tuesday, may 16, 2017 - western technical college · planning ahead … 2017 date event location...

District Board Regular Meeting

Tuesday, May 16, 2017

Administrative Center • 111 Seventh Street N • Room 408 • La Crosse, WI

District Andrew Bosshard (Treasurer) Dave Laehn Ed Lukasek (Secretary)

Board Carrie Buss Angie Lawrence (Vice Chair) Joan Sosalla

Members: Dan Hanson Sally Lister Dennis Treu (Chair)

Budget and Facilities Committee 1:30pm – 2:45pm

1. Three-Year Facilities Plan – Wade Hackbarth

2. Security Update – Denise Vujnovich | Raj Ramnarace | Brooke Bahr

3. Referendum Refinancing – Wade Hackbarth

4. Vision 2020 Facilities Update – Wade Hackbarth

5. Financial Reports – Wade Hackbarth

Planning, Policy, and Instruction Committee 2:45pm – 3:30pm

1. Foundation Update – Mike Swenson

2. Policy Review – Amy Thornton

District Board Meeting – Closed Session 3:30pm

The Board will convene in closed session for the purpose of conferring with legal counsel who is rendering oral advice concerning strategy to be adopted with regard to possible litigation pursuant to 19.85(1)(g), Wis. Stats. The Board will convene into closed session for the purpose of discussing potential contract non-renewals and reductions under the provisions of Wisconsin Statutes, Sec. 19.85 (1)(c). No action. The Board will reconvene into open dialog session immediately following closed session.

District Board Meeting – Open Session 4:00pm

Western Technical College District Board 1 May 16, 2017

Planning Ahead … 2017 DATE EVENT LOCATION

May 16, 2017 District Board Regular Meeting A408

May 18, 2017 Ken Wing Framing Lab Dedication – 5:30pm ITC Room 108

May 18, 2017 GED Graduation – 7:30pm Lunda Center

May 29, 2017 Memorial Day

June 6, 2017 Budget & Facilities Subcommittee – 2:00pm C128

June 20, 2017 District Board Regular Meeting + New Directions – 11:30am Lunda Center

June 20, 2017 Green Roof Sculpture Dedication – 5:30pm ITC

July 4, 2017 Independence Day

July 10, 2017 District Board Organizational Meeting Lunda Center Kwik Trip Room

July 11-12, 2017 WTCS Board Meeting NATC - Rhinelander

July 13-15, 2017 WI Technical College District Boards Association Meeting Kenosha, WI

August 15, 2017 District Board Regular Meeting A408

August 18, 2017 Classes End

September 5, 2017 Classes Begin

September 5, 2017 Budget & Facilities Subcommittee – 2:00pm A408

September 12-13, 2017 WTCS Board Meeting MATC - Madison

September 19, 2017 District Board Regular Meeting A408

September 25-28, 2017 2017 ACCT Leadership Congress Las Vegas, NV

October 3, 2017 Budget & Facilities Subcommittee – 2:00pm A408

October 17, 2017 District Board Regular Meeting Sparta, WI

November 1-4, 2017 WI Technical College District Boards Association Meeting Pewaukee, WI

November 7, 2017 Budget & Facilities Subcommittee – 2:00pm A408

November 7-8, 2017 WTCS Board Meeting MATC - Madison

November 21, 2017 District Board Meeting A408

November 23-24, 2017 Thanksgiving

December 5, 2017 Budget & Facilities Subcommittee – 2:00pm A408

December 15, 2017 Classes End

December 19, 2017 District Board Meeting A408

December 23, 2017 – January 3, 2018

Holiday Break


Annual District Board Calendar Items

January May September Labor Market Info

Program | Process Reports

Health and Other Benefits

Salary Structure

Boards Association District Assessment

Policy Review

Enrollment Management | Achieve the Dream

Program | Process Reports

Higher Learning Commission Update

February (Advance + SLT) June October Course Completion

Foundation Update

Enrollment Management | Achieve the Dream | RLCs

Program Development Preview

Public Hearing on Budget

Board Approval of Budget

Review of President’s Contract (as appropriate)

Approve Annual Bargaining Agreement

3-Year Facilities Plan

Set Tax Levy

Resolution Designating Deputy, Associate or Assistant District Director

Annual Review of Procurement Reports

March July 2nd Monday (Board Only Advance) November (Advance + SLT) Resolution Authorizing the Issuance of

Individual Employment Contracts

Non-Renewals

Appointments to Private Sector Review Committee

Policy Review

Student Government Report

Program Development Approval

Annual Meeting Actions

Enrollment Management | Achieve the Dream

Recurring Capital Items (PowerCampus)

Audit

Annual Budget Modifications

Cost per Credit Hour (prior year review)

Capital Borrowing Plan

April August December Fees & Rates

Annual Budget Review

Cost per Credit Hour

Staff Satisfaction

Student Satisfaction

Employer Satisfaction

Community Satisfaction

Proposed probationary non-renewals

Planning – year in review

Planning Preview – preview of upcoming long-term planning


College Priorities

Make decisions and render judgments in a timely manner

based upon facts.

Identify problems, secure relevant information, and assimilate

data in order to make decisions.

Allocate decision-making responsibilities to appropriate

individuals.

Understand, support and effectively communicate changes to

employees and/or key stakeholders.

College Values

Learning • Accountability • Integrity • Student Success •

Excellence • Diversity • Respect • Teamwork


Topic Attachment Action

1. Call to Order

2. Approval of Minutes

A. April 18, 2017 Regular Meeting ............................................................................... Page 7 X

3. Financial Reports – April 2017

A. Schedule of Payments .............................................................................................. Page 9 X

B. Vendors Over $2500 ................................................................................................ Page 10 X

C. General Revenue/Expense Report ......................................................................... Page 12 X

D. Bids/RFPs Awarded ................................................................................................. Page 13

4. Resolution of Commendation A. Catherine Welch, Administrative Assistant, Integrated Technology, Academic

Affairs .......................................................................................................................

