Condition Assessments

“He Tangata, He Tangata, He Tangata

“It is people, it is people, it is people”

Te Tīmatanga Property Management, PO Box 12183, Hamilton 3248P 07-8562708 | F 07-8562709 | M 021-615150 | E admin@ttpm.co.nz www.ttpm.co.nz

Te Timatanga Property Management will offer clear and informed information on the wellbeing of their buildings. Firstly to make sure they are compliant and building WOF’s are in place and current, scheduled

maintenance is in place, recommendations on what is needed, approximate costs to complete necessary works for budgeting purposes

and LASTLY any Health and Safety issues needing to be addressed.

We will develop a lasting relationship built on TRUST.

We pride ourselves on providing consistently high quality services to ourClients and will not compromise Health and Safety. We will have an open communication relationship with all stake holders so all

information is shared and presented to all interested parties.

Te Timatanga Property Management as an independent, Project& Property Manager, will ensure your wants and needs are delivered.

Te Timatanga Property Management“He Tangata, He Tangata, He Tangata” “It is people, it is people, it is people”

Why do a condition assessment? Planning for allocation of funding for building maintenance purposes

To make sure health & safety – Infrastructure – building conditions are at an acceptable standard

Accountability for the Trust, Marae’s and their committees

Why use Te Timatanga Property Management?The system we use is already being used to great effect by the Ministry of Education with all their property.

TTPM are very familiar with this system and how it actually works and the benefits will achieve the following:

Audit trail on what is going where

Identify building maintenance issues

Trusts can allocate funds according to priorities of each Marae

Trust and Marae know what is scheduled for the next 5 years

Independent transparent plan

What is a condition assessment?It is a plan for future proofing property made up of:

Condition survey

Building assessments

5 Year property plan

How will it work? Complete a condition survey form with each building on Marae’s, farms, offices (any buildings of the Trusts)

Gathering information directly from the Marae, farms, offices (any buildings of the Trusts)

Meeting on site with key people to discuss the survey and complete the form

Collate this information and work it into a plan (PRIORITISE)

Identify & prioritise

1. Health and safety

2. Infrastructure

3. Building condition

Transfer this information in a 5 Year Property Plan

Condition Asssessments

Te Timatanga Property Management“He Tangata, He Tangata, He Tangata” “It is people, it is people, it is people”

Case StudyClient X (This Trust chose to be anonymous)

Te Timatanga Property Management

The ClientThis client was established in 1987 incorporated as a charitable trust under the Charitable Trusts Act 1957. It was established to provide a vehicle to provide for the social, education and cultural development of their respective beneficiaries and shareholders.

The ProjectTo engage TTPM to:• Visit their 6 x Marae throughout their Rohe• Meet with the Marae representatives to discuss their buildings• Inspect and complete a condition assessment on their buildings• Report back to the Trust with a full and in depth report on each building• Present the report to the Marae representatives• Communicating between all stakeholders

The ChallengeThis Trust engaged our business to report on the condition of each building, prioritise which buildings need attention from an urgent to non-urgent status, the costs to bring them to a suitable standard and to address any health and safety issues with their Marae buildings. The condition assessment will also be used for auditing purposes for the Trust to justify funding allocations to each Marae and more control on what and where Putea is spent on each Marae when funding is applied for.The challenge here was the differing standards for each Marae and their buildings – some Marae had their own maintenance programme and needed minimal input. As for other marae there was no plan and their buildings were in a very poor state. So each report had its own challenges.

Another challenge was to make sure the Marae representatives saw this condition assessment as a tool for which they could use for themselves and to not only see it as a way to apply for funding from the Trust. This condition assessment will assist each site to apply for charitable funding from other sources besides the Trust.

The ResultEach Marae had their own report to take back to their people, they also had an opportunity for us to present their assessment directly to them so they could understand fully what the report meant and how they could use it to apply for funding and finally see first-hand which buildings needed attention on a rated scale of importance.

The Trust had a full and detailed report on each Marae which gave them the information to make an informed decision on which Marae needed assistance and which buildings were a priority for funding applications from each Marae, which meant more control on what they will and will not fund.

