troop 692 fundraising kickoff fall ... - boy scout troop...
TRANSCRIPT
09/09/2015
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Troop 692Fundraising Kickoff
Fall 2015 Wreath & Popcorn Sales
Important Dates
Popcorn SalesFundraiser Dates
• Start: September 18, 2015 @ 5pm
• End: October 25, 2015
Wreath SalesFundraiser Dates
• Start: September 18, 2015
• End: October 25, 2015
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Fundraising Benefits
Operating Revenue for the TroopAnnual expenses for the troop are a minimum of $3000
Troop Re-charter, Advancement, Camping, Picnics, Holiday Party, Etc.
In order to achieve $3000 minimum needed for annual operating capital from the fundraiser, the troop must sell at least $10,000 of combined popcorn and wreaths
Bottom line, we either make a commitment to fundraising the necessary troop income for the year, or the cost of the activities put a heavier burden on the scout families.
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Troop 692 Sales Goals
2015 Troop Overall Fundraiser Sales Goal $10,000 ($8,000 Popcorn & $2,000 Wreaths)Each scout will have a total fundraiser sales goal of $1000 for us to
fundraise enough to cover the 2015 troop operating expenses and be able to add some new fun activities
• Total goal can be any combination of wreath and popcorn sales; including credit from the store front sales where they participate
• Guaranteed Scout account rate: 10% of the amount the scout sells– Example: Scout sells their goal of $1000 in wreaths and popcorn
The profit on the sales are as follows:» Scout sales: $1000 x 10% margin = $100.00 in their scout account
» Troop profit $1000 x 29% margin = $290.00 toward the troop goal
Scouts should always be in Uniform when selling
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Wreath Sales – Product Info
We will be offering all of the products in the sales brochure this year with the following exceptionsBalsam wreath sizes limited to the following sizes
• 25” (largest margin)
• 30”
• 36”
We will NOT be offering the spruce tops
All other products in the NEW flyer will be available to sell
In addition, there are mail order items available for sending gifts or to allow out of state friends and relatives the ability to purchase
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• 48”• 60”• 72”
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Wreath Sales
We will be offering a Mickman Brothers product again this year in addition to all of the offerings from last year.
The Living Tree –
with mini lights. Cost $25.00
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Living Tree
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Wreath Sales
Types of Selling
Take Order• Traditional sales (order product for delivery after 11/17)
Boxed Mail Order• Allows out of state family and friends to support your scout
• Allows for gifting of product to people in other states
• One order form per customer delivery location
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Wreath Sales Order Submission
By October 26th, parents must compile the scout’s wreath order on the sheet provided (Before the troop meeting)– Transfer Totals from all sales sheets to the summary sheet
– Turn in a copy of the original itemized order sheet(s) & the completed Summary Sheet
– Turn in all mail order forms
– Turn in full payment for the order
– Keep the original itemized order sheet for when you have to deliver the product
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Popcorn Sales – Product Info
New this yearMilitary Donation is now Hometown Heroes (Local military, fire and police will
receive the product. As a troop (and possibly combined with the pack) we can pick up the product and deliver it to a hometown hero of our choosing!
2-White Cheddar and a Jalapeño Cheddar Cheese is now in the Cheese Box
White Cheddar Cheese – No Orange
Chocolatey Triple Delight is Back!