Page 14

X

5. President’s Report A. Volunteer Income Tax Assistance Program – Kari Reyburn

B. DMI Risk Impact Award ............................................................................................ Page 15

C. Accreditation Commission for Education in Nursing Correspondence .................... Page 17

D. Arbor Day Foundation Correspondence ................................................................... Page 18

E. WTCS Update

6. District Board Chairperson Report

A. May 18 – Ken Wing Framing Lab Dedication – 5:30pm | GED Graduation – 7:30pm

B. June 20 – Green Roof Sculpture Dedication – 5:30pm

C. July 10 (Monday) – District Board Organizational Meeting

7. Continuing the Commitment to Sustainability ................................................................. Page 19 X

8. Enrollment Report – Denise Vujnovich

9. Authorize Administration to Set and Charge Western Technical College Fees and Rates for 2017-18 as Presented ..................................................................................... Page 20 X

10. Resolution Authorizing the Issuance and Establishing Parameters for the Sale of $2,700,000 General Obligation Promissory Notes, Series 2017D, of Western Technical College District, Wisconsin. ............................................................................ Page 27 ROLL CALL

11. Authorize the Issuance and Sale of Approximately $29,320,000 General Obligation Refunding Bonds, Series 2017E of the Western Technical College District, Wisconsin Page 28 ROLL CALL

12. Approve Payment of 2017-18 Fee Assessment for the Wisconsin Technical College District Boards Association ............................................................................................. Page 29 X

13. Approve Policy Revisions for Second Reading and Adoption

A. D0200 Accreditation ................................................................................................. Page 31 X

14. Approve New Policy A0126 Board New Directions for First Reading ............................. Page 33 X

15. Approve Policy Revisions for First Reading

A. A0109 Orientation of New Board Members .............................................................. Page 36 X

B. A0201a Succession Planning ................................................................................... Page 41 X

C. E0200 Admission ...................................................................................................... Page 43 X


Topic Attachment Action

16. TIF Updates

17. Items to be Removed from Consent Agenda

18. Approve Consent Agenda

A. Personnel

1) Notice of Employment

a) Lori Kramer, Occupational Therapy Assistant Instructor, Health & Public Safety, Academic Affairs .............................................................................. Page 45 X

2) Notice of Retirement

a) Susan Milde, Admissions Assistant, Admissions – Registration, Student Development and Success ........................................................................... Page 46 X

3) Notice of Resignation

a) Kelsey Beck, Marketing and Communications Assistant, Marketing and Communications, Strategic Effectiveness and Engagement Unit ............... Page 47 X

b) Zachary Geier, Student Information System Administrator, Information Networking Media Services, Finance and Operations ................................. Page 48 X

c) Heather Marx, Payroll Assistant, Controller, Finance & Operations ............ Page 49 X

d) Leah Sonnenburg, Library Technician - Circulation, Library, Learner Support and Transition, Student Development and Success ...................... Page 50 X

4) Notice of Position Reductions ............................................................................... Page 51 X

19. Other Business

20. Adjournment X


AGENDA ITEM 2 A

WESTERN TECHNICAL COLLEGE DISTRICT BOARD

Minutes to Regular Meeting April 18, 2017

Mr. Dennis Treu, District Board Chair, called the regular meeting of the Board of Western Technical College District to order at 4:00pm on Tuesday, April 18, 2017 in the Administrative Center, Room 408, 111 Seventh Street North, La Crosse, WI. Board members present: Andrew Bosshard, Carrie Buss, Dave Laehn, Angie Lawrence, Sally Lister (via phone conference), Ed Lukasek, Joan Sosalla, Dennis Treu and Lee Rasch, President. Board member Dan Hanson was excused. Notice of the meeting was posted publicly on Thursday, April 13, 2017 at 3:20pm with the agenda being distributed to interested persons, sent to the District’s official newspaper (The La Crosse Tribune), and distributed to other news media throughout the District in compliance with Wisconsin Statutes, Sections 19.81 through 19.98.

OTHERS PRESENT

Others Present: Wade Hackbarth, Janice Strupp, Amy Thornton, Roger Stanford, John Heath, Denise Vujnovich,

Bruce Mathew, Julie Lemon, Sharon Burchardt, Jay McHenry (Western staff)

APPROVAL OF MINUTES

Motion Buss, second Bosshard, that the Western Technical College District Board approve the minutes to the

March 21, 2017 regular meeting as presented. Votes: Ayes, 8; Opposed, 0. Motion carried.

APPROVAL OF FINANCIAL REPORTS

Motion Laehn, second Sosalla, that the Western Technical College District Board approve financial reports for March 2017 which include: A) Schedule of Payments; B) Vendors Over $2500; C) General Revenue/Expense Report. Votes: Ayes, 7; Opposed, 0; Abstention, 1. Motion carried.

PRESIDENT’S REPORT Dr. Rasch reminded District Board members of several upcoming Western events. Roger Stanford shared the highlights of the MOU with Viterbo University. A brief legislative update was provided. Julie Lemon and Sharon Burchardt were recognized for receiving the NCMPR silver paragon award for westerntc.edu web site. DISTRICT BOARD CHAIRPERSON REPORT Mr. Treu reminded Board Members of the April 25 District Board Budget Meeting in Sparta and provided a brief board appointment update. ENROLLMENT REPORT

Roger Stanford, Amy Thornton and Denise shared an enrollment update.

ADMINISTRATIVE CENTER HVAC UPGRADE | CONSTRUCTION BIDS

Motion Lawrence, second Bosshard that the Western Technical College District Board accept the low bid

submitted by listed contractor for the Administrative Center HVAC Upgrade. Votes: Ayes, 8; Opposed 0. Motion

carried.

