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Tutorial Preparing for a School Athletics Department Audit 2 nd Semster Jerome Singleton Commissioner Slide 2 Slide 3 Slide 4 Individual folder for each student athlete. Slide 5 Birth Certificates Birth date must not be prior to July 1, 1994 Slide 6 Foreign Birth Certificates Must include a completed verification form Slide 7 Grades Transcript To be eligible during the second semester the student must have an overall passing average and meet one of the following conditions: a. If the student met first semester eligibility requirements then he or she must pass the equivalent of four, units during the first semester. b.If the student did not meet first semester eligibility requirements then he or she must pass the equivalent of five, units during the first semester. In most cases on a traditional or AB block schedule, the following example would apply: If eligible first semester, must pass four subjects If not eligible first semester, must pass five subjects In a 4 X 4 block schedule where units or units are granted at the end of the first semester the following will apply: If eligible first semester, must earn 2 units If not eligible first semester, must earn 2 units Slide 8 Report Card To be eligible during the second semester the student must have an overall passing average and meet one of the following conditions: a. If the student met first semester eligibility requirements then he or she must pass the equivalent of four, units during the first semester. b.If the student did not meet first semester eligibility requirements then he or she must pass the equivalent of five, units during the first semester. In most cases on a traditional or AB block schedule, the following example would apply: If eligible first semester, must pass four subjects If not eligible first semester, must pass five subjects In a 4 X 4 block schedule where units or units are granted at the end of the first semester the following will apply: If eligible first semester, must earn 2 units If not eligible first semester, must earn 2 units TermCourseQ1Q2Q3Q4EXFinalComments Q1Economics93 Q2American Gov 94 S1Marketing Mangmnt98100 99 S1Film Studies9597 96 S1AP Calculus AB8796 92 TermCourseQ1Q2Q3Q4EXFinalComments S2Sports Medicine 2 98949596 S2Pre-Calculus 9710099 S2English 4 97999798 S2Psycology E 881009795 12-13Orchestra98100 Slide 9 Non-Diploma Students Meeting IEP Verification (no transcript or report card necessary) Letter from principal indicating student is non-diploma student and meeting IEP Slide 10 Parent permission signed & dated by parent & student on or after April 1, 2013 Slide 11 Physical Form signed by the appropriate health care professional on or after April 1, 2013 Slide 12 Home School Proof of residency in attendance area Verification of one year in home school Slide 13 Charter Students Proof of residency in attendance area Slide 14 If Yes in transfer column on eligibility, check www.schsl.org for list of received transfers to verify Special A form has been submitted Slide 15 Hardship Transfer Slide 16 All Foreign Exchanges students must me approved by SCHSL. Check www.schsl.org for list of approved foreign exchange Slide 17 Audit Record Sheet Slide 18 Notice of Possible Violation(s) Slide 19 Tips for Success You will receive a call at least two days prior to audit visit. Please have all information be located at a central site (i.e. one room). Please have an individual folder for each athlete with all necessary information. Allow at least 1 hours for school visit. You will be provided with a copy of all signed forms (Audit record sheet & Possible Violation Notice ) if necessary. Compliance Team Members will not make any rulings on possible violations. Report any concerns to League office.