New Bag Packaging
Sale Prizes this yearBoy Scouts receive an extra 4% profit instead
of the tier prizes
$650 sale prize this year is the Hudson Shooting
day again or a Camp Slushy Cup
ONLY the popcorn sales count toward the Popcorn Prizes
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Popcorn Sales - Types
Types of SellingTake Order
• Traditional sales (order product for delivery later)
Show and Deliver• Must return unsold product by October 22nd so we have time to inventory our remaining
product to sell
• Door to Door with product in hand
Show and Sell• Storefront sales, church, etc (Has averaged about $60-70/hour)
Sell at Work• Can be done with order form or product
Online Sales (Scouts must create a new account!)• All sales count toward scout goal and prizes
• New this year – use Facebook/Twitter to promote
• Online selling to relatives and friends, especially out of state
• Product is shipped directly to the customer (additional shipping)
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Popcorn Sales – Take Order
Take orders for your popcorn sales (regular sales)
By October 26th, parents must compile the scout’s take orders on the summary sheet provided– Transfer Totals from all sales sheets
to the summary sheet
– Turn in a copy of the original itemized
order sheet(s) along with the completed
summary sheet
– Turn in full payment for the order
– Keep the original detailed order sheet
for when you have to deliver the product
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Popcorn Sales Show and Deliver
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Product will be available for checkout at the Matko’s14221 Furman St NE, Forest Lake, MN 55025
Plan to leverage Troop Product pickup dates; or by appointment if you need additional product
All product must be signed out by the parent– Parents are responsible for the product checked out
– Either turn in the unused popcorn or the money
(if the popcorn is damaged, melted, opened
or unsellable, it cannot be returned)
– No need to go back to a neighborhood to deliver
– Or, take orders in a neighborhood, go pickup the
product, deliver the next day
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Popcorn Sales Show and Deliver
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Product Pickup Location (The Matko’s)14221 Furman St NE
Forest Lake, MN 55025
Product Pickup Dates (5:00pm – 7:00pm unless noted)– Thurs, Sept 17th or Fri, Sept 18th – Depending on Popcorn Delivery date
– Thursday, September 24
– Thursday, October 1
– Thursday, October 8
– Thursday, October 15
– Thursday, October 22
(return date or pickup for already sold items)
** Try to leverage take orders for guaranteed sales
(grandparents, relatives, etc). This will save inventory for the storefronts.
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Popcorn Sales Show and Sell
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Storefront sales dates are scheduled at various locations throughout the fundraiser
Maximum of 2 scouts to signup per hour – to maintain the hourly rate
Non scout siblings should not be at the storefronts as it adds to congestion and confusion at the sales table
Sales credit for all storefronts held during the sale will be divided among all participants equally
– Total Storefront sales / (total scout hours) = $/Hr (has averaged $60-70/hr)
Easier to staff the storefronts because no matter which one or how
much sold, in the end there is a single hourly rate for all scouts.
Hourly rate will be communicated as each storefront ends to help you
with tracking toward your goal.
Many, Many additional storefronts this year!!!
STOREFRONTS Count toward overall sales including Blitz prizes!!!!
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Popcorn Sales Show and Sell
Storefront sale registration will be tracked on www.doodle.com
Select the storefront where you are able to participate and signup
The dates, times and locations are listed
on the Fundraising page on the troop
website along with the links to the
doodle signup:
http://Troop692.weebly.com
If you don’t have access to the internet,
contact Deb Matko to do the signup for you
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Popcorn Sales Show and Sell
Doodle Storefront Signup in troop692.weebly.com site
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Popcorn Sales - Show and Sell : Storefront Selling Tips
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Most people buy on the way out of the store.
• We will be able to accept Credit Cards again this year!!!
• The boys should give a friendly greeting and hold the door open for customers
• Have a bag in hand – something yummy
• Sell the Scouts, not just the product– Make sure people understand that it’s a fundraiser – to help justify the price
– Tell the boys to thank everyone and wish them a good day; whether they buy or not
Make sure the scouts can answer questions about prices
and taste of the product – and use “Would you like to
support Cub Scouts?” instead of “Would you like to buy
some popcorn?”
Don’t sit on chairs – you sell more if everyone is standing and
engaging the customers
NEW We will have a storefront at Arden Hill CUB!!!!!!
Scouts should be in uniform!
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Popcorn Sales – Show and Sell
Storefront sale registration will be tracked on www.doodle.com – links available on the troop fundraising page – Watch emails for any changes!!!