APPROVE POLICY FOR FIRST READING Motion Buss, second Lister that the Western Technical College District Board approve Policy D0200 Accreditation for first reading. Votes: Ayes, 8; Opposed, 0. Motion carried. APPROVE POLICIES FOR SECOND READING AND ADOPTION Motion Buss, second Lister that the Western Technical College District Board approve the following policies for second reading and adoption: A) E0102 Protection of Student Information (revision); and B) E0710 Animals on Campus (new). Ayes, 8; Opposed, 0. Motion carried. TIF UPDATES Dan Hanson provided an update on two City of La Crosse Tax Incremental Districts. Sally Lister recently attended a TIF meeting for the City of Black River Falls and highlighted projects being addressed. DISTRICT BOARD PLANNING, POLICY AND INSTRUCTION COMMITTEE REPORT Ms. Buss reported that the Planning, Policy & Instruction committee received a presentation on regional learning and standard blackboard shell project, as well as reviewed one policy. Western Technical College District Board 7 May 16, 2017

DISTRICT BOARD BUDGET AND FACILITIES COMMITTEE REPORT Mr. Bosshard advised the Budget & Facilities committee addressed several topics to include: 1) updated 2017 capital plan; 2) subcommittee update; 3) budget update; 4) Vision 2020 facilities update; and 5) financial reports. CONSENT AGENDA Motion Lawrence, second Bosshard, that the Western Technical College District Board approve the following consent items as presented: A. Personnel - 1) Notice of Employment: b) Sherry Holt, Youth Build Project Coordinator, Learner Support & Transition, Student Development and Success; c) Roger Stanford, President, Executive Offices; 2) Notice of Retirement: a) Cathy Welch, Administrative Assistant, Integrated Technology Division, Academic Affairs; 3) Notice of Resignation: a) Kelsey Connor, Project Proven Case Manager, Learner Support and Transition, Student Development and Success; b) Susan Goldsmith, Instructor, Nursing, Health & Public Safety, Academic Affairs; c) Kimberly Hanson, Administrative Assistant, Learner Support & Transition, Student Development and Success; d) Minda Lemke, Health Science Specialist, Learner Support & Transition, Student Development and Success; and B. Project Submission and Acceptance - 1) Workforce Advancement Training Grants – FY2018. Votes: Ayes, 8; Opposed, 0. Motion carried. Motion Laehn, second Bosshard that the Western Technical College District Board approve Notice of Employment for Kevin Dean, Associate Dean, Public Safety, Health & Public Safety. Ayes, 8; Opposed, 0. Motion carried. OTHER BUSINESS An update on Western’s campus security was requested. ADJOURNMENT 4:59pm: Motion Laehn, second Buss, that with no further business to come before the Western Technical College District Board, the meeting be adjourned. Votes: Ayes 8; Opposed, 0. Motion carried.

Ed Lukasek, Secretary


Check Numbers Number

Used Issued April 2017 Year to Date

Accounts Payable

Checks 329249-329672 424 $771,171.80 $26,389,824.62

P Card 884 246,351.21$ 2,666,832.31$

Electronic 80 1,965,383.46$ 44,418,838.66$

Total Accounts Payable 2,982,906.47$ 73,475,495.59$

Student Refunds

Checks 515460-515559 100 79,055.75$ 4,279,487.86$

Electronic 47 46,965.91$ 5,658,099.46$

Total Student Refunds 126,021.66$ 9,937,587.32$

Payroll

Checks 800603-800614 12 2,594.12$ 15,369.93$

Electronic 1624 1,754,342.28$ 17,096,131.57$

Total Payroll 1,756,936.40$ 17,111,501.50$

Total Payments 4,865,864.53$ 100,524,584.41$

Western Technical College

Schedule of Payments Issued

For The Period 4/01/17 thru 4/30/17

FY 2016-2017


Vendor Amount Check #

APL*APPLE ONLINE STORE 3,470.66 PCARDAPL*APPLE ONLINE STORE 3,470.66 PCARDAPL*APPLE ONLINE STORE 3,470.66 PCARDAPL*APPLE ONLINE STORE 5,205.99 PCARDAPL*APPLE ONLINE STORE 6,941.32 PCARDAWL*PEARSON EDUCATION 3,125.00 PCARDB&H PHOTO MOTO 4,095.00 PCARDBERNIE BUCHNER PLUMBING 4,195.27 PCARDBERNIE BUCHNER PLUMBING 12,886.98 PCARDBERNIE BUCHNER, INC. 5,400.00 329366BLACKBOARD INC. 4,615.98 329368BROOKS TRACTOR 4,826.70 329260CENTURYLINK 12,788.89 329263CHARTER COMM 7,896.44 PCARDCHARTER COMMUNICATIONS dba SPECTRUM REACH 11,235.30 329579DAIKIN 39,702.25 329378DEGENHARDT TIRE 3,031.00 329271DELTA DENTAL 7,742.48 WIREDELTA DENTAL 9,808.55 WIREDELTA DENTAL 10,866.61 WIREDELTA DENTAL 13,316.93 WIREDIGICOPY 5,829.36 EFT000000001436DMI* DELL K-12/GOVT 3,465.96 PCARDDMI* DELL K-12/GOVT 4,143.98 PCARDDMI* DELL K-12/GOVT 14,877.90 PCARDDMI* DELL K-12/GOVT 23,977.88 PCARDDUET RESOURCE GROUP 2,913.39 EFT000000001437EO JOHNSON COMPANY 31,514.79 EFT000000001424FOWLER PURCHASING LLC 22,505.00 329593FOX VALLEY TECHNICAL COLLEGE 4,152.50 329482FRENCHVILLE TRAILER SALES LLC 3,440.00 329356GIBBONS,ROBERTA d/b/a MERIT CONSULTING 3,100.00 329486GRAPHIC HOUSE INC 22,561.00 329490HALDEMAN HOMME INC. 40,995.27 329283HALDEMAN-HM ANDERSON LADD 2,568.09 PCARDHARTMAN PUBLISHING INC 8,013.38 329288HENGEL BROTHERS, INC. 18,767.72 329493HSR ASSOCIATES, INC 11,892.80 329393HUNTER SURVEILLANCE SYSTEMS LLC dba HUNTER SECURITY & SURVEILLA 35,167.87 329496LA CROSSE LOGGERS BASEBALL 2,600.00 329507LA CROSSE MAIL & PRINT SOLUTIONS, INC. 10,000.00 329299

