transfer 102: the advanced version uc counselor conference 2013
TRANSCRIPT
Transfer 102:The Advanced Version
UC Counselor Conference 2013
Overview• Importance of Accurate Information
• Grading Issues (I, W, AR, P)
• Challenging Evaluation Areas
• Transfer Academic Update
• Advising International Students
• Evaluation Review Process – Example Application
• Resources– Bonus Feature - Advising Former UC Students
Importance of Accurate Information
• Statement of Application Integrity“… all information must be complete, accurate, and their own work. Failure to submit accurate information will jeopardize consideration for admission to UC for the current or any future terms. Students found to have falsified application information will be subject to penalties.”
• Verification process - Random selection of applicants
• Consequences - Cancellation of application
Incomplete Grade• UC checks the academic policy of the institution to determine
how to calculate an incomplete grade.
• An incomplete grade may lapse after one academic year or after only one term.
• Evaluators will also check the Comment Box on the Transfer Academic Update (TAU) and/or contact the student directly.
How does UC View An “I” Grade?UC views incomplete grades either neutrally or will convert to an “F” – depending upon the timeline of the institution.
•An “I” grade at the University of Iowa becomes an “F” if it is not completed by the end of the next regular (fall/spring) term:
•At Hartnell College, the Incomplete grade policy is the same as Iowa’s.
Hartnell ColDept Name
Spring 2013Course #
Course Title Units Grade
Philosophy 2 Intro to Philosophy 3 I
Univ of IowaDept Name
Fall 2010Course #
Course Title Units Grade
Art History 1060 Themes in Global Art 4 I
AR, NP, NG and W Grades
• How UC review AR, NP, NG, W grades?These grades are neutral and have no effect on GPA or credit awarded.
• What students should do? –Accurately report all grades
Remind students not to self-report courses/grades from memory. Misreporting or omitting information from the academic record could jeopardize their admission to UC
Pass/Not Pass Grade• No more than 14 semester (21 quarter) units
may be taken Pass/Not Pass
• 7-course pattern may be taken P/NP as long as a P grade is equivalent to C or better
• IGETC courses may be taken P/NP as long as a P grade is equivalent to C or better
• Major prerequisites should be taken for letter grades – more information may be found in ASSIST
• Exceptions are made for institutions that only award P/NP grades
Repeat Rules• UC does not average repeats
• Repeating of a C (2.0) grade is ignored
• Repeating courses “out of sequence” is not allowed
• Former UC Students: Cannot repeat UC courses elsewhere to improve the UC GPA
School Name/Location
SchoolCode
Type Begin/EndDates
Language ofInstruction
Henri IVHigh School
731665 Public High School
08/2008 -05/2012
French
Language of Instruction
College Name Term Course Title Units Grade
Reedley College Spring 2011 Intermediate French 3 5 A
College Name/Location
College Code Type Begin/End Dates Language of Instruction
Reedley College 4655 Pub/2yr 08/2012-05/2014 English
Gap in Education HistoryTerm College Attended Reason
Fall 2010 BARSTOW COMM COLLEGE
Spring 2011 None Reported Working full-time
Summer 2011 None Reported Working full-time
Fall 2011 REEDLEY COLLEGE
Spring 2012 REEDLEY COLLEGE
Summer 2012 REEDLEY COLLEGE
Fall 2012 CONSUMNES RIVER COLLEGE
Spring 2013 CONSUMNES RIVER COLLEGE
Summer 2013 None Reported Not Enrolled
Fall 2013 CONSUMNES RIVER COLLEGE
Spring 2014 CONSUMNES RIVER COLLEGE
Golden West College Dept.
Fall 2010 Course #
Course Title Units Grade
SPANISH G180Elementary Spanish 1
5 B
Sequential Order of Coursework
Golden West College Dept.
Spring 2011 Course #
Course Title Units Grade
SPANISH G280Intermediate Spanish 1
5 C
Golden West College Dept.
Fall 2011 Course #
Course Title Units Grade
SPANISH G185Elementary Spanish 2
5 A
Lower-Level After Advance-Level Course
Credit not awarded for lower-level course after completion of more advanced-level course in the same subject area.