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Friday, September 18th from 4pm–9pmGander Mountain14640 W. Freeway DriveForest Lake, MN 55025
Saturday, September 19th from 10am–4pmGander Mountain14640 W. Freeway DriveForest Lake, MN 55025
Sunday, September 20th from 12pm–6pm Frattallone’s Hardware9225 Lexington Avenue NCircle Pines, MN 55014
Saturday, October 10th from 10am– 4pm Festival Foods9101 S. Highway DriveCircle Pines, MN
Sunday, October 11th from 12pm-6pmNONE unless needed
Saturday, October 17th from 10am – 4pmFestival Foods9101 S. Highway DriveCircle Pines, MN
Sunday, October 19th from 12pm– 6pm NONE unless needed
Saturday, September 26th from 10am–4pm Possibly Bills Superette – none yet??????
Sunday, September 27th from 12pm-6pmFrattallone’s Hardware9225 Lexington Avenue NCircle Pines, MN 55014
Saturday, October 3rd from 10am – 4pmFirst Ever – Cub Foods3717 Lexington Avenue NorthArden Hills, MN
Also manning Hot dog/Pop CartTroop keeps all proceeds, Cub to provide cart and all food supplies
Sunday, October 4th from 12pm– 6pm Frattallone’s Hardware9225 Lexington Avenue NCircle Pines, MN 55014
8 Total Storefronts scheduled
Potentially one or 2 more
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Popcorn Sales – Sell at Work
Take the order forms to work and either provide product or leverage Take orders
New “popcorn tent” available in the sales brochure to take to work
Should not be the only form of
selling – the scouts should be
involved and have some
responsibility in sellingIdeas
• Have the kids write a letter to go with
the brochure to explain their goal
• Have the kids help with the delivery and
thank the individuals
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Popcorn Sales – Online
Login to your online account (All scouts may have to create a new account)
Create an custom note on why the scout is selling and their goal
Update the email list with family and friends
Send out the request and monitor the
online sales
Send reminders occasionally – for
older scouts or parents, there are
Facebook and Twitter links now
available to promote sales.
Great opportunity for those out of state
relatives and friends to still support their favorite scout!
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Fundraiser Order Submission
All orders are due at the Troop meeting on October 26th
unless other arrangements have been made in advancePopcorn and Wreath orders MUST be totaled separately and the
money kept separate
A check made out to Troop 692 should be submitted for all cash collected
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Trail’s EndEvergreen Industries
Fundraiser Orders Checklist
Items Due on October 26th
(Return product on October 22nd at the Matko’s)Popcorn Sales
• Summary Order Sheet (single piece of 8.5” x 11” paper in the packet)
• Photo copy of original order sheet(s)
• Printout of online sales
• Full payment of the order
• Any unused – undamaged product
Wreath Sales• Summary Order Sheet (single piece of 8.5” x 11” paper in the packet)
• Photocopy of original order sheet(s)
• Full payment of the order
• Mail-order forms
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Popcorn Sales – Order Submission
Popcorn Summary Order SheetCritical for order placement – complete prior to the troop meeting on
October 26th
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Wreath Sales – Order Submission
Wreath Summary Order SheetCritical for order placement – complete prior to the troop meeting on
October 26th
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Award Incentives for Selling
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Popcorn Sales Awards from Trail’s End
Sell 1 itemReceive the new Project Popcorn Patch
See the Popcorn Sales Literature for the Council prize structure offered in addition to
the Blitz, Bonus and Adventure
prizes offered by the Council
Check out the new build a
Pick Axe Patch
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Troop 692 Incentives Program
NEW - Leader Trading Cards
There will be 8 Leader Trading Cards (2 per leader) that will be available. The cards can be used while camping or at other Troop events where there are various duties to be performed by the scouts.
The cards will enable the winning scout to trade the leader card – back to that leader, and in return, the leader will perform whatever task that was assigned the scout.
For example, Johnny was assigned to wash dishes. Johnny has Mr Matko’s Leader Trading card. He can trade the card back to Mr Matko – and MrMatko will wash the dishes that evening.
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Troop 692 Incentives Program
Each scout earns 10% of their sales for their scout accounts • Scout accounts can be used toward troop activities like Polar Cubs, Camping, etc.
• Total of both Popcorn and Wreath Sales!
