travel management 191_bb_configguide_en_us.doc

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EHP4 for SAP ERP 6.0

June 2010

English

Travel Management (191)

SAP AGDietmar-Ho-Allee 166!1!0 "all#orf German$

%uil#ing %lo&' (onfiguration Gui#e



SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e

Copyright

/ 2010 SAP AG. All rights reser*e#.

o art of this uli&ation ma$ e rero#u&e# or transmitte# in an$ form or for an$ urose ithout thee3ress ermission of SAP AG. )he information &ontaine# herein ma$ e &hange# ithout rior noti&e.

Some softare ro#u&ts mar'ete# $ SAP AG an# its #istriutors &ontain rorietar$ softare &omonentsof other softare *en#ors.

+i&rosoft "in#os E3&el 5utloo' an# PoerPoint are registere# tra#emar's of +i&rosoft (ororation.

%+ D%2 D%2 7ni*ersal Dataase S$stem i S$stem i8 S$stem S$stem 8 S$stem 3 S$stem 9S$stem 910 S$stem 9! 910 9! iSeries Series 3Series 9Series eSer*er 9:;+ 9:5S i8:5S S:<!05S:<!0 5S:400 AS:400 S:<!0 Parallel Enterrise Ser*er Poer;+ Poer Ar&hite&ture P5"ER6=P5"ER6 P5"ER8= P5"ER8 P5"ER 5enPoer PoerP( %at&hPies %la#e(enter S$stemStorage GP>S HA(+P RE)A D%2 (onne&t RA(> Re#oo's 5S:2 Parallel S$sle3 +;S:ESA A?ntelligent +iner "eShere etfinit$ )i*oli an# nformi3 are tra#emar's or registere# tra#emar's of %+(ororation.

@inu3 is the registere# tra#emar' of @inus )or*al#s in the 7.S. an# other &ountries.

A#oe the A#oe logo A&roat PostS&rit an# Rea#er are either tra#emar's or registere# tra#emar's of A#oe S$stems n&ororate# in the 7nite# States an#:or other &ountries.

5ra&le is a registere# tra#emar' of 5ra&le (ororation.

7? ?:5en 5S>:1 an# +otif are registere# tra#emar's of the 5en Grou.

(itri3 (A Program eighorhoo# +eta>rame "in>rame ;i#eo>rame an# +ulti"in are tra#emar's orregistere# tra#emar's of (itri3 S$stems n&.

H)+@ ?+@ ?H)+@ an# "<( are tra#emar's or registere# tra#emar's of "<( "orl# "i#e "e(onsortium +assa&husetts nstitute of )e&hnolog$.

Ja*a is a registere# tra#emar' of Sun +i&ros$stems n&.

Ja*aS&rit is a registere# tra#emar' of Sun +i&ros$stems n&. use# un#er li&ense for te&hnolog$ in*ente#an# imlemente# $ ets&ae.

SAP R:< SAP et"ea*er Duet PartnerE#ge %$Design (lear Enterrise SAP %usiness5Be&ts E3loreran# other SAP ro#u&ts an# ser*i&es mentione# herein as ell as their rese&ti*e logos are tra#emar's orregistere# tra#emar's of SAP AG in German$ an# other &ountries.

%usiness 5Be&ts an# the %usiness 5Be&ts logo %usiness5Be&ts (r$stal Reorts (r$stal De&isions "entelligen&e ?&elsius an# other %usiness 5Be&ts ro#u&ts an# ser*i&es mentione# herein as ell as theirrese&ti*e logos are tra#emar's or registere# tra#emar's of SAP >ran&e in the 7nite# States an# in other&ountries.

All other ro#u&t an# ser*i&e names mentione# are the tra#emar's of their rese&ti*e &omanies. Data

&ontaine# in this #o&ument ser*es informational uroses onl$. ational ro#u&t se&ifi&ations ma$ *ar$.

)hese materials are suBe&t to &hange ithout noti&e. )hese materials are ro*i#e# $ SAP AG an# itsaffiliate# &omanies ,CSAP GrouC for informational uroses onl$ ithout reresentation or arrant$ of

an$ 'in# an# SAP Grou shall not e liale for errors or omissions ith rese&t to the materials. )he onl$

arranties for SAP Grou ro#u&ts an# ser*i&es are those that are set forth in the e3ress arrant$

statements a&&oman$ing su&h ro#u&ts an# ser*i&es if an$. othing herein shoul# e &onstrue# as

&onstituting an a##itional arrant$.

/ SAP AG of 48




Icons

Icon Meaning

(aution

E3amle

ote

Re&ommen#ation

S$nta3

Typographic Conventions

Type Style Description

Example text "or#s or &hara&ters that aear on the s&reen. )hese in&lu#e fiel# namess&reen titles ushuttons as ell as menu names aths an# otions.

(ross-referen&es to other #o&umentation.

Example

textEmhasi9e# or#s or hrases in o#$ te3t titles of grahi&s an# tales.

E?A+P@E)E?)

ames of elements in the s$stem. )hese in&lu#e reort names rogramnames transa&tion &o#es tale names an# in#i*i#ual 'e$ or#s of arogramming language hen surroun#e# $ o#$ te3t for e3amle SE@E()an# (@7DE.

Example

text

S&reen outut. )his in&lu#es file an# #ire&tor$ names an# their athsmessages sour&e &o#e names of *ariales an# arameters as ell as namesof installation ugra#e an# #ataase tools.

EXAMPLE TEXTe$s on the 'e$oar# for e3amle fun&tion 'e$s ,su&h as F2 or the ENTER 'e$.

Example

textE3a&t user entr$. )hese are or#s or &hara&ters that $ou enter in the s$steme3a&tl$ as the$ aear in the #o&umentation.

<Example

text> ;ariale user entr$. Pointe# ra&'ets in#i&ate that $ou rela&e these or#s an#&hara&ters ith aroriate entries.

/ SAP AG Page < of 48




Content

1 Purose................................................................................................................................... 6

2 Prearation..............................................................................................................................6

2.1 Prereuisites..................................................................................................................6

< (onfiguration...........................................................................................................................F

<.1 +aintaining General Settings.........................................................................................F

<.1.1 umer Ranges........................................................................................................F

<.1.1.1 umer Ranges for )ri umers........................................................................F

<.1.1.1.1 umer Ranges for Posting Runs...............................................................

3.1.1.1.1.1 Number Ranges for Trip Transfer Documents............................8

<.1.2 )ra*el +anagement Presetting..................................................................................!

<.1.2.1 Define:Delete:Restore )ri Pro*ision ;ariants......................................................!

<.1.2.2 Assign 5rgani9ational Areas to )ri Pro*ision ;ariants *ia >eature )R;().......10

<.1.2.< Gloal Settings....................................................................................................10

<.1.< (ontrol Parameters from )ra*el Pri*ileges..............................................................12

<.1.<.1 Define Statutor$ +:A Reimursement Grous....................................................12

<.1.<.2 Define Enterrise-Se&ifi& +:A Reimursement Grous.....................................12

<.1.<.< Define Emlo$ee Grouing for )ra*el E3ense )$es........................................1<

<.1.<.4 Define Emlo$ee Grouing for )ra*el +anagement...........................................1<

<.1.<.8 Define ;ehi&le )$es...........................................................................................14

<.1.<.6 Define Reimursement Grous for )ra*el (osts.................................................14

<.1.<.F Define ;ehi&le (lasses.......................................................................................18<.1.4 (ontrol Parameters from )ri Data..........................................................................18

<.1.4.1 Define )ri Areas.................................................................................................18

<.1.4.2 Define Statutor$ )ri )$es.................................................................................28

<.1.4.< Define Enterrise-Se&ifi& )ri )$e...................................................................28

<.1.4.4 Define )ri A&ti*it$ )$e ,)ra*el E3enses A&&ounting......................................26

<.1.8 )ra*el E3ense )$es.............................................................................................2F

<.1.8.1 )ra*el E3ense )$es for n#i*i#ual Re&eits.....................................................2F

<.1.8.2 (reate )ra*el E3ense )$es for Per Diems:>lat Rates.....................................2F

<.1.6 )ri Reimursement Amounts.................................................................................2

<.1.6.1 Define >lat Rates for )ra*el (osts......................................................................2

<.1.6.2 Define Perio# Parameters...................................................................................2!

