training of counting personnel assembly general election-2011 west bengal
DESCRIPTION
TRAINING OF COUNTING PERSONNEL ASSEMBLY GENERAL ELECTION-2011 WEST BENGAL. PERSONNEL REQUIRED. Counting Supervisors Counting Assistants Additional Counting Staff Strong Room Personnel Postal Ballot Counting Personnel Personnel to carry EVM from Strong Room to Counting Hall - PowerPoint PPT PresentationTRANSCRIPT
TRAINING OF COUNTING TRAINING OF COUNTING PERSONNELPERSONNEL
ASSEMBLY GENERAL ASSEMBLY GENERAL ELECTION-2011ELECTION-2011WEST BENGALWEST BENGAL
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PERSONNEL REQUIRED1.1. Counting SupervisorsCounting Supervisors2.2. Counting AssistantsCounting Assistants3.3. Additional Counting StaffAdditional Counting Staff4.4. Strong Room PersonnelStrong Room Personnel5.5. Postal Ballot Counting PersonnelPostal Ballot Counting Personnel6.6. Personnel to carry EVM from Strong Room Personnel to carry EVM from Strong Room
to Counting Hallto Counting Hall7.7. Personnel to liaison in between Strong Personnel to liaison in between Strong
Room & Counting Hall Room & Counting Hall 8.8. Electronic Tabulation PersonnelElectronic Tabulation Personnel9.9. Manual Tabulation PersonnelManual Tabulation Personnel10.10. Data Management PersonnelData Management Personnel11.11. Sealing PersonnelSealing Personnel12.12. Storing PersonnelStoring Personnel
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NATURE OF DEPLOYMENT
Deployment of Counting Deployment of Counting Supervisors, Counting Assistants Supervisors, Counting Assistants and Additional Counting Staff will be and Additional Counting Staff will be randomized. randomized.
Actual assignment of Assembly Actual assignment of Assembly Constituency, Counting Hall and Constituency, Counting Hall and Counting Table will be disclosed at Counting Table will be disclosed at 6.00 am on Counting day.6.00 am on Counting day.
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COUNTING ARRANGEMENT
Strong Room- Strong Room- All strong rooms should All strong rooms should be just adjacent to the respective be just adjacent to the respective Counting.Counting.
TabulationTabulation- In each hall, round wise - In each hall, round wise separate tabulation, both by Computer separate tabulation, both by Computer & manual (in Form-20) will be done. & manual (in Form-20) will be done. After each round, the ARO in charge of After each round, the ARO in charge of hall will verify both the manual & hall will verify both the manual & computerized figures, sign it & send it to computerized figures, sign it & send it to the Observer. the Observer.
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DUTY OF COUNTING DUTY OF COUNTING SUPERVISOR & COUNTING SUPERVISOR & COUNTING
ASSISTANTASSISTANT After receiving EVM from Strong Room, check and
ensure that you have received that particular EVM of Polling Station which is supposed to be counted at your table.
You will also be handed over sealed Form-17C (the Ballot Paper Account) & Presiding Officer’s Diary
You will be given one sheet before counting with following description.
AC No.AC No. Hall Hall No.No.
Table Table No.No.
Round Round No.No.
Part Part No.No.
Part Part NameName
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SALIENT POINTS:SALIENT POINTS: Collect your Identity Card in Collect your Identity Card in
advance.advance. Don’t forget to display it.Don’t forget to display it. Date of Counting: …………….Date of Counting: ……………. Counting: From 08.00 AM. Counting: From 08.00 AM.
Procedure at the Counting Place
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Counting Day: Counting Day: MorningMorning Reporting: Not Later than 07.15 Reporting: Not Later than 07.15
AM.AM. First Report to the Reception First Report to the Reception
Centre.Centre. Then Report to the ARO in Then Report to the ARO in
Charge of Hall. Charge of Hall. Take your seat by 07.30 AM.Take your seat by 07.30 AM. Report to ARO if your partner is Report to ARO if your partner is
absent. absent.
Other PreliminariesOther Preliminaries͏ Attendance of Supervisor-Assist.Attendance of Supervisor-Assist.͏ Shortfall: Report to Manning Cell.Shortfall: Report to Manning Cell.͏ Sealing Arrangement: Sealing Arrangement: ͏ Tally Sheet: Round wise, ward Tally Sheet: Round wise, ward
wise, P.Stn wise allotted CU.wise, P.Stn wise allotted CU.͏ PA System.PA System.͏ Oath: Secrecy of Voting.Oath: Secrecy of Voting.
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Postal Ballot CountingPostal Ballot Counting To start before actual counting.To start before actual counting. Checking Voting mark.Checking Voting mark. Segregation of valid ballot & Segregation of valid ballot &
rejected ballot.rejected ballot. Counting of valid ballot & Counting of valid ballot &
rejected ballot.rejected ballot. Result to be recorded in Form-22Result to be recorded in Form-22 SealingSealing
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EVM – Counting
Open the SEALS of the RESULT Section
Open the Result Section Outer Door
DO NOT OPEN THE INNER
DOOR!!