Western Technical College

Vendor Payments Exceeding $2500

April 30, 2017


Vendor Amount Check #

LA CROSSE MEDICAL HEALTH SCIENCE 4,078.00 329617MASTERS BUILDING SOLUTIONS, INC. 12,388.00 329304MBS 32,335.69 329509MERIT PAGES INC 9,996.00 329624MINNESOTA LIFE INSURANCE COMPANY 18,235.57 329409MODERN MECHANICAL CONTRACTORS 2,627.65 329411NATIONAL INSTRUMENTS 3,651.80 329514NATIONAL INSURANCE SERVICES 4,799.36 329515OLSTEN STAFFING SERVICES, INC. 2,793.59 329313ORTERY, BRANDEE 2,704.69 329415PETERBILT OF LA CROSSE 4,224.46 329639PRODUCTIVITY, INC. 3,637.85 329523PROFESSIONAL CONTROL CORP. 2,969.70 329647READY BUS LINE COMPANY 3,586.95 329649REINHART FOODSERVICE 5,131.66 329650REINHART FOODSERVICE 11,501.94 329422REINHART FOODSERVICE 13,568.24 329323RIVER VALLEY NEWSPAPERS 3,438.80 PCARDSERVICEMASTER CLEANING SERVICE 3,070.10 329328SERVICEMASTER CLEANING SERVICE 25,198.90 329653SIKICH LLP 629,546.17 WIRESTK*SHUTTERSTOCK, INC. 3,068.00 PCARDSTRANG,PATTESON,RENNING,LEWIS&LACY 11,753.00 329544STREICHER POLICE SUPPLY 12,812.00 329659TECHCOMM, INC 2,500.00 329434US BANK-DEBT SERVICES WIRE 72,167.08 WIREUS FOODS, INC. 3,010.86 329664US FOODS, INC. 6,435.82 329439VENDI ADVERTISING 9,279.72 329551WASTE MANAGEMENT 4,459.47 329348WESCO HOME FURNISHINGS 2,580.00 PCARDWISCONSIN RETIREMENT-WRS WIRE 321,334.58 WIREWKBT-TV 3,160.00 329557WXOW-WQOW TELEVISION INC. 3,859.00 329560XCEL ENERGY 2,591.79 329672XCEL ENERGY 65,356.35 329456YASKAWA AMERICA IND dba MOTOMAN ROBOTICS DIV 8,420.00 329562


Budget2017

Encumbrances2017

Current MonthApril

YTD2017

% of YTDto Budget

RevenueLocal Taxes 11,093,272.00 4,383.25 11,153,968.22 100.55%State Sources 22,424,774.00 51,483.03 20,581,648.94 91.78%Program Fees 11,728,000.00 (44,384.44) 11,017,864.08 93.94%Material Fees 510,000.00 (1,462.55) 494,171.56 96.90%Other Student Fees 1,158,595.00 35,068.42 1,023,147.53 88.31%Institutional Sources 2,291,900.00 164,297.68 1,549,229.51 67.60%Federal Sources 1,884,253.00 210,459.17 1,892,599.71 100.44%Total Revenues 51,090,794.00 419,844.56 47,712,629.55 93.39%

ExpendituresInstructional 32,994,609.00 42,708.40 2,592,707.26 27,355,112.18 82.91%Instructional Resources 1,253,387.00 101,722.66 1,039,721.16 82.95%Student Services 4,998,778.00 396,177.93 4,220,282.37 84.43%General Institutional 8,590,679.00 60,206.11 631,368.16 7,164,887.84 83.40%Physical Plant 4,463,341.00 18,094.76 281,425.78 3,552,468.40 79.59%Total Expenditures 52,300,794.00 121,009.27 4,003,401.79 43,332,471.95 82.85%

Net Revenue (Expenditures) (1,210,000.00) (121,009.27) (3,583,557.23) 4,380,157.60 (362.00%)

Western Technical CollegeGeneral Fund/Special Revenue Funds

For the Ten Months Ending Sunday, April 30, 2017


Bids/RFPs Awarded April 2017

Bids are awarded to the lowest responsible bidder. The following bids were awarded to these vendors: Bids:

Description Award Date Vendor Amount # of Bid(s) Received

Purchase of steel for welding classes 4/6/17 PT Welding and Driveshaft Repair,

Inc. >$50,000 annually 1


Resolution of Commendation

Cathy Welch

Whereas, Cathy Welch, Administrative Assistant for the Industrial Technology

Division, will retire from Western Technical College on, May 12, 2017, after completing

37+ years of loyal and dedicated service to the students, staff, and the District Board of

the Western Technical College District; and

Whereas, Cathy is organized, persistent, and always has the best interest of the

division at heart; and

Whereas, she has been dubbed the “budget guru” by her colleagues for her

commitment to the overall financial stability of the division; and

Whereas, Cathy serves as the connection between Western and the division retirees,

keeping them informed of the College’s activities and reaching out to them in celebration

or in times of hardship; and

Whereas, she is the leader of the office, truly modeling Western values and is

respected by all; and

Whereas, her concern for others, her historical knowledge of programs and people,

and her great sense of humor will be missed; therefore be it

Resolved, that the Board of the Western Technical College District hereby expresses

its appreciation and gives a special commendation to Cathy Welch for her years of

service and her commitment to excellence; and be it

Resolved, that the Western Technical College District Board, Administration, Faculty,

Staff, and Students all wish Cathy many happy and satisfying years in her retirement.


