troy recreation board meeting 2 17 16

7/24/2019 Troy Recreation Board Meeting 2 17 16

1/9

Call to Order:

Roll Call:

Approve Minutes:

Reports:

Old Business

New Business

Public Comments

Adj ourrunent

TROY RECREATION BOARD MEETING

Wednesday, February 17, 2016

4:00 p.m.-City

of

Troy Recreation Depa11ment

President - Mr. Hobart

Mr. Hobart

Mr Dunn

Mrs. Snipes

Mr. Herman

Mr. Jackson

anuary 20

Joint Recreation and Park Board Meeting

General Recreation

Hobart Arena

Troy Aquatic Park

Recommendation to request 21,000.00 from United Way

of

Troy,

Ohio, Inc. for the 2017 Troy Playground Program.

Approval

of

2016-17 Jr. Hockey Program registration fees.

Review and award bids for Duke Park Softball and Football Field

Concession Operations.


2/9

General Recreation

Troy Recreation Board Meeting

Wednesday, February 17, 2016

4:00

p m

1. 2016 Spring/Summer Troy Recreational brochure will be distributed through the schools.

t

will be sent out around the 3 d week ofMarch.

Hobart Arena

1. Upcoming Hobart Arena events:

a.

OHSAA Division III Regional Wrestling Tournament February 26 and 27,

2016.

b. Miami County Home and Garden Show March 4, and 6, 2016.

c.

MIRAGE: Visions

of

Fleetwood Mac - March 11, 2016.

d.

Jordan World Circus March 15, 2016.

e. Third Day with Brandon Heath - March 17, 2016.

f WGI Practice Site April 6-9 and 13-16, 2016.

g.

Rend Collective - April 23, 2016.

h.

Troy Area Chamber ofConunerce Business Expo

April

28, 2016.

2. Approval

of

summer ice coupons 10.00 per hour.

3. 2015-16 Public Skating Report. (Attached)

Troy Aquatic Park

I. Seventy-eight (78) Troy Aquatic

Park

season passes plus nine (9) grandparent passes

have been sold to date during the discount promotions.


3/9


Wednesday, January 20, 2016

4:00p.m.

Hobart Arena

MINUT S

Members of the Recreation Board Present: Marty Hobait, President; Donna Snipes, Secretary;

Doug Jackson; and Eric Herman.

Members of the Recreation Board Absent:

Tom

Dunn, Vice-President.

Members of he Park Board Present: Levi Fox, Vice President.

Members of the Park Board Absent: Alan Kappers, President and Becky Pierce,

Secreta1y.

Others Present: Kem1eth Siler, Director of Recreation; Sue Knight;

Melanie Yingst, Troy Daily News.

The meeting was called to order by the President of the Recreation Boaid, Maliy Hobai-t.

Mr. Hobai t introduced new Recreation Board member, Eric Herman and new Park Board

member Levi Fox.

The minutes of he October 6, 2015 Joint Recreation and Park Board meeting were read. t was

moved

by

Mr. Hobatt and seconded by Mr. Jackson that the minutes be approved as accepted.

Motion .carried.

The minutes of the December 16, 2015 Troy Recreation Board meeting were read. t was moved

by Mr. Jackson and seconded by Mrs. Snipes that the minutes be approved as read. Motion

carded.

The Director informed the boards that Park Shelter reservations for 2016 began Monday, January

4, 2016 at 8:00 a.m. This lear went very smoothly. There are minimal people who walk

in

for

reservations. This is the t year shelter reservations have been done online.

The Director informed the boards that the department is in the third week

of

the Winter Canes

Pucks Adult Hockey League. The cull ent session has 6 people registered for the program.

At the begimting of the fall session, the department wasn t sure whether or not there would be

enough registrations to continue with the program. With some of the modifications made,

numbers have been increased from

2 ~ 2 5

participants to 63. It s a very positive change and

continue to have great feedback.


4/9


Wednesday, January 20, 2016

Page2

Registration information for Girls' Softball went out to the schools

just

after the first

of

the year.

