TREASURYMANAGEMENT

The Treasury forms part of the finance section of a particular MDA/MMDAs.

It has the mandate to ensure that MDA’s & MMDA‘s expenditure is within the approved limits.

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TREASURYMANAGEMENT

It has the responsibility of maintaining records of revenues collected and disbursement made by MDAs & MMDAs. The Treasury also provides the Controller & Accountant General such information as to enable his office prepare the Public Accounts of Ghana as required by law.

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LEGALITY OF TRANSACTION

The Treasury ensures the legality of transactions with regard to expenditure and revenue. This requirement is essential because the consolidated fund which is the receptacle for all regular revenues and out of which all expenditure are met was created.

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TREASURYMANAGEMENT

By law (the constitution of Ghana) and transactions therefore must conform to rules and regulations laid down in the general and financial orders, Ministry of Finance and Treasury circulars etc,

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EXPENDITURE AND REVENUE CONTROL

The Treasury maintains records, books and other relevant forms to control expenditure and safeguard revenue.

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RECORD BOOKS

Payment Cash Book

Receipt Cash Book

Revenue Collector’s Cash Book

Cashier’s Daily Balance Book

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REGISTERS

Register of Vouchers

Register of Value Books

Register of Value Books

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VALUE BOOK

General Counterfoil Receipt Book

Treasury Counterfoil Receipt Book

Cheque Book

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FINANCIAL CONTROL FORMS

Imprest Warrant (T.F 99)Cheque Order Form (TF 4)Ledger Sheets (Warrants Sheets)Establishment Warrant (T.F 127)Change of Holders Return (T.F 46Return of Expenditure (T.F 220)

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EXPENDITURE FORMS

Payment Vouchers (PV) (TF.6)

Traveling & Transport Claim (T.F G3)

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REVENUE FORMS

Receipt Voucher (RV) (T.F 15)

Bank Pay-In-Slip)

Allocation Sheet

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ENTRIES MADE AT THETREASURY

Entries made in the books of the Treasury Officer of a particular MDA or MMDA are for control purpose.

Entries must be made in ink or indelible pencil.

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CASH BOOK ENTRIES

Cash Book entries are made from PVs (Payment Vouchers) RVs (Receipt Voucher) TCR (Treasury Counterfoil Receipt) which serve as source or primary documents

A Cash Book has debit and credit entries. Receipts are debited and payments are credited. It is the basis for which reconciliation is made with the Bank Statement.

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CASH BOOK TRANSCRIPTS

Cash payment transcript has details, such as the gross amount, net amount, income tax, payee, account code, PV No., Date and cheque number.

Cash Receipt Transcript details includes the date, payer, account code, pay-in-slip, TCR and amount.

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REVENUE COLLECTORSCASH BOOK

Revenue Collectors Cash Book, Records Receipts on the left Hand side and payments on the right side.

Both side constitutes a folio (Page of a ledger).

The details for the receipt side are as follows:- Date, No. of Receipt issued, from whom received, Description of Receipt and Amount.

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REVENUE COLLECTORSCASH BOOK

The details for the payment are:- Date, Station at which paid, Treasury Counterfoil Receipt No. and Amount.

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REVENUE COLLECTORS

Any officer who in the cause of his or her duties receives monies on behalf of the government is a Revenue Collector.

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REGISTER OF VOUCHERS

Register of vouchers records all payment vouchers submitted to the Treasury office. It shows the date of the receipt of voucher, account code to whom payable, particulars and amount.

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REGISTER OF VALUE BOOKS

Register of Value Books records all Value Books received from Value Books stores. It shows the date, type of book, serial numbers, recipient and location.

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VALUE BOOKS

General Counterfoil Receipt Book is used by Revenue Collectors to collect monies received on behalf of the government.

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VALUE BOOKS

Cheque books are issued to the Treasury by the Chief Cashier’s office for the payment of goods and services rendered to particular MDA/MMDA.

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TREASURY COUNTERFOILRECEIPT BOOK

Treasury Counterfoil, Receipt Book is used by the Treasury to Account for Five percent withholding tax and monies paid into government chest.

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RESPONSILITIES OF THETREASURY UNIT

Maintain Control Jacket for CAG Warrants.

Issue T.C.R in acknowledgement of payment into the consolidated fund issue cheques in payment of goods and services.

Maintain a cash book and prepare bank reconciliation statement.

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RESPONSIBILITIES

Prepare and submit cash transcripts Write and sign cheques. Check and sign EWs & CHRs. Check accounts classification Maintain Revenue Cash Book Process & Forward pension files to Pension Section.

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PROCUDURES FOR PAYMENT

Receive PVs Stamp and Register Check the authenticity of PV. Check availability of fund Check all supporting documents Check accounts codes & classification. Check figures to ensure arithmetical

accuracy. Check the correctness of the narration.

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PROCEDURES

Make entries into the Control Jacket (Ledger Sheets)

Pass PV for Payment by Treasury officer. Issue cheques Sign cheques Release signed cheques to Accounts

office.

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PROCEDURES FOR RECEIPTS

Obtain Bank of Ghana Pay-In-Slip. Issue Treasury Counterfoil Receipt (TCR) Check Revenue Collector’s Cash Book to

reconcile cash received with pay-in-slip. Make entries of receipts into the Receipt

Cash Book.

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END OF PRESENTATION

Thank you for your attention and participation.

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