“He Tangata, He Tangata, He Tangata” “It is people, it is people, it is people”

Sample of our “Condition Assessment”

Te Timatanga Property Management“He Tangata, He Tangata, He Tangata” “It is people, it is people, it is people”

   Sample  of  our  “Condition  Assessment”  

Marae

Name

Date plan prepared 23-Jul-2013

Professional Project Mgr Ricci Maniapoto Date Contract Signed with PM

16-Jul-13

Company Te Timatanga Property Management Address PO Box 12183 Hamilton Marae priorities align with the Tikanga of the people and their future proofing of

their property assets Recommend Priorities 1 - 2 - 3 are identified and carried out within the next 5 years -

Priorities’ 1 - Health & Safety (will it close the Marae down), 2 - Infrastructure (sewage, plumbing, electrical, drainage, flooding) 3 - modernisation of buildings (ventilation, heating, insulation, flooring, painting, operating windows and doors etc) are covered before any other expenditure is used on other areas of their Marae buildings

Through a professional project management company - or suitably qualified

person/persons

Please confirm that any outstanding Health and Safety issues

will be addressed by this plan by selecting yes from the box. Yes

Prepared by: Te Timatanga Property Management Approved by:

Name: Ricci Maniapoto Name: Signature: Signature: Date: 23-Jul Date:

 

   

Marae

Name

Date plan prepared 23-Jul-2013

Plan Version

Complete all white boxes Budget Projects surplus/deficit Trust $0 $157,500 -$157,500

Marae Contribution $0 $0 $0

OTHER PLANNED CONTRIBUTIONS

Sponsohip $0 $0 $0 Charities $0 $0 $0 OTHER PLANNED CONTRIBUTIONS $0 $0 $0 GRAND TOTAL FUNDING $0 $157,500 -$157,500

   

Enter 5YA sign on year from drop down list: 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2010/21 2021/22 2022/23

10YPP Total

*Note: The second 5YA is for planning purposes only. The budget and projects for this period will be confirmed before the start of this period. Projects / Funding from Project Description page

Wharemoe - Exterior Repaint $7,500 $7,500

Wharemoe - Interior Repaint $5,000 $5,000

Wharenui/Wharekai Exterior work $67,500 $67,500

Wharenui/Wharekai - Interior work $45,000 $45,000

Wharenui/Wharekai - Atea Area Roof $5,000 $5,000

Maintenance Budget $2,500 $2,500 $2,500 $2,500 $2,500 $3,000 $3,000 $3,000 $3,000 $3,000

Contingency $15,000 $20,000 $35,000 Total Value of Projects for the Year $77,500 $47,500 $7,500 $2,500 $22,500 $3,000 $3,000 $3,000 $3,000 $23,000 $192,500

Contingency 10% for final

year $15,000

Contingency 10% for final year $20,000 $19,250 Total costs of project $77,500 $47,500 $7,500 $2,500 $22,500 $157,500 TRUST $0 $0 $0 $0 $0 $0 Marae $0 $0 $0 $0 $0 $0 Community/Other Contribution $0 $0 $0 $0 $0  

 

Insert New Row

     

Marae Name

Complete all white boxes Project Name Wharenui/Wharekai Exterior Repaint

Year planned for work

2014

Local Name

Wharenui/Wharekai Estimated cost of work

$67,500 Project Priority P1-Health & Safety Amount

$ 67,500.00 (Please tick those which apply) P2-Essential Infrastructure/High operational risk P3-MOD P4-Oher discretionary project Description of project: Condition assessment work items that are part of this project: Repaint Exterior of Building - $15000 MLE: if project is an MLE project, please specify the MLE codes that will be addressed and provide a description of the work that is being done. $ Description 35000 To complete cladding replacement, and pile work on building 15000 Supply and replace windows and frames with aluminium joinery 2500 Engage Structural Engineer to assess rotten north and west facing walls, and piles.

If project is a block upgrade, will it meet the DQLS for teaching spaces?

