Tranche 4Stage 1 Application Information Session

Glenavon House HotelTuesday 24th March 2015

Purpose of Session

• Outline the basics in terms of how to apply, eligibility, process and timeframes

• Increase awareness of standard expected of applicants

• Provide additional information on 2 key areas of the application form and assessment meeting –

Community Consultation/Identification of Need Main Programme Outcome and 4 Sub-Outcomes

• To enhance the potential for high standard applications which merit support from the Space and Place Programme

Space & PlaceFunding:

• £1.7million available

• Medium Grants of £50,000 (minimum) up to £100,000

• Large Grants of £100,001 up to £350,000

• Grant Awards MUST represent MINIMUM 55% of Total Project Cost

Revenue Support:

• Marketing, leasing, sustainability and ensuring the increased use of the project facilities- up to a maximum of 10% of grant award

Main Outcome

More people and communities

are connected

by making use

of underused or difficult spaces

Definition- Difficult SpaceDifficult Space- places that are not accessible to everyone in the community. This could be because:

• They are derelict, overgrown and neglected• Some members of the community do not feel safe using them• They are perceived to be areas for buildings for certain groups• They are a focus for inter-community tension

Underused Space- places or buildings that:• Are not used as often as they could be by the local community• Are a potential resource that could be developed for community

use

Space- means internal and external places

Who Can Apply? Locally-based Neighbourhood and Community Associations that

are constituted and either have, or are in the process of, obtaining charitable status

Voluntary NGOs (Non-Governmental Organisations – Northern Ireland remit) and not-for-profit bodies that are properly constituted.

Local Authorities/Statutory Bodies in partnership with communities

Partnerships/Consortia that include a range of the organisations listed above.

Of the total grant funding available under the Space and Place Programme at least 80% will be for projects delivered or led by constituted organisations in the

voluntary and community sectors.

Who Cannot Apply?

• Individuals• Sole Traders• Profit-making organisations

The Programme CANNOT make grants to organisations applying on behalf of other organisations

What Can Be Funded? Buying or long-term leasing of land and buildings with or without alteration,

refurbishment or improvement.

Buying or long-term leasing of land for the development of the space as a community amenity or on which a permanent building will be constructed.

Buying equipment and fittings and fixtures linked to the land or building.

The improvement of land, for example for the purposes of play areas, community allotments, walking/cycle trails etc.

Altering, refurbishing or extending a building that the community already owns or leases but wants to make it more accessible to the broader community/ communities.

Constructing a new building, particularly when linked to the development of adjacent space.

What Cannot Be Funded? Projects intended mainly for private gain (this does not prevent the

participation of commercial and professional companies nor the purchase of goods or services for which the vendor receives an element of profit)

Activities which promote religious or political beliefs

Staff/consultancy time to develop and write Stage 1 and/or Stage 2 applications

Retrospective funding: costs incurred and/or expenditure committed to, before Contract for Funding has been agreed

Loans or loan repayments

Funding shortfalls on existing projects

What Cannot Be Funded? maintenance equipment, fixed or loose equipment and/or office equipment which is

not essential to the project

routine repairs and maintenance

general improvements to public areas unless they can be shown to be integral to the delivery of the project

private property, resident or member only areas

projects on commercial property

vehicles for transporting goods or people

projects of a temporary nature

projects that are a statutory responsibility

The Application- Stage One

The Application Process – Two Stages

Stage 1

Completion of Stage 1 Application Form online - via http://spaceandplaceni.com/how-can-i-apply/apply/quiz

Stage 1 Form screened for the meeting of minimum criteria

Groups have two weeks to supply relevant supporting documentation

Staff will check the documentation but WILL NOT be contacting group if information is missing or inaccurate – responsibility with group to submit

All applications meeting minimum criteria will have application assessed through on site visit

All assessments considered by Space and Place Programme Grants Sub-Committee

Eligibility

CRITERIA

YES

NO

COMMENTS

Is the form complete?

     

Does the application meet at least one sub outcome of the programme?

     

Has the application been submitted by an eligible applicant?

     

Has a certified copy of the governing document been received?      

Are all costs yet to be incurred?

     

Is the amount applied for within the programme limits?      

Is Revenue no more than 10% of the total requested amount      

Is amount requested at least 55% of total project costs?      

Partnership Agreement (if applicable)      

Has all additional information detailed on the application form and supporting documentation been received within 2 week period?

