tsds rft walk through instructions - region10.org rft walk thro… · instructions screen shot 30....

TSDS RFT Instructions

9/18/2019 Copyright (c) 2019 Region 10 ESC. All rights reserved of 7 R10 PEIMS-SZ

Instructions Screen Shot

RFT Collection:

The Special Education Division at TEA request the LEA upload RF Tracker data into TSDS as students come and go at the residential facility or at least monthly beginning in November. The collection will not be finalized until all data has been uploaded and the school year ends.

PEIMS Interchanges:

2020 Summer PEIMS Interchanges will need to be loaded through the eDM using 2020SUMR1. The interchanges only need to be loaded to the batch for RFT to be reported.

1. Interchange Education Organization Extension 2. Interchange Student Extension 3. Interchange Student Program

TSDS Interchanges:

1. Interchange Education Organization Extension 2. Interchange Student Parent 3. Interchange Student Enrollment (Student Residential Facility Association Complex)

TSDS:

1. Log into your TEAL Account 2. Click on Texas Student Data System Portal

3. Click in the Manage Data Loads Box

eDM Data Loads:

Under Menu to the Left of the screen:

4. Click on Interchange Upload




5. Select the 2020TSDS under Interchange Collection to upload the assessment interchanges.

6. Click Choose File and click on the first Interchange to be uploaded. The Interchange files must be uploaded in order unless the interchanges are zipped into one file.

** It is recommended to zip and uploaded in one file**

TSDS Submission Order:

1. Interchange Education Organization Extension 2. Interchange Student Parent 3. Interchange Student Enrollment (Student

Residential Facility Association Complex)

7. After selecting all files click upload

File Manager:

8. Check the Status:

a. If there is a green check mark - proceed to step 9.

b. If there is a red X click on the magnifying

glass under Actions to see your errors. Fix errors in your SIS and re-extract the Interchanges start over at step 1.




Batch Manager:

9. Place a check box beside all interchanges 10. Click Add to Batch

11. Click View Batch

12. Select all Interchanges a. You may add a comment in the comment

field if desired. 13. Click Process Batch

14. Check the Status:

a. If there is a green check mark - proceed

to step 15.

b. If there is a red X click on the magnifying

glass under Actions to see your errors.

Fix errors in your SIS and re-extract the

Interchanges start over at step 1.




15. Click Exit

Any data that did not kick out in the Batch with a red X has been loaded into the ODS to be loaded into the Core

Collection.

Core Collections – Promote:

16. Click Core Collection.

17. Select RFT Collection. 18. Then Click the Promote Loaded Data Button

19. At the top of your screen make sure you are on a. RFT b. The Correct Year

20. Select All Categories 21. Give a Data Promotion Name




22. Confirm the Data Promotion a. Click Submit

or 23. Click Back to correct Categories Selection

24. You may click on the Data Validation Name to see individual categories processing before the status is completed.

25. Click View under Error Report if status is Complete with Errors

26. Status is Complete move to step 27

Core Collections– Validations:

27. Click Validations.

28. Validate Submission Data

29. Categories – Select the Categories to validate (All Categories)




30. System defaults to selecting all – Fatal, Special Warning and Warning. You may deselect any of these options if you wish.

31. Add Validation Name – we recommend using the same name as the Data Promotion Name (step 19)

32. Click Next

33. Confirm the Data Validation b. Click Submit

or 34. Click Back to correct Categories Selection

35. You click on the Data Validation Name to see individual categories processing while the status is in progress.

36. Click View under Error Report to view Fatals, Warnings and Special Warnings

Once you are fatal free:

37. In the Menu bar click on View Reports Tab run and verify all reports with programs staff

Prepare/Finalize:

Once you are sure your data is correct:

38. In the Menu bar click on the Prepare/Finalize Submission Tab

39. Click Complete a. Complete process may take a long while to

run.




40. Check the Acknowledgement that the data is correct

41. Click Confirm

LEA Overview should show- LEA Data Status: COMPLETED

tsds rft walk through instructions - region10.org rft walk thro… · instructions screen shot 30....

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