DMI 2017 Risk Impact Award Application

Technical College: Western Technical College March 1, 2017 Nominator Name: Denise Vujnovich, EdD Vice President for Student Development & Success Telephone: 608.785.9190 [email protected] Nominee Name: Jessica Pintz Executive Assistant 608.789.6181 [email protected] Supervisor: Denise Vujnovich, EdD Vice President for Student Development & Success Telephone: 608.785.9190 [email protected]

Western Technical College would like to nominate Jessica Pintz for the Risk Impact Award for 2017, because she consistently goes above and beyond to ensure that students, faculty and staff are knowledgeable and trained in risk and emergency management. Current Position: Jessica Pintz is the Executive Assistant for both the Vice President of Student Development & Success and the Vice President of Strategic Effectiveness at Western Technical College. As a member of the executive team, Jessica’s responsibilities include the reception of guests to the executive offices, calendar management, meeting preparation, data collection, budget monitoring, and report dissemination. This is a very busy and demanding job, with many supervisors and interruptions.


mailto:[email protected]



Award Nomination: It is difficult to measure all the dollars saved or risks reduced due to Jessica's efforts, but it has to be significant. How do you measure the effect of preventing a crisis? Jessica began her efforts on behalf of our fledgling Emergency Operations (EO) team nearly three years ago. During that time, she has energetically undertaken those tasks that have resulted in significant improvement in Western's level of preparedness. From a modest team of 8 trained EO team, Jessica has served as the major coordinator of planning and communication for a team that now has grown to more than 80 members. This alone would be a significant accomplishment. Yet Jessica's passion for preparedness has paved the way for many other milestones:

Jessica ensures that Emergency Procedure Guides are located in every classroom and available to every student and staff member.

Jessica organizes our safety drills, and maintains all evaluation records. As such, we rely heavily on her to inform our team on various lessons learned and insights our evaluations and surveys provide. Thanks in large part to her hard work, every facility, student, and staff member participates in our fire, severe weather, and active threat drills.

She is also responsible for recruiting area volunteers from every building and floor to serve as local first responders who work in coordination with our EO staff, Security, and community first responders in the event of a crisis.

She makes sure that the Emergency Operations Plan and Business Continuity Plan are maintained and updated regularly, and the Emergency Operations Center is kept organized and stocked with necessary supplies.

She facilitates communication to ensure that all departments and divisions are well-versed in our EO Plan, our risk management process, and our continuity of operations. Across our college there are no silos when it comes to risk management at Western, because Jessica helps to ensure that everyone shares in the responsibility of keeping students, staff, and facilities safe.

She worked with FEMA; Emergency Planning Solutions, LLC; DMI; and Western’s Emergency Management Team to increase the number of staff that participated in the FEMA L363 Emergency Management for Higher Education training from eight to over 80 faculty and staff.

Security Manager Raj Ramnarace stated, “Jessica brings passion and a great attitude to everything she does on behalf of the Western team. Without her, we would not have achieved so much in only three short years.” Jessica stated that “My life goal is to help others either physically or emotionally. I hope that every day when I connect with others, I can make a positive influence on them.” Jessica has made a significant positive influence on risk and emergency management. Jessica wants to always learn more about risk and emergency management. She has asked to attend a different FEMA training every year in order to be a resource to our risk management program. In conclusion, we hope that this nomination helps you to feel and see the passion that Jessica Pintz has for helping to keep Western’s students, faculty, staff and property safe. Please consider honoring her with the DMI 2017 Risk impact Award.


AGENDA ITEM 7

WESTERN TECHNICAL COLLEGE DISTRICT

I S S U E P AP E R

Topic: Continuing the Commitment to Sustainability

Issue: In 2007, Western Technical College President Lee Rasch signed the American College and University President’s Climate Commitment to sharply reduce and eventually eliminate all of the College’s global warming emissions. This act set into motion a district-wide effort to become a leader in the effort to address global climate change. Western has made good on its commitment through continued work and positive results in energy conservation and LEED certified facilities remodeling and new construction. It is also important to note that this commitment is aligned with the our communities’ value of energy efficiency, as indicated through data collected in support of the Vision 2020 referendum. Currently Western has avoided over $1.7 million in costs with its energy saving initiatives, and has received local, state, and national recognition. In January of 2016, Western renewed its original climate commitment and expanded it to include environmental resiliency. Proof of our desire to continue to focus our efforts on integrating sustainability and resiliency across the organization and community. Ongoing efforts will continue to be collaborative and will focus on the triple bottom line of people, planet, and profit. Planning and policy will be key drivers moving forward with emphasis on business operations, curriculum development, student learning, employee education, and community engagement.

Recommendation: The District Board continues their support of Western’s efforts to build our capacity for resilience through sustainable practice and the goal of carbon neutrality.



I S S U E P A P E R

Topic: Western Technical College Fees and Rates for 2017-2018

Issue: Each year staff and administrative personnel representing several areas of the College review fees for supplies and services offered or available at the College. The attached document reflects the fees and rates for the 2017-2018 fiscal year. Also included in this document are the program fees and tuition, which are set by the Wisconsin Technical College System Board. These fees have been presented to and endorsed by Western Technical College’s Senior Leadership Team.

Recommendation: Authorize Administration to set and charge fees and rates as presented in the attached document.


AGENDA ITEM 10


I S S U E P A P E R

Topic: Resolution Authorizing the Issuance and Establishing Parameters for the Sale of $2,700,000 General Obligation Promissory Notes, Series 2017D, of Western Technical College District, Wisconsin.

Issue: Included in this issue: Sparta Public Safety Training Center | Parking Lot Parking Lot E & F Renovation (Residence Hall/Physical Plant) Building Automation Systems Upgrade Minor Remodeling Projects Administrative Center HVAC Upgrade Total Remodeling: Refinance Existing Bonds | Not to Exceed

$200,000 $600,000 $100,000

$55,000 $545,000

$1,500,000

$1,200,000

TOTAL BORROWING

$2,700,000

Approval of this resolution authorizes Administration to move forward with issuing debt provided that a pre-established set of parameters are met. If market conditions do not allow these parameters to be met after a period of time, the issue would come back to the Board for further discussion. The interest rate parameter that has been established for this resolution is 3.00%.