     

     

Need & Community Consultation

• Identification of community need is the most important part of your project

• Identify your community• Identify your beneficiaries- young people,

older people etc• Consult with them! Don’t rely on statistics• Your consultation should cover……

Consultation

• WHO- Did You Consult With? • WHAT – Did the community and beneficiaries tell you?• WHERE- Did the Consultation Take Place – How Appropriate Was This?• WHEN- Did the Consultation Take Place – How Appropriate Was This?• WHY- Did You Chose The Consultation Methods? • HOW – Did You Carry Out These Consultations? How many attended?• Other research, stats, consultations• Remember- be careful with the questions asked – MUST NOT be leading • Ask the questions specific to the main outcome and sub outcomes and

disadvantage they face• Relate back to the project being applied for. What difference will this

project make? Record and capture the evidence!

Consultation• Not going to have enough space on application form to detail• Can send additional information as part of supporting documents

OR• Have information available at assessment meeting• No need for group to always have to organise meetings• Potential to use other community events as opportunities for

consultation• Would recommend that some representatives of the group attend

ALL consultation events• Must keep records of the consultations as the group will be asked

for this information

Consultation Main Programme Outcome

Connecting More People and Communities by making use of difficult or underused space• Why is space difficult or underused according to the

definition?• Why is the community is not connected?• Need to describe the impact this has on the community• Need to describe HOW THIS PROJECT will make a

contribution to addressing these issues if it is to be successful in connecting more people and communities together

• Only way you will know is by asking your community – we will ask for evidence at the assessment meeting

4 Programme Sub-Outcomes

• Building community capacity through the provision of accessible and inclusive local space and place

 • Achieving the transformation and better use of underused, contested and/or

difficult spaces

 • Enhancing a healthier and more active lifestyle for people through the

provision and use of local space and place

• Improving partnership working between communities, groups, support organisations and statutory agencies for the purpose of connecting people and communities through the use of space.

• Rank in order of importance either 1-4 or N/A if your project doesn’t meet the sub outcome.

You must meet a minimum of one sub outcome

Consultation- Sub Outcomes• Turn the sub outcomes into questions• Eg: Enhancing and healthier and more active lifestyle • Need to ask why do people in your community feel unhealthy and

less active?• What impact is this having on their lives?• What are the barriers preventing them becoming healthier

and more active?• What do people in your community feel are potential

solutions?• How WILL THIS PROJECT assist in contributing to these

solutions?Only way you will know the answers is by consulting with the

community!

TimelinesClosing Date for Tranche 4 Stage 1 Applications

• Friday 7th August

• On Site Assessment Meetings September/October/November

• Stage 1 Grants Panel January 2016

• Invites to Tranche 4 Stage 2 January 2016

• Receipt of Tranche 4 Stage 2 Applications Friday 29th April 2016

• Assessments Stage 2 Applications May-June 2016

• Stage 2 Grants Panel July 2016

Project MUST be completed by June 2018

Space and Place - Contact Details:

Community Foundation for Northern Ireland

Telephone 9024 5927 –

Website – www.spaceandplaceni.com

Programme Co-ordinator: Dawn Shackels: dshackels@communityfoundationni.org

Community Projects Support Officer: Michael Hughes: mhughes@communityfoundationni.org

Grants Support Officer: Patricia McShane: pmcshane@communityfoundationni.org

Finance Officer: Michelle McClafferty: mmclafferty@communityfoundationni.org

Programme Administrator: Betty McNally: bmcnally@communityfoundationni.org

Communications Officer: Robbie Best: rbest@communityfoundationni.org

Workshop 1: Community Consultation Identification of Need, Beneficiaries and Disadvantage

Questions for Discussion:(1) What have been the most important messages I need to take back to my group relating to our community consultation for this project(2) What are some of the methods that a group could undertake to make this relevant to the community and beneficiaries(3) If there is one question that our group would need answered in relation to community consultation it would be as follows:

Workshop 2:Meeting the Outcomes of the Space and Place Programme

Questions for Discussion:(1) What have been the most important messages I need to take back to my group relating to how we can evidence how the project will meet the outcomes of the Space and Place Programme(2) How might our group go about asking sensitive questions on health, inactivity, skills, confidence and contested spaces to build the evidence for our project(3) If there is one question that our group would need answered in relation to providing evidence related to the Programme Outcomes it would be as follows:

Question/Answers&

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