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TUHS & UHS Media Center Teacher Guide

Athletic Testing

Coaches and/or the athletic trainer can reserve the computer lab before and/or after school for AIA Baseline testing.

Book Check-outs/Returns

v Students - All students are highly encouraged to check out books on regular basis. There is a 3-book limit for students. Students may not check out books if they have overdue or “lost” books on their Media Center accounts. School IDs are required to check out books.

v Instructors /Administrators—Instructors and administrators are highly encouraged to check out books from the Media Center and the TUHS and/or TUHSD Professional Library.

Book Suggestions

Staff members and students can make book suggestions. Media Center staff will research the title(s) and possibly order based on appropriateness for the Media Center. Professional titles for the professional library can also be suggested and ordered. Suggestion forms and the book suggestion box is located at the circulation desk.

Butcher (Roll) Paper

Butcher paper is ordered for teacher use and student projects. Teachers and students should retrieve and cut the paper they need. Rolls remain in the Media Center.

 Computer Lab Reservations  

v Reserve computer lab time at the Circulation Desk, by calling or by emailing a Media Center staff person. Provide specific class periods, largest class size, and the days/class periods needed.

v Substitutes are not allowed to bring classes to the computer lab or Media Center, including last minute absences. v You are responsible for the management of your students. Please do not leave your students unsupervised in

the ID/Computer Lab. v Ensure your students have a task to accomplish when reserving the computer lab. v Ensure your students’ stations are left clean for the next reserved class. v Additional resources/materials for students can be provided by discussing the project in advance with the Media

Specialist or Media Clerk. See Instructions and Trainings. v Food nor drink (water OK) is not allowed in the Media Center building at any time.

Computer Laptop Carts

v Laptop carts are available for teachers to checkout. See bullet one above for reservation protocol. v Computers in the laptop carts must be returned back to the Media Center at the end of your reservation BEFORE

3:45 pm. v Laptop computer carts must be returned neatly, in correct slots, and laptops must be completely shut down. Be

mindful that other teachers may have a reservation for your cart immediately after you. v The teacher assumes responsibility of the laptop computer cart and all its laptop computers from pickup to

return.

Copy Machines

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v Copy Center – Usage is available for all campus employees at any time. This copier is also referred to as the NORTH copier.

v Computer Lab – Usage is restricted to students between 7:30 AM – 8:20 AM. This copier is also referred to as the EAST copier.

v Student Services Building – See office staff for usage protocol. v Old Main Faculty Lounge – same as Copy Center. This copier is also referred to as the WEST copier. v 2200 Building – same as Copy Center

Copy Paper

If you need copy paper for your classroom use, please see the office staff at the front desk in the Student Services building.

Copy Service

The Media Center does not offer copy service. Although staff may send print requests from their desk computers, each faculty member is required to use his/her work ID to gain access to the copy machines to print and/or retrieve documents.

Display Cases

The Media Center display case may be reserved to display students’ projects. This is a great way to showcase students’ talents. Please call ext. 4245 for reservations.

eBooks

The District has purchased nearly 3,800 ebooks. The electronic resources are available to you and for you at any time, using your computer or your smart device(s). Students’ and teachers’ usernames and passwords will be distributed. In addition, instruction for access and usage can and will be provided to all students. See Instructions and Trainings.

Electronic Equipment

v Document cameras are available for teacher check-out on a first-come, first-served basis. v Mounted projectors are in every classroom and in the Media Center. Contact Bret McCleve at x4128 , by email or

submit a Trackit for maintenance. v Digital cameras, video cameras, overhead projectors, TVs, DVD players, VCRs are not available for check out.

Extended Hours

Extended Media Center hours are available for students on Tuesdays and Thursdays from 4:00 PM to 5:30 PM so that students can extend their study time. Detailed information about this service will be announced.

 Instruction and Trainings  

v The Media Center Specialist gladly provides your classes with instruction that correlates to your lessons. Please discuss with the Media Center Specialist beforehand, preferably two weeks, to discuss your goals and objectives.  

v The Media Center Specialist offers PREP Connect (prep period trainings) for teachers and staff to gain instruction on how to access and use collaborative learning tools such as research databases, My Big Campus, Galileo, Student Email, MediaCast, etc.  

Interlibrary Loan

Interlibrary loan service is only offered to TUHSD teachers and is based on the home campus’s (proposed) usage of the book(s). It is expected that all interlibrary loan books be returned in a reasonable amount of time. Please see the Media Center Specialist for this service.

Lamination

Lamination service is available.

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v Please leave a note with your name and items to be laminated. v Materials must not be thick, stapled, nor beyond the width of a poster board. v Teachers will be contacted once requests have been completed.

Literature Sets

Literature sets are available for class checkout. Contact the Media Center Specialist or the Media Center Clerk about the procedure for literature set check-out.