<.1.6.< nfluen&e of (ontrol Parameters A&&ommo#ation..............................................2!

<.1.6.4 nfluen&e of (ontrol Parameters +eals..............................................................<0

<.1.6.8 Define Per Diems for +eals................................................................................<1

/ SAP AG of 48




<.1.F Dialog (ontrol..........................................................................................................<2

<.1.F.1 Define S&hema an# n#i*i#ual >iel# (ontrol.......................................................<2

<.1.F.2 Default ;alues for the Dialog...............................................................................<4

<.1.F.< Set u >iel# (ontrol for A&&ount Assignment 5Be&t *ia )R;(5........................<8

<.1.F.4 ;ariale @a$out for A&&ount Assignment 5Be&ts................................................<8<.1. )ra*el E3ense (ontrol...........................................................................................<6

<.1..1 Posting of Pai# n#i*i#ual Re&eits.....................................................................<6

<.1..2 )ra*el E3enses (ontrol ,E3ert ;ie...............................................................<6

<.1.! "age )$es.............................................................................................................<F

<.1.!.1 Assign "age )$es to )ra*el E3ense )$es for n#i*i#ual Re&eit..................<F

<.1.!.2 Assign "age )$es to )ra*el E3ense )$es for Per Diems:>lat Rates............<

<.1.!.< Assignment of "age )$e to S$moli& A&&ount.................................................<!

<.1.10 )ransfer to A&&ounting.............................................................................................40

<.1.10.1 (on*ersion of S$moli& A&&ount to E3ense A&&ount....................................40

<.1.10.2 Assign Sustitute (ost (enter........................................................................41

<.1.11 ntegration............................................................................................................... 42

<.1.11.1 A&ti*ate Reuest:Plan:E3ense Reort in )ra*el +anager............................42

<.1.11.2 Dea&ti*ate ntegration of )ra*el Planning - )ra*el E3enses..........................4<

<.1.12 +aster Data for )ra*el +anagement.......................................................................4<

<.1.12.1 (reate Emlo$ee for )ra*el............................................................................4<

<.1.12.2 (reate ;en#or for )ra*el.................................................................................44

/ SAP AG Page 8 of 48




Travel: Configuration Guie

1 !urpose)his &onfiguration gui#e ro*i#es $ou ith the information $ou nee# to set u the &onfiguration ofthis uil#ing lo&' manuall$.

f $ou #o not ant to &onfigure manuall$ an# refer an automate# installation ro&ess using %(Sets an# other tools refer to the SAP Best Practices Quick Guide lo&ate# on the SAP ote.

" !reparation

"#1 !rere$uisites

%efore $ou start installing this uil#ing lo&' $ou must install rereuisite uil#ing lo&'s. >ormore information see the %uil#ing %lo&' Prereuisite +atri3 for %aseline. )he matri3 ,an E3&elfile is lin'e# on the solutions D;D:esite in one of the folloing to lo&ations

• (ontent @irar$

• Site +a

1. A&&ess the a&ti*it$ as follos

IMG Menu Activate SAP ECC Extensions

Transaction Coe SPRO

2. (onfirm the message Caution: The table is cross-client $ &hoosing Continue

<. n the tale #isla$e# sele&t the &he&'o3 in the Active &olumn for

EA-)R; )ra*el +anagement E3tension

4. (hoose Save.

/ SAP AG of 48




% Configuration

%#1 Maintaining General Settings

%#1#1 &um'er anges

%#1#1#1 &um'er anges for Trip &um'ers

se

n this +G a&ti*it$ $ou #efine numer ranges an# numer range inter*als for assigning trinumers. Iou #o so for ea&h ersonnel area in#i*i#uall$. n the &ase of the settings $ou ma'e inthis a&ti*it$ for internal numer assignment the s$stem automati&all$ assigns the tri numersithin the #efine# inter*al.

!roceure

1. A&&ess the a&ti*it$ using the folloing na*igation otions

IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Set (p Trip

$umber )an"es

TransactionCoe

!1*

2. >iel# 5*er*ie:Data Re&or# 5*er*ie R; ,numer range inter*als

+iel name Description ser action an values &otes

5%JE() 5Be&t ame RPRER

S7%5%JE() SuoBe&t ;alue 1000 : 1100

RRAGER umer Range umer 01

>R5+7+%ER >rom umer 0000000001

)57+%ER )o umer 0!!!!!!!!!

R@E;E@ (urrent umer 0000000000

E?)ERD nt.


5%JE() 5Be&t ame RPRER

S7%5%JE() SuoBe&t ;alue 1000 : 1100


>R5+7+%ER >rom umer 1000000001

)57+%ER )o umer 1!!!!!!!!!


/ SAP AG Page F of 48




E?)ERD E3t. ?

Do not &hange these #efault *aluesK

%#1#1#1#1 &um'er anges for !osting uns

se

)he numer ranges reuire# for osting runs are &reate# ith a numer range inter*al from0000000001 to !!!!!!!!!!. )he run t$e for osting runs is )R ,Posting )ra*el (osts.

!roceure


IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses

Trans*er to Accountin" Set (p $umber )an"es *or Postin" )uns

TransactionCoe

!1"

2. >iel# 5*er*ie:Data Re&or# 5*er*ie R; ,numer range inter*als


5%JE() 5Be&t ame Stru&ture HRPE;A@2

S7%5%JE() SuoBe&t ;alue )R


>R5+7+%ER >rom umer 0000000001

)57+%ER )o umer 0!!!!!!!!!


E?)ERD nt.


%#1#1#1#1#1 &um'er anges for Trip Transfer Documents

se

)he numer ranges reuire# for tri transfer #o&uments are &reate# ith a numer range inter*alfrom 0000000001 to !!!!!!!!!!.

!roceure


/ SAP AG Page of 48





Trans*er to Accountin" Set (p $umber )an"es *or Trip Trans*er

+ocuments

TransactionCoe

PR11

2. >iel# 5*er*ie R; ,numer range inter*als


5%JE() 5Be&t ame HR)RPD5(

S7%5%JE() SuoBe&t ;alue )R;P5S)GD5(S


>R5+7+%ER >rom umer 0000000001

)57+%ER )o umer 0!!!!!!!!!


E?)ERD nt.


%#1#" Travel Management !resetting

%#1#"#1 Define,Delete,estore Trip !rovision -ariants

sen this +G a&ti*it$ $ou ma'e the asi& entr$ for a ne tri ro*ision *ariant ith all the rules for#etermining the reimursement of tri e3enses an# their treatment regar#ing ta3ation.

!roceure

, A&&ess the a&ti*it$ using the folloing na*igation otions


'aster +ata Control Parameters *or Travel Expenses

+e*ine+elete)estore Trip Provision .ariants

TransactionCoe

SP)/

0 Sele&t +e*ine trip provision variants

1 (reate a ne entr$

Tr!rov#-ariant &ame

I% Ser*i&e Pro*i#er

/ SAP AG Page ! of 48




%#1#"#" .ssign /rgani0ational .reas to Trip !rovision-ariants via +eature T-CT

se

)he feature )R;() #etermines the ossile tri ro*ision *ariant #een#ing on the emlo$ees

organi9ational assignment.

!roceure



'aster +ata Control Parameters *or Travel Expenses Assi"n

/r"ani2ational Areas to Trip Provision .ariants via !eature T).CT

TransactionCoe

PE31

0 nsert a ne line elo 10 7SA ,hi&h is un#er the #e&ision on +5@GA (ountr$ GrouingSele&t 10 7SA line an# Sele&t i&on Create

1 (hoose !ield *or decision operation an# Continue

4 Sele&t PE)S5 Emplo6ee Sub"roup an# Trans*er

7 Sele&t PE)S5 Emplo6ee Sub"roup that $ou Bust &reate# an# Create

8 Enter 9, Salaried !T-Exempt an# Trans*er

Sele&t 9, Salaried !T-Exempt that $ou Bust &reate# an# Create

; (hoose )eturn .alue

< Select 9B Service Provider from the list an# #oule &li&' to a#ot it

(hoose to A&ti*ate the feature

%#1#"#% Glo'al Settings

se

n this +G a&ti*it$ $ou #efine the folloing settings

• (ountr$ grouing for the age t$es re&or#e# in the e3ense t$es

• )ri &urren&$ in hi&h the tri &osts are reimurse#

• Settings for the inut ta3

• +etho#s for &on*erting the re&eit &urren&ies to the tri &urren&$

)he =nput tax de*ault value *or internet receipts is set to Set acc to trip destination.