The department has been taking registrations for a couple ofweeks. The

1st

and

2nd

grade

program will be playing again this year with West Milton.

3rd

and 4

grade will be playing with

Tipp City. Grades 5-8 will play in the Cross County League. There are generally teams

throughout grades 1-8.

The Director informed the boards that the 2016 Spring Indoor Soccer League may possibly be

cancelled for this season due to unknowns related to the Renovation Project. There have been a

lot

of

calls from people asking when registrations will begin and when the league will take place.

The department has been asking people to check back in the early part ofFebruary so that there

will more

of

a definitive answer on whether or not the depaiiment will be able to have the

program. The program usually generates around $5,000 in revenue for rental. It brings in about

170-200 kids and families from the community into the building.

Upcoming Hobart Arena events: Menus Benefit Concert-January 22, 2016; 100 Years

of

Trojan Basketball Day vs. Tipp City- February 6, 2016; Great Midwest Cheer Expo -February

14, 2016; OHSAA Division JII Regional Wrestling Tournament-February 26 and 27, 2016;

Miami County Home and Garden Show - March 4, 5 and 6, 2016; MIRAGE: Visions of

Fleetwood

Mac-March

11, 2016; Jordan World Circus

-March

15, 2016; Third Day with

Brandon

Heath-March

17, 2016; Rend Collective-April 23, 2016.

The Directo1 informed the boards that this Friday evening there will be a conceit held in the

arena to benefit the Pink Ribbon Girls. Tickets went on sale in the middle

of

December.

Reserved seats only will be sold.

t

is technically a free event for those who wish to attend for a

donation for general admission seating. Close to 300 tickets have been sold for the reserve

seating.

The Director has been working with the Troy Basketball Parent 's Association and the Athletic

Department for the basketball day that will be held on Febmary 6

1

in celebration

of

100 years

of

Troy basketball. Pas t alumni players from both the boys and girls programs will be honored.

The Troy Pops Rocks will be performing at halftime.

The Director is working with the Ohio High School Athletic Association on the Regional

Wrestling Tournament which is scheduled for the end ofFebruary. There are a few more

conceit events that will be happening throughout the months ofMarch and April. It has been a

busy 1st quru.ter from an event perspective. All of the upcoming events are rental events.

As part

of

the United States Figure Skating Association National Skating Month, the Recreation

Department in conjunction with the Troy Skating Club held a free It's Great to Skate clinic on

January 9

from4:30-6:00 p.m. The Troy Skating Club was pleased with the tum out. There


5/9


Wednesday, January

20, 2016

Page

were 353 people admitted and 30

more

had to

be

turned away. This is

the most

we have ever

had

for this event.

The

event is intended

to

promote their US Figure Ska ting program and

lessons that they provide.

The boards reviewed a Publ ic Skating Repo1t. Public skating sessions continue to do well. The

weather has helped with attendance for public skating sessions this past weekend. There were

over

1,200

people

in

the building for

th


6/9

2015 2016

PUBLIC SKATING SESSIONS

ADMISSIONS

RENTAL

Saturday

10-31-15

54

32

Sunday

11-1-15

47

32

(nice warm)

1 1

64

Friday

11-6-15

109

73

Saturday

11-7-15

48

44

Saturday

11-7-

15

90

61

Sunday 11-8-15

46

30

(nice watm)

293

208

Friday 11-13-15

176

134

Saturday 11-14-15

53

47

Saturday

11-14-15 109 79

Sunday 11-15-15

68 43

(windy, nice warm)

406 303

Friday 11-27-15

140 102

Saturday 11-28-15

45 37

Saturday 11-28-15 168 136

Sunday

11-29-15 105 66

(windy

rain)

458 341

Saturday 12-12-15 255

204

(nice and warm)