====Math===
Math 400 Calculus I Math 401 Calculus II Math 402 Calculus III
No credit for 400 if taken after 401 or 402
No credit for 401 if taken after 402
Importance of TCA FootnotesFootnotes on the UC Transfer Course Agreement (TCA) provide very helpful
information to ensure students
Paying attention to the footnotes ensures students
■ will receive transfer credit for courses completed; and
■ will not be short of units needed to meet minimum UC transfer requirements.
Limitations on Course SeriesNorco CollegeDept. Name
Course # Course Title Units
PHYSICS 2A General Physics I 4
PHYSICS 2B General Physics II 4
Norco College Dept. Name
Course # Course Title Units
PHYSICS 4A Mechanics 4
PHYSICS 4B Electricity & Magnetism 4
PHYSICS 4C Heat, Light & Waves 4
Unit Limitations on CoursesThe Transfer Course Agreement (TCA) for Glendale Community College, lists footnotes about the following three courses: *Maximum credit allowed for 101 if taken after 105 or SOC S 132 =
one unit
o No credit for 105 if taken after 101 or SOC S 132
* Maximum credit allowed for 132 if taken after POL S 101 or 105 = two units
Department Course # Course Title Units
POL S 101 Introduction to Government
3
POL S 105 American Political Ideals 2
SOC S 132 Introduction to Social Science
4
Unit Limitations on CoursesThe TCA for College of the Sequoias has a limitation on Chemistry courses:
*1, 2, 20, 21 and 30 combined:
maximum credit allowed 2 courses Dept. Name Course # Course Title Units
CHEM 1 General Chemistry 1 5
CHEM 2 General Chemistry 2 5
CHEM 20 Introduction to General Chemistry 4
CHEM 21 Organic & Biological Chemistry 4
CHEM 30 General & Biological Chemistry 5
Transfer Academic UpdateStudents receive information about the online Transfer Academic Update when they receive their emailed application acknowledgment.
Some campuses/majors may require additional forms.
What happens if a student misses the
January 31 submission deadline?
Lower Division Unit Maximum Limitation
Effective Fall 2014Students will be granted up to 70 sem/105 qtr units of credit for lower
division coursework completed at any institution or combination of
institutions.
• For lower division units beyond the maximum for which credit is awarded, subject credit will be granted and may be used to satisfy requirements.
• Units earned through: AP, IB, and/or A-Level examinations are not included in the limitation and do not put applicants at risk of being denied admission.
• Lower or upper division units earned at UC (Extension, summer, cross/concurrent, UC-EAP, and regular academic year enrollment) are added to the maximum lower division transfer credit allowed and might put applicants at risk of being denied admission due to excessive units.
Counting Units - ExamplesExample A Example B Example C
CCC enrollment plus enrollment at a Univeristy with only lower division units
60 sem units CCC+ 15 sem units UNIV = 75 sem units Total - 5 sem units are excess =70 units awarded by UC
CCC LD units limited to 70•Total =70 sem units
CCC enrollment plus enrollment at a University with both lower and upper division units
60 sem units CCC+ 20 sem units UNIV [3 sem units LD 17 sem units UD] = 80 units awarded by UC
•LD unit total is 63 --does not exceed LD limit
•Total = 80 sem units
•Dean’s Review Required for some campuses
CCC enrollment plus UC enrollment (applying to transfer to a different UC campus) 76.5 sem units CCC - 6.5 sem units excess= 70 sem units+ 16 sem units UC= 86 units awarded by UC
•CCC LD units limited to 70
•All UC units added to the total
•Total = 86 sem units
•Dean’s Review Required for some campuses
High-Unit Transfers: Junior or Senior Standing?
Junior: 80 - 89 sem units
Senior: 90 or
more sem units
Campus How many units makes an applicant a high-unit junior or senior?
AdmitsHigh-Unit Jrs or Srs?
