transit advisory committee el dorado county transit ...€¦ · chair laurel brent-bumb ....

Transit Advisory Committee

El Dorado County Transit Authority

6565 Commerce Way

Diamond Springs, CA 95619

Wednesday, April 25, 2018; 8:15AM

AGENDA

Chair Laurel Brent-Bumb

Vice-Chair Susie Davies

CALL TO ORDER AND ROLL CALL

ADOPTION OF AGENDA

PUBLIC COMMENT

At this time, any person may comment on any item which is not on the agenda.

PLEASE STATE YOUR NAME AND ADDRESS FOR THE RECORD. Action will not

be taken on any item that is not on the agenda. If it requires action, it will be referred

to staff and/or placed on the next meeting agenda. Please limit your comments to no

more than three (3) minutes.

1. CONSENT CALENDAR PAGE

These items are expected to be routine and non-controversial. They will be acted

upon by the TAC at one time without discussion. Any TAC board member, staff

member or interested citizen may request an item be removed from the Consent

Calendar for discussion. The TAC may also add items from the Agenda to the

Consent Calendar if they appear to be non-controversial.

A. Conformed Minutes of October 25, 2017

2. ACTION ITEMS

A. Dial-A-Ride Focus Group Proposed Changes

3. INFORMATION ITEMS

A. Fiscal Year 2017/18 Six-Month Administrative Operations Report

B. 2017-18 Fiscal Year-to-Date Ridership and Connect Card Reports

C. Adopted Fiscal Year 2017/18 Revised Mid-Year Operating Budget

Adjustments

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3. INFORMATION ITEMS CONTINUED PAGE

D. 1. Preliminary Operating Budget for Fiscal Year 2018/19

2. Allocation Plan and Draft Organizational Chart Fiscal

Year 2018/19

E. Preliminary Capital Improvement Plan and Budget for

Fiscal Year 2018/19

EXECUTIVE DIRECTOR REPORT *

COMMITTEE MEMBER COMMENTS*

ADJOURNMENT

* Verbal Report

In compliance with the Americans with Disabilities Act, if you are a disabled person and you

need a disability related modification or accommodation to participate in this meeting, then

please contact our office by telephone at (530) 642-5383 extension 209 or by fax at (530) 622-

2877. Requests must be made as early as possible, and at least one full business day before the

start of the meeting.

Visit us online at www.eldoradotransit.com

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http://www.eldoradotransit.com/



6565 Commerce Way

Diamond Springs, CA 95619

Wednesday, October 25; 8:15 AM

CONFORMED AGENDA

Chair Laurel Brent-Bumb

Vice-Chair Susie Davies

CALL TO ORDER AND ROLL CALL

The meeting was called to order by Laurel Brent-Bumb at 8:16AM

Members present: Dan Bolster, Laurel Brent-Bumb, Susie Davies,

Star Walker, Gloria Webster, Bill Wild,

and Ellen Yevdakimov

Staff present: Mindy Jackson, Brian James, Scott Ousley,

Julie Petersen and Haley Van Horn

ADOPTION OF AGENDA

Moved and Seconded by Ellen Yevdakimov/Susie Davies

PUBLIC COMMENT

At this time, any person may comment on any item which is not on the agenda. PLEASE

STATE YOUR NAME AND ADDRESS FOR THE RECORD. Action will not be taken on

any item that is not on the agenda. If it requires action, it will be referred to staff and/or

placed on the next meeting agenda. Please limit your comments to no more than three

(3) minutes.

There was no public comment.

1. CONSENT CALENDAR

These items are expected to be routine and non-controversial. They will be acted upon

by the TAC at one time without discussion. Any TAC board member, staff member or

interested citizen may request an item be removed from the Consent Calendar for

discussion. The TAC may also add items from the Agenda to the Consent Calendar if

they appear to be non-controversial.

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1. CONSENT CALENDAR CONTINUED

A. Conformed Minutes of April 26, 2017

Moved and Seconded by Bill Wild/Ellen Yevdakimov

2. ACTION ITEMS

There were no action items

3. INFORMATION ITEMS

A. Final Operating Budget for Fiscal Year 2017/18

B. Final Capital Improvement and Final Capital Budget Fiscal Year 2017/18

C. Fiscal Year 2016/17 Administrative Operations Report

D. July, August and September 2017 Ridership and Connect Card Reports

E. Books on the Bus Promotion

F. Grant Awards/Prior Award Project Status

G. Vehicle Donation

EXECUTIVE DIRECTOR REPORT*

COMMITTEE MEMBER COMENTS*

AJOURNMENT

* Verbal Report

In compliance with the Americans with Disabilities Act, if you are a disabled person and you

need a disability related modification or accommodation to participate in this meeting, then

please contact our office by telephone at (530) 642-5383 extension 209 or by fax at (530) 622-

2877. Requests must be made as early as possible, and at least one full business day before the

start of the meeting.

Visit us online at www.eldoradotransit.com

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http://www.eldoradotransit.com/



April 25, 2018 Agenda

AGENDA ITEM 2 A

Action Item

MEMORANDUM

DATE: April 25, 2018

TO: El Dorado County Transit Authority


FROM: Scott Ousley, Operations Manager

SUBJECT: Dial-A-Ride Focus Group Proposed Changes

REQUESTED ACTION:

BY MOTION,

Make recommendations for the proposed changes to Dial-A-Ride

from the Dial-A-Ride Focus Group Report

BACKGROUND

The El Dorado County Transit Authority (El Dorado Transit) Dial-A-Ride (DAR) service has

provided an important lifeline transportation link to the residents of El Dorado County,

especially for the transit dependent senior and disabled community who reside in areas where

there are no local fixed route services. DAR is used for a variety of purposes such as trips to

medical appointments, pharmacies and grocery stores to name a few.

DAR operates primarily using Americans with Disabilities (ADA) accessible minivan vehicles

and currently has twelve (12) geographic zones within El Dorado County (EDC) in which the

population density varies. Examples of some of the areas with higher population are

Placerville, Cameron Park and El Dorado Hills. Areas served with lower population are

Garden Valley, Lotus, Rescue and Pleasant Valley.

In February 2016, the El Dorado Transit Board of Directors adopted the Dial-A-Ride Zone

Assessment Study and Implementation Plan for the Western Slope of El Dorado County

(study) produced by LSC Transportation Consultants, Inc. (LSC). As cited in the document the

goals of the study were:

Increase the equity of the Dial-A-Ride program by ensuring that passengers imposing equal

costs on the system are treated equally.

Improve the cost-effectiveness of the program by focusing limited resources on those trips

that can be more effectively served.

Provide an opportunity to refine the zone system in a systematic and careful manner.

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Aid the ability of El Dorado Transit staff and management to clearly communicate

information on the system, and to explain the rationale behind its design.

Provide clear maps of the zone system.

Improve understanding among transit staff, riders, and decision makers regarding the

actual cost of Dial-A-Ride service to various portions of the community.

Fully meet the requirements of the Americans with Disabilities Act and Title VI of the Civil

Rights Act of 1964.

Ensure that Dial-A-Ride services best meet the overall goals of El Dorado Transit.

Develop concise, accurate and readily-understandable summaries of the financial and

managerial conditions of El Dorado Transit.

Provide local decision-makers with valuable information regarding the condition of the

transit operations and transportation planning organizations.

Allow El Dorado Transit staff to gain an understanding of their organization’s strengths

and weaknesses, from an objective perspective.

The study provided the following service improvement recommendations to the Dial-A-Ride

program:

Eliminate General Public Service

Eliminate Service to High Subsidy Zones

Eliminate Individual Zones and Adopt a Flat Fare

4 Zone System

It is important for El Dorado Transit to evaluate each of these proposed service improvements

and make changes if necessary. To do this, El Dorado Transit staff formed an objective ad hoc

Dial-A-Ride Focus Group (group) consisting of users and stakeholders within the community.

This group was asked to evaluate and make recommendations on service improvements and

review the following customer service policies to determine if changes were warranted:

Reservation Process

No Show and Cancellation Policy

Ride Pickup Window

Midway through this evaluation process staff research found several transit districts

throughout the country were using a “mileage-based fare system” for their DAR services. A

mileage-based system is similar to using a metered taxi service in which the length of a trip

would determine the fare charged. To ensure that the Focus Group was evaluating all potential

types of fare systems, LSC was asked to conduct further analysis of a mileage-based fare

system and on January 12, 2018 LSC produced a memorandum of their analysis. In their

memorandum it states, “The current system has added confusion among passengers and added

staff time to identify the specific zones associated with a specific trip. It has also raised

questions of equity, in that a short trip in an outlying zoned requires a higher fare than a trip

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of similar length in a core zoned. With the recent improvements in mapping technologies, it is

now simple to identify the point-to-point roadway trip length of any specific requested trip.