Please explain why it won't if you answered "no"

Roofing/gutters/downpipes No N/A

Ventilation & Indoor Air Quality No N/A

Heating No N/A Insulation No N/A Lighting No N/A  

     

Marae

Name

Complete all white boxes Project Name Wharenui/Wharekai Engineer (Include information for each block

covered by project)

Year planned for work

2014/2015

Local Name

Wharenui/Wharekai Estimated cost of work

$45,000

Project Priority

P1-Health & Safety Amount $

45,000.00 (Please tick those which apply) P2-Essential Infrastructure/High operational risk P3-MOD Description of project: Condition assessment work items that are part of this project: Interior repaint - $10000 MLE: if project is an MLE project, please specify the MLE codes that will be addressed and provide a description of the work that is being done. $ Description

35000 To redesign and refurbish toilets - including relining walls, install new cubicles, toilets and cisterns, and basins. Ensure hot water is

available. If project is a block upgrade, will it meet P1, P2, and P3? Please explain why it won't if you answered "no" Roofing/gutters/downpipes

No N/A Ventilation & Indoor Air Quality

No N/A Heating No N/A Insulation No N/A Lighting No N/A

     

Marae

Name

Complete all white boxes Project Name Wharemoe

Year planned for work

2013

Local Name Outside Sleeping Building

Estimated cost of work $12,000

Project Priority

P1-Health & Safety Amount

$ 12,000.00 (Please tick those which apply) P2-Essential Infrastructure/High operational risk P3-MOD Description of project: Condition assessment work items that are part of this project: Exterior repaint of building - $8000 MOD: if project is an MOD project, please specify the MOD codes that will be addressed and provide a description of the work that is being done. $ Description 500 Secure cabinet to exterior electrical switchboard 1000 Minor repairs to exterior cladding 1500 Supply and replace spouting and down pipes, supply and replace rotten cladding fascias 1000 Clean gutters and connect up water tank to collect water. Plumber to be engaged to get 2nd water tank up and running with new UV filtration system If project is a block upgrade, will it meet P1, P2, and P3? Please explain why it won't if you answered "no" Roofing/gutters/downpipes

No N/A Ventilation & Indoor Air Quality

No N/A Heating No N/A Insulation No N/A Lighting No N/A

Te Timatanga Property Management“He Tangata, He Tangata, He Tangata” “It is people, it is people, it is people”

   

Marae Name

Complete all white boxes Project Name Wharemoe

(Include information for each block covered by project)

Year planned for work 2014/2015

Local Name Outside Sleeping Building

Estimated cost of work $18,000

Perm/Reloc

Project Priority P1-Health & Safety Amount $ 18,000.00

(Please tick those which apply) P2-Essential Infrastructure/High operational risk P3-MOD Description of project: Condition assessment work items that are part of this project: To repaint interior - $5000

$ Description 3500 Wharepaku - Replace vinyl flooring and plywood incl reinstate existing fittings 1500 Entranceway needs new flooring and vinyl replaced 3000 Replace Carpet 5000 Allow to supply and install heat pump If project is a block upgrade, will it meet P1, P2, and P3? Please explain why it won't if you answered "no"  

 

   

Marae

Name

Date plan prepared

23-Jul-2013

Plan Version

Complete all white boxes Project Name Wharenui/Wharekai Atea Area Roof

Year planned for work

2015 Project Priority P1-Health & Safety Amount $ 5,000.00 (Please tick those which apply) P2-Essential Infrastructure/High operational risk P3-MOD P4-Oher discretionary project Description of project: Condition assessment work items that are part of this project: To replace roof on Atea $ Description 5000 To roof Atea area If project is a block upgrade, will it meet P1, P2, and P3? Please explain why it won't if you answered "no" Roofing/gutters/downpipes

No N/A Ventilation & Indoor Air Quality

No N/A Heating No N/A Insulation No N/A Lighting No N/A Marae Kahului

   

Name

Date plan prepared 23-Jul-2013

Checklist Links / Notes

Yes

NA Condition Assessment completed

Condition Assessment attached Consultant reports attached plan attached

Project will comply with AUS/NZ Design guidelines

Work required for special needs unit included

Exclusions

Plan is GST exclusive

Plan does not include inflation Required

This 5YPP will not be approved if any of the following is outstanding:

No Building Warrant Of Fitness Work Requirement Notices No projects outstanding greater than 6 months old

Code of compliance for all completed projects

Local Office Checklist

Funding approved by TRUST Financial Officer

Budgets with top-up funding approved by TRUSTEES Footprint extension approved by Trust Trustees  

