transportation enhancement funds workshop april 19, 2004 mag saguaro room
TRANSCRIPT
Transportation Enhancement Funds
Workshop
April 19, 2004MAG Saguaro Room
Agenda Introductions. What are Transportation
Enhancement Funds? Changes from Last Year. Available Funding. Schedule. Eligibility. Sponsor Responsibilities.
Selection & Review Process.
Evaluation Criteria. If Project Selected. Practical Guidance. Questions.
Staff Cheryl Banta
ADOT Section Manager, Environmental and Enhancement Group
(602) 712-6258 [email protected]
Phil Jeselnick ADOT Project Manager (602) 712-6685 [email protected]
Rebecca Miller ADOT Environmental (NEPA) Planner (602) 712-7109 [email protected]
What Are Transportation Enhancement Funds?
Federal program. Mandatory set-
aside. Enhances surface
transportation with “above and beyond” projects.
TE process varies among states.
Projects classified as “local” or “state.”
Changes from Last Year New ADOT Web site.
www.adotenhancement.com Self-bidding and administration. Abatement. Right of way ownership. Historic canals. Cost estimate. 15 gallon tree size limit. New State Board Sub-Committee?
Available Funding
Local projects: $7.5 million. State projects: $5.5 million. Competitive process. Projects go to all areas of the
state.
Schedule
ApplicationsDue
Friday, May 28 – Noon. Late applications not accepted. No faxes or electronic copies. 11 copies, including one signed
original.
EFWG Meetings
Friday, June 18– 8:30 a.m. Applicants provide 5 minutes project
overview. Tuesday, June 29 – 8:30 a.m. Tuesday, July 6 – 8:30 a.m.
Tentative meeting.
FormalApprovals
July 14. Management Committee
recommendation. July 28.
Regional Council action.
Final Edits Friday, August 27 – 5:00 p.m.
Revised applications due from applicants (18 copies including one signed original).
September 3. Applications due to ADOT. Turned in by MAG staff.
ADOT
October 6 to 8 – TERC. MAG applications represented by
MAG staff and EFWG Co-Chair. November/December.
Approval and selection by State Transportation Board.
How Do I Start?
Eligibility. 12 Categories. Consult ADOT &
MAG Guidebooks.
Bike and Pedestrian Projects; Rail to Trail
Acquisition of Scenic Easements and Scenic or
Historic Sites
Landscaping and Other Scenic Beautification
Other Projects Historic
preservation. Rehabilitation of
historic structures. Mitigation of Water
Pollution; Wildlife Connectivity
Control and removal of outdoor advertising.
Archaeological Planning and Research
Transportation Museums.
Eligibility Requirements
ADOT and MAG Guidebooks. www.adotenhancement.com www.mag.maricopa.gov
Relate to surface transportation.
“Above and beyond.” 12 categories in federal
transportation law. MAG process.
Local projects need a 5.7% cash match. Sponsored by local, state, federal or tribal
government. Local signed by city, town, or county
manager, or tribal administrator. State signed by District Engineer. Support letter. Local council resolution encouraged.
Environmental (NEPA), access (ADA), & other federal standards.
SHPO comments. No initiated activities. No routine
maintenance & operations.
Local projects limited to $500,000.
State projects limited to $1.5 million.
Sponsor Responsibilities
Assumes liability. Cash match. Project completion. Cost overruns. Project scoping and environmental
documentation. Reimbursement program.
Review and Selection Process
Two Stages of Review. MAG. ADOT.
Site evaluation of projects before TERC review.
Selection Criteria Regional and Community
Enhancement. Cost Effectiveness/Reasonable Cost. Project Need/One Time Opportunity. Multiple Enhancement Fund Project
Areas.
MAG Process
Enhancement Funds Working Group. Three meetings. Agenda lists order applications heard. Applications listed in order received.
Application Review: MAG staff introduces. Applicant presents - 5 minutes. Public comment - 5 minutes. 10 minute Q & A led by EFWG co-
chairs.
Applicants required to submit written response to EFWG comments raised during review before ranking meeting.
WOW, that’s a lot of information!
Ranking procedure: Anonymous
ballots. Staff determines
ranking. EFWG action.
Decisions, decisions…
Agency requested to submit ranking of multiple applications.
Not required. Helpful to EFWG.
Which project is your highest priority?
If Project Selected Funds are reimbursed. Comply with federal guidelines (ADA and
NEPA). Environmental Clearance Needed at 30%
design for: SHPO. Use of Federal funds for design.
If Project Selected Project Development Timeline:
ADOT Workshop. Kick-off meeting – 3 months. Scoping (project assessment report) finished -12
months. Environmental clearance -18 months. Complete design (bid-ready), with utility and right-of-
way clearances - 36 months. Bid-ready documents – must bid within 6 months.
Project cancellation policies in ADOT Guidebook.
If Project Selected Conflict escalation ladder developed at kick-off. Deposit $3,000 - $5,000 to ADOT when project
assessment submitted. Cannot be funded with TE.
Consult ADOT Guidebook for: Construction and procurement. Cost overrun policies. Self bidding.
Practical Guidance
Competitive process. Learn as much as possible. Listen to EFWG and MAG staff. Get community support. Promote your project. Reapply for funds another time if not
successful the first time.
Don’t bind applications for first MAG submission.
Only 11 applications required for initial review.
Project description very important. Cost estimate very important. Pictures and map; one in color.
Use MAG and ADOT Guidebooks.
Call with questions.
Don’t be overwhelmed; help is only a phone call (or an e-mail) away!
Questions and Comments
For More Information Dawn M. Coomer, MAG
(602) 452-5009 [email protected]
Cheryl Banta, ADOT (602) 712-6258 [email protected]
Phil Jeselnik, ADOT (602) 712-6685 [email protected]