The current proposal under consideration is to change the fare program to a base fare of

$2.00 plus $0.50 for every additional mile (with no upper limit).”

DISCUSSION

Attached is the Final 2018 Dial-A-Ride Focus Group Report which summarizes each area the

Focus Group analyzed. In the report the following recommendations are made by the Focus

Group:

Eliminate the general public’s use of DAR

Eliminate service to high subsidy zones

Implement a mileage-based fare system

No changes to the existing reservation system

No changes to the no show or cancellation policy

Change the pickup window to a 30 minute window (15 minutes before and after the

requested time) to allow for more scheduling flexibility for shared rides.

FISCAL IMPACT

Dial-A-Ride 2016/17

Total 2016/17 Trips 20,880

Total 2016/17 Fares $60,485.50

2016/17 Average Fare per Trip $2.90

Estimated Mileage-Based Fare

3% 5%

Anticipate 3% to 5% Reduction in Ridership 20,254 19,836

Anticipate 11% Increase in Fares Per Trip $3.22

Total Anticipated Fares $65,124.74 $63,781.96

Anticipated % Increase in Fare Revenue 7.67% 5.45%

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AGENDA ITEM 3 A

Information Item

MEMORANDUM

DATE: April 25, 2018

TO: El Dorado County Transit Authority


FROM: Brian James, Planning and Marketing Manager

SUBJECT: Fiscal Year 2017/18 Six-Month Administrative Operations Report

REQUESTED ACTION:

BY MOTION,

No action. Information item.

BACKGROUND

The El Dorado County Transit Authority (El Dorado Transit) provides public transportation

under authority of a Joint Powers Agreement (JPA) with the County of El Dorado and the City of

Placerville. Public transit services include demand response; community fixed route and

commuter service.

The Fiscal Year 2017/2018 Six-Month Administrative Operations Report (Admin Report)

provides an overview of El Dorado Transit operations for the reporting period July 1, 2017

through December 31, 2017.

As a recipient of Transportation Development Act (TDA) funds El Dorado Transit is required to

report performance measure statistics as defined in the TDA Public Utilities Code Chapter 4,

Transportation Development Article 1 – General Provisions and Definitions Section 99247. The

Administrative Operations Report includes required statistical analysis and other Board approved

performance measures on a route, mode and system wide basis.

El Dorado Transit management provides performance measure reporting by service and mode

(type of service) which is above and beyond the mandated reporting format. This reporting

format provides the public, policy makers and management a detailed comparison by individual

service. For comparison purposes, the Administrative Operations Report also includes data from

the same reporting period in the prior fiscal year.

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DISCUSSION

As noted above and in the Administrative Operations Report, El Dorado Transit provides three

(3) distinct types of public transportation: demand response, rural local fixed route and urban

commuter service. The purpose of each service varies, therefore, goals and objectives for

efficiency are considered separately.

The report provides statistics, revenues, expenses and performance measures by route, mode and

system. To effectively review performance, it is necessary to separate the three (3) modes and

compare services within each mode. For example, demand response services are considered life-

line social support services that historically report a lower farebox recovery ratio (FBR) than the

system as a whole. Within each mode, analysis is presented between each service type.

Comparisons and considerations might be discussed between the FBR and the cost per passenger

by service.

The following sections discuss the general performance of the various service modes providing a

snapshot of how the system has performed during the July to December 2017 reporting period.

Demand response services ridership decreased by 1,357 one-way trips or 5.1% during the period.

The largest year to year change was in the M.O.R.E. client transportation service which showed

a decrease of 10.3% or 1,330 trips. M.O.R.E services are contracted and ridership fluctuates

according to client enrollment. On-time performance for demand response services was 95.5%.

Rural route (local fixed route) ridership decreased by 10,197 one-way trips or 13.5% during the

period. The largest year to year change was in the Pollock Pines route which showed a decrease

of 3,951 one-way trips or 16.8%. On-time performance for rural routes was 86.8%.

Urban route (commuter services) ridership increased by 3,254 one-way trips or 3.9% during the

period. On-time performance for urban routes was 81.1%.

Overall, system wide ridership decreased by 8,300 one-way trips or 4.4%. The combined farebox

recovery was 20.36%, and passenger fare revenues increased by $7,601 or 1%

Additional performance measures discussed in the report include the El Dorado Hills Taxi

voucher program, complaints and compliments and road calls.

FISCAL IMPACT

None.

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El Dorado County Transit Authority Transit Advisory Committee April 25, 2018 Agenda

AGENDA ITEM 3 B Information Item

MEMORANDUM DATE: April 25, 2018 TO: El Dorado County Transit Authority Transit Advisory Committee FROM: Brian James, Planning and Marketing Manager SUBJECT: 2017-18 Fiscal Year-to-Date Ridership and Connect Card Reports REQUESTED ACTION: BY MOTION,

No action. Information item. BACKGROUND The El Dorado County Transit Authority (El Dorado Transit) staff reports monthly and fiscal year-to-date ridership trend reports at each Board meeting.

DISCUSSION Following is the fiscal year-to-date ridership report comparing the current fiscal year to the previous fiscal year.

Ridership July 2017 to March 2018 July 2016 to March 2017 Decrease % Decrease

247,066 257,899 10,833 -4.2% Demand Response ridership decreased by 6.1%, Local Fixed Route ridership decreased by 13.1%, and Commuter ridership increased by 3.7%. Connect Card taps are recorded every time a Connect Card is tapped onto the equipment in one of the vehicles. The number of taps is tracked to evaluate system usage. El Dorado Transit recorded 9,492 taps or 30.8% of all ridership in March 2018. Following is the Connect Card ridership report with a graph showing the percent of total ridership using Connect Card per month.

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Demand Response FY 2017-18 FY 2016-17 % Change

Dial-a-Ride 14,423 15,355 -6.1%

Sac-Med 428 409 4.6%

ADA Paratransit 593 690 -14.1%

Total Demand Response* 15,444 16,454 -6.1%

Local Fixed Route FY 2017-18 FY 2016-17 % Change

Cameron Park 9,137 11,210 -18.5%

Diamond Springs 18,686 22,285 -16.1%

Saturday Express 3,843 4,475 -14.1%

Pollock Pines 28,239 34,249 -17.5%

Placerville Shuttle 33,717 38,527 -12.5%

Diamond Springs Saturday 796 811 -1.8%

El Dorado Hills 2,470 0 100.0%

Total Local Fixed Route 96,888 111,557 -13.1%

Commuter FY 2017-18 FY 2016-17 % Change

Sacramento Commuter 107,493 103,088 4.3%

Reverse Commuter 449 394 14.0%

50 Express 26,792 26,406 1.5%

Total Commuter 134,734 129,888 3.7%

Other Services FY 2017-18 FY 2016-17 % Change

M.O.R.E. 16,905 19,079 -11.4%

Adult Day Services 5,002 4,131 21.1%

Total Other Services 21,907 23,210 -5.6% *Does not include Other Services

Ridership Report Fiscal Year-to-Date July 2017 to March 2018

Systemwide*FY 2017-18 FY 2016-17 % Change

247,066 257,899 -4.2%

0

50,000

100,000

150,000

200,000

250,000

300,000

FY 2017-18 FY 2016-17

Year-to-Date Ridership

Total DemandResponse*

Total LocalFixed Route

TotalCommuter

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Month Number of Taps Total Ridership % of Total Ridership

Jan-17 11 30,023 0.0%

Feb-17 87 29,139 0.3%

Mar-17 257 35,487 0.7%

Apr-17 394 29,448 1.3%

May-17 715 32,170 2.2%

Jun-17 1,313 29,790 4.4%

Jul-17 1,815 26,713 6.8%

Aug-17 2,947 33,442 8.8%

Sep-17 3,397 29,882 11.4%

Oct-17 5,905 33,007 17.9%

Nov-17 5,519 28,104 19.6%

Dec-17 6,065 27,148 22.3%

Jan-18 8,171 31,005 26.4%

Feb-18 7,175 28,913 24.8%

Mar-18 9,492 30,835 30.8%

Connect Card Consortium Goal of 25% by June 2018

Connect Card Ridership Report

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%

30.0%

35.0%

Connect Card Percent of Total Ridership

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AGENDA ITEM 3 C Information Item