Recommendation: Adopt the Resolution Authorizing the Issuance and Establishing Parameters for the Sale of $2,700,000 General Obligation Promissory Notes, Series 2017D, of Western Technical College District, Wisconsin.


AGENDA ITEM 11


I S S U E P A P E R

Topic: Issuance and Sale of approximately $29,320,000 General Obligation Refunding Bonds, Series 2017E of Western Technical College District, Wisconsin.

Issue: Included in this issue:

Approximate amount for Refunding 2013E Bonds (Referendum Debt):

$18,200,000

Approximate amount for Refunding a portion of 2013I Notes (Referendum Debt):

$11,120,000

APPROXIMATE TOTAL

$29,320,000

Resolution Authorizing the Issuance and Sale of not to exceed $70,000,000 General Obligation Refunding Bonds of Western Technical College District, Wisconsin was adopted by the Board on November 15, 2016. Issuing all or part of the debt is allowable provided the pre-established set of parameters are met. If market conditions do not allow these parameters to be met after a period of time, the issue would come back to the Board for further discussion. Among the parameters established are debt service savings tests. The obligations to be refunded and the amount of Bonds to be issued will depend on satisfaction of those savings tests. The debt service savings tests that have been established are (a) maturities to be refunded have not been previously redeemed or refunded, (b) the present value debt service savings achieved by refunding each maturity is at least 2% of the principal amount of the maturity to be refunded and (c) the savings resulting from the refunding of each outstanding issue as a whole is equal to at least 3.0% of the principal amount of the respective outstanding bonds or notes being refunded.

The interest rate parameter that has been established is 3.50%.

Recommendation: Authorize the issuance and sale of approximately $29,320,000 General Obligation Refunding Bonds, Series 2017E of the Western Technical College District, Wisconsin if the pre-established parameters are met.


AGENDA ITEM 12


I S S U E P A P E R

Topic: Wisconsin Technical College District Boards Association’s 2017-2018 Fee Assessment to Western Technical College

Issue: The Board of Directors of the Wisconsin Technical College District Boards Association has approved a 2017-2018 operating budget, which represents a 0.6% decrease over the current year. Each District’s dues are based on a formula of:

1. ½ of the budget assessed as a flat fee (1/2 of the approved budget ÷ 16 districts), and 2. ½ assessed by FTE enrollment (A change in dues may vary from .3% because of relative

change in enrollments last year)

For 2017-2018, 14 districts will have dues increases and two have dues decreases.

Western’s fee assessment for the past year, 2016-2017 was approved at $25,683.59.

Recommendation: Approve payment of the 2017-2018 Fee Assessment for the Wisconsin Technical College District Boards Association in the amount of $25,954.46 (an increase of $270.87 or 1.04%).


AGENDA ITEM 8 A


I S S U E P A P E R

Topic: Proposed Revised Policy for Second Reading and Adoption – D0200 Accreditation

Issue: The proposed revised Policy D0200 Accreditation was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on April 18, 2017 and approved for first reading.

Recommendation: Approve for Second Reading and Adoption revised Policy D0200 Accreditation.


D0200 ACCREDITATION

The College shall maintain the educational standards required to maintain its accreditation by the Higher Learning Commission North Central Association of Colleges and Secondary Schools and other appropriate program accreditation/ approval processes.

Revised March 7, 2017

Reviewed December 16, 1997 Reviewed November 16, 1993 Revised June 20, 1989 Adopted January 23, 1980 Wisconsin Statute 38.14(5)


AGENDA ITEM 14


I S S U E P A P E R

Topic: Proposed New Policy for First Reading – A0126 Board New Directions

Issue: The proposed new Policy A0126 Board New Directions was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on May 16, 2017.

Recommendation: Approve for First Reading new Policy A0126 Board New Directions.


NEW Policy A0126 BOARD NEW DIRECTIONS

Western Technical College and the District Board recognize the need to maintain awareness and focus

on emerging issues at the local, state, and national level as it relates to career and technical education.

The Board will establish event dates and times throughout the year to invite various speakers and

experts to present information relevant to emerging topics. These events may also be open to

community and business leaders.

Reference Procedure A0126p

Reviewed March 2017


NEWA0126p Board New Directions

The following procedure provides guidance in the planning, facilitation and coordination of New

Directions events and activities

1. The New Directions programs will be planned and facilitated, in cooperation with the

Business and Industry Services department, by the New Directions Committee. The

New Directions Committee will be chaired by a member of the District Board, and will

include the Director of the Foundation and the Director of Business and Industry

Services. Other members may be added to the committee.

2. Two major types of New Directions Events will be planned. Large format programs,

intended for a diverse audience including internal and external stakeholders will be held

two to three times per academic year. Smaller format events, which are intended for an

internal audience that might include close College partners, will be held periodically

throughout the academic year as deemed necessary by the District Board, College

President, or New Directions committee.

Reviewed March 2017


AGENDA ITEM 15 A


I S S U E P A P E R

Topic: Proposed Revised Policy for First Reading – A0109 Orientation of New Board Members

Issue: The proposed revised Policy A0109 Orientation of New Board Members was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on May 16, 2017.

Recommendation: Approve for First Reading revised Policy A0109 Orientation of New Board Members.


A0109 ORIENTATION FOR NEW BOARD MEMBERS A0109 ORIENTATION OF NEW BOARD MEMBERS109 ORIENTATION FOR

NEW BOARD MEMBERS New appointees to the Western District Board shall be provided access to important information provided on the public website and internal College website, and copies of printed publications and documents with a copy of the following:including but limited to the items listed below.

