experiences among public procurement officials;

Support and promote continuing improvements in the field of public procurement;

Support the principles and concepts of effective competition, increased public confidence and equitable treatment of all persons involved in public procurement, and;

Support ongoing improvements in public procurement through seminars and technical workshops;

********************************************************************************************************************************************* To contribute information, make suggestions on content, or provide comments please contact the KPPA Newsletter Committee members.

Pamela Canary (Chair) Joey Beatty (Co-Chair)

Lynne McCroskey Amy Monroe

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