Fast Start Blitz (Combined total of Wreath and Popcorn Sales)The top 2 scouts in the troop that has the highest combined sales by Noon on
Monday, Morning on September 21st will have their name put in a drawing once for every $100 of sales. The name drawn will receive: Target Gift Card: $50 & a Leader Trading Card the remaining scout will also receive a Leader Trading Card
Totals will include all sales (popcorn & wreath) up to the cutoff (Take Orders, Online Sales, storefronts, and door-to-door sales that fall in the blitz timeframe)
A copy of the scout’s sales sheets (popcorn and wreath) must be turned in to Deb Matko by Noon September 21st through one of the following methods
– Faxed to: 651-466-0612
– US Mail – 14221 Furman St NE, Forest Lake, MN 55025
postmarked by September 21st
– Hand Delivered to: 14221 Furman St NE, Forest Lake, MN 55025
– Emailed scans to: [email protected]
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Troop 692 Incentives Program
Weekly Blitz (Combined total of Wreath and/or Popcorn Sales)
• There will be a blitz a week during the sale
• Some will be based on the sales of a single item during
that week, others will be based on total sales for the week
• Prizes will vary from gift cards, Lego sets and even a
surprise treat for the troop
• To enable adequate tracking of the blitz sales – all scouts sales
stats must be sent to Deb either fax or email by noon on Mondays
or the scout will be ineligible for the blitz. These stats will
determine the blitz winners. Both popcorn sales and Wreath
Take Orders must be submitted – which #’s count depends on
the blitz that week.
• Emails will be sent out weekly to describe the details of the
upcoming blitz
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Weekly Blitz (Combined total of Wreath and/or Popcorn Sales)
• 5pm 9/18-noon 9/21 – Fast Start Blitz(combined popcorn & wreath sales)
• Noon 9/21-noon 9/28 – Popcorn Item Blitz (Sale Item to be announced)
• Noon 9/28-noon 10/5 – Fresh Start Blitz (combined popcorn & wreath sales) – Same rules as the Fast Start Blitz, but sales for only the one week.
• Noon 10/5-noon 10/12 – Troop Blitz (Sale Item to be announced – If the sales goal is reached,
Special treats will be available at the next troop meeting)
• Noon 10/12-noon 10/19 - Popcorn Item Blitz (Sale Item to be announced)
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Troop 692 Incentives Program
Sell at least 1 Evergreen itemReceive the Wreath Sales Patch
Watch for weekly emails for the blitz
rules and awardsExample: Prize for Most microwave Popcorn Sales
this week, etc.
There will be a different incentive each week, so
watch your email – more details in a few slides
And …….
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Sell $1000 by October 26th
Every individual scout that achieves a $1000 combined sale
total for Popcorn and Wreaths by October 26th earns
the chance to deliver a “Pie in the Face” to a troop
leader or one of your fellow scouts or you can choose to
receive your pie at the November Troop meeting
Double your goal ($2000 sales) and you can upgrade to a fruit pie!!!!!!!!
– Does the troop want to do this?
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Troop 692 Incentives Program
Top Seller in the Troop• The names of the top 2 sellers will be put in a
drawing at the end of the sale.• The name drawn will receive a $50 Target gift card and a
Leader Trading Card.
• The 2nd place scout will receive a $25 Target gift card and a Leader Trading Card
(combined popcorn & wreath sales)
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Troop 692
Save the date!!!!!
Friday, October 9th is about ½ way through the
fundraising this year so it is a great day to hold
Pop-Tober Fest -5:00pm – 8:30pm
Come play at Purple Park in Lino, have hot dogs and
snacks on the Troop (And the Pack!)
Bring your sales aids and ask questions – discuss
your goals with the popcorn staff
Overall, Just have fun on, hopefully, a day with great weather!!!!
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Contact Information
Popcorn & Wreath Committee ChairDeb Matko
14221 Furman St NE
Forest Lake, MN 55025612-860-6371 or 651-982-9003
Fax: 651-466-0612
Online Sales: scouts.trails-end.com
Award Forms for Tickets: www.STARSCORPS.comStorefront Sale Signup: http://troop692.weebly.com/fundraising.htm
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Notes: