Trinity County Collaborative

GroupPublic MeetingApril 12, 2013

Agenda10:00-11:00 am:

Convene & Go Over AgendaIntroductions

11:00 am -12:00 pm:Ground Rules & Principles

Decision Making Procedure

12:00 am-12:45 pm:Vision, Mission & Goals

12:45-1:30pm:Lunch

1:30-3:00 pm:Organizational Structure

Participant Requirements & Responsibilities

3:00-3:50 pm:Communication (Internal & External)

Meeting Guidelines & Logistics

3:50-4:00 pm:Check-In

Trinity Collaborative Structure

O Ground Rules & PrinciplesO Decision Making ProcedureO Vision, Mission & GoalsO Organizational StructureO Participant Requirements & ResponsibilitiesO Communication (Internal & External)O Meeting Guidelines & Logistics

IntroductionsO Your name?O What community do you live in?O Why are you interested in participating in the

collaborative?O What is something you’d like the group to

know about you?O What is something that makes you difficult to

work with?

Ground Rules & Principles

O Ground rules outline the behaviors and procedures all participants are expected to follow.O Behavioral expectations: how will participants

relate to and treat each other?O Procedural protocols: decision making,

information sharing, participant roles.O Substantive issues: what issues are on the table

for discussion.O Guiding principles outline what values the group

uses to inform their work.O Guiding Principles: What are the values, beliefs

or principles that should guide our work together?

Ground RulesO Respect other participantsO Personal attacks and

name-calling will not be tolerated

O Recognize the legitimacy of other viewpoints

O Respect the facilitator and the agenda

O Come to meetings prepared

O Stay on topic O Refrain from side

conversations-share it with the whole group!

Guiding PrinciplesO All efforts will be

focused on Trinity County

O Efforts will address community wellbeing and safety

O Efforts will strive to balance environmental, economic and social concerns

O The collaborative will strive to be as inclusive and transparent as possible

Decision Making Procedure

O What is consensus: O Widespread agreement among all members of a

group.O A decision all participants can support, or at least

live with. O How will we know if we have reached consensus?

O 100% support, majority support, % support?O How will disagreement be handled?

O See level of agreement handouts.O How will we vote?

O Show of hands, aye/nay, cast ballot, straw poll?

TCCG: Decision Making Procedure

O How will we define consensus?

O How will we know when we’ve reached our definition of consensus?

O How will we handle disagreement?

O How will we vote?

Level of Agreement Support Level Member Commitment

Agreement w/oReservations

Highest All members will support and advocate for the decision

Agreement w/Reservations

High All members will support the decision, those who have reservations will have them recorded.

Agreement byAcquiescence

Moderate All members support the decision, abstain, or are opposed but are willing to allow the collaborative effort to move forward, and will not undercut the group’s agreement. Those who abstained or are opposed will have their reasons recorded.

No Clear Agreement Unknown There is not clear agreement, and there is recognition that this is not the desired end point. Those who are in disagreement will have their reasons recorded. A process and timeframe will be specified for addressing concerns, if that timeframe has ended and there is no agreement, the nature of that disagreement will be recorded.

Vote Support Level Member commitmentConsensus w/o Reservation(All members vote for approval)

High No members will support outside challenges. All members will express support for the project and work to resolve any issues raised later by non-collaborative entities.

Consensus w/ Reservation(All members vote for approval but some have reservations recorded)

Medium No members will support outside challenges. Members who had reservations recorded may express those reservations.

No Consensus, majority-vote approval (Some members have such strong reservations that they vote against approval; reasons are recorded in minutes)

Low Members reserve right to appeal decision and support outside challenges. Members who voted against approval reserve the right to express their reasons for voting against approval.

Majority vote disapproval

None Collaborative does not support the project and recommends dropping the proposal. All members reserve the right to express their reasons for voting.

Vision, Mission & GoalsO Vision: What is the Collaboratives ideal

situation?O If our success could be guaranteed, what would

be the end result of our efforts?

O Mission: What is the Collaboratives purpose?O What we will do (action), Why we will do this

(result) & Who the work will benefit (for whom).

O Goals: What are the objectives of the Collaborative?

TCCG: Vision, Mission & Goals

Organizational Structure

O The Trinity Collaborative will act as an advisory group to the Trinity County Board of Supervisors.

O Structural Options:O Open participation, selected representatives,

or elected board.O Permanent committees or ad hoc task groups.O Permanent or ad hoc expertise panel/technical

advisors.

TCCG: Organizational Structure

Participant Requirements & Responsibilities

O Criteria to be a participant:O Attendance based or other

O Responsibilities of a participant:O Support the vision, mission & goals of the

collaborativeO Commit to regular attendanceO Follow ground rules

O Role of government agencies:O Board of SupervisorsO USFSO BLM

TCCG: Participants 2 R’s

Communication (Internal & External)

O Internal (Participants):O Meeting notices & agendasO Meeting notes & decisionsO Tasks & homework

O External:O Media

O Specifically, video taping of meetings?O Board of SupervisorsO Government agencies O Interested citizens, organizations, general public

TCCG: CommunicationO Internal:

O External:

Meeting Guidelines & Logistics

O Where?O Location & Venue

O When?O Monthly, bi-monthlyO Recurring dates or specific scheduling

O Food & Drink?O Potlucks, catering, bring your own

O Meetings open to the public or separate public outreach meetings?

TCCG: MeetingsO Where?

O When?

O Refreshments?

O Public meetings?

Check-InO Homework: read draft of collaborative charter!

O Next meeting:O Review, edit & approve charterO Prioritize issues

O How are we doing?

O Feedback on meetings?