training module 10 project management prepared by rcap solutions for the pa department of...

Training Module 10Training Module 10Project ManagementProject Management

Prepared by RCAP Solutions Prepared by RCAP Solutions for the PA Department of for the PA Department of Environmental ProtectionEnvironmental Protection

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IntroductionIntroduction

• What to expect before a projectWhat to expect before a project

• General process of project General process of project managementmanagement

• Avoiding pitfalls and problemsAvoiding pitfalls and problems

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Need for a Water SystemNeed for a Water System

• Do you need a water system?Do you need a water system?

• A project must be justifiedA project must be justified

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Need for a Water SystemNeed for a Water System

• Justifications include:Justifications include:– PollutionPollution– Quality/Quantity issuesQuality/Quantity issues– Poor fire servicePoor fire service– Promote growthPromote growth– ComplaintsComplaints

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AdministrativeAdministrative

• None of those mean you None of those mean you needneed a a system but you should investigate system but you should investigate furtherfurther

• Iron out some admin detailsIron out some admin details

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• Contact a TA providerContact a TA provider

• Free or low-cost assistanceFree or low-cost assistance

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• Business PlanningBusiness Planning

• A long range planA long range plan

• Required to obtain a permitRequired to obtain a permit

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• The Business Plan must address a The Business Plan must address a number of issuesnumber of issues

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• The Business Plan must include:The Business Plan must include:– Facilities PlanFacilities Plan– Management PlanManagement Plan– Financial PlanFinancial Plan

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• Consider forming an authorityConsider forming an authority

• Passing ordinancesPassing ordinances

• Can be concurrent with the feasibility Can be concurrent with the feasibility studystudy

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Feasibility StudyFeasibility Study

• Engineering report addressing Engineering report addressing specification issuesspecification issues

• Will likely have to hire an engineerWill likely have to hire an engineer

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• RFPRFP

• Does NOT have to be competitively Does NOT have to be competitively bidbid

• Interview and ask questionsInterview and ask questions

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• Confirms the need for a water Confirms the need for a water systemsystem

• Firm does not necessarily do the Firm does not necessarily do the design laterdesign later

• Make sure EDU count is accurateMake sure EDU count is accurate

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• Includes info useful for the Business Includes info useful for the Business PlanPlan

• Should include ALL costsShould include ALL costs

• The study costs MONEY!The study costs MONEY!

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FundingFunding

• You have to pay for the feasibility You have to pay for the feasibility study for almost everything else from study for almost everything else from here on outhere on out

• It gets even more expensive!It gets even more expensive!

• But, help is available!But, help is available!

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FundingFunding

• Many funding optionsMany funding options

• All have advantages and All have advantages and disadvantagesdisadvantages

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FundingFunding

• Combine funding sourcesCombine funding sources

• Income surveysIncome surveys

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Exercise 1Exercise 1

• Take a few minutes to complete the Take a few minutes to complete the exercise in your workbooksexercise in your workbooks

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Design and PermittingDesign and Permitting

• Can be started concurrent with Can be started concurrent with funding applicationsfunding applications

• Can do another RFP for designCan do another RFP for design

• Be careful to adhere to funding Be careful to adhere to funding requirements, if applicablerequirements, if applicable

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• Design will finalize many issuesDesign will finalize many issues

• Make sure your engineer stays on Make sure your engineer stays on scheduleschedule

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• DEP review and approvalDEP review and approval

• Can be a lengthy processCan be a lengthy process

• Don’t forget your Business Plan!Don’t forget your Business Plan!

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• Ownership of drawingsOwnership of drawings

• Your input is important!Your input is important!

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ConstructionConstruction

• Competitive bidsCompetitive bids

• Numerous requirements of the Numerous requirements of the bidding processbidding process

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• Keep an eye on the contractorsKeep an eye on the contractors

• Written change ordersWritten change orders

• InspectionsInspections

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• Doesn’t happen overnightDoesn’t happen overnight

• As-built drawingsAs-built drawings

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Start-Up and OperationsStart-Up and Operations

• Address some items during Address some items during constructionconstruction

• Office set-upOffice set-up

• StaffStaff

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• Tap-feeTap-fee

• Rate structureRate structure

• Assistance is availableAssistance is available

• Funding source may have inputFunding source may have input

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• BudgetsBudgets

• Tap-fees only happen once!Tap-fees only happen once!

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• Help with budgetsHelp with budgets

• May be requiredMay be required

• Include reservesInclude reserves

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• Ensure a quality productEnsure a quality product

• Sampling is requiredSampling