MEMORANDUM DATE: April 25, 2018 TO: El Dorado County Transit Authority Transit Advisory Committee FROM: Julie Petersen, Finance Manager SUBJECT: Adopted Fiscal Year 2017/18 Revised Mid-Year Operating Budget REQUESTED ACTION: BY MOTION,

Adopted Fiscal Year 2017/18 Revised Mid-Year Operating Budget Adjustments

BACKGROUND The Proposed Fiscal Year (FY) 2017/18 Mid-Year Adjusted Operating Budget is presented to consider the status of the El Dorado County Transit Authority’s (El Dorado Transit) budget at the six (6) month closing. Section 8.9 of the Joint Exercise of Powers Agreement of the El Dorado County Transit Authority states that the Executive Director has the power “to execute transfers within major budget units, as long as the total expenditures of each major budget unit remain unchanged”. The Proposed Fiscal Year 2017/18 Mid-Year Operating Budget includes a reduction in Revenue and Service & Supply accounts requiring Board approval. Proposed account adjustments are noted in bold in the attached proposed budget report. This item was adopted by the El Dorado County Transit Authority Board on February 1, 2018. DISCUSSION Revenue Accounts Net change is a decrease of $176,900 in revenue

Account 4270.00 State Transit Assistance (STA): STA funds may be used for operating revenues if certain criteria are met and capital projects. El Dorado Transit does not typically use STA to fund transit operations due to the volatility of the funding stream. STA is impacted by the price and amount of fuel sold and potential legislative action. The El Dorado Transit Board normally approves a transfer of all STA from operating to capital as a component of mid-year budget adjustments however; this year final

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adjustments will be made during the Final Amended Budget Process. The increase of $382,656 is due to the revised allocation provided by the State Controllers’ Office.

Account 4270.00 State Transit Assistance (STA) Deferred: STA funds may be used for

operating revenues if certain criteria are met and capital projects. STA deferred revenue is being used to balance the budget.

Account 4970.00 Interest Income: Interest income has been increased to reflect actual receipts and final projections; revised to $28,000.

Account 4100.00 Federal Transit Administration (FTA) Section 5311 Grant: Adjusting to actual allocation; revised to $490,631.

Account 4300.00 Farebox: Increase based on first six (6) months actual income; revised to $210,000.

Account 4310.00 Contract Services: Decrease based on first six (6) months actual income; revised to $440,000. Pass and scrip orders for Alta Regional Center clientele are now processed through Connect Card, only subscription services directly billed.

Account 4330.00 Sacramento Commute Route Passes: Increase based on six (6) months actual receivables; revised to $760,000.

Account 4350.00 Bus Passes: Decrease based on six (6) months actual receivables; revised to $80,000.

Account 4360.00 Scrip: Decrease based on six (6) months actual receivables; revised to $47,000.

Account 4400.00 Advertising Revenue: Decrease based on six (6) months actual receivables; revised to $12,000.

Account 4270.01 State Transit Assistance (STA)/State of Good Repair: This is that portion of STA funds designated for State of Good Repair through Senate Bill 1; $235,677.

Account 5060.00 Offset Reserve Fund: Increase based on balance provided by insurance pool; revised to $8,335.

Salary and Benefits Accounts Net change is $0 in expenses

Account 5010.09 Skill and Shift Pay: Increase based on six (6) month actual and final projections. Increase to $43,000. The new vehicles purchases for the local routes qualify for Skill Pay; this sunsets on June 30, 2018.

Account 5020.04 Long Term Disability/Life Insurance: Increase of $4,000 is based on six month actual and final projections.

Account 5020.05 Workers’ Compensation Insurance: Decrease of $12,000 is based on final projections from carrier.

Service and Supply Accounts Net change is a decrease of $176,900 expenses The adjustments in each line item presented, are based on actual costs for the first six (6) months of fiscal year 2017/18 and a projection for the remaining six (6) months.

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Account 5090.05 Communications – Phone: Increase of $9,000 primarily due to the increased use of cellular products used for data collection and Wi-Fi on buses.

Account 5060.03 Insurance Premiums/Commercial Package; Decrease of $21,000 in premium.

Account 5060.04 Insurance Premiums/EPLI Package; Increase of $17,000 for Employee Practices Liability Insurance (EPLI) premium.

Account 5160.01 Maintenance/Buildings: Increase of $2,000 based on first six (6) month actual.

Account 5160.03 Maintenance/Equipment: Budget line item added in the amount of $8,000 based on first six (6) month actual. This is for preventive maintenance and inspections.

Account 5160.05 Maintenance/Grounds: Increase in the amount of $1,500 based on first six (6) month actual.

Account 5090.00 Operating Expense - Other: Budget line item added in the amount of $600 based on first six (6) month actual.

Account 5150.01 Marketing: Decrease of $12,500 based on first six (6) month actual. Account 5090.30 Staff Development and Training: Decrease of $10,000 based on first six

(6) months actual expenses. Account 5090.72 Bank Charges: Decrease of $2,000 based on first six (6) month actual. Account 5090.73 Credit Card Charges: Budget line item added in the amount of $5,000

to allow for accurate tracking of credit card usage fees. Account 5090.74 Connect Card Administration Expenses: Budget line item added in the

amount of $10,000 to allow for accurate tracking of Connect Card Administration Expenses.

Account 6210.01 Cameron Park Expenses: Reduced by 50% to reflect the first six (6) months costs allocated expenses in actual accounts.

FISCAL IMPACT The overall outlook of the El Dorado Transit budget is positive. The proposed mid-year budget for fiscal year 2017/18 nets an $176,900 decrease in revenue and expenses while maintaining the current level of public transportation provided to the residents of the County of El Dorado. El Dorado Transit is a joint powers agency and does not draw funding from the general funds of either member agency. The annual budget includes a contingency. If contingency funds are not used they are moved to the next fiscal year as allowed per California law under the Transportation Development Act.

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OPERATING BUDGET FY 2017/2018 FY 2017/2018Final Mid-Year

Adopted 05/04/2017 Adopted 02/01/20184000.00 Transportation Development Act (TDA/LTF) $4,159,003 $4,159,0034270.00 State Transit Assistance (STA) $669,697 $1,052,3534270.00 State Transit Assistance (STA) Deferred $1,452,989 $704,0064970.00 Interest Income $24,000 $28,0004100.00 Federal Transit Administration (FTA) Section 5311 Grant $474,917 $490,6314300.00 Farebox $190,000 $210,0004310.00 Contract Services $485,000 $440,0004320.00 Farebox - Charter $5,000 $5,0004330.00 Sac Commute Route Passes $740,000 $760,0004350.00 Bus Passes $94,000 $80,0004360.00 Scrip $87,000 $47,0004400.00 Advertising Revenue $19,000 $12,0004990.00 Misc. Revenue $400 $4004107.03 Fair Shuttle AB2766 Grant $35,265 $35,2654270.01 State Transit Assistance (STA)/State of Good Repair (SGR) $0 $235,6774109.04 Low Carbon Transit Operations Program (LCTOP) Grant CP $78,928 $78,9285060.00 Offset Reserve Fund - CalTIP (restricted) $8,299 $8,335

TOTAL REVENUES $8,523,498 $8,346,598SALARY & BENEFIT ACCOUNTS

5010.00 Regular Employees $3,109,237 $3,109,2375010.02 Temporary Employees $225,000 $225,0005010.07 Overtime $80,000 $80,0005010.08 On Call Pay $13,000 $13,0005010.09 Skill and Shift Pay $35,000 $43,0005020.01 Employee Retirement $470,000 $470,0005070.01 (OASDI - Payroll Tax) FICA $14,000 $14,0005070.02 MEDICARE - Payroll Tax $50,000 $50,0005020.02 Health Insurance $1,331,000 $1,331,0005020.03 Unemployment Insurance $20,000 $20,0005020.04 LT Disability/Life Ins $33,000 $37,0005020.05 Worker's Comp $280,465 $268,465