Friday 12-18-15 179

139

Saturday 12-19-15 70 55

Saturday

12-19-15 151 123

Sunday 12-20-15 79

74

(windy, nice Warm) 479 391

AMOUNT

$366.00

$332.00

$698.00

$ 773.50

$ 370.00

$

587.50

212.50

$1,943.50

$1,241.00

$ 403.5

$

751.50

$ 455.50

$2,851.50

$ 983.00

$ 322.50

$1,216.00

$ 694.00

$3,215.50

$1,658.50

$1,134.00

$ 481.00

$ 966.00

$ 624.00

$3,205.00


7/9

Monday

12-21-15

111 96

736.00

Tuesday

12-22-15

117

1 1

757.50

Wednesday

12-23-15

177

163

1,263.50

Saturday

12-26-15

238

195

1,249.50

Saturday

12-26-15

185 142

1,363.50

Sunday

12-27-15

179

150 1,232.00

Sunday

12-27-15

193

159

~ 1 1 3 8 1 5 0

(windy rain)

795

646

5,226.50

Monday

12-28-15

224

196 1,677.50

Tuesday

12-29-15

214

189

1,431.00

Wednesday

12-30-15

297

258

2,099.50

Thursday

12-31-15

277 232

1,861.00

Saturday

1-9-16

175

138 1,070.00

Saturday

1-9-16

254

191 1,221.50

Sunday 1-10-16

160

122 1,076.00

(nice, warm then snow)

589

451

3,367.50

Friday

1-15-16

230 179 1,434.50

Saturday

1-16-16

160

139 1,065.00

Saturday

1-16-16

212 184

1,503.50

Sunday

1-17-16

258 235

1,603.50

Sunday

1-17-16

178

150

1,305.00

(nice, cool then cold)

1038

887 6,911.50

Monday

1-18-16

268

246 2,015.50

Saturday

1-23-16

241

212 1,803.00

Saturday

1-23-16 170

145 1,289.50

Sunday

1-24-16

l l

92 813.00

(cold windy)

522

449 3,905.50


8/9

Saturday 1-30-16

Saturday 1-30-16

Sunday

l 31M16

(nice warm)

143

157

183

483

127

129

140

396

1,095.50

1,183.50

1,277.00

3,556.00


9/9

P

Proposed

2016-17

Jr.

Hockey Registration Fees

To

Remain tile Sltme as 2015-16

Projected o

Registrfltions

2012-13 2013-14 2014-15 2015-16 2016-17

125

125

130 130 130

15

HOUSE

(Mite,

Squirt,

Pee

Wee)

n Troy

TRAVEL

In

Troy

In Troy

In Troy

475

670

730

750

500

695

755

775

520

725

785

805

540

745

805

825

540

745

805

825

58

0 (Squirt Pee Wee)

8 Bantam) No Team Titls Year)

18 (Midget)

Estimated Total in Registration Fees

Esti11u1terl

Re1en11e

1,950

30,780

0

6,440

14,850

Propose to leave fees the same due to our anticipated start of the season being delayed 2 weeks due to the renovation

project. Proposed fees do not include uniform/sock costs. A jersey fee

of

an additional 25 will be applied

if

not

ordered when registering to participate.

Propose to offer the Initiation Program at the same rate of 130 ( 45 fee for USA and Mid AM fees if applicable) in

an effort to continue providing participants the opportunity to try hockey to see if he sport interests them. The intent

will be to secure additional participants in the program for the future to build the program from the bottom up.

Propose to institute a late fee in the amount

of

50 to anyone registering after the proposed deadline of July 15

in an

effort to secure registration numbers in a timely manner so the program can proceed with its planning and selection

process excluding the Initiation Program.

We will offer travel teams

in

potentially all divisions, this is totally dependent upon what level players register in.

However, we may not have any travel teams at the Squirt and Pee Wee levels based on this past season's participation

and their expressed interest.

The proposed fees should result in an approximately the same transfer to Hobart Arena as in 2015-16 in the amount

Of 32,500.

Estimated Total Ice Hours for 2016-17

=

315 hours.

Projected Total Transfer for 2016-17 = 32,500.

2016-17 Projected Average Ice Fee/Hour

=

103/hour.

troy recreation board meeting 2 17 16

Documents