,Default *alue for inut ta3 L lan'

!roceure


/ SAP AG of 48





'aster +ata Control Parameters *or Travel Expenses +e*ine

Global Settin"s

TransactionCoe

S!/

2. >iel# 5*er*ie:Data Re&or# 5*er*ie ;F06D%

&ote: o &onfiguration &hange is reuire# as this is a stan#ar# &onfiguration.

+iel name Description ser actionan values

&otes

+5RE )ri Pro*ision ;ariant I% Ser*i&e Pro*i#er

+5@GA (ountr$ Grouing 10 7SA

"AERSM (urren&$ n#i&ator 1 (urren&$ is #etermine#from &oman$ &o#e

"AERS (urren&$

H(7RR Settlement of >oreign(urren&$ Re&eits

? n tri &urren&$

PA7;S nut )a3 o inut ta3

+"SM "ith nut )a3 (o#e

@AD1 (ountr$ 7S

+"A7S 0N nut )a3 ;0 ,o *alue in

the s$stem

o ta3 ro&e#ure

READF06+ Rea# )ale Onut )a3 fornternational er Diems

DE>+"SM nut )a3 Default ;alue fornternet. Re&eits

? Set A&&or#ing to Re&eit(urren&$

DE>@D>R o Default ;alue for(ountr$ of Re&eit

@)E?) 7nit for Distan&e ? ilometers

7RS) E3&hange Rate )$e + Stan#ar# translation ata*erage rate

%#1#% Control !arameters from Travel !rivileges

%#1#%#1 Define Statutory M,. eim'ursement Groups

se

/ SAP AG of 48




;ia the statutory reim'ursement group for meals,accommoations in#i&ator reimursementrates for meals:a&&ommo#ations &an e rero#u&e# for grous of emlo$ees ,>or E3amle&lassifi&ation of emlo$ees a&&or#ing to age grous.

!roceure

1. A&&ess the a&ti*it$ using the folloing na*igation otionsTransactionCoe

S!/


'aster +ata Control Parameters *or Travel Expenses Control

Parameters *rom Travel Privile"es Define Statutor$ +:A

Reimursement Grous

2. +a'e the folloing entr$

Tr!rov#-ariant &ame &ame &ame

I% Ser*i&e Pro*i#er All Emlo$ees

%#1#%#" Define nterprise2Specific M,. eim'ursementGroups

se

;ia the enterrise-se&ifi& reimursement grou for meals: a&&ommo#ation in#i&ator thestatutor$ reimursement grous for meals:a&&ommo#ations &an e further #istinguishe#.

!roceure1. A&&ess the a&ti*it$ using the folloing na*igation otions



Parameters *rom Travel Privile"es +e*ine Enterprise-Speci*ic 'A

)eimbursement Groups

TransactionCoe

S!/


Tr!rov#-ariant &ame &ame &ame


%#1#%#% Define mployee Grouping for Travel 3pense Types

se

/ SAP AG of 48




An emlo$ee grouing for tri e3ense t$e is a &lassifi&ation of emlo$ees for hom the sametri e3ense t$es are *ali#.

n this +G a&ti*it$ the emlo$ee grouing for tri e3ense t$e is #efine# #een#ing on triro*ision *ariant *ia a one-la&e alhanumeri& 'e$ an# a long name.




Parameters *rom Travel Privile"es +e*ine Emplo6ee Groupin" *or

Travel Expense T6pes

TransactionCoe

S!/

2. Enter )ri Pro*ision ;ariant I%

<. +a'e the folloing entr$

Grp# 3 &ame

1 Grou 1

%#1#%#4 Define mployee Grouping for Travel Management

se

;ia the employee grouping for Travel Management $ou &an rero#u&e an enterrise-se&ifi&&lassifi&ation of emlo$ees in the s$stem.

n this +G a&ti*it$ $ou #efine #een#ing on tri ro*ision *ariant the ermitte# entr$ *alues foremlo$ee grouings for )ra*el +anagement an# $ou store a &orreson#ing long name.

!roceure




Parameters *rom Travel Privile"es +e*ine Emplo6ee Groupin" *or

Travel 'ana"ement

Transaction

Coe

S!/


Tr!rov#-ariant &ame Group Trav &ame


/ SAP AG Page 1< of 48




%#1#%#5 Define -ehicle Types

se

)ri &osts a&&ounting offers the otion to #ifferentiate reimursement rates for tra*el &ostsa&&or#ing to *ehi&le t$es ,for e3amle i&$&le motor&$&le &ars.

n this +G a&ti*it$ $ou ill #efine #een#ing on the tri ro*ision *ariant the alloe# entr$*alues for *ehi&le t$e an# store the &orreson#ing long names.

!roceure




Parameters *rom Travel Privile"es +e*ine .ehicle T6pes

TransactionCoe

S!/


Tr!rov#-ariant &ame -eTyp &ame

I% Ser*i&e Pro*i#er (ar

%#1#%#6 Define eim'ursement Groups for Travel Costs

se

f a &oman$ ants to rero#u&e #ifferent tri ro*isions for tra*el &osts ,>or E3amlemile:'ilometer rates for #ifferent grous of emlo$ees the$ &an e store# *ia thereim'ursement group for travel costs.

n this +G a&ti*it$ $ou #efine the ermitte# inut *alues for the reimursement grous for tra*el&osts #een#ing on the tri ro*ision *ariant an# store the &orreson#ing long names.

!roceure




Parameters *rom Travel Privile"es

+e*ine )eimbursement Groups *orTravel Costs

TransactionCoe

S!/


Tr!rov#-ariant &ame Grp TravelCost &ame

/ SAP AG of 48





%#1#%#7 Define -ehicle Classes

se;ia -ehicle class $ou &an rero#u&e enterrise-se&ifi& reimursement rates for tra*el &osts for*ehi&le &lasses. >or ea&h emlo$ee the *ehi&le &lass &an e store# in the info t$e Travel!rivileges (**17).

n this +G a&ti*it$ #een#ing on tri ro*ision *ariant $ou #efine the ermitte# entr$ *alues forthe *ehi&le &lass an# store a &orreson#ing long name.

!roceure



'aster +ata Control Parameters *or Travel Expenses ControlParameters *rom Travel Privile"es +e*ine .ehicle Classes

TransactionCoe

S!/


Tr!rov#-ariant &ame Grp TravelCost &ame

I% Ser*i&e Pro*i#er All ;ehi&le (lasses

%#1#4 Control !arameters from Trip Data

%#1#4#1 Define Trip .reas

se

+an$ &ountries se&if$ #ifferent tri e3ense reimursement amounts for #ifferent tri areas intheir usiness tri ro*isions. >or these tri areas #ifferent tri e3ense reimursement rates fortra*el &osts a&&ommo#ations an# meals must e store# in the s$stem.

