TRIP PLANNING WORKSHEETTo request a group visit, please complete the following form and submit via fax 828-225-1396or e-mail groupsales@biltmore.com. For assistance or guidance call toll-free 866-851-4661.

This worksheet is NOT a confirmed reservation.

Procedure: Once the worksheet is submitted, we will check availability and contact you to confirm your reservation OR check for alternate dates and times; after which a reservation agreement form will be sent to you for approval and signature. Upon receipt of the signed agreement, we will then consider your reservation definite. If you do not hear from us within two working days of sending your signed agreement, please call our toll-free number.

School InformationSchool Name:__________________________________________Grade Level:___________________________School Address: ______________________________________________________________________________City:__________________________________________________State:___________Zip:__________________Lead Teacher:__________________________________________E-Mail: _______________________________________________Cell Phone: ___________________________________________School Phone:_________________________________________ Fax:__________________________________Do you prefer e-mail or phone call?_______________________What is the best number to reach you? (Agents are available Mon–Fri 8:30 A.M.—5:00 P.M.) ______________________Best time of day to call you to complete the reservation ______________________

Tour Company InformationIf this trip is being planned by a Tour Company, please complete this sectionTour or Bus Company:___________________________________Tour Contact Name:___________________________________Contact E-Mail:_______________________________________________________________________________Company Address:____________________________________________________________________________City:__________________________________________________State:___________Zip:___________________Phone:________________________________________________Fax:___________________________________

Requested Date of Planned Visit to BiltmoreMonth:________________________Day:____________________Year:____________Earliest time you can arrive on property:___________________________________Time your group needs to depart:_________________________________________Alternate Date(s):_______________________________________________________

Group InformationPlease fill in the estimated number of people on each line below:Students: _______________________Chaperones: _______________________ (1 chaperone per 10 students required)Adults: _______________________Bus Drivers: _______________________ (1 complimentary per bus)Annual Passholders: _______________________Total: _______________________

Please make note of any special needs, i.e. wheelchair accessibility, hearing or visual impairments, allergies, etc:________________________________________________________________________________________________________________________________________________________________________________________

1 of 4

Asheville, NC

TRIP PLANNING WORKSHEETTicketsPlease refer to brochure for specific program and tour information and value pricing. Prices quoted for all tickets and activities are subject to applicable taxes.

Tour SelectionPlease circle each program that you would like included in your visit

Suggested Itineraries and Estimated Times Please see suggested itineraries below. Time planned in suggested itineraries are for groups of 75 or less. Groups with 75 or more will need toadjust time as needed.

Guided House Visit Only: Plan for 3 hours from arrival to departure. Includes a guided house visit and free time for the gardens or shops. This option does not include a visit to Antler Hill Village, Barn, Farm, or time for lunch.Guided House Visit & Behind-the-Scenes Tour Combo: Plan for 4–4.5 hours from arrival to departure. Includes a guided house visit, short break, and choice of Behind-the-Scenes Architect’s Tour or Butler’s Tour. Add more time if lunch is planned.Guided House & Farm Combo: Plan on approximately 6–6.5 hours from arrival to departure. Includes a guided house visit, hands-on farm visit, lunch break, and driving time.2-Day Biltmore Experience: Day 1-Travel, arrival, and guided house visit. Day 2- Hands-on Farm visit, lunch break, Behind-the-Scenes Biltmore House tour.

Specialty Music Programs for Middle and High School Classes

Music in the Winter Garden: Available January 13–March 7 only. For vocal groups only. A 30-minute performance time with field trip reservation. Call for details or to make a reservation.On the Green at Antler Hill Village: Available April 14–October 7 only. A 30-minute performance time is available for bands and choruses with field trip reservation. Outdoor performance venue only. Weather dependent. Call for details or to make a reservation.