Laws of Wisconsin relating to vocational, technical and adult education Link to Boards Association website

Board policies Link to College policies

New Board Member and In-service Five-Year Plan Access to the internal College website

Library collection form Board members Budget Report

All other materials specifically describing the duties and responsibilities

Human Resources Handbook

Board member contact information

Annual calendar of topics for board meetings

Following appointment and prior to actual seating on the District Board, the Chairperson of the Board and the PPresident shall conduct an series of orientation meetings covering, at the minimum, the following: 1. Board responsibilities 2. Board policies, Section A 3. District budget and organizational chart 4. Overview of program offerings 5. Staff summary Review and link to staff and organizational charts on WIRE 6. Full-time equivalent summaries by division and program Program summaries 7. Facilities plan 8. Cooperative agreements with other agencies 9. Review of federal projects 10. Student profile 11. Dual credit enrollment by school district 11. Relevant Wisconsin Statutes 12. Information regarding the Wisconsin Boards Association and the Association of Community College Trustees (ACCT) 13. All negotiated agreements with District Union employees 14. Information regarding the Western Foundation 15. Regional locations: facilities, offerings, and enrollment 16. Sustainability overview 17. Business and Industry Services overview 18. Review of parliamentarian procedures and open meetings, special and closed sessions, and Advance meetings 19. Access and information for IT help desk and technology support


The nNew appointees shall be invited and encouraged to attend bBoard meetings prior to the actual date of seating. All materials pertinent to the meetings shall be provided. Evaluation of the plan will be continuous with changes being made based on input. Reference: Procedure A0109P Revised May 15, 2007 Revised June 15, 2004 Revised July 8, 1996 Reviewed November 17, 1992 Revised April 12, 1988 Adopted September 26, 1979

A0109P BOARD MEMBER DEVELOPMENT OPPORTUNITIES IN-SERVICE/ORIENTATION FOR NEW 10MEMBERS

A0109(p) BOARD MEMBER DEVELOPMENT OPPORTUNITIES IN-SERVICE/ORIENTATION FOR NEW BOARD MEMBERS The following activities are suggested for each new board member.

MENTOR A mentor shall be appointed to each new Bboard member. The mentor should will assist help the new bBoard member in gaining gain knowledge of: in the following areas. 1. The College 2. The function and responsibilities of District Board members 3. Clarification of issues facing the Board/District/State

WORKSHOPS/SEMINARS/NATIONAL CONVENTIONS New board members are strongly encouraged to aAttend at least one workshop, seminar, or national convention each year each year to gain knowledge of:

The role and responsibility of bBoard members

The importance of local, Sstate, and nNational legislation

The Mission, Vision, Values and Strategic Priorities of Western as it fits into national standards

Trends in vocational-technical education

Networking

Budget planning

The role of national community college organizations (ACCT and AACC)


The role of Wisconsin and American Association for Career and Technical Education

STATE MEETINGS

Board members are strongly encouraged to take advantage of a number of opportunities at the state

level to learn more about the Wisconsin Technical College System (WTCS) and State Board governance

model by attending WTCS and District Boards Association meetings and events.

Wisconsin Technical College District Boards Association Quarterly Meetings – Attend at least

two

Wisconsin Technical College District Boards Association quarterly meetings each year, as possible.

Wisconsin Technical College System Board bBi-mMonthly mMeetings – Attend at least one meeting of the

Wisconsin Technical College System Board with the President or an Administrator of the College, if possible.

State and national webinars and publications are also valuable resources for understanding the role and responsibility of board members.

WESTERN MEETINGS Western Administrative/Divisions/Council Meetings

Meet with Board Chair and President for at least two meetings prior to actual seating on Board to discuss:

o Board responsibilities o Board Policies, Section A o District Budget and organizational chart o Overview of program offerings o Cooperative agreements with other agencies o Relevant Wisconsin Statutes o Information of Wisconsin Technical College Boards Association and Association of o Community College Trustees o Information of Western Foundation o Negotiated agreements with District Union Employees o Western committees and work groups o Other matters pertinent to Board Appointment

Meet with in-service coordinator for directions in completing forms and calendar for in-service training

Meet with Director of Computer Services for Western Website orientation

Meet with Director of Physical Plant for master planning and tour of facilities

Attend one meeting of the committees reporting to the Executive Committee

Attend at least one meeting of the Student Government


(A list of the above with date, time, and place will be provided on individual Board member’s worksheets)

ANNUAL EVENTS Attendance at the following Western annual events is recommended.:

Foundation Scholarship Reception - April

Graduation - May

Retirees’ Breakfast Classique - May

GOAL Graduation - June

Staff Picnic - August

Foundation Honoring Excellence Banquet

College Day – twice a year - November

In-Service Programs as Scheduled, e.g. professional development, new initiatives, etc.

Western-sponsored New Direction events (Policy A0126)

INDIVIDUAL SCHEDULES An individual schedule will be formulated based on availability and preference for each new board member at the beginning of their term of office. Reference: Policy A0109


AGENDA ITEM 15 B


I S S U E P A P E R

Topic: Proposed Revised Policy for First Reading – A0201a Succession Planning

Issue: The proposed revised Policy A0201a Succession Planning was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on May 16, 2017.

Recommendation: Approve for First Reading revised Policy A0201a Succession Planning.


A0201A SUCCESSION PLANNING

Western Technical College is dedicated to an organizational philosophy of continuous quality improvement where the College President plays an essential leadership role in advancing continuous quality improvement. The District Bboard is dedicated to maintaining leadership consistency. When a leadership change occurs with the College President’s position, the Board will actively seek a new leader who has the requisite experience, leadership philosophy, and commitment to maintain a philosophy of continuous quality improvement. the mission, vision, and values of the College. Revised May 16, 2017 Adoption Dec 20 2005 First Reading Nov 22 2005 Policy & Instruction Committee Oct 18 2005


AGENDA ITEM 15 C


I S S U E P A P E R

Topic: Proposed Revised Policy for First Reading – E0200 Admission

Issue: The proposed revised Policy E0200 Admission was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on May 16, 2017.

Recommendation: Approve for First Reading revised Policy E0200 Admission.