MediaCAST

MediaCAST is an integrated visual communication tool that is used to deliver information through video to faculty and students. Gain access via http://mediacast.tuhsd.org. Your username and password are the same as your normal computer log-in. PREP Connect is available.

Media Center Orientation

The Media Center staff provides teacher and class orientation. If you are interested in this service as an individual, please see the Media Center Specialist. In addition, orientation is available for all grade levels but especially encouraged for ninth grade classes and new students to TUHS and UHS. Make reservations as soon as possible.

Media Center Reservations

v Classes - All instructors are highly encouraged to reserve Media Center time for their students to checkout novels and other reading materials. Each student must have his/her school ID to check out a book from the Media Center.

v Teachers are more than welcome to host class in the back of the library. Specific arrangements can be accommodated.

v Meetings – The Media Center will gladly serve as a host location morning and/or after school meetings for departments, clubs, etc. Call ext. 4245 or email Media Center staff to make reservations.

v After-hour meetings – A Facilities Use Request Form must be submitted to and approved through the TUHS Athletic Department. Contact Alice Arce at x4231.

Media Center Passes

A Media Center pass is required for each student who visits the Media Center during class time. Teachers must completely fill out the MEDIA CENTER pass with the date, the class period/time, the student’s specific purpose for the visit and your legible signature to the Media Center.

PREP Connect

See Instruction and Training.

Printing

v Printing large and multiple copy jobs simultaneously from your classroom is strongly discouraged. This practice blocks necessary usage by other patrons.

v If necessary, print enough copies for your largest class size, then submit a copy request or come to the Copy Center to print additional copies.

v Media Center staff reserves the right to interrupt large print jobs sent from your classroom computer in order to service smaller jobs. Staff will resume your job immediately.

Professional Library

The Professional Library offers literature resources to staff use for professional use and growth. The Professional Library is located just inside the front entrance to the Media Center.

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Research Databases

The research database that the TUHSD schools primarily use for research purposes is EBSCO. The database for Tolleson and University High students can be accessed at http://www.tuhsd.org.

v Instruction and training is available and highly encouraged. See Instruction and Training.

Sending Students to the Media Center DURING CLASS TIME

v Purposeful reasons (assignments, book check-out, tests/make-up exams, etc.) o As a professional courtesy, please call the Media Center at x4245 or x4243 to receive confirmation from staff

BEFORE sending students to the Media Center during class time. o Media Center staff needs to verify student arrival as well as monitor and assist (if necessary) your student(s). o Staff will be able to communicate if your students’ needs can be met at that time (computer availability, exam

monitoring, etc.). o Two-student (2) maximum per class period. Students will be returned to class in a reasonable amount of time. o Staff encourages a Media Center reservation for your entire class if more students need Media Center

services. Otherwise, students may use the Media Center before school, during their lunch time, and after school without a Media Center pass.

v Other purposes o Disciplinary reasons

Any student(s) being excused from your class for disciplinary reasons or behavioral disruptions should be sent to the appropriate administrative office.

o Finished with Classwork or Nothing to Do All students are always welcome in the Media Center with purposeful assignments for your class during your class time.

o Hanging Out The Media Center is not a social hang out location.

o Making or picking up copies Your class period’s TA, with appropriate identification, will not need a Media Center pass to make or pick up copies. The TA is expected to sign in at the circulation desk.

Individual students will need a Media Center pass and must sign in at the circulation desk.

If you require immediate copies, only send a student who knows how to perform the task(s) that you need completed. Staff are not always readily available to perform on-the-spot copy service.

o Tardy to class Students should report to SWEEP.

Senior Saturdays

Senior Saturdays is a collaborative service provided by the Media Center Specialist and the English department. Dates and times TBD.

Testing

State mandated assessments take place throughout the school year. Some assessments require the use of the computer lab, laptop computer carts, and/or the Media Center space. Any Media Center or computer lab reservations may need to be rescheduled in such instances.

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Tutor Bus

Media Center staff will provide and sign tutor bus passes only to students who purposely use the Media Center after school for study purposes during after school tutoring. Tutor bus passes are not provided to students who use the time for social purposes or “surfing the net.”

Videos/DVDs

v The Media Center has videos/DVDs available for teacher check-out. Each video is cataloged. v Titles can be searched from your computer’s desktop by opening the Destiny icon (digital catalog). v Some videos are located in the Media Center’s professional library while other videos have been transferred to

MediaCAST (see MediaCAST) and can be accessed and shown from your computer. Destiny will inform you of the film’s location.

v The process of showing videos is stated in the Faculty Handbook.

Please be advised that information contained in this document may be updated. Any updates will be communicated to you so that you can make necessary adjustments.