!roceure




Parameters *rom Trip +ata +e*ine Trip Areas

TransactionCoe

S!/






<. +a'e the folloing entries

Trip Country &ame egionTrip Trip Country

o Distin&tion

AD An#orra An#orra AE 7t#.Ara Emir. 7nite# Ara Emirates

AE 7t#.Ara Emir. D7%A 7nite# Ara EmirateDuai

A> Afghanistan Afghanistan

AG Antigua:%aru#a Antigua:%aru#a

A Anguilla Anguilla

A@ Alania Alania

A+ Armenia Armenia

A5 Angola Angola

AQ Antar&ti&a Antar&ti&a

AR Argentina Argentina

AS Samoa Ameri&a Samoa Ameri&an

A) Austria Austria

A) Austria "E Austria ;ienna

A7 Australia Australia

A7 Australia (A%RA Australia (anerra

A" Arua Arua

AM A9eraiBan A9eraiBan

%A %osnia-Her9. %osnia-Her9ego*ina

%% %ara#os %ara#os

%D %angla#esh %angla#esh

%E %elgium %elgium

%> %ur'ina >aso %ur'ina >aso

%G %ulgaria %ulgaria

%H %ahrain %ahrain

% %urun#i %urun#i%J %enin %enin

%+ %ermu#a %ermu#a

% %runei Daruss. %runei ,Darussalam

%5 %oli*ia %oli*ia

%R %ra9il %ra9il

/ SAP AG of 48





%R %ra9il RE(> %ra9il Re&ife

%R %ra9il R5 %ra9il Rio #e Janeiro

%R %ra9il SPA7@ %ra9il Sao Paulo

%S %ahamas %ahamas

%) %hutan %hutan

%" %otsana %otsana

%I %elarus %elarus

%M %eli9e %eli9e

(A (ana#a (ana#a

(D Dem. Re. (ongo Reuli& of the (ongo

(> (AR (entral Afri&an Reuli&

(G Re.of (ongo (ongo(H Sit9erlan# Sit9erlan#

( (ote #*oire *or$ (oast

(@ (hile (hile

(+ (ameroon (ameroon

(+ (ameroon D7A@A (ameroon Douala

( (hina (hina

( (hina H5G (hina Hong ong

( (hina A)5 (hina (anton

( (hina PE (hina %eiBing

( (hina SHAG (hina Shanghai

(5 (olomia (olomia

(R (osta Ri&a (osta Ri&a

(S Seria:+onten. Seria an# +ontenegro

(7 (ua (ua

(; (ae ;er#e (ae ;er#e

(I ($rus ($rus

(M (9e&h Reuli& (9e&h Reuli&

DE German$ German$

DJ DBiouti DBiouti

D Denmar' Denmar'

D Denmar' 5PE Denmar' (oenhagen

D+ Domini&a Domini&a

/ SAP AG Page 1F of 48





D5 Domini&an Re. Domini&an Reuli&

DM Algeria Algeria

E( E&ua#or E&ua#or

EE Estonia Estonia

EG Eg$t Eg$t

EG Eg$t AR5 Eg$t (airo

ER Eritrea Eritrea

ES Sain Sain

ES Sain %AR(E Sain %ar&elona

ES Sain AAR Sain (anar$ slan#s

ES Sain +ADR Sain +a#ri#

ES Sain +A@@E Sain Palma #e +allor&aE) Ethioia Ethioia

> >inlan# >inlan#

>J >iBi >iBi

>+ +i&ronesia +i&ronesia

>5 >aroe slan#s >aroe slan#s

>R >ran&e >ran&e

>R >ran&e %5RD? >ran&e %or#eau3

>R >ran&e @I5 >ran&e @$ons

>R >ran&e PARS >ran&e Paris

>R >ran&e S)RAS >ran&e Strasourg

GA Gaon Gaon

G% 7nite# ing#om Great %ritain

G% 7nite# ing#om ED Great %ritain E#inurgh

G% 7nite# ing#om @5D5 Great %ritain @on#on

G% 7nite# ing#om +A(H Great %ritain +an&hester

GD Grena#a Grena#a

GE Georgia Georgia

G> >ren&h Gua$ana >ren&h Guinea

GH Ghana Ghana

G@ Greenlan# Greenlan#

G+ Gamia Gamia

G Guinea Guinea






GP Gua#eloue Gua#eloue

GQ Euatorial Guin Euatorial Guinea

GR Gree&e Gree&e

GR Gree&e A)HE Gree&e Athens

G) Guatemala Guatemala

G7 Guam Guam

G" Guinea-%issau Guinea-%issau

GI Gu$ana Gu$ana

H Hong ong Hong ong

H Hon#uras Hon#uras

HR (roatia (roatia

H) Haiti HaitiH7 Hungar$ Hungar$

D n#onesia n#onesia

E relan# relan#

@ srael srael

@ srael )E@A; srael )el A*i*

n#ia n#ia Si''im ro*.

n#ia %5+%A n#iaSi''im%oma$

n#ia DEH@ n#iaSi''ime Delhi

n#ia A@7 n#ia . Si''im (al&utta

Q ra ra

R ran ran

S &elan# &elan#

) tal$ tal$

) tal$ +A@A tal$ +ilan

) tal$ R5+ tal$ Rome

J+ Jamai&a Jamai&a

J5 Jor#an Jor#an

JP Jaan Jaan

JP Jaan )55 Jaan )o'$o

E en$a en$a

G $rg$9stan irghi9ia

H (amo#ia (amo#ia

/ SAP AG Page 1! of 48





iriati iriati

+ (omoros (omoros

St ittse*is St. (hristoher e*is

P orth orea orth orea

R South orea South orea

" uait uait

I (a$man slan#s (a$man slan#s

M a9a'hstan a9a'hstan

@A @aos @ao Peoles Demo&. Re.

@% @eanon @eanon

@( St. @u&ia St. @u&ia

@ @ie&htenstein @ie&htenstein@ Sri @an'a Sri @an'a

@R @ieria @ieria

@S @esotho @esotho

@) @ithuania @ithuania

@7 @u3emourg @u3emourg

@; @at*ia @at*ia

@I @i$a @i$a

+A +oro&&o +oro&&o

+( +ona&o +ona&o

+D +ol#o*a +ol#a*ia Reuli&

+G +a#agas&ar +a#agas&ar

+H +arshall sln#s +arshall slan#s

+ +a&e#onia +a&e#onia

+@ +ali +ali

++ %urma +$anmar

+ +ongolia +ongolia

+5 +a&au +a&au

+Q +artiniue +artiniue

+R +auretania +auritania

+S +ontserrat +ontserrat

+) +alta +alta

+7 +auritius +auritius

/ SAP AG of 48





+; +al#i*es +al#i*es

+" +alai +alai

+? +e3i&o +e3i&o

+I +ala$sia +ala$sia

+M +o9amiue +o9amiue

A amiia amiia

( e (ale#onia e (ale#onia

E iger iger

G igeria igeria

G igeria @AG5S igeria @agos

i&aragua i&aragua

@ etherlan#s etherlan#s5 ora$ ora$

P eal eal

R auru auru

M e Mealan# e Mealan#

5+ 5man 5man

PA Panama Panama

PE Peru Peru

PG Pa. e Guinea Paua e Guinea

PH Philiines Philiines

P Pa'istan Pa'istan

P Pa'istan S@+% Pa'istan slamaa#

P@ Polan# Polan#

P@ Polan# %RES@ Polan# "ro&la

P@ Polan# DAM Polan# G#ans'

P@ Polan# RAA Polan# ra'o

P@ Polan# "ARS( Polan# "arsa

PR Puerto Ri&o Puerto Ri&o

P) Portugal Portugal

P) Portugal @S%5 Portugal @ison

PI Paragua$ Paragua$

QA Qatar Qatar

RE Reunion Reunion

/ SAP AG of 48





R5 Romania Romania

R5 Romania %7AR Romania %u&harest

R7 Russian >e#. Russian >e#eration

R7 Russian >e#. +5SA Russian >e#eration+os&o

R7 Russian >e#. 5"5S Russian >e#. o*osiirs'