Te Timatanga Property Management“He Tangata, He Tangata, He Tangata” “It is people, it is people, it is people”

“He Tangata, He Tangata, He Tangata” “It is people, it is people, it is people” Te Timatanga Property Management

Health & Safety (Tiaki Me Te Hauora) TTPM is committed to the safeguarding of its employees, contractors, clients and other persons from accidental

injury or damage from work carried out by and on behalf of the company. It adopts health, safety and welfare as

a fundamental business objective. In meeting this commitment, the management will:

• Comply with all legislative requirements

• Take all practicable steps to ensure we provide a safe place of work

• Provide safe equipment

• Provide quality materials

• Establish and insist that safe work methods are practised at all times

InsuranceYou can have peace of mind from knowing that TTPM holds the following Insurance Certificates, through Waikato

Insurance Brokers:

PROFESSIONAL LIABILITY INSURANCE

PUBLIC LIABILITY INSURANCE

NO CLAIMS DECLARATION

QualityWe pride ourselves on providing consistently high quality services to our clients. Only qualified tradespeople are

used on all projects with TTPM. Our team are committed to delivering quality projects on time and on budget.

TTPM as an independent, project & property manager, will ensure your wants and needs are delivered.

PartnershipTTPM will be a leader in providing services to our customers by creating a successful partnership with them

throughout the process. We will develop lasting relationships built on TRUST. You, our customer, are NUMBER ONE.

Company Principles

“He Tangata, He Tangata, He Tangata” “It is people, it is people, it is people”

Our Team

Ricci ManiapotoDIRECTOR Born in Whanganui Living in Hamilton since 1983 (with 2 years in Whangarei, 4 years in

Rotorua, 2yrs in Wales & England) Manager of businesses and people since 1995 Partner of Kay (20 years) & father of 2 girls Rugby (age group) Northland Senior team (1995) and played

19 years senior club rugby from 1985. Played in the Waikato, Northland, BOP, Welsh and English League regions.

Coached club & representative rugby for over 11 years and is a past resource coach with Waikato RFU Tribal Affiliations: Ngati Tuwharetoa, Ngati Apa, Atihaunui a Paparangi, Ngati Rangi Passion: Whanau, Mahi, Hauora Te Timatanga Hou - (A New Beginning)

“He Tangata, He Tangata, He Tangata” “It is people, it is people, it is people” Te Timatanga Property Management

Debbie Hoeft ADMINISTRATOR Born in Te Aroha Attended Waitoa Primary & Te

Aroha College Moved to Dunedin in 1995 Moved to France in 2005 Returned to NZ and settled in Hamilton in 2011 Married to Carl and mother of 2 young children Passion – supporting my children in their sports, Socialising with family, friends and family time

Pat Wilson SUPERVISOR/PAINTER PAINTING DIVISION Born in Raetihi Whanau of 6 Schooled in Wellington at St

Bernards College in Lower Hutt Painting for over 25 years Single and enjoys playing Soccer & Tennis Tribal Affiliations: Ngati Tuwharetoa – Hapu

Ngati Rangi Passion: Rugby (Chiefs supporter), Tennis and

Golf

Marsh Minhinnick BUSINESS MANAGER Born in Wellington Brought up in the Taranaki Attended Rahotu Primary & Opunake High School 8 Years in the NZ Army 8 Years Business manager Completed 6 years as a Tradesman Electrician Various Business Management roles with

Construction/Project Management companies Father of 2 Children Passion: Martial Arts, Music, Surfing, Body

Building and my Tamariki Tribal Affiliations: Taranaki Iwi – Te Ati Awa Hapu

Cliff Norton QUALITY CONTROLLER PAINTING DIVISION True Hamiltonian born and bred Cliff’s role is vital to our quality

of work – he goes around inspecting our work to give our clients the best possible finish to their buildings

Married with 3 adult children Painting industry for more than 35 years Enjoys the races, rugby and socialising Also volunteers with driving patients to and from

Hospital

“He Tangata, He Tangata, He Tangata

“It is people, it is people, it is people”

Te Tīmatanga Property Management, PO Box 12183, Hamilton 3248P 07-8562708 | F 07-8562709 | M 021-615150 | E admin@ttpm.co.nz www.ttpm.co.nz