tuuli project...tuuli project 2015-2017 1.4.2015–31.3.2017 project funding from the ministry of...
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Tuuli Project Accelerating data management planning in
Finnish research organisations
Mari Elisa Kuusniemi & Minna Ahokas
University of Helsinki & CSC – IT Center for Science
Open Science and Research Initiative (ATT) 2014–2017
Ministry of Education and Culture initiative for the promotion of information availability and open science
Scope includes publications, research data, and methods
Key actions: facilitating common effort by dialogue between stakeholders, building sustainable information infrastructures and promoting skills development on scientist, specialist and managerial levels
External evaluation on the impact of the Open Science and Research Initiative (2016) by L. Tuomi: http://urn.fi/URN:NBN:fi-fe2016112229504
Tuuli Project 2015-2017
1.4.2015–31.3.2017
Project funding from the Ministry of Education and Culture
DMPTuuli as a part of the Open Science and Research Initiative’s national services and tools www.openscience.fi
Utilising research • Utilising research results
• Utilising research outputs • Measurement
• Curating research outputs
Planning research • Defining the research problem
• Planning research • Research environment specification
• Funding and resourcing research • Organising research
Implementing research • Choosing or developing research methods
• Choosing and collating research data • Processing research data
• Documenting research events • Discovering and identifying research results
Generating research outputs • Generating research outputs and describing research results
• Storing and preservaing research outputs and methods
Publication and dissemination • Evaluating and publishing research outputs
• Distributing research outputs • Disseminating research results
• Ensuring long-term accessibility
Assessing results • Assessing results
• Assessing preservation requirements
Services support stages of the research process
Open data publishing platform
Research data finder
Research data storage service
Long-term preservation service for research
Data management planning tool
Goals Create DMP guidance to support researchers in adopting RDM best
practices
Explore the needs of DMP guidance and training.
Develop a DMP tool including necessary templates, guidance and links to
support services available in research organisations.
Link guidance to research process (via grant application process)
To create an effective information channel to reach researchers and to inform them about RDM rules, principles and guidelines, and about available services.
Help organisations create their own DMP guidance and raise awareness about the need for DMP reviewing and RDM services
Project implementation
17 organisations as partners: universities, universities of applied sciences (network), smaller research institutes
Working groups
Tool group: testing of DMP tools & assesment
Guidelines group: general DMP template & guidance, report on available DMP guidance
User group: user tests, researcher interviews, report on user needs
Peer support group: reports on DMPs required by research funders & on data support services at Finnish research organisations
User driven approach
Engaging researchers: workshops, interviews, testing
Guidance created was tested by researchers in three phases
Feedback survey after the Academy of Finland’s funding call
Foto by Mari Elisa Kuusniemi
Network 8 webinars + 2 seminars
Available DMP tools
DMP guidance, feedback and needs
DMP support in organisations(during funding calls)
DMPonline training for organisationadministrators by DCC
DMPonline training for DMP trainers by DCC
Maintaining DMPTuuli in the future
20-80 participantsFoto by Jussi Männistö, University of Helsinki
Pilots
Tekes (the Finnish Funding Agency for Innovation) funding call
during the summer 2016
limited call: 'International growth from health benefits’
The Academy of Finland’s funding call in September 2016
Total number of applications 3054
For the first time applicants had to include a data management plan (DMP) as a separate appendix
In 2017 Academy’s overall funding for research amounts to 437 million euros
Feedback (N=265)
0
50
100
150
1 2 3 4 5
It was easy to start using the tool
0
50
100
150
1 2 3 4 5
It was easy to find guidance
0
20
40
60
80
100
1 2 3 4 5
It was easy to share the plan
0
50
100
150
1 2 3 4 5
Tool worked smoothly enough
0
50
100
150
1 2 3 4 5
The guidance offered in DMPTuuli was sufficient.
0
50
100
150
1 2 3 4 5
The examples of answers were useful.
Salmi, A., & Ahokas, M. (2016). DMPTuuli user survey report – Tuuli project. Zenodo: https://doi.org/10.5281/zenodo.256322Tuuli Project DMPTuuli user survey raw data 2016. Figshare: https://dx.doi.org/10.6084/m9.figshare.4224353.v3
Project outcome
DMPTuuli in active use in 15 research organisations
have organisation admin rights and have created or are preparing organisational guidance
Organisations offered DMP support during the Academy’s funding call (info, training, workshops, DMP reviewing service)
Only one organisation offered DMP support before Tuuli project
In University of Helsinki 80% of applicants used DMPTuuli in Academic of Finland call
What next
Funding from the Ministry for the year 2017:
Tool & service delivery from DCC
Coordination of the Finnish Tuuli network – reorganization
A new business model is needed from January 2018 onwards
What next
DMP glossary
Example of answers bank
DMP library
Material bank for DMP training
Material targeted to traineers/administrators
Material targeted to researchers
New version of DMPonline – new features
New user guidance for end users and administrators
Marketing the idea of DMPs to all Finnish research funders
Translation of the interface and general guidance
Finnish and Swedish
Training for new organisations
Webinars continuing
DMP guidance for
art, design and architecture
graduate students
Developing of the process for giving administrator rights
Conclusions
Tuuli project accelerated data management planning support in Finland
User driven approach enabled us to identify the needs, challenges and common obstacles
Networking is the key to the success!
Thank you!
Mari Elisa Kuusniemi
Project manager
University of Helsinki
Minna Ahokas
Project coordinator
CSC – IT Center for Science