TOTAL SALARY & BENEFITS $5,660,702 $5,660,702SERVICE & SUPPLY ACCOUNTS

5090.02 Clothing & Supplies $3,000 $3,0005090.05 Uniforms - Other $14,000 $14,0005050.01 Communications - Phone $48,000 $57,0005090.20 Communications - Radio $1,000 $1,0005090.01 Household Expenses $13,750 $13,7505060.01 Insurance Premiums/Public Liability $430,000 $430,0005060.02 Insurance Premiums/Physical Damage $28,000 $28,0005060.03 Insurance Premiums/Commercial $33,000 $12,0005060.04 Insurance Premium EPLI Package $0 $17,0005090.06 Service Contracts/Equipment $115,000 $115,0005160.07 Park and Ride Maintenance $9,000 $9,0005160.01 Maintenance/Buildings $2,500 $4,5005160.03 Maintenance/Equipment $0 $8,0005160.05 Maintenance/Grounds $4,000 $5,5005160.09 Maintenance/Bus Stop $3,000 $3,0005160.00 Maintenance/Other $2,500 $2,5005040.00 Vehicle Maintenance (In-House) $293,000 $293,0005040.02 Vehicle Maintenance/Tires & Tubes $95,000 $95,0005040.03 Vehicle Maintenance/Lubricants $28,000 $28,0005040.04 Vehicle Maintenance/Small Tools - Shop $4,300 $4,3005040.80 Vehicle Maintenance/Sales Tax/ Fuel & Lub. $30,000 $30,0005090.40 Memberships $6,000 $6,0005090.70 Office Expense $15,000 $15,0005090.80 Postage $4,000 $4,0005090.00 Operating Expense - Other $0 $6005030.00 Professional Services $150,000 $150,0005030.10 Employee Medical Exams $13,000 $13,0005030.30 Background Checks $3,000 $3,0005090.08 Pubs/Legal Notices $4,000 $4,0005090.75 Printing $28,000 $28,0005120.02 Rents/Leases - Equipment $17,000 $17,0005120.03 Rents/Leases Park and Rides $10,000 $10,0005140.01 Equipment Purchase - Data Processing $1,000 $1,0005140.05 Equipment Purchase - Office $8,000 $8,0005150.00 Special Department Expense $5,000 $5,0005150.01 Marketing $25,000 $12,5005090.30 Staff Development/Travel $31,000 $31,0005040.01 Fuel Purchase $572,000 $572,0005090.72 Bank Charges $2,500 $5005090.73 Credit Card Charge Fees $0 $5,0005090.74 Connect Card Administration Expenses $0 $10,0005050.02 Utilities $54,000 $54,0005050.03 Utilities/ Park & Rides $21,000 $21,0004108.03 Fair Shuttle AB2766 Grant Pending Pending6210.01 Cameron Park Expansion $389,000 $194,5006270.00 Contingency $347,246 $347,246

TOTAL SERVICES AND SUPPLIES $2,862,796 $2,685,896TOTAL OPERATING EXPENSES $8,523,498 $8,346,598

REVENUE ACCOUNTS

EL DORADO COUNTY TRANSIT AUTHORITY ADOPTED MID-YEAR OPERATING BUDGET 2017/2018

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AGENDA ITEM 3 D Information Item

MEMORANDUM DATE: April 25, 2018 TO: El Dorado County Transit Authority Transit Advisory Committee FROM: Julie Petersen, Finance Manager SUBJECT: Fiscal Year 2018/19 Preliminary Operating Budget, Allocation Plan

and Draft Organizational Chart REQUESTED ACTION: BY MOTION,

1. Preliminary Operating Budget for Fiscal Year 2018/19 2. Allocation Plan and Draft Organizational Chart Fiscal Year

2018/19 BACKGROUND The Bylaws of the El Dorado County Transit Authority (El Dorado Transit) require submission of a preliminary capital budget on or before the March meeting of each year. The Board shall adopt a preliminary operating budget by April 15 of each year. Final budgets are to be submitted to the Board on or before June 15 of each year. Final capital budget shall be adopted by the Board on or before July 15 of each year. This item was adopted by the El Dorado County Transit Authority Board of Director on March 1, 2018. DISCUSSION The fiscal year (FY) 2018/19 preliminary budget submitted for adoption is based on the current service level including the demonstration El Dorado Hills/Cameron Park route #70. Revenue projections identified are designated for transit operations. El Dorado Transit is required to operate within a balanced budget. The budget assumes continued employment for the seventy-six (76) regular full-time and part-time employees including the Executive Director; Operations Manager; Finance Manager; Human Resources Manager; Planning and Marketing Manager; Administrative Coordinator; Safety Coordinator; Office Assistant II (2); Finance Technician I (2); Transit Dispatcher (5); Transit Operations Supervisor (3); Maintenance & Facilities Supervisor (1); Equipment Technician I/II (4); Maintenance Technician (2); Custodian (1); Full-time Transit Operators (21) and Part-time

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Transit Operators (28). In addition to regular staff El Dorado Transit employs temporary employees and “Extra-Help” Transit Operators, Transit Dispatchers and support staff. The FY 2018/19 final budget presented in June 2018 may include additional adjustments in the Salary and Benefits categories. The El Dorado Transit management team reports that Transportation Development Act (TDA) funding is stable as projected by the State Controllers’ Office (SCO) and the El Dorado County Auditors’ office. This funding is based on sales tax revenue received throughout the County of El Dorado. PRELIMINARY FISCAL YEAR 2018/19 OPERATING BUDGET The preliminary budget report includes a comparison of prior year adopted mid-year budget utilizing the following criteria:

Projected expenses using an analysis of the first six (6) months of current fiscal year actual expenses and funding liabilities.

Preliminary budget assumes current level of service with the continuation demonstration project in El Dorado Hills /Cameron Park route 70.

Renewals for insurance are not available in March. Renewals go into effect on July 1 and January 1.

Contingency is typically set at ten percent (10%) of preliminary budget per board policy.

Revenue Accounts Transportation Development Act (TDA)

Following the apportionment and allocation of TDA funds by the El Dorado County Transportation Commission (EDCTC), the projected amount available to transit for transit operations is $4,837,735. This amount is an increase from the prior years’ allocation in the amount of $678,732 due to increased sales tax earned in El Dorado County and the full funding of the transit operating contingency held by EDCTC.

State Transit Assistance (STA)

STA funds for FY 2018/19 are allocated by the SCO. This number is subject to change because the program does not rely on a budget-line item at the State but rather on sales tax receipts associated with the consumption of diesel fuel. The budget strategy at El Dorado Transit is to not use these funds for operations due to the volatility of the funding. Typically, El Dorado Transit includes STA in the preliminary operating budget then with Board approval, transfers these funds to the Capital Budget at mid-year. This allows the greatest flexibility for use of STA funds.

Deferred STA are funds claimed but not used in the prior fiscal year and are typically part of the unused monies from the operating budget Contingency line item. To balance the

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FY 2018/19 Preliminary Budget, deferred funds from prior years’ allocations are used to balance the Preliminary Operating Budget.

STA/State of Good Repair (SGR) is funding under Senate Bill 1 (SB 1). Federal Transit Administration (FTA) Section 5311 Grant

FTA Section 5311 provides Federal grants, made through states, for public transportation projects in non-urbanized areas. There are two (2) types of programming in Section 5311; 1) County/Regional apportionment by formula and 2) Competitive Discretionary for Intercity connection projects. Historically, El Dorado Transit receives funds under the formula program for operating assistance or capital projects. This years’ allocation has not been received so a placeholder of last years’ amount has been provided.

Contract Services Contract Services revenue is based on an agreement with ALTA Regional California (ALTA) to transport ALTA clients to Motherlode Rehabilitation Enterprises, Inc. (M.O.R.E.). El Dorado Transit receives approximately 74% of the cost of this service from ALTA. This agreement is scheduled for negotiation and renewal by June 30, 2019. The Regional Connect Card form of fare media has directly affected this line item. Historically passes, scrip and M.O.R.E. client trips were included. As of this fiscal year budget, only M.O.R.E. transportation will be posted to this account. Passenger Fares This includes the following line items; Farebox, Sacramento Commuter Route Passes, Bus Passes and Scrip. Estimates based on first six (6) month actual receipts. Management is predicting a slight increase to revenue. Advertising Revenue El Dorado Transit has a third-party contract for bus shelter advertising. Fair Shuttle AB2766 Grant El Dorado Transit submitted a grant application to the El Dorado County Air Quality Management District (EDCAQMD) for this service. Low Carbon Transit Operations Program (LCTOP) Grant These funds are allocated through Caltrans to provide operating and capital assistance for transit agencies to reduce greenhouse emissions. These grant funds are for the Cameron Park route. Offset Reserve Fund – CalTIP (restricted) These funds are dollars held by El Dorado Transit’s liability and vehicle physical damage insurance pool. Each year revised amounts are provided to pool members in April or May. These funds can be used to offset the current year’s premiums or held for future premiums. Salary and Benefits Accounts

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Regular Employees and Overtime The regular employee and overtime line items include funding for eligible merit step increases, longevity and salary adjustments for unrepresented employees. Represented employees Memorandum of Understanding (MOU) expires June 30, 2018, between Operating Engineers Local #3 and El Dorado Transit. Temporary Employees The preliminary budget includes $100,000 for Extra-Help employees to provide relief driving and fill-in Transit Dispatch assignments on an intermittent basis. These employees fill in when regular operators and Transit Dispatchers are off work. Included in the FY 2018/19 line item are requirements from the passage of AB1522 allowing for this employee group to be eligible for three (3) days of sick leave per year. Employee Retirement Employee Retirement is based on a CalPERS formula. The employer contribution is approximately $397,143 or 10.152 % of base wages (based on actuarial reports); the employee contribution is $273,838. CalPERS revised the required payment methodology to breakout the “Employer Payment of Unfunded Liability” as a separate item. This amount of $209,526 will be paid as a lump sum in July 2018. Health Insurance

The Health Insurance line item includes the El Dorado Transit contribution towards health, vision and dental coverage for enrolled employees. Plan coverage is calendar year therefore; premium increases will occur in January 2019.

