Virtual Time Saver

Your Professional Contract to Close And Transaction

Coordinator

Marle Sanders, REVA

Benefits of Hiring a Transaction Coordinator (TC)

BIGGEST BENEFITS of using a Transaction Coordinator

Time Savings! It’s estimated that the average transaction coordinator spends about 12.5 hours on a file. That’s 12.5 hours of work your TC will save you.

That means the ability to use your time more efficiently on other transactions or simply spend

more time with your family.

Stress Reductions! The profession of a real estate agent is listed as one of the 10 most stressful jobs. When things get crazy and you’re putting out fire

after fire, it is important to know that your TC is there to assist you.

Even More Benefits No Assistant Overhead

No holiday pay No sick pay No health Insurance No paid Benefits of any kind

And I work even when you don’t

My Personal Priorities Confidentiality

All client information is kept confidential

All Agent information is kept confidential

Sign confidentiality form

Customer Service Always make sure the

customer is happy both client and agent

Hand hold and walk client step by step through the buying or selling transactions once a contract is signed

Ethics> You will find that I am

Professional Honest Loyal Realistic Friendly Knowledgeable Fair Trustworthy Dependable Organized Compassionate Open to ideas and suggestions A good listener

What a Transaction Coordinator does for you

Making the offer

Submitting an Offer Agent submits a contract request form to the TC Agent submits a buyer information form to the TC

Your TC will draft the contract, IBS, Third Party Financing and all

other required addenda (HOA, non-realty items, etc.) request a pre-qual letter from the clients lender send all paperwork to buyer for approval and signature Send signed contract and all other paperwork to LA

and monitor acceptance

What a Contract to Close Coordinator does for you

When the offer is accepted

Verify all signatures, initials and dates Execute the contract Coordinate pick up of earnest and option money from buyer

to Title Company Send the executed contract to Title, Lender, LA and you Introduce myself to each party and let them know I work

on behalf of you and to copy me on all correspondence Provide an Under Contract Contact list with all parties

information and important dates Ensure receipted contract is obtained from Title Request all required documentation from LA, i.e. Sellers

disclosure, survey, ECAD reports, LBP, etc.

Contract to Close cont. Schedule the inspection with preferred inspector

Request CBS code, verify utilities are on, provide inspector with MLS and home info

Send inspection date/time to buyer and LA follow up for written report and send to Agent and

Buyer only

Enter all events on Agent’s calendar End of Options End of Financing period Inspection date Walk Through / Final Walk Through Closing

Contract to Close cont. Assist with amendment writing and send to buyer

and seller for signatures Execute and send amendments to Title Company

and Lender, buyer and seller Follow up with LA on any repairs / receipts, if

required Provide the buyer with Insurance referrals and

ensure buyer obtains insurance Forward all Title work from Title Company to buyer Ensure all sellers disclosures, LBP and all other

documents requiring signature are all signed by appropriate party and forwarded to buyer, LA, Title and Lender and you as required

Contract to Close cont. Order survey if needed and Home Warranty File all contract documentation in a shared folder for

your access (Dropbox, Google-docs) Ensure all parties are ready to close and schedule

buyer’s closing at buyer’s time preference Request HUD-1 and Final HUD Furnish Agent DA to Title for funding Confirm disbursement was paid Send Buyers a congratulations email Send Lender, Title and LA Thank you emails

Agent Responsibilities Review Title work Review HUD 1 Answer all questions TC is not licensed to

answer Negotiate Advise Provides TC access to MLS, Dropbox, Docusign,

any software required to assist And most IMPORTANTLY

KEEP YOUR TC INFORMED

ListingsAfter the listing is acquired by Agent

Your TC can: Upload your listing to the MLS, with pictures, virtual

tour, sellers disclosure, survey etc. Order flyers, postcards, pictures, virtual tour etc. Place signs, lockbox and flyers on property Add listing to Agent website, craigslist, or other

website Collect all signed listing documents from seller Inform sellers of showing appointments Sit in on open houses Mass mailing of “Just Listed” postcards Update sellers as necessary per your request Update MLS as required

ListingsWhen an offer is received Forward new offer to Seller for review Initiate signatures and changes per your request Forward signed contract to buyer agent Wait for contract to be accepted and executed Request receipted contract from Title Introduce myself to each party and let them know I

work on behalf of you and to copy me on all correspondence

Provide an Under Contract Contact list with all parties information and important dates

Listings cont.When an offer is received

Enter all events on Agent’s calendar End of Options End of Financing period Inspection date Walk Through / Final Walk Through Closing

Ensure receipted contract is obtained from Title Forward all required documents to buyer i.e.: Sellers

disclosure, survey, LBP, ECAD etc. Update MLS status Request Inspection details, proved CBS code and notify

sellers of dates Forward any amendments to sellers for review and

signature

Listings cont.When an offer is received

Prepare any amendments as needed Notify Sellers of any scheduled repair work or contractor

visits Forward any repair receipts or other required addenda to

Title Forward any Title work to sellers Receive all documents signed by both parties File all contract documentation in a shared folder for your

access Ensure all parties are ready to close and schedule seller’s

closing at seller’s time preference Request HUD-1 and Final HUD Furnish Agent DA to Title for funding Confirm disbursement was paid

Listings cont.After the Closing

Update and close MLS Remove Signs and lockboxes if required Send Sellers a congratulations email Send Title and Buyer agent Thank you emails

Agent Responsibilities Listing Presentations Provide Seller with Listing agreement Acquire the Listing Produce the CMA for Seller Produce the Net Sheet for Seller Advise Negotiate Provides TC access to MLS, Dropbox, Docusign,

any software required to assist And most IMPORTANTLY

KEEP YOUR TC INFORMED