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EVM - Counting
Open the bottom compartment of the Control Unit and Switch ON Power
If the Power Pack is weak there may not be any display OR display shows
Needs change of Power Pack
Close the bottom compartment
--------
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Pierce the Green Paper
seal over RESULT Button to
reach RESULT button.
EVM – Counting – Piercing of Paper seal
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EVM – Counting – Display of RESULT
Press and note down the RESULTResult
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Noting Candidate wise Noting Candidate wise votesvotes
After pressing RESULT button candidate wise After pressing RESULT button candidate wise votes will be shown by EVM as per order of Part-II votes will be shown by EVM as per order of Part-II of FORM-17C.of FORM-17C.
Note down candidate wise votes in Part-II of Note down candidate wise votes in Part-II of FORM-17C.FORM-17C.
Calculate total of all candidates.Calculate total of all candidates. If any discrepancy is shown in between result as If any discrepancy is shown in between result as
shown in TOTAL and point 5 of Part-I, take shown in TOTAL and point 5 of Part-I, take assistance of Presiding Officer’s diary.assistance of Presiding Officer’s diary.
Sign (Counting Supervisor) in full Sign (Counting Supervisor) in full Take signatures of all counting agents present at Take signatures of all counting agents present at
your table.your table. Hand over to the tabulator present at ARO’s table.Hand over to the tabulator present at ARO’s table.
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PART-II OF FORM-17C, HOW IT LOOKS
Sl. No. Name of Candidate Sl. No. Name of Candidate No. of No. of Votes recordedVotes recorded1. Hari Das1. Hari Das2. Suman Ganguly2. Suman Ganguly3. Asima Mitra3. Asima Mitra4. Idris Ali Molla4. Idris Ali Molla5. Jagan Lal5. Jagan Lal6. Manilal Pandit6. Manilal PanditTOTALTOTAL
Whether the total no. of votes shown above tallies with the total no. of votes shown against item 5 of Part-I or any discrepancy noticed between the two totals
Date- Signature of the Counting Supervisor
Place- Full Signature
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NOTING CANDIDATE WISE VOTES BY ADDITIONAL
COUNTING STAFF After pressing RESULT button candidate wise votes will After pressing RESULT button candidate wise votes will
be shown by EVM as per order of Part-II of FORM-17C.be shown by EVM as per order of Part-II of FORM-17C. Additional Counting staff will separately note down Additional Counting staff will separately note down
candidate wise vote in the candidate wise vote in the following format.. S/He will hand over the report directly to the S/He will hand over the report directly to the
OBSERVER.OBSERVER. One Additional Counting staff (from reserve poll) will One Additional Counting staff (from reserve poll) will
be engaged for collection & handing over reports.be engaged for collection & handing over reports. One Additional Counting Supervisor & one Assistant One Additional Counting Supervisor & one Assistant
(from reserve poll) will be engaged to help OBSERVER (from reserve poll) will be engaged to help OBSERVER for random scrutiny of result along with EVM as written for random scrutiny of result along with EVM as written in Part-II of FORM-17C and report submitted by Addl. in Part-II of FORM-17C and report submitted by Addl. Counting Staff.Counting Staff.
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NOTING CANDIDATE WISE VOTES BY ADDITIONAL COUNTING STAFFPROFORMA FOR RECORDING VOTES BY ADDITIONAL PROFORMA FOR RECORDING VOTES BY ADDITIONAL
COUNTING STAFFCOUNTING STAFF No. & Name of A.C.-No. & Name of A.C.-Round No.-Round No.-Table No.-Table No.-C.U. No.-C.U. No.-Sl. Sl. No.No.
Name of Candidate Name of Candidate (Pre-printed)(Pre-printed)
No. of votes No. of votes recordedrecorded
Signature of Addl. Counting Staff (with full name)
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EVM – AFTER THE RESULT
After the counting is over
“Switch OFF” the Control Unit
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TABULATION AT ARO’S TABLE
After counting of result in each EVM in After counting of result in each EVM in each round, the Counting Assistant will each round, the Counting Assistant will hand over signed FORM-17C & hand over signed FORM-17C & Presiding Officer Diary to the ARO Presiding Officer Diary to the ARO present in the Hall.present in the Hall.
After satisfaction of result, the ARO will After satisfaction of result, the ARO will sign the Part-II of FORM-17C and hand sign the Part-II of FORM-17C and hand over copy to tabulation personnel.over copy to tabulation personnel.
Electronic Compilation in Computer & Electronic Compilation in Computer & manual compilation in FORM-20 will be manual compilation in FORM-20 will be done simultaneously.done simultaneously.