Guided House $18 per student (Mon –Thurs)

$20 per student (Friday)

$40 per adult

House/Farm Combo$23 per student (Mon–Thurs)

$25 per student (Friday)

$40 per adult

House/Behind-the-Scenes Tour Combo$25 per student (Mon–Thurs)

$27 per student (Friday)

$52 per adult$12 per chaperone

Guided House K-3IntermediateMiddle SchoolHigh School

High School Class Focus (optional)French InfluenceArchitectureArtHistory

House/Farm ComboHistorical Farm Tour (Grades K–3)

Our Appalachian Culture (All Grades)

Holiday Celebration on the Farm (All Grades)

The Farm +5 (Grades K–3)

Barn Tales (Grades 4–8)

Interactive Science Fair (Grades 4–8)

The Forest–A Biltmore Legacy (Grades 9–12)

Going Green (Grades 9–12)

House/Behind the Scenes Tour ComboArchitect’s TourButler’s Tour

2 of 4

Asheville, NC

TRIP PLANNING WORKSHEETLunch OptionsBox Lunches are available at either Deerpark Pavilion OR the Smokehouse Grill. Please indicate how many of each lunch you would like to purchase.

Biltmore Bag Lunches- $9 per personTurkey:__________ Peanut Butter & Jelly:___________ Veggie Wrap:_________ Total:_____ Lunch also includes bag of chips, piece of fruit, cookie, and bottle of water. Pick-up at Deerpark Restaurant/Pavilion

Biltmore Hot Dog Lunch- $6 per personLunch includes hot dog, bag of chips, and a fountain drink. Pick up in Stable courtyard. (no vegetarian option) Total:______

Smokehouse Grill- $10 per person (closed January–March)

Chopped Pork:________ BBQ Chicken:_____________ Hot Dog:____________ Total: ______Lunch also includes chips and choice of drink. Pick up at Antler Hill Barn.

Stable Café- $16 per person (Grades K–10); $19.50 per person (Grades 11–Adult)

Chicken Tenders:_________ Hamburger: __________ Grill Cheese:_________ Total: ______Lunch also includes chips, dessert, and drink. Served in the Stable loft.

Deerpark Restaurant- $16 per person (Grades K–10); $23 per person (Grades 11–Adult) Total number of people: ______Menus are seasonal featuring Southern-style and chef’s specialties. Deerpark is located in the center of the estate.

If you are bringing your own lunch, you must plan on eating at the Deerpark Pavilion or at Antler Hill Farm. Absolutely no picnicking is allowed around Biltmore House.

Ice Cream ConesIce cream is available either at the Ice Cream Parlor in the Stable Courtyard or Creamery in Antler Hill Village. Please circle which location you would like, and indicate the totals below.

Choose Location: Ice Cream Parlor in the Stable Courtyard Creamery in Antler Hill Village

$4.25 per person Total number of Ice Creams:_____________

Biltmore PortraitsGroup photos taken in front of Biltmore House are available for purchase

$2 per student. Each student will receive a 4x6 group photo. Minimum $20 purchase.

Number of photos you would like to purchase: _________

Worksheet Submission

Reminder: This is not a confirmed reservation. Once the worksheet is submitted, we will check availability and contact you to confirmyour reservation OR check for alternate dates and times; after which a reservation agreement form will be sent to you for approval and signature. Upon receipt of the signed agreement, we will then consider your reservation definite. If you do not hear from us within two business days of sending your Trip Planning Worksheet, please call our toll- free number.

Name:_______________________________________Signature:_______________________________________Date:__________

3 of 4

Asheville, NC

ESTATE RULES AND REGULATIONSPlease read thoroughly, sign below, and fax back to 828-225-1396.