The Human Resources Department administers agreements and/or insurance policies for

services and insurance coverage’s that renew automatically each year. The following are perpetual contracts and agreements for employee insurance coverage and benefits;

Health Insurances

o Regular Full/Part-Time Unrepresented Employees CalPERS Health Plan with OptumRX Pharmaceutical Delta Dental Vision Service Plan (VSP)

o Regular Full/Part-Time Represented Transit Drivers Operating Engineers Plan – Health, Pharmaceutical, Dental, Vision

or El Dorado County Plan – Health, Pharmaceutical, Dental, Vision

Assurant - Long Term Disability Coverage provides wage loss protection for regular full/part-time employees in the event of prolonged disability

Assurant – Life Insurance $10,000 policy coverage for regular full-time represented transit operators $20,000 policy coverage for regular full-time unrepresented employees

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Paychex Flexible Benefits Plan (Cafeteria Plan) allows regular full/part-time employees to pay the employee portion of premiums and certain benefits offered under the plan with pre-tax dollars.

Workers Compensation Workers Compensation premiums are a percentage of payroll (regular hours). Management and staff are completing the necessary steps to take advantage of credit incentives that could reduce premiums by up to 15%. Service and Supply Accounts Service and supply account budgets are based on the first six (6) months actual expenses plus a projection for the upcoming fiscal year needs. Minor adjustments have been made to several accounts with the larges changes addresses below. Insurance Premiums/Public Liability For the preliminary budget assumptions are made based on a combination experience levels and prior year performance. As a volatile market exist, a budget increase has been made. Insurance Premiums/Physical Damage For the preliminary budget assumptions are made based on a combination experience levels and prior year performance. Employment Practices Liability Insurance This line item has been broken out and increased as this is the second year of coverage. Service Contracts/Equipment This account includes support and service contracts for telephone, computer support, and maintenance software and facility alarm contractor. Staff anticipates a reduction of these costs for FY 2018/19. Vehicle Maintenance- In-House New vehicles were purchased in the prior year which held expenses down with warrantee repairs. The expectation is for this accounts costs to increase. Fuel Purchase For the past several fiscal years the cost of fuel was less volatile. Costs are now rising with the market not looking positive; addition to this line item projected. Contingency Contingency is typically set at ten percent (10%) of preliminary budget per board policy. BUDGET DISCUSSION SUMMARY

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Management opinion is that the financial position of El Dorado Transit is stable. Most tax based funding sources are showing growth. Final budget will be submitted for approval in June 2018 (or close thereafter).

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OPERATING BUDGET FY 2017/2018 FY 2018/2019Mid-Year Preliminary

Adopted 02/01/2018 Adopted 03/01/20184000.00 Transportation Development Act (TDA/LTF) $4,159,003 $4,837,7354270.00 State Transit Assistance (STA) $1,052,353 $1,243,5704270.00 State Transit Assistance (STA) Deferred $704,006 $1,143,4844270.01 State Transit Assistance (STA)/State of Good Repair (SGR) $235,677 $235,6844970.00 Interest Income $28,000 $20,0004100.00 Federal Transit Administration (FTA) Section 5311 Grant $490,631 $490,6314300.00 Farebox $210,000 $208,0004310.00 Contract Services $440,000 $360,0004320.00 Farebox - Charter $5,000 $5,0004330.00 Sac Commute Route Passes $760,000 $778,0004350.00 Bus Passes $80,000 $72,0004360.00 Scrip $47,000 $42,0004400.00 Advertising Revenue $12,000 $12,0004990.00 Misc. Revenue $400 $4004107.03 Fair Shuttle AB2766 Grant $35,265 $04109.04 Low Carbon Transit Operations Program (LCTOP) Grant CP $78,928 $217,6785060.00 Offset Reserve Fund - CalTIP (restricted) $8,335 $8,335

TOTAL REVENUES $8,346,598 $9,674,517SALARY & BENEFIT ACCOUNTS

5010.00 Regular Employees $3,109,237 $3,617,0655010.02 Temporary Employees $225,000 $100,0005010.07 Overtime $80,000 $70,0005010.08 On Call Pay $13,000 $9,0005010.09 Skill and Shift Pay $43,000 $23,0005020.01 Employee Retirement $470,000 $606,0005070.01 (OASDI - Payroll Tax) FICA $14,000 $10,0005070.02 MEDICARE - Payroll Tax $50,000 $54,0005020.02 Health Insurance $1,331,000 $1,538,0005020.03 Unemployment Insurance $20,000 $20,0005020.04 LT Disability/Life Ins $37,000 $39,0005020.05 Worker's Comp $268,465 $338,000

TOTAL SALARY & BENEFITS $5,660,702 $6,424,065SERVICE & SUPPLY ACCOUNTS

5090.02 Clothing & Supplies $3,000 $3,6005090.05 Uniforms - Other $14,000 $14,0005050.01 Communications - Phone $57,000 $57,0005090.20 Communications - Radio $1,000 $1,0005090.01 Household Expenses $13,750 $15,7505060.01 Insurance Premiums/Public Liability $430,000 $541,0005060.02 Insurance Premiums/Physical Damage $28,000 $37,0005060.03 Insurance Premiums/Commercial $12,000 $12,0005060.04 Insurance Premium EPLI Package $17,000 $22,0005090.06 Service Contracts/Equipment $115,000 $142,0005160.07 Park and Ride Maintenance $9,000 $9,0005160.01 Maintenance/Buildings $4,500 $4,5005160.03 Maintenance/Equipment $8,000 $8,0005160.05 Maintenance/Grounds $5,500 $5,5005160.09 Maintenance/Bus Stop $3,000 $3,0005160.00 Maintenance/Other $2,500 $2,5005040.00 Vehicle Maintenance (In-House) $293,000 $340,0005040.02 Vehicle Maintenance/Tires & Tubes $95,000 $65,0005040.03 Vehicle Maintenance/Lubricants $28,000 $28,0005040.04 Vehicle Maintenance/Small Tools - Shop $4,300 $4,3005040.80 Vehicle Maintenance/Sales Tax/ Fuel & Lub. $30,000 $35,0005090.40 Memberships $6,000 $7,4005090.70 Office Expense $15,000 $15,0005090.80 Postage $4,000 $4,0005090.00 Operating Expense - Other $600 $6005030.00 Professional Services $150,000 $150,0005030.10 Employee Medical Exams $13,000 $9,0005030.30 Background Checks $3,000 $2,0005090.08 Pubs/Legal Notices $4,000 $4,0005090.75 Printing $28,000 $20,0005120.02 Rents/Leases - Equipment $17,000 $17,0005120.03 Rents/Leases Park and Rides $10,000 $11,0005140.01 Equipment Purchase - Data Processing $1,000 $1,0005140.05 Equipment Purchase - Office $8,000 $4,0005150.00 Special Department Expense $5,000 $5,0005150.01 Marketing $12,500 $25,0005090.30 Staff Development/Travel $31,000 $31,0005040.01 Fuel Purchase $572,000 $621,0005090.72 Bank Charges $500 $8005090.73 Credit Card Charge Fees $5,000 $5,0005090.74 Connect Card Administration Expenses $10,000 $10,0005050.02 Utilities $54,000 $54,0005050.03 Utilities/ Park & Rides $21,000 $24,0004108.03 Fair Shuttle AB2766 Grant Pending Pending6210.01 Cameron Park Expansion $194,500 $06270.00 Contingency $347,246 $879,502

TOTAL SERVICES AND SUPPLIES $2,685,896 $3,250,452TOTAL OPERATING EXPENSES $8,346,598 $9,674,517

REVENUE ACCOUNTS

EL DORADO COUNTY TRANSIT AUTHORITY ADOPTED PRELIMINARY OPERATING BUDGET 2018/2019

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EL DORADO COUNTY TRANSIT AUTHORITYPROPOSED

PERSONNEL ALLOCATION TABLEFiscal Year (FY) 2018/19

Adopted ProposedClassification FY 2017/18 FY 2018/19

(fte*) (fte*)