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TABULATION AT ARO’S TABLE
After satisfaction of result shown by After satisfaction of result shown by tabulation in each round (both in Computer & tabulation in each round (both in Computer & manual), the ARO in charge of Hall will sign manual), the ARO in charge of Hall will sign FORM-20 of that hall.FORM-20 of that hall.
He also sign computer print out of each round He also sign computer print out of each round after satisfaction that both the results are after satisfaction that both the results are shown equal.shown equal.
Then he will file up all Form-17C, all Presiding Then he will file up all Form-17C, all Presiding Officer’s diary, keep in his table & hand over Officer’s diary, keep in his table & hand over to sealing team.to sealing team.
Send one copy of print out quickly to RO’s Send one copy of print out quickly to RO’s chamber.chamber.
Send copy Form-20 & Print Out to the Send copy Form-20 & Print Out to the Observer.Observer.
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Papers to be sent to OBSERVER by ARO of Hall-I after each Round
FORM-20 of each Hall in each round duly FORM-20 of each Hall in each round duly signed by ARO in charge of Hall.signed by ARO in charge of Hall.
Computer print out of each hall in each Computer print out of each hall in each round duly signed by ARO in charge of round duly signed by ARO in charge of Hall.Hall.
All Form-17C of each Hall in each round All Form-17C of each Hall in each round duly signed by Counting Agents, Counting duly signed by Counting Agents, Counting Supervisor & ARO in charge of Hall.Supervisor & ARO in charge of Hall.
All Presiding Officer’s diary of each hall in All Presiding Officer’s diary of each hall in each round.each round.
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Data uploading & AC/PC wise compilation
After signature of OBSERVER the AC wise After signature of OBSERVER the AC wise round wise result will come to Data round wise result will come to Data Management Cell.Management Cell.
The cell will upload result in ECI website.The cell will upload result in ECI website. Compile AC wise round wise result in FORM-Compile AC wise round wise result in FORM-
20A.20A. Prepare another non-statutory reports viz. Prepare another non-statutory reports viz.
round wise trend etc.round wise trend etc. Prepare FORM- 21C(declaration of result), Prepare FORM- 21C(declaration of result),
21E(return of election) & 22(certificate of 21E(return of election) & 22(certificate of election) election)
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Sealing After each round Form-17C & PrO’s diary to be After each round Form-17C & PrO’s diary to be
collected from Hall. Separate packing & sealing of collected from Hall. Separate packing & sealing of Hall wise round wise Form-17C & PrO’s diary to Hall wise round wise Form-17C & PrO’s diary to be donebe done
After each round of counting CU to be collected After each round of counting CU to be collected from Counting hall.from Counting hall.
Remove the battery from the candidate set Remove the battery from the candidate set section of the CU by removing seal and close section of the CU by removing seal and close Candidate set section.Candidate set section.
Attach address tag with proper description in the Attach address tag with proper description in the candidate section & seal it.candidate section & seal it.
Attach address tag with proper description in the Attach address tag with proper description in the result section & seal it.result section & seal it.
Keep the CU in proper box and attach address tag Keep the CU in proper box and attach address tag with proper description.with proper description.
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Where to attach address tag & seal- tag & seal-11
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Where to attach address tag & seal-2
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Where to attach address tag -3
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Duty of Personnel Counting Supervisors- Counting Supervisors- (1) Counting of Candidate wise (1) Counting of Candidate wise
vote from EVM in each round vote from EVM in each round (2) Verification of votes found in (2) Verification of votes found in
EVM and figure noted in point 5 EVM and figure noted in point 5 of Part-I of FORM-17C of Part-I of FORM-17C
(3) Filling up candidate wise votes (3) Filling up candidate wise votes secured in Part-II of FORM-17Csecured in Part-II of FORM-17C
Duty of Personnel
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(4) Taking signatures of counting agents present in that particular table (5) Handing over result to the ARO in charge of hall.
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Duty of Personnel
Counting Assistants- To assist Counting Assistants- To assist Counting Supervisor for Counting Supervisor for
(1)Counting of Candidate wise (1)Counting of Candidate wise vote from EVM in each round vote from EVM in each round
(2) Verification of votes found in (2) Verification of votes found in EVM and figure noted in point 5 EVM and figure noted in point 5 of Part-I of FORM-17Cof Part-I of FORM-17C
Duty of Personnel (3) Filling up candidate wise votes (3) Filling up candidate wise votes
secured in Part-II of FORM-17Csecured in Part-II of FORM-17C (4) Taking signatures of counting (4) Taking signatures of counting
agents present in that particular agents present in that particular table table
(5) Handing over result to the (5) Handing over result to the ARO in charge of hall.ARO in charge of hall.