Lead Teacher and the Principal:In keeping with George W. Vanderbilt’s vision and in Biltmore grand tradition to “Preserve the Enchantment,” it is the goal of our education program to provide an extraordinary student experience that also enhances the classroom curriculum. The Rules and Regulations set out by Biltmore help makethat experience a good one for all our guests. As it is our pleasure to welcome your students as our guests, we ask that you please remind your studentsto respect the property and the legacy of Biltmore. • Please be aware that any student who is asked to leave a visit due to disruptive or destructive behavior will be sent to our security offices until the

rest of the class is finished OR may result in the entire class being asked to leave the estate. Additionally, the school may be asked not to return.

Lead Teacher:• Reservations must be PAID IN FULL 7 DAYS PRIOR TO YOUR SCHEDULED VISIT.• You will receive one complimentary chaperone ticket per ten paid student tickets.• You will need to be divided into groups of no more than 23 people per group. Each group should consist of at least 2 chaperones. Please be ready

and have students divided and assigned to groups prior to arrival. For example, if you have 26 total people you will divide into two groups of 13,with 2 chaperones per group, and you will have 2 Biltmore House hosts assigned to you. If you have 44 total people you will divide into two groups of 22 with 2 chaperones per group. For questions, please contact a Group Sales Host.

• It is very important that you arrive on time and stay on schedule.We schedule our school hosts according to your booked reservation time. Groups arriving more than 15 minutes late may receive an abbreviated guided tour. Guides may be released completely if you are 30 minutes late and your group will then be self-guided.

• If you are running behind schedule on the day of your visit, please call 828-225-1401 and notify the Group Sales Check-in Desk. • We will fax a reminder for your final group numbers 10–15 business days prior to your visit. Your final numbers and payment are due 7

business days prior to your visit. You may call 866-851-4661 or fax them to 828-225-1396. Have numbers ready for students, chaperones, drivers, parents/adults.

• Any parent or adult who plans on joining the guided student tour must be included in the school’s reservation at least 14 days in advance. Any additions up to the final numbers date are subject to availability.

• The number of parents or adults may not be increased once final numbers are given. Any parent or adult not counted in the school reservation and showing up day of visit will be charged full price and will be self-guided. They will respectfully be asked not to tag along behind the school group.

Chaperones and Adults:• Chaperones are required to stay with the students at all times and in all areas of the estate, including gift shops, gardens, and Antler Hill Village.• Due to some limited areas at the Farm, only chaperones will be allowed to join students. Parents and adults may visit Antler Hill Village and Barn.• The role of the chaperones and adults is to monitor student behavior to ensure that they are well behaved and respectful of all Biltmore property,

including the house, gardens, farm and animals.• Chaperone tickets cannot be upgraded to a Biltmore Annual Pass. Adult tickets may be upgraded.• Parents and adults are asked to please stay behind the group while on guided house visit so all students will be able to hear their guide. Please allow

students to ask and answer questions.

Biltmore Annual Passholders • As with most special guided tours or events offered on the estate, there is an additional cost for Biltmore Annual Passholders. Passholders

accompanying a student will be charged $15. Please let the lead teacher know if you are a Passholder. You will need to show your Pass upon arrival.

For Students• Dress comfortably and appropriately for the season and weather. You will be outside.• Comfortable shoes are highly recommended as you will be walking a lot. Shoes with wheels (such as Heelys®) are prohibited in any estate building.• Be respectful of Biltmore property and of others. Turn off phones, i-Pods, mp3 players, or other electronic devices before entering Biltmore House.• Do not attempt to cross ropes or touch any objects while inside Biltmore House.• Food, drinks, chewing gum, and tobacco products are not permitted inside Biltmore House• Photography of any kind is prohibited inside Biltmore House. This includes phone cameras.• Any student asked to leave for disruptive or destructive behavior may result in the entire school leaving the estate.• If you are handling any of the animals at Antler Hill Farm, we ask that you do so with tender loving care. Remember, they are babies and injure

very easily.

Date of Visit_______________Name______________________________School_____________________________________Reservation #___________

Please fax signed acknowledgment to 828-228-1396

4 of 4

Asheville, NC