Administrative Coordinator 1 1

Custodian 1 1

Equipment Technician I/II 4 4

Executive Director 1 1

Finance Manager 1 1

Fiscal Technician I 2 2

Human Resources Manager 1 1

Information Technology Analyst 1 1

Maintenance and Facilities Supervisor 1 1

Maintenance Technician 2 2

Office Assistant II 2 2

Operations Manager 1 1

Planning and Marketing Manager 1 1

Transit Operations Supervisor 3 3

Safety Coordinator 1 1

Transit Dispatcher 5 5

Transit Operator 35 35TOTAL ALLOCATED POSITIONS 63 63

* fte = Full Time Equivalent


March 1, 2018 Agenda 24

EL DORADO COUNTY TRANSIT AUTHORITY PROPOSED ORGANIZATIONAL CHART

FISCAL YEAR 2018/2019

Board of Directors

Executive Director

Finance Manager Human Resources Manager

Administrative Coordinator

Operations Manager Planning and Marketing Manager

Office Assistant II Office Assistant II Fiscal Technician I

(2)

Information Technology Analyst

Transit Operations Supervisor (3)

Safety Coordinator

Maintenance & Facilities Supervisor

Transit Operator 35 (Full Time Equivalent)

Transit Dispatcher (5)

Equipment Technician I/II

(4)

Maintenance Technician

(2)

Custodian

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AGENDA ITEM 3 E Information Item

MEMORANDUM DATE: April 25, 2018 TO: El Dorado County Transit Authority Transit Advisory Committee FROM: Julie Petersen, Finance Manager SUBJECT: Fiscal Year 2018/19 Preliminary Capital Improvement Plan and 2018/19 Preliminary Capital Budget REQUESTED ACTION: BY MOTION,

Preliminary Capital Improvement Plan and Budget for Fiscal Year 2018/19

BACKGROUND The Bylaws of the El Dorado County Transit Authority (El Dorado Transit) require submission of a preliminary capital budget on or before the March meeting of each year. The Board shall adopt a preliminary capital budget by April 15 of each year. Final budgets are to be submitted to the Board on or before June 15 of each year. Final capital budget shall be adopted by the Board on or before July 15 of each year. This item was adopted by the El Dorado County Transit Authority Board of Directors on March 1, 2018. DISCUSSION The Preliminary El Dorado County Transit Authority Capital Improvement Plan Fiscal Year 2018/19 (CIP) recommends capital projects and identifies funding. Projects include, but are not limited to: facility improvements; equipment purchase and replacement, vehicle purchase and replacement, software and hardware upgrades and replacement, safety and security systems and bus stop/park and ride improvements. New fiscal year projects proposed in the CIP are numbered as 19-xx (e.g. 19-01; 19-02 etc.) Recommended changes to prior year projects are designated with strikethrough and bold fonts. Staff is recommending for inclusion in the FY 2018/19 CIP;

19-01 IT Upgrade and replacement 5-Year Plan 19-02 Pollock Pines Safeway Bus Stop Improvements

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19-03 Administration Building Safety Improvements Projects completed during the first six months of FY 2017/18 include;

09-03 Connect Card Program 12-04 Passenger Security Surveillance & lighting – Bus Stops 12-09 Connect Card Phase 2 16-03 Exterior Paint of Administration Building 17-01 Bus Parking Lot Improvements 17-04 Cameron Park Drive Bus Stop Improvements 17-07 Administration/Maintenance Facility Equipment

Projects projected to be completed at end of FY 2017/18 include;

16-01 Passenger Security Surveillance & Lighting – Bus Stops As of February 22, 2018; there are several additional projects that staff is working on for preliminary costs. These plans are conceptual in nature and involve park & ride, bus stop planning and maintenance/facility needs. It is anticipated these items will be presented as a part of the final CIP FY 2018/19 on or before the June 2018 meeting. FISCAL IMPACT For an overall view of the CIP, a summary with budget figures is included as the final page of the document. Adoption of the preliminary CIP and budget allow transit staff to proceed with projects to ensure timely completion. Individual projects are submitted for final Board approval/adoption.

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Prepared by: El Dorado County Transit Authority 6565 Commerce WayDiamond Springs, CA 95619(530) 642-5383www.eldoradotransit.com

FISCAL YEAR 2018/19

Capital Improvement Plan

March 1, 2018

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EL DORADO COUNTY TRANSIT AUTHORITY

CAPITAL IMPROVEMENT PLAN

FISCAL YEAR 2018/2019

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EL DORADO COUNTY TRANSIT AUTHORITY

CAPITAL IMPROVEMENT PLAN The El Dorado County Transit Authority (El Dorado Transit) maintains a fleet of large, medium and small buses, minivans and sedans. Fleet vehicles are utilized in the delivery of public transportation; for administrative support travel; staff development training; on-going public outreach travel and maintenance of transit facilities such as bus stops and park-and-ride lots. The Capital Improvement Plan is designed to address the financial investment required to maintain the fleet and facilities owned or leased by El Dorado Transit. Continuing the current level of service and managing the potential expansion of service will succeed only if adequate consideration is given to capital needs. The Capital Improvement Plan is a planning document setting goals with realistic revenue projections. Vehicle replacement is a component of the Capital Improvement Plan. This annual planning process maximizes available funding for capital investments necessary to provide public transportation at the current level of service and efficient management of the expansion of public services. As a financial management tool, the Capital Improvement Plan is prepared to take full advantage of capital funding programs, avoid large annual claims against local transportation funds for capital expenditures and to assure capital reserves are available in case annual capital revenue sources diminish or are not consistent. Capital Improvement Plan funding is available for full replacement cost and provides local match funding required for capital grant programs. California public transit operators have several sources of capital funding available. Each funding source has differing criteria for eligible projects. Bus replacement funding is the most challenging capital funding for public transit operators. The Capital Improvement Plan and Capital Budget for 2018/19 identify funding transit capital projects with; Public Transportation Modernization Improvement and Service Enhancement Account (PTMISEA) funds, California Transit Security Grant Program - California Transit Assistance Funds (CTSGP-CTAF), deferred State Transit Assistance (STA) funds, Federal Transit Administration (FTA) Section 5307 funds, Federal Transit Administration (FTA) Section 5339 funds and Congestion Mitigation and Air Quality (CMAQ) funds. The Capital Improvement Plan includes a summary of projects and funding sources; the budget and project descriptions.

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Western Placerville Interchange (WPI) – Park and Ride Project Project No. 12-06 (6) All work related to the full build out of a Park and Ride lot within the Western Placerville Interchange (WPI). The El Dorado County Transit Authority Park-and-Ride Facilities Master Plan, August 2009 contemplates the rough grading for two (2) Future Park and ride facilities within the Western Placerville Interchanges project. Environmental review will be incorporated in the City of Placerville scope of a supplemental Environmental Impact Report (EIR). Potential 150 +/- will be located between the off ramp and Forni Road Total Project Cost Engineers Estimate for full park and ride build out is $2,230,000. COST SUMMARY (ESTIMATE) Adopted Budget Western Placerville Interchange Park & Ride $2,865,620 Total Project Cost $2,865,620 FUNDING SOURCES

FY 2010/11 Public Transportation Modernization, Improvement, and Service Enhancement Program (PTMISEA) $1,270,620 2013/14 Congestion Mitigation and Air Quality (CMAQ) $1,100,000 Public Transportation Modernization, Improvement, and Service Enhancement Account (PTMISEA) FY (10/11) $ 160,000 State Transit Assistance (STA) $ 335,000 Total Revenue $2,865,620

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Maintenance Facility Equipment Maintenance Facility Project No. 13-05 The El Dorado County Transit Authority (El Dorado Transit) operates a maintenance facility to repair and maintain all fleet vehicles excluding major body repairs, paint and windshield installation. With the addition of the larger MCI Motor Coach busses, current tools and scaffolding type platform and lifts are needed to safely access the vehicles. Also included in this project will be the purchase of a TIG welder. This capital project will allow for the purchase of the following equipment;

Socket Driver, T80 Tank Top Lift, 13ft. Work Platform, 7 step Base Wide Aluminum Scaffold

COST SUMMARY (ESTIMATE) Adopted Budget Maintenance Facility Equipment $22,500 Contingency 10% $ 1,125 Total Project Cost $23,625 FUNDING SOURCES