R7 Russian >e#. SARA) Russian >e#. Sarato*

R7 Russian >e#. S).PE Russ. >e#. St.Petersurg

R" Ran#a Ran#a

SA Sau#i Araia Sau#i Araia

SA Sau#i Araia RAD Sau#i Araia Ri$a#h

S% Solomon slan#s Solomon slan#s

S( Se$&helles Se$&hellesSD Su#an Su#an

SE Se#en Se#en

SG Singaore Singaore

SH Saint Helena St. Helena

S Slo*enia Slo*enia

S Slo*a'ia Slo*a'ia

S@ Sierra @eone Sierra @eone

S+ San +arino San +arino

S Senegal Senegal

S5 Somalia Somalia

SR Suriname Suriname

S) S.)omePrin&ie Sao )ome an# Prin&ie

S; El Sal*a#or El Sal*a#or

SI S$ria S$ria

SM Sa9ilan# Sa9ilan#

)D (ha# (ha#

)G )ogo )ogo

)H )hailan# )hailan#

)J )aBi'istan )aBi'istan

)@ East )imor East )imor

)+ )ur'menistan )ur'menistan

) )unisia )unisia

/ SAP AG of 48





)5 )onga )onga

)R )ur'e$ )ur'e$

)R )ur'e$ AAR )ur'e$ An'ara

)R )ur'e$ ASE )ur'e$ Asiati&

)R )ur'e$ M+R )ur'e$ 9mir

)) )rini#a#)oago )rini#a# an# )oago

); )u*alu )u*alu

)" )aian )aian

)M )an9ania )an9ania

7A 7'raine 7'raine

7G 7gan#a 7gan#a

7S 7SA 7SA7S 7SA A)@A 7SA Atlanta

7S 7SA %5S)5 7SA %oston

7S 7SA H57S) 7SA Houston

7S 7SA @5SA 7SA @os Angeles

7S 7SA +A+ 7SA +iami

7S 7SA I 7SA e Ior' State

7S 7SA I( 7SA e Ior'

7S 7SA S>RA 7SA Seattle San >ran&is&o

7S 7SA "AD( 7SA "ashington

7I 7rugua$ 7rugua$

7M 79e'istan 79e'istan

;A ;ati&an (it$ ;ati&an (it$

;( St. ;in&ent St. ;in&ent an# the Grena

;E ;ene9uela ;ene9uela

; ;ietnam ;ietnam

; ;ietnam H5(H ;ietnam Ho (hi +inh (it$

;7 ;anuatu ;anuatu

"S Samoa "estern Samoa

?+ (ountr$ Grou ?+

IE Iemen Iemen

I) +a$otte +a$otte

I7 Iugosla*ia






MA South Afri&a South Afri&a

M+ Mamia Mamia

M" Mimae Mimae

/ SAP AG of 48




%#1#4#" Define Statutory Trip Types

se

;ia statutor$ tri t$e tri &osts a&&ounting offers the otion to #ifferentiate emlo$ees trisa&&or#ing to statutor$:a$ s&ale rules.

n this +G a&ti*it$ #een#ing on tri ro*ision *ariant $ou #efine the alloe# entr$ *alues forthe statutor$ tri t$es an# store the &orreson#ing long te3ts.

!roceure




Parameters *rom Trip +ata +e*ine Statutor6 Trip T6pes

TransactionCoe

S!/


Tr!rov#-ariant &ame Trip Type &ame

I% Ser*i&e Pro*i#er %usiness )ri

%#1#4#% Define nterprise2Specific Trip Type

se"ithin )ra*el E3enses $ou &an use the enterrise-se&ifi& tri t$e to &lassif$ emlo$ees trisa&&or#ing to enterrise-se&ifi& &riteria ,su&h as tris eteen lants or ri*ate stoo*ers.

>or the %est Pra&ti&es s&enario onl$ one )ri )$e is #efine# ,%lan'L %usiness )ri.

!roceure




Parameters *rom Trip +ata +e*ine Enterprise-Speci*ic Trip T6pes

TransactionCoe

S!/

2. >iel# 5*er*ie ;)F06?

+iel name Description ser action anvalues

&otes





+5RE )ri Pro*ision ;ariant I%

%ERE )ri )$e Enterrise-Se&ifi&

)E?)%ERE ame for Enterrise-Se&ifi& )ri)$e

All )ris

<. Data Re&or# 5*er*ie ;)F06?

Tr!rov#-ariant &ame Trip Type &ame

I% Ser*i&e Pro*i#er All )ris

%#1#4#4 Define Trip .ctivity Type (Travel 3penses.ccounting)

se

Sin&e most enterrises use the reason for the tri ,for e3amle e#u&ation an# training otherreasons for e*aluations #ifferent tri a&ti*it$ t$es &an e #efine# ,>or E3amle A L E#u&ationan# training L (ustomer *isit an# S L 5ther reasons. Hoe*er for this s&enario onl$ one tria&ti*it$ t$e is #efine#.

!roceure




Parameters *rom Trip +ata +e*ine Trip Activit6 T6pes

Transaction

Coe

S!/

2. >iel# 5*er*ie ;)F06R



M)) )ri A&ti*it$ )$e

))?) ame for )ri A&ti*it$ )$e All )ris

<. Data Re&or# 5*er*ie ;)F06R

Tr!rov#-ariant &ame .ctivity &ame

I% Ser*i&e Pro*i#er All )ris

/ SAP AG of 48




%#1#5 Travel 3pense Types

%#1#5#1 Travel 3pense Types for Iniviual eceipts

se

n )ra*el E3enses in#i*i#ual statements for tra*el &osts are &reate# on the asis of re&eits.Ea&h re&eit is sa*e# in the s$stem ith a tra*el e3ense t$e an amount an# an issue #ate.)ra*el e3ense t$es are *ali# for all reimursement grous.

!roceure



'aster +ata Travel Expense T6pes Create Travel Expense

T6pes *or =ndividual )eceipts

TransactionCoe

S!/



Travel 3pense Type &ame of 3p#Type Start Date n Date

GAS Gasoline *1,*1,8current + 12:<1:!!!!

H5)@ Hotel *1,*1,8current + 12:<1:!!!!

R(AR (ar Rental *1,*1,8current + 12:<1:!!!!

4. >ill in the Details for ea&h e3ense t$e

Travel3penseType

Travel3penseCat#

!rovierCategory

3#Ty#!ermissi'ility .mountsare

sage !os# In;ee<lyep#

.llo=;i0ar f#3p#Type

GAS S,> 12<486F! 1 ,P

H5)@ 7 H 12<486F! 1 > ,G ?

R(AR S ( 12<486F! 1 + ,0

%#1#5#" Create Travel 3pense Types for !er Diems,+lat ates

se

n this +G a&ti*it$ $ou #efine the tri e3ense t$es for er #iems: flat rates an# store the&orreson#ing names.

!roceure


/ SAP AG Page 2F of 48





'aster +ata Travel Expense T6pes Create Travel Expense

T6pes *or Per +iems!lat )ates

TransactionCoe

S!/



Travel 3penseType

&ame of3p#Type

Start Date n Date Travel 3penseCat#

;ERP +eals er Diem *1,*1,8current+

12:<1:!!!! ;

%#1#6 Trip eim'ursement .mounts

%#1#6#1 Define +lat ates for Travel Costs

se

n )ra*el +anagement )ra*el A&&ounting $ou &an a&&ount tra*el &osts $ f lat rate. )hereimursement amounts for usiness tris are in line ith ta3 regulations.

!roceure



Trip )eimbursement Amounts

Reimursement Amounts )ra*el(osts +e*ine !lat )ates *or Travel Costs

TransactionCoe

S!/



+iel -alue Description

;ehi&le )$e (ar

Start 01:01:&urrent >IT

En# 12:<1:!!!!

;ehi&le (lass All ;ehi&le (lasses

GRr )ra*el All Emlo$ees

Perio# Param. o (umulation

+ile:m @imit 0





)ri (ountr$

)ri Region o Distin&tion

)ri )$e S %usiness )ri

)ri )$e E All )ris

A&ti*it$ All )ris

(urren&$ 7SD 7S Dollars

)a3->ree Amount 0.<0 , lan'

Reimursement Amount 0.<0 , lan'

(ustomer Amount 0.<0 , lan'

%#1#6#" Define !erio !arameters

se

n this +G a&ti*it$ #een#ing on tri ro*ision *ariant $ou #efine the ermitte# entr$ *alues forerio# arameter 'ilometer &umulation an# $ou store the &orreson#ing long names.