(Proposed revised policy)

E0200 ADMISSION

In compliance with our mission to provide relevant, high quality education that changes lives of students

and grows our communities, it is the policy of Western Technical College to provide access to post-

secondary education to all who are eligible in accordance with statutory requirements, existing policies

of the Wisconsin Technical College System, and licensing and accrediting organizations.

An application for admission and application fee are required for all applicants pursuing enrollment in

academic credit courses and to be admitted to the College. The College reserves the right to waive the

application fee under certain circumstances.

Individuals seeking a certificate, diploma, or degree must also submit their high school transcripts unless

waived by the College. Once admitted to the College, new program applicants generally need to take a

placement test in order to determine which classes they will need to take. For some individuals, pre-

requisite credit and/or noncredit coursework in science, reading, mathematics, and English may be

needed prior to, or in conjunction with, enrolling in certain courses.

Students who leave the College for three (3) or more consecutive terms must file a new application and

comply with all requirements in effect at that time. Meeting with an enrollment advisor is

recommended in order to develop a new academic plan.

Western Technical College does not discriminate against, any employee or applicant for employment,

student or prospective student, based on race, color, sex, sexual orientation, religion, creed, national

origin, ethnicity, ancestry, age, disability, marital status, veteran status or military service, genetic

information, pregnancy, off-campus use/nonuse of lawful products, arrest or conviction record, or any

other characteristic protected by federal, state, or local law.

Revised May 5, 2017

Revised January 16, 2017 Revised October 20, 2015 Revised April 21, 2015 Revised December 18, 2001 Revised April 16, 1996 Revised September 19, 1995 Revised April 16, 1991 Revised May 16, 1989 Adopted January 23, 1980 Wisconsin Administrative Code, WTCS 10 Wisconsin Statutes 38.22 Reference: Procedure E0200P


http://wire1.westerntc.edu/policy/e0200p.htm

AGENDA ITEM 18 A 1 a


I S S U E P A P E R

Topic: Notice of Employment: Occupational Therapy Assistant Instructor, Health and Public Safety Division, Regular, Full-time

Issue: This vacancy is a replacement for an employee who resigned. The position was posted

internally and was advertised in the La Crosse Tribune newspaper and on the Western, Tribune, Jobs for Wisconsin Grads, Wisconsin Job Center. Seven individuals applied; six met minimum requirements and were released to the search committee. The committee selected three applicants to interview. The committee recommends one candidate as the best-qualified for employment.

Recommendation: Approve the employment of Lori Kramer, Occupational Therapy Assistant Instructor, Health and Public Safety Division, Academic Affairs Unit, Regular, Full-time effective as of August 1, 2017.




I S S U E P A P E R

Topic: Notice of Retirement: Admissions Assistant, Admissions – Registration, Regular, Full-time

Issue: Susan Milde has elected to retire from employment at Western Technical College effective as of April 30, 2018.

Recommendation: Approve the retirement of Susan Milde, Admissions Assistant, Admissions – Registration, Student Development and Success Unit, Full-time effective as of April 30, 2018.




I S S U E P A P E R

Topic: Notice of Resignation: Marketing and Communications Assistant, Marketing and Communications, Regular, Full-time

Issue: Kelsey Beck has elected to resign from employment at Western Technical College

effective as of May 19, 2017.

Recommendation: Approve the resignation of Kelsey Beck, Marketing and Communications Assistant,

Marketing and Communications, Strategic Effectiveness and Engagement Unit, Regular, Full-time effective May 19, 2017.


AGENDA ITEM 18 A 3 b


I S S U E P A P E R

Topic: Notice of Resignation: Student Information System Administrator, Information Networking Media Services, Regular, Full-time

Issue: Zachary Geier has elected to resign from employment at Western Technical College


Recommendation: Approve the resignation of Zachary Geier, Student Information System Administrator,

Information Networking Media Services, Finance and Operations Unit, Regular, Full-time effective May 19, 2017.


AGENDA ITEM 18 A 3 c


I S S U E P A P E R

Topic: Notice of Resignation: Payroll Assistant, Controller, Regular, Full-time

Issue: Heather Marx has elected to resign from employment at Western Technical College


Recommendation: Approve the resignation of Heather Marx, Payroll Assistant, Controller, Finance and

Operations Unit, Regular, Full-time effective May 19, 2017.


AGENDA ITEM 18 A 3 d


I S S U E P A P E R

Topic: Notice of Resignation: Library Technician - Circulation, Library, Regular, Full-time

Issue: Leah Sonnenburg has elected to resign from employment at Western Technical College


Recommendation: Approve the resignation of Leah Sonnenburg, Library Technician - Circulation, Library,

Learner Support and Transition, Student Development and Success Unit, Regular, Full-time effective May 11, 2017.


AGENDA ITEM 18 A 4


I S S U E P A P E R

Topic: Position Reduction Recommendations

Issue: The college faces a budget challenge for the 2017-18 year. In order to present a balanced budget, it is necessary to make adjustments in several areas. Among those areas of adjustments, the college must enact a partial reduction in the workforce. Consequently, the college is recommending the difficult decision to reduce the following positions, effective June 30, 2017:

EMS Coordinator, (part-time), Health & Public Safety, Academic Affairs;

Counselors (2), Counseling Services, Student Development and Success;

Custodian (part-time), Mauston, Physical Plant, Finance & Operations;

HR & Finance Systems Administrator, Information Media Networking Systems, Finance & Operations;

Instructors (2), Adult Education, Learner Support and Transition, Student Development and Success;

Instructor, Communication Skills, General Studies, Academic Affairs;

Marketing Coordinator, Marketing and Communications, Strategic Effectiveness and Engagement; and

Training Consultant (RLCs), Business and Industry Services, Academic Affairs.

Recommendation: Approve the reduction-in-force of the above listed positions effective June 30, 2017.


tuesday, may 16, 2017 - western technical college · planning ahead … 2017 date event location...

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