Berkeley 90 sem/135 qtr units or more Jrs: SomeSrs: Some
Davis 80 sem/120 qtr units or moreDean’s Review Required
Jrs: SomeSrs: Some
Irvine 90 sem/135 qtr units or more Jrs: SomeSrs: Some
Los Angeles 86.6 sem/130 qtr units or more Jrs: NoSrs: No
Merced 80 sem/120 qtr units or moreDean’s Review Required
Jrs: SomeSrs: Some
Riverside 90 sem/135 qtr units or moreDean’s Review Required
Jrs: SomeSrs: Some
San Diego 90 sem/135 qtr units or more Jrs: YesSrs: No
Santa Barbara 90 sem/135 qtr units or more *Col of Creative Studies will review seniors on case-by-case basis
Jrs: YesSrs: No*
Santa Cruz 90 sem/135 qtr units or more Jrs: YesSrs: No
Advising Students with International Records
UC Policies & Practices
•Applies same evaluation guidelines used for domestic courses.•Awards transfer credit from any degree-granting university recognized by the Ministry of Education.•Does not award transfer credit for lower-division language courses if the course is in the same language as the student’s language of instruction.•Does not accept transcript/course evaluations conducted by evaluation agencies.•International coursework cannot be used to fulfill IGETC (Exception: can be used for the language other than English requirement).•International students may not need to complete UC’s American History and Institutions graduation requirement.
Advising Students with International Records
Tips for counselors
•Ask for complete academic history beginning with 9th grade.
•Ask if student has earned any diplomas/degrees/certificates.
•Ask for course descriptions/syllabi & consult with faculty for appropriate placement in your courses
•Advise students to complete the UC English requirement as early as possible.
Advising Students with International Records
Tips for students
•Complete the English requirement as early as possible.
•Have course descriptions and a transcript readily available.
•Do not “repeat” course work in which you had previously earned C or better grades.
•Do not enroll in lower-level courses if you have already completed a higher-level course in the subject area.
Sample ApplicationA walk-through a sample admission
application.
• Challenging Evaluation Areas
• Summary of Units, GPA, Requirements
• Why Campus Selection Decisions Vary
Sample Application - Evaluation
Sample Application - Evaluation
Sample Application Summary
Biological Science Applicant• 64 sem/96 qtr units – excluding exam credit• 3.51 GPA
Major Prep - one year each of:
• Chemistry• Biology• Calculus• Organic chemistry
Comprehensive Review Factors
Resources•UC Admissions WebPages for Transfer Counselors/Advisershttp://admission.universityofcalifornia.edu/counselors/transfer/index.html
•Downloadable Guides
– AB 540 Nonresident Supplemental Tuition Exemption
–Advanced Placement Exams to Satisfy Transfer Admission and IGETC Requirements
–Advising Students with International Records
–American History & Institutions Requirement for International Students
–TAG Matrix
–Transfer Matrix
–Transfer Maximum Limitation Policy/Chart
–Statement of Transfer Credit Practices
BONUS FEATURE
Advising Former UC Students
UC is aware that students who were previously enrolled at UC campus are now enrolled at a CCC, here are a few tips on how to advise them.
Former UC Student at a CCC
CCC Advisors Should Always Ask:
1. What was the student’s Academic Standing at UC?
2. What is the student’s goal – return to same UC campus or transfer to a different UC campus?
Also
• Determine if the student has already met UC’s Entry Level Writing Requirement (ELWR)
• Determine if IGETC is appropriate for the student
Former UC Student On Academic Probation at UC
UC’s Transfer Academic Update form asks:
Are you now or have you ever been on academic probation at UC?
If yes, is the desire to– Return to the former UC campus?– Transfer to a different UC campus?
College/University P/PN Units UC Transferable Units
Grade Points GPA
UC Davis 4.0 36.0 71.3 1.98
Citrus College 0.0 24.0 96.0 4.00
Cumulative Totals
4.0 60 + 4 P = 64 167.3 2.78
Former UC Student Satisfying UC’s ELWR
The Transfer Academic Update asks if the student has met the Entry Level Writing Requirement prior to leaving UC.
1. If ELWR was completed then there is nothing further to do
2. If ELWR was not completed and the student is returning to same UC campus the requirement must be completed at that UC campus
3. If ELWR was not completed and the student is transferring to different UC campus the requirement can be completed at the community college