!roceure



Trip )eimbursement Amounts Reimursement Amounts )ra*el

(osts 'iles5m Cumulation Define Perio# Parameters

Transaction

Coe

S!/



Tr!rov#-ariant &ame !erio !ar &ame

I% Ser*i&e Pro*i#er o (umulation

%#1#6#% Influence of Control !arameters: .ccommoation

se

Different &ontrol arameters al$ for a&&ommo#ations er #iems. )he folloing arametershi&h $ou #efine# in master #ata &an also e use# for a&&ommo#ations er #iems.

!roceure


/ SAP AG Page 2! of 48





Trip )eimbursement Amounts )eimbursement Amounts *or

Accommodations +e*ine =n*luence o* Control Parameters:

Accommodation

Transaction

Coe

S!/

2. (hoose )ri Pro*ision ;ariant I%

<. (hoose the folloing entries

+iel Group -alue ser.ction

)ri )$e Statutor$ (o$ from )ri (hooseentr$

)ri A&ti*it$ )$e (o$ from )ri (hooseentr$

Reimursement Grou +:A Statutor$ (o$ from nfot$e 001F ,)ra*elPri*ileges

(hooseentr$

Reimursement Grou +:A EnterriseSe&ifi&

(o$ from nfot$e 001F ,)ra*elPri*ileges

(hooseentr$

%#1#6#4 Influence of Control !arameters: Meals

se

Different &ontrol arameters al$ for meals er #iems. )he folloing arameters hi&h $ou

#efine# in master #ata &an also e use# for meals er #iems.

!roceure



Trip )eimbursement Amounts )eimbursement Amounts *or

'eals +e*ine =n*luence o* Control Parameters: 'eals

TransactionCoe

S!/

2. (hoose )ri Pro*ision ;ariant I%

<. (hoose the folloing entries

+iel Group -alue ser.ction

)ri )$e Statutor$ (o$ from )ri (hooseentr$

)ri A&ti*it$ )$e (o$ from )ri (hoose

/ SAP AG Page <0 of 48




entr$

Reimursement Grou +:A Statutor$ (o$ from nfo t$e 001F ,)ra*elPri*ileges

(hooseentr$

Reimursement Grou +:A EnterriseSe&ifi&

(o$ from nfo t$e 001F ,)ra*elPri*ileges

(hooseentr$

%#1#6#5 Define !er Diems for Meals

se

)ra*el A&&ounting allos $ou to a&&ount e3enses in&urre# for meals $ er #iem. >or ea&h triro*ision *ariant $ou &an #e&i#e ho the &ontrol arameters influen&e the #etermination ofreimursement rates for meals er #iems.

!roceure



Trip )eimbursement Amounts )eimbursement Amounts *or 'eals

)eimbursement Amounts *or 'eals>ours Per +iems *or 'eals #'P+&

+e*ine Per +iems *or 'eals

TransactionCoe

S!/



+iel 1# ntry "# ntry %# ntry 4# ntry Description

)ri (ountr$ 7S 7S 7S 7S 7SA

)ri Region 7SA

%egin 01:01:&urrent>IT

01:01:&urrent>IT

01:01:&urrent>IT

01:01:&urrent>IT

En# 12:<1:!!!! 12:<1:!!!! 12:<1:!!!! 12:<1:!!!!

)ri )$e S %usiness)ri

)ri )$e E All )ris A&ti*it$ All )ris

RGr +:A Stat. AllEmlo$ees

RGr +:A Stat. AllEmlo$ees

umer of Da$s !! !! !! !!





+iel 1# ntry "# ntry %# ntry 4# ntry Description

umer ofHours

F 1< 2< 24

(urren&$ 7SD 7SD 7SD 7SD 7S Dollars

)a3->ree Amount 6.00 12.00 24.00

Reimursement Amount

6.00 12.00 24.00

(ustomer Amount

6.00 12.00 24.00

%#1#7 Dialog Control

%#1#7#1 Define Schema an Iniviual +iel Control

se

)ri s&hemas enale $ou to simlif$ tra*el e3ense #ata entr$ for users in $our enterrise.Se&ifi& inut temlates are a*ailale for ea&h tri s&hema. (ertain fiel#s are either hi##en orreset ith se&ifi& *alues. n or#er to #efine the s&reen &ontrol an# #efault *alues a&&or#ingl$the tri s&hema "; ,tri eteen lants has een &reate# ese&iall$ for the enterrise-se&ifi&tri t$e " ,tri eteen lants.

Special features of schema ;- (trip 'et=een plants):

)he folloing fiel#s are hi##en Trip Activit6 T6pe Per-+iem Accountin" *or 'eals Per-+iem Accountin" *or Accommodations.

)he Trip T6pe: Enterprise-Speci*ic fiel# is *isile an# is reset ith the #efault *alue ? Trip

bet%een plants. )his fiel# is not rea#$ for inut.

!roceure



+ialo" and Travel Expenses Control +ialo" Control +e*ine

Schema and =ndividual !ield Control

TransactionCoe

SPRO

2. >iel# 5*er*ie:Data Re&or# 5*er*ie )F06)+ielname

Description ser action an values &otes

SPRAS @anguage e$ E

+5RE )ri Pro*ision;ariant

I%

S(HE+ )ri S&hema 01 !! P@ SP ;S





S)E?) ame for )riS&hema

%usiness )ri )ra*el (alen#ar )ra*el Planning"ee'l$ Reort )ri A#*an&es

<. >iel# 5*er*ie:Data Re&or# 5*er*ie )F06S


&otes


S(HE+ )ri S&hema 01

7+R; umer Assignment for )riumer

nternal numerassignment

A7S Domesti&:nternational % o Distin&tion

A7 Domesti& Dearture Suresse#

E+E +ulti-#a$ )ri ?

S)E?) 5*erlaing )ris Alloe#

R@AD )ri (ountr$ 7S 7SA

RG5 )ri (ountr$:)ri (ountr$Grou:)ri Region

7SA

MREA )ri )$e Statutor$ %usiness )ri

%ERE )ri )$e Enterrise-Se&ifi& All )ris

M)) )ri A&ti*it$ )$e All )ris

+SGD Ali&ation Area

+SG5 S$stem +essage umer

;ERP> Per-Diem +eals (he&'o3 Set ?7EPM Per-Diem for A&&ommo#ations

(he&'o3 Set

ADDRDES) Enter A##resses forDestinations

D1600 A##itional Destinations ?

>M;E )ri Segments ?

ADDR+ileage Enter A##resses for @egs of)ris

(5+P7)EDS) (al&ulate Distan&e

D1800 A#*an&es ?

D!!!! 7ser Data of )ri

D1!80 Histor$ of )ri ?

D1F0! (ost Assignment5*er*ie

?

D1F00 (osts Assignment ?

/ SAP AG Page << of 48





&otes

Entire )ri

D1F02 (ost AssignmentStoo*er

?

D1F01 (ost Assignmentn#i*.Re&eit

?

D1F0< (ost Assignment+iles:ms

?

D1!60 A##itional nfoEntire )ri

?

D1<10 A##itional Re&eit nfo ?

ADD>5+ A##itional )ri Segmentnformation

?

D1400 De#u&tions

De#u&tions

>R7EH De#u&tion%rea'fast

?

ES%5 De#u&tion+eal (ouon

D14007)ER De#u&tion A&&ommo#ations

?

%#1#7#" Default -alues for the Dialog

se

)his +G a&ti*it$ for )ra*el +anagement enales $ou to sa*e a #efault *alue for the *ehi&le t$efor er-#iem an# flat-rate settlements. )his #efault *alue is in#een#ent of the tri s&hema.

!roceure



+ialo" and Travel Expenses Control +ialo" Control Store

+e*ault .alues *or +ialo"

TransactionCoe

SPRO

2. >iel# 5*er*ie:Data Re&or# 5*er*ie



MP+> ;ehi&le )$e %lan'






>M)?) (ar

%#1#7#% Set up +iel Control for .ccount .ssignment /'>ect

via T-C/

se

n the tra*el e3enses a&&ounting #ialog it is ossile to re&or# a &ost assignment se&ifi&ationfor the &omlete tri a##itional #estinations ,stoo*ers tri segment #istriution or an$ re&eits.)he user &an #o this either using the entr$ area Alternative cost assi"nment in the tra*ele3enses #ialog or using the fun&tion enhan&e# &ost assignments.