State Transit Assistance (STA) $23,625

Total Revenue $23,625

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Metal Fabrication Tools Maintenance Facility Project No. 14-03 The El Dorado County Transit Authority (El Dorado Transit) operates a maintenance facility to repair and maintain all fleet vehicles excluding major body repairs, paint and windshield installation. The facility includes three (3) large bays and repair stations. When a bus receives body damage maintenance staff contacts vendors to perform work. The acquisition of a vertical band saw, foot sheer, sheet metal brake, plasma cutter, heavy duty work benches and combination belt and disc sander allows staff to perform the fabrication of metal panels significantly reducing body damage repair costs. COST SUMMARY (ESTIMATE) Adopted Budget

Vertical Band Saw $3,604 Foot Shear $1,723 Sheet Metal Brake $1,095 Plasma Cutter $1,590 Heavy Duty Work Benches $1,464 Combination Disc Sander $1,380 10% Contingency $1,087

Total Project Cost $11,942 FUNDING SOURCE State Transit Assistance (STA) $11,942 Total Revenue $11,942

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Park-and-Ride Parking Lot Maintenance Project No. 15-08 The El Dorado County Transit Authority (El Dorado Transit) utilizes and maintains several Park-and-Ride locations throughout El Dorado County. General maintenance is done on a regular basis including landscaping services. Normal wear and tear on these locations requires larger projects such as re-striping, asphalt repairs, curb repairs and other items on an as needed basis. Included within this project element will be the needs of the El Dorado Hills Theater temporary parking lot.

COST SUMMARY (ESTIMATE) Adopted

Budget

Park-and-Ride Parking Lot Maintenance $250,000 Total Project Cost $250,000 FUNDING SOURCE State Transit Assistance (STA) $250,000 Total Revenue $250,000

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Passenger Security Surveillance & Lighting - Bus Stops Project No. 16-01 (3)

This project will include installation of security lighting and surveillance equipment at primary bus stops and transfer points for the local route service. The project will significantly enhance safety and security for transit passengers and property. The project proposes to install security cameras and/or lighting at the following locations, Central Park and Ride, Placerville Station, Cambridge Road Park and Ride, El Dorado Hills Park and Ride and the Victory Mine bus stop. Additional locations may be included depending on funding availability. COST SUMMARY (ESTIMATE) Adopted Budget Passenger Security Surveillance & Lighting - Bus Stops $293,539 Total Project Cost $293,539 FUNDING SOURCES

California Transit Security Grant Program – California Transit Assistance Funds (CTSGP-CTAF FY 12/13) $124,854 California Transit Security Grant Program – California Transit Assistance Funds (CTSGP-CTAF FY 11/12) $ 52,000 State Transit Assistance (STA) Funds $116,685 Total Revenue $293,539

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Vehicle Replacement 5 Year Plan – Commuter

Project No. 17-02

The El Dorado County Transit Authority (El Dorado Transit) participated in a joint-procurement contract with the Yolo County Transportation District (YCTD). The contract expired in March 2014. El Dorado Transit currently has five (5) 40’ Bluebird commuter buses that are no longer being supported by the manufacturer. As the YCTD contract has expired, staff is currently working on a joint procurement to replace the existing Bluebird buses with the Motor Coach Industries (MCI) buses. The contract will require a commitment to funding in a five year plan. FIVE (5) 40’ BLUEBIRD BUSUS

EDCTA # Vehicle Type Mileage As of 02/19/16 0601 2006 BlueBird Bus 219,571 0602 2006 BlueBird Bus 250,538 0603 2006 BlueBird Bus 238,217 0604 2006 BlueBird Bus 182,094 0605 2006 BlueBird Bus 181,921 FRAMEWORK FOR 5 YEAR FUNDING PLAN

Year 1 Year 3 Year 5 1 2 3 4 5 FY 2015/16 FTA Section 5307 $308,771 FY 2015/16 FTA Section 5339 $171,229 State Transit Assistance $120,000

FY 2016/17 FTA Section 5307 $308,771 FY 2015/16 FTA Section 5339 $171,229 State Transit Assistance $120,000




$600,000 $600,000 $600,000 $600,000 $600,000

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Bus Stop Improvements with new Shelter and Amenities on Upper Broadway, Placerville Project No. 17-03 The El Dorado County Transit Authority (El Dorado Transit) operates a local fixed route service in the City of Placerville that includes stops on Broadway. Currently one (1) stop meets design standards on the south side. El Dorado Transit recommends an advertising shelter with a schedule holder. This would meet El Dorado Transit design standards. The advertising program managed by El Dorado Transit provides shelter and bus stop maintenance and miscellaneous revenue. The shelter maintenance is performed by the third party advertising contractor saving the El Dorado Transit resources (staff time and funding). Project will include the build-out of a bus turnout and the acquisition and installation of bus

shelter, waste receptacle, wall schedule, tax, delivery and solar power if required. COST SUMMARY (ESTIMATE) Adopted

Budget Bus Stop Improvements $150,509

Contingency 10% $ 15,505 Total Project Cost $166,014

FUNDING SOURCE State Transit Assistance (STA) $166,014 Total Revenue $166,014

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Maintenance Facility – Safety and Equipment Project No. 17-05 The El Dorado County Transit Authority (El Dorado Transit) operates a maintenance facility to repair and maintain all fleet vehicles excluding major body repairs, paint and windshield installation. The facility includes three (3) large bays and repair stations to allow for multiple repairs to occur simultaneously. It has been identified that several projects can be made to increase productivity as well as the addition of safety equipment. COST SUMMARY (ESTIMATE) Adopted Budget Cable Harness System $10,000 Oil Tank Relocation $ 3,000 Opacity Testing Machine $10,000 Pallet Racking System $25,000 Contingency (10%) $ 4,800

Total Project Cost $52,800 FUNDING SOURCES

State Transit Assistance (STA) $52,000 Total Revenue $52,000

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Moderate Improvements to Administration Building Project No. 18-01 (2) Currently the gutter system on the administration building has the water from the roof drain directly onto the back cement pad area at the rear of the building. This needs to be redirected to prevent possible hazards. There are numerous exterior incandescent lights around the administration building and the Central park and ride needing to be replaced with efficient LED lighting. The vehicle entry gate into the bus parking lot malfunctions periodically due to a poor design and needs to be replaced. There is a small cement pad on the west end of the administration building that needs to be expanded to allow for a small shed to house a vault wagon when not in use. The wagon currently is placed in the break room. Additional maintenance projects as needed for FY 2017/18 2018/19. COST SUMMARY (ESTIMATE) Adopted

Budget

Admin Building Improvements $150,000 10% Contingency $ 15,000 Total Project Cost $165,000 FUNDING SOURCE State Transit Assistance (STA) $165,000 Total Revenue $165,000

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Bus Shelters Amenities Project No. 18-02 El Dorado Transit staff is looking towards improving the amenities for current and future bus stop locations. In order to meet the needs in a timely manner, this project would allow for the purchase and planning of amenities such as shelters, benches, waste receptacles and solar energy panels etc. COST SUMMARY (ESTIMATE) Adopted

Budget

Admin Building Improvements $150,000 10% Contingency $ 15,000 Total Project Cost $165,000 FUNDING SOURCE State Transit Assistance (STA) $165,000 Total Revenue $165,000

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Administration / Maintenance Facility Equipment Project No. 18-03 El Dorado Transit may have the need during the Fiscal Year 2016/17 to procure items considered incidental in nature, but are above the $500 threshold that designates an asset posted to the depreciation schedule. Examples of this would include the replacement of small office equipment/furniture and/or replacement of Maintenance equipment. Adoption of the project and budget allows transit staff to procure small items in a timely manner with the least amount of inconvenience to the public and staff. Individual purchase orders for this project will be presented to the Board for approval if they exceed the $25,000 per purchase limit or if a budget increase is requested. COST SUMMARY (ESTIMATE) Adopted Budget Admin./Maintenance Facility Equipment $40,000 Total Project Cost $40,000 FUNDING SOURCES



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Vehicle Replacement

Services: Local Fixed Route Bus Replacement Project No. 18-04 El Dorado Transit is applying for a Federal Transit Administration (FTA) Section 5339 grant for the purchase of six (6) low-floor clean diesel transit buses for fiscal year 2017/18. These buses will replace the current fleet of 35’ BlueBird brand buses that are no longer supported by the manufacturer. FIVE (5) 35’ BLUEBIRD BUSES