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Duty of Personnel Additional Counting Staff- Additional Counting Staff- (1) Keeping close vigil upon the (1) Keeping close vigil upon the
counting conducted by Counting counting conducted by Counting Supervisor & Assistant Supervisor & Assistant
(2) Checking candidate wise results (2) Checking candidate wise results shown by EVM. shown by EVM.
(3) Filling up Format where candidate (3) Filling up Format where candidate wise votes will be reflected wise votes will be reflected
(4) Handing over Format to the (4) Handing over Format to the Observer. Observer.
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Duty of Personnel Strong Room Personnel- Strong Room Personnel- (1) To release round wise, hall wise, (1) To release round wise, hall wise,
table wise CU table wise CU (2) Handing over CU to personnel (2) Handing over CU to personnel
engaged for carrying engaged for carrying (3) To keep close liaison with ARO in (3) To keep close liaison with ARO in
charge with hall & supply CU as per charge with hall & supply CU as per requirement requirement
(4) Handing over all BU to Storing (4) Handing over all BU to Storing Personnel after counting is over.Personnel after counting is over.
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Duty of Personnel Postal Ballot Counting Personnel- Postal Ballot Counting Personnel- (1) To start PB counting sharp at (1) To start PB counting sharp at
8.00 am. 8.00 am. (2) Separation of accepted, (2) Separation of accepted,
rejected and candidate wise PB & rejected and candidate wise PB & keeping in separate box. keeping in separate box.
(3) Counting of Candidate wise (3) Counting of Candidate wise votes. votes.
Duty of Personnel (4) Noting in Form-20A (4) Noting in Form-20A (5) Handing over Form-20A to (5) Handing over Form-20A to
ARO in charge of PB ARO in charge of PB (6) Packing of counted PB in (6) Packing of counted PB in
separate packets & sealing.separate packets & sealing.
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Duty of Personnel
Personnel to carry EVM from Personnel to carry EVM from Strong Room to Counting Hall- Strong Room to Counting Hall-
(1) To carry CU from Strong Room (1) To carry CU from Strong Room to Counting hall as per demand of to Counting hall as per demand of ARO.ARO.
Duty of Personnel Personnel to liaison in between Personnel to liaison in between
Strong Room & Counting Hall- Strong Room & Counting Hall- (1) To place demand to the Officer (1) To place demand to the Officer
in charge, Strong Room as per in charge, Strong Room as per direction of ARO direction of ARO
(2) To keep liaison in between ARO (2) To keep liaison in between ARO & Officer in charge Strong Room & Officer in charge Strong Room with the help of personnel engaged with the help of personnel engaged for carrying. for carrying.
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Duty of Personnel
Electronic Tabulation Personnel- Electronic Tabulation Personnel- (1) To tabulate round wise polling (1) To tabulate round wise polling
station wise candidate wise votes in station wise candidate wise votes in computer computer
(2) Verification with manual data (2) Verification with manual data (3) Taking round wise print out & (3) Taking round wise print out &
hand over to ARO of Hall.hand over to ARO of Hall.
Duty of Personnel Manual Tabulation Personnel-Manual Tabulation Personnel- (1) To tabulate round wise polling (1) To tabulate round wise polling
station wise candidate wise votes in station wise candidate wise votes in Form-20 Form-20
(2) Verify with results shown by (2) Verify with results shown by computer. computer.
(3) Handing over round wise Form-(3) Handing over round wise Form-20 to ARO in charge of hall.20 to ARO in charge of hall.
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Duty of Personnel Data Management Personnel- Data Management Personnel- (1) After receipt of Computer print (1) After receipt of Computer print
out & Form-20 of Hall-I of each AC, out & Form-20 of Hall-I of each AC, upload result in ECI website upload result in ECI website
(2) Prepare Form-20A for each AC (2) Prepare Form-20A for each AC (3) Prepare Form-20A of PC (3) Prepare Form-20A of PC (4) Prepare other datasheet as (4) Prepare other datasheet as
directed by ECI directed by ECI (5) Prepare Form-21C, 21E & 22. (5) Prepare Form-21C, 21E & 22.
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Duty of Personnel
Sealing Personnel- Sealing Personnel- (1) Switching off CU (1) Switching off CU (2) Release of battery from CU(2) Release of battery from CU (3) Affixing 3 address tag in (3) Affixing 3 address tag in
each CU out of which 2 will be each CU out of which 2 will be sealedsealed
(4) Storing into truck(4) Storing into truck
Duty of Personnel Storing Personnel- Storing Personnel- (1) After counting is over arrange (1) After counting is over arrange
sealed CU in trunk sealed CU in trunk (2) Arrange BU in trunk, collecting (2) Arrange BU in trunk, collecting
from Strong Room from Strong Room (3) Loading truck (3) Loading truck (4) Storing into permanent Strong (4) Storing into permanent Strong
Room.Room.4242
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