)he feature )R;(5 hose return *alue is use# as a *ariale 'e$ for s&reen la$out of thea&&ount assignment oBe&t is a*ailale for this urose.

!roceure



+ialo" and Travel Expenses Control +ialo" Control Set (p !ield

Control *or Account Assi"nment /b@ect via T).C/

TransactionCoe

S!/ or !*%

0 nsert a ne line elo otherise ,hi&h is un#er the #e&ision on +5@GA (ountr$Grouing Sele&t otherise line an# Sele&t i&on Create

1 (hoose !ield *or decision operation an# Continue

4 Sele&t T).(G (ser "roup an# Trans*er

7 Sele&t T).(G (ser "roup that $ou Bust &reate# an# Create

8 Enter BP an# Trans*er

Sele&t BP that $ou Bust &reate# an# Create

; (hoose )eturn .alue

< Select (SE)G)/(P3, from the list an# #oule &li&' to a#ot it

,3 (hoose to A&ti*ate the feature

%#1#7#4 -aria'le ?ayout for .ccount .ssignment /'>ects

se

n the #ialog for tra*el e3ense #ata entr$ $ou &an enter a &ost assignment se&ifi&ation for trisstoo*ers or re&eits. At resent onl$ &ost &enters shoul# e entere# as a##itional a&&ountassignment oBe&ts.

!roceure







+ialo" and Travel Expenses Control -+ialo" Control Set (p

.ariable a6out *or Account Assi"nment /b@ects

Transaction

Coe

SPRO

(hanges are not ne&essar$ an# not re&ommen#e#.

%#1#@ Travel 3pense Control

%#1#@#1 !osting of !ai Iniviual eceipts

se

Pai# re&eits are re&or#e# in a tri for #o&umentation uroses onl$. Do&uments are oste#in#een#entl$ of )ra*el +anagement.

!roceure



+ialo" and Travel Expenses Control Travel Expenses Control

+e*ine Postin" o* Paid =ndividual )eceipts

TransactionCoe

SPRO

2. >iel# 5*er*ie:Data Re&or# 5*er*ie ;)F02

+ielname

Description ser action an values &otes


R01 Posting of Re&eits Pai# $(oman$

Pai# re&eits are not oste#

,Pai# re&eits are oste# in tra*elreuests an# ith tri

%#1#@#" Travel 3penses Control (3pert -ie=)

se

n this +G a&ti*it$ $ou &an e#it the matri3 of a&&ounting rules.

• )he settings ha*e een ai# for the stan#ar# 7S solution as er the s&reen rint elo.

!roceure






TransactionCoe

SPRO

IMG Menu !inancial Accountin" Travel 'ana"ement Travel Expenses

+ialo" and Travel Expenses Control Travel Expenses Control

Travel Expenses Control #Expert .ie%&

2. >iel# 5*er*ie:Data Re&or# 5*er*ie ;)F02A.

<. A&&ounting (ontrol in E3ert ;ie 7S A&&ounting

1 " % 4 5 6 7 @ 9 * 1 " % 4 5 6 7 @ 9 * 1 " % 4

Re&eitsettlement

0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

+ealssettlement

0 2 0 0 0 0 0 1 1 1 1 0 0 0 0 0 1 2 1 2 0 0 0 0

A&&omm#.settlement

2 2 0 0 0 0 0 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0

)ra*el&ostsettlement

0 2 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

5thersettlement

< 1 1 0 1 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 1

Pu.Se&torsettlement

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

%#1#9 ;age Types

%#1#9#1 .ssign ;age Types to Travel 3pense Types forIniviual eceipt

se

Ea&h e3ense t$e is assigne# a age t$e hi&h refle&ts the rele*ant inut ta3 in#i&ators as#etermine# $ the ta3 la. )he stan#ar# settings &orreson# to t$i&al terms an# &on#itions.

!rere$uisites

)ra*el e3ense t$es ha*e een &reate#.


TransactionCoe

SPRO

IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement =nte"ration o*

Travel 'ana"ement and Pa6roll ?a"e T6pes Assi"n ?a"e T6pes

to Travel Expense T6pes *or =ndiv )eceipts

/ SAP AG Page <F of 48




2. >iel# 5*er*ie:Data Re&or# 5*er*ie ;)F06%4

+ielname

Description ntry 1 ntry " ntry %

+5RE )ri Pro*ision

;ariant

A I% I%

SPM@ )ra*el E3ense)$e

G.S H5)@ R(AR

EDDA En# Date 12:<1:!!!! 12:<1:!!!! 12:<1:!!!!

%EGDA Start Date 01:01:&urrent>IT

01:01:&urrent>IT

,01:01:&urrent>IT

PAI5) Ser*i&e Pro*i#er

P)?? Amounts are 1 1 1

@GAR@ >irst "age )$e MB%* +J10 +J<0

@GARH Se&on# "age)$e

%#1#9#" .ssign ;age Types to Travel 3pense Types for !erDiems,+lat ates

se

Ea&h e3ense t$e is assigne# a age t$e hi&h refle&ts the rele*ant inut ta3 in#i&ators as#etermine# $ the ta3 la. )he stan#ar# settings &orreson# to t$i&al terms an# &on#itions.

!rere$uisites)ra*el e3ense t$es ha*e een &reate#.

!roceure


TransactionCoe

SPRO


Travel 'ana"ement and Pa6roll ?a"e T6pes Assi"n ?a"e T6pes

to Travel Expense T6pes *or Per +iems !lat )ates

2. >iel# 5*er*ie:Data Re&or# 5*er*ie ;)F06%4

+iel name Description ntry 1

+5RE )ri Pro*ision ;ariant A

SPM@ )ra*el E3ense )$e -!

EDDA En# Date 12:<1:!!!!

/ SAP AG Page < of 48




%EGDA Start Date 01:01:&urrent >IT

PAI5) Ser*i&e Pro*i#er

@GAR@ )3>r "age )$e MB"*

@GARH "age )$e A##. Amount MB"1

@GARP ".)$e >late-Rate )a3 MB@* ( Coul not fin this in system)

%#1#9#% .ssignment of ;age Type to Sym'olic .ccount

se

)ra*el +anagement enales $ou to stru&ture the interfa&e to >inan&ial A&&ounting fle3il$ usingthe so-&alle# initial a&&ount assignment. )he initial a&&ount assignment #etermines the ostinga&&ounts an# &ontrols the a&&ounts si#e ,#eits:&re#its.

>or this ro&ess $ou assign the folloing #ata to ea&h age t$e that $ou assigne# in the tra*ele3ense t$es for in#i*i#ual re&eits an# er #iems A s$moli& a&&ount Oe3enses a s$moli&

a&&ount for offsetting entr$ an# if ne&essar$ a se&on# s$moli& a&&ount O&learing ,ese&iall$ inthe &ase of ai# re&eits.

!rere$uisites

)he aroriate age t$es ha*e een assigne# to the tra*el e3ense t$es.

!roceure


TransactionCoe

SPRO

IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement =nte"ration o*Travel 'ana"ement and Pa6roll ?a"e T6pes +e*ine Assi"nment o*

?a"e T6pe to S6mbolic Account

2. >iel# 5*er*ie ;)F06

Trip !rovision-ariant

;ageType

-aria'leey

n Date Start Date Sym'olic.ccount.ssignment

I% +J10 12:<1:!!!! 01:01:&urrent>IT

=10

I% +J20 12:<1:!!!! 01:01:&urrent>IT =20

I% +J21 12:<1:!!!! 01:01:&urrent>IT

=20

I% +J<0 12:<1:!!!! 01:01:&urrent>IT

=<0

I% , )his linenot there in the

+J0 12:<1:!!!! 01:01:&urrent>IT

=0

/ SAP AG Page <! of 48




s$stem

%#1#1* Transfer to .ccounting

%#1#1*#1 Conversion of Sym'olic .ccount to 3pense .ccount

se

)he in&urre# tri &osts are oste# to #ifferent e3ense a&&ounts #een#ent on their tra*ele3ense t$e. )he stan#ar# &hart of a&&ounts is 0001.