EDCTA # Vehicle Type Mileage As of 08/18/17 0606 2006 BlueBird Bus 208,434 0607 2006 BlueBird Bus 267,694 0608 2006 BlueBird Bus 219,197 0609 2006 BlueBird Bus 351,641 0610 2006 BlueBird Bus 326,018 COST SUMMARY (ESTIMATE) Adopted Budget Six (6) Low-Floor Clean Diesel Transit Buses $ 2,800,000 Total Project Cost $ 2,800,000 FUNDING SOURCES

FTA Section 5339 $ 2,380,000 State Transit Assistance (STA) $ 420,000

Total Revenue $ 2,800,000

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Collision Avoidance System Project No. 18-05 (2) The El Dorado County Transit Authority (El Dorado Transit) provides transportation within El Dorado and Sacramento counties in a variety of hazardous traffic conditions. Drivers engage in numerous hours of training throughout their employment on proper mirror usage and blind spot awareness to help reduce if not eliminate, the likelihood of being involved in collision with vehicles, bicyclists and pedestrians. Operating in urban environments, the risks significantly increase for potential pedestrian and bicycle conflicts. The installation of a Collision Avoidance System (CAS) will enhance the safety of the general public, transit passengers and minimize damage to transit vehicles. It is also known as a pre-crash system, forward collision warning system, or collision mitigating system. It uses radar (all-weather) and sometimes laser and camera(s) (employing image recognition) to detect an imminent collision and provide a warning to the driver to take evasive action. A CAS will not replace the skill of a driver, but provide assistance to the driver to minimize collisions. COST SUMMARY (ESTIMATE) Adopted

Budget

Collison Avoidance System $234,350 Contingency 10% $ 23,435

Total Project Cost $257,785 FUNDING SOURCE

Proposition 1B

California Transit Security Grant Program- California Transit Assistance Fund (CTSGP-CTAF)(Proposition 1B) (California) FY 15/16 $ 124,854 State Transit Assistance (STA) $ 132,931

Total Revenue $ 257,785

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Radio System Project No. 18-06 (2) The El Dorado County Transit Authority (El Dorado Transit) utilizes a radio system to communicate between dispatch personnel and bus drivers. This project will upgrade the radio system to improve range and performance to cover all areas of bus service. COST SUMMARY (ESTIMATE) Adopted Budget Radio System $100,210 Contingency 10% $ 10,021 Total Project Cost $110,231 FUNDING SOURCES

Proposition 1B California Transit Security Grant Program - California Transit Assistance Fund (CTSGP-CTAF) (Proposition 1B) FY 16/17 $ 99,883 State Transit Assistance (STA) $ 10,348


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Fare Boxes Project No. 18-07 The El Dorado County Transit Authority (El Dorado Transit) utilizes fare boxes to collect cash and scrip from passengers. The current manufacturer is no longer supporting the existing fare boxes that have been used for more than twenty (20) years. This capital project will allow for the purchase of new fare boxes and floor stands. COST SUMMARY (ESTIMATE) Adopted Budget Fare Boxes $61,358 Contingency 10% $ 6,136 Total Project Cost $67,494 FUNDING SOURCES



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IT Upgrade and Replacement 5-year plan Project No. 19-01 The most recent assessment of the El Dorado County Transit Authority’s (El Dorado Transit) network in November 2017 yielded a 5-year IT plan to proactively replace IT network hardware and software according to its estimated life span. Included in this plan is desktops, laptops, servers, network equipment and software upgrades during Fiscal Year 2018/19 through Fiscal Year 2022/2023. COST SUMMARY (ESTIMATE) Proposed Budget IT Upgrade and Replacement Plan $127,850 10% Contingency $ 12,785 Total Project Cost $140,635 FUNDING SOURCES



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Pollock Pines Safeway Bus Stop Improvements

Project No. 19-02

The El Dorado County Transit Authority (El Dorado Transit) uses a designated bus stop located on the Pony Express Trail directly in front of the Safeway Plaza Shopping Center in Pollock Pines. This bus stop consists of a stand-alone concrete pad with shelter and dirt pathways.

This project will include installing a bus bay constructed of concrete, increasing the size of the concrete pad for the shelter, adding sidewalk and curbing to meet Americans with Disabilities (ADA) minimum standards, lighting and security cameras. COST SUMMARY (ESTIMATE) Proposed Budget Safeway Bus Stop Improvements $ 156,418 Contingency (10%) $ 15,642 Total Project Estimate $ 172,060 FUNDING SOURCES

State Transit Assistance (STA) $ 172,060 Total Revenue $ 172,060

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Administration Building Safety Improvements Project No. 19-03 The El Dorado County Transit Authority (El Dorado Transit) understands the most important asset is its employees. Being proactive will reduce potential threats. Following recent trends of violence in the workplace, a walk through assessment was completed by two (2) deputies from the El Dorado County Sheriff’s Department and Office of Emergency Services. As a result, the Administration Building Safety Improvement will enhance the overall employee safety and security and address opportunities within the facility. El Dorado Transit will install one (1) cashiers window in the reception area; install three (3) panic alarms (1 in dispatch and 2 in the reception area); install two (2) exterior windows in two (2) offices and one (1) sliding window connecting two (2) offices. Installing the improvements will allow for safer and more secure interactions from external and internal customers. The enclosed windows with addition of panic alarms will limit exposure to physical threat and allow a quicker response from emergency services. The added windows will allow for an added security measure and an extra escape route if other egress routes are not accessible. COST SUMMARY (ESTIMATE) Proposed Budget Equipment and Installation of two (2) exterior windows $ 11,000 Equipment and Installation of three (3) panic switches $ 2,000 Purchase and Installation of two (1) cashier windows $ 6,000 Contingency 15% $ 3,150

Total Project Estimate $ 24,150 FUNDING SOURCES

State Transit Assistance (STA) $ 24,150 Total Revenue $ 24,150

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Budget Deferred STA* FTA Section 5307 FTA Section 5339 PTMISEA 10/11 CTSGP-CTAF CMAQStatus Priority CIP Project Number Project Description $3,942,311 $686,430 $800,000 $1,430,620 $400,708 $1,100,000

ACTIVE 1A 12-06 Western Placerville Interchange (WPI) Park and Ride $2,865,620 $335,000 $1,430,620 $1,100,000

ACTIVE 1B 13-05 Maintenance Facility Equipment $23,625 $23,625

ACTIVE 1C 15-08 Park-and-Ride Parking Lot Maintenance $250,000 $250,000

ACTIVE 2A 16-01 Passenger Security Surveillance & Lighting - Bus Stops $293,539 $116,685 $176,854

ACTIVE 1D 17-02 Vehicle Replacement 5 Year Plan - Commuter $3,000,000 $656,145 $1,543,855 $800,000

ACTIVE 1E 17-05 Maintenance Facility - Safety and Equipment $52,000 $52,000

ACTIVE 2B 18-03 Administration / Maintenance Facility Equipment $40,000 $40,000

ACTIVE 3A 18-05 Collision Avoidance System $257,785 $158,785 $99,000

ACTIVE 3B 18-07 Farebox Replacement $67,494 $67,494

PLANNED 5A 14-03 Metal Fabrication Tools $11,942 $11,942

PLANNED 8A 17-03 Bus Stop Improvements - Upper Broadway $166,014 $166,014

PLANNED 3C 18-01 Moderate Improvements to Administration Building $165,000 $165,000

PLANNED 5D 18-02 Bus Shelter Amenities $165,000 $165,000

PLANNED 8B 18-04 Vehicle Replacement - Local Fixed Route - Gillig $2,800,000 $420,000 $2,380,000

PLANNED 3C 18-06 Radio System $124,854 $124,854

PLANNED 3D 19-01 IT Upgrade and Replacement 5 Year Plan $140,635 $140,635

PLANNED 5B 19-02 Pollock Pines Safeway Bus Stop Improvements $172,060 $172,060

PLANNED 5C 19-03 Administration Building Safety Improvements $24,150 $24,150

Project Totals $10,619,718 $2,964,535 $1,543,855 $3,180,000 $1,430,620 $400,708 $1,100,000

Remaining Funds Available $977,776 -$857,425 -$2,380,000 $0 $0 $0

Priority - Key Code

1 = Active project, Work In Progress, projected completion undetermined *Per FY 2016/17 Audited Financials minus first six month expenses FY 2017/182 = Active project, Work In Progress, projected completion in FY 2017/183 = Active project, Work In Progress, projected completion during Fiscal Year 2018/194 = Funding in place, pending Specifications and Purchase Order 5 = Funding in place, pending staff management availability 6 = Funding received, Project ongoing7 = Pending completion of Phase I8 = Pending Funding

Approved Capital Projects Beginning Balance as of 12/31/2017


Final Capital Improvement Plan Budget

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