)he offsetting entr$ is ma#e in the emlo$ees &ustomer:*en#or a&&ount that is lin'e# to theirersonnel numer. o ro*ision is ma#e for osting to &learing a&&ounts.

!rere$uisites

)he aroriate G:@ a&&ounts ha*e een &reate# in the stan#ar# &hart of a&&ounts 0001,706(ore>.

!roceure


TransactionCoe

SPRO


Trans*er to Accountin" Conversion o* S6mbolic Account to

Expense Account

2. Sele&t Pro&e#ure (ustomer:*en#or tri &osts ostings U )ransa&tion HRP.

<. Enter (hart of A&&ounts 0010

General m .ccount

1RR VP

4. Sele&t Posting e$

De'it Creit

21 <1

8. Sele&t RulesDe'it , Creit General Moification

?

6. Sele&t Pro&e#ure )ri &osts ostings e3ense a&&ounts U )ransa&tion HR).

General m .ccount

/ SAP AG of 48




110 6100<0

120 610040

1<0 6100F0

140 61000

180 610060

160

10 610060

1!0

1!8

1%S

F. Sele&t Posting e$.

De'it Creit

40 80

. Sele&t Rules.

De'it , Creit General Moification

?

%#1#1*#" .ssign Su'stitute Cost Center

sen the #ialog for tra*el e3ense #ata entr$ $ou &an enter a &ost assignment se&ifi&ation for trisstoo*ers or re&eits. At resent onl$ &ost &enters shoul# e entere# as a##itional a&&ountassignment oBe&ts.

)he transfer reort enales $ou to sustitute non-ostale (5 oBe&ts ith the &ost &enter that is&urrentl$ *ali# in )ra*el Pri*ileges ,infot$e 001F. f this &ost &enter is not ostale the s$stemsustitutes the original (5 oBe&t ith a sustitute &ost &enter from tale )A<G. )he s$stem#o&uments all sustitutions in the tri transfer #o&uments in the osting run. )his means $ou &anreassign these sustitutions manuall$ at a later stage.

)o ensure that a arning an# not an error message is issue# hen the a&&ount assignment is&he&'e# the &ost &enter 1101 has een #efine# in tale )A<G. "hen $ou &reate the osting

run ensure the )eplace incorrect C/ ob@ect fiel# is a&ti*e.

!rere$uisites

(ost &enters ha*e een &reate# ,%%<0(ostProfit(enter.

!roceure


/ SAP AG of 48




TransactionCoe

SPRO

IMG Menu Pa6roll Pa6roll: (SA Postin" to !inancial Accountin" Activities

in the AC S6stem Set up Substitute Cost Centers

2. >iel# 5*er*ie:Data Re&or# 5*er*ie )A<G


%7RS (oman$ (o#e 1000

GS%ER %usiness Area 0001

5S)@ (ost (enter 0000001101

%#1#11 Integration

%#1#11#1 .ctivate e$uest,!lan,3pense eport in TravelManager

se

n or#er to use the )ra*el +anager ,transa&tion )RP for inutting tra*el e3enses $ou musta&ti*ate the &omonents for e#iting tra*el reuests an# tra*el e3ense reorts.

!roceure


TransactionCoe

SPRO


Travel Plannin" and Travel Expenses Settin"s *or Travel 'ana"er

Activate )eDuestPlanExpense )eport in Travel 'ana"er and *or ?eb+6npro

2. >iel# 5*er*ie:Data Re&or# 5*er*ie ;)F025



R14 E#it )ra*el Reuests &he&'e#

R18 E#it )ra*el Plans &he&'e#

R16 E#it )ra*el E3ense Reorts &he&'e#

/ SAP AG of 48




%#1#11#" Deactivate Integration of Travel !lanning 2 Travel3penses

se

Sin&e onl$ the )ra*el E3enses &omonent is in use the integration of )ra*el Planning to )ra*el

E3enses is #ea&ti*ate#.

!roceure


TransactionCoe

SPRO


Travel Plannin" and Travel Expenses Activate =nte"ration: Travel

Plannin" - Travel Expenses

2. >iel# 5*er*ie:Data Re&or# 5*er*ie



)P@ ntegration of )ra*el Planning Desele&t the &he&'o3

%#1#1" Master Data for Travel Management

%#1#1"#1 Create mployee for Travel

sen this ste $ou &reate an emlo$ee for the tra*el management s&enario.

!roceure

1. A&&ess the a&ti*it$ using one of the folloing na*igation otions

TransactionCoe

PA40

S.! Menu >uman )esources W Personnel 'ana"ement W Administration W >) 'aster +ata W Personnel Actions

2. Sele&t a&tion t$e >ire 'ini 'aster )ecord .

<. n the !rom fiel# enter *1,*1,8current + an# in the Personnel no fiel# enter 9994*1.

4. (hoose Execute.

8. 5n the Create Actions s&reen maintain the #ata as shon in the tale elo

!ersonnelnum'er

!ositionmployeeGroup

!ersonnel.rea

mployeeSu'group

!!!401 1 1000 I1





6. (hoose Enter .

F. Sa*e $our entries.

. 5n the Create /r"ani2ational Assi"nment s&reen maintain the #ata as shon in the taleelo

!ersonnel num'er Cost Center !ersonnel Su'area !ayroll .rea

!!!401 1101 1010 I%

!. (hoose Enter .

10. Sa*e $our entries.

11. 5n the Create Personnel +ata s&reen maintain the #ata as shon in the tale elo

!ers&o?ast&ame

+irst&ame

SS&Airth Date ?anguage &ationality

!!!401 %erger e*in

12<-88-

!F8 12:1!:1!82 E 7S (iti9en

12. (hoose Enter .

1<. Sa*e $our entries.

14. 5n Create Planned ?ork Time s&reen enter ?ork schedule rule I%00.

18. (hoose Enter .


1F. 5n Create Travel Privile"es s&reen set >lag Chan"es Permitted to Trip in area Compan6Code Chan"es

1. (hoose Enter .

1!. Sa*e $our entries.

20. 5n Create Time Sheet +e*aults s&reen maintain the #ata as shon in the tale elo

!ersonnel num'er Controlling .rea Cost Center .ctivity Type

!!!401 1000 1101 lan'


%#1#1"#" Create -enor for Travel

se

)he ser*i&e s&enarios reuire a *en#or for &ommer&ial tra*eler.

!roceure

1. A&&ess the transa&tion &hoosing one of the folloing na*igation otions

/ SAP AG of 48




Transactioncoe

XK01

S.! Menu Accountin"→ !inancial Accountin" → .endors → 'aster )ecords →

Central 'aintenance → Create

2. Sele&t Create vendor 5n the initial S&reen enter vendor compan6 code and Account "roup

ith *alues from the tale elo. )hen &hoose Enter

-enor &ame Company Coe .ccount Group

I%!!!401 e*in %erger 1000 IRE

<. 5n the Create .endor : Address screen enter $ame Search term , Street >ouse numberPostal &o#e (it$ (ountr$ )ime Mone )a3 Buris#i&tion &o#e Region )elehone >a3 then&hoose e3t S&reen. ,>.

-enor &ame Search Term City Country ?anguage

I%!!!401 e*in %erger emlo$ee ? 7S E

4. 5n the Create .endor: Pa6ment transactions screen enter the folloing *alues

-enor Ctry Aan< ey Aan< .ccount

I%!!!401 7S 011000<!0 12<486F!0

8. 5n the Create .endor: Accountin" in*ormation accountin" s&reen enter )econ account Sort 5e6 and Personnel number then &hoose $ext Screen ,>.

-enor econ# account Sort ey !ersonnel num'er

I%!!!401 211080 00! ,E3t.#o& numer !!!401

6. 5n the Create .endor: Pa6ment transactions accountin" s&reen enter Pa6t Terms andPa6ment methods then &hoose $ext Screen ,>.

-enor !ayt Terms !ayment Methos

I%!!!401 0001 1

F. (hoose Save.

esult

)he *en#or master #ata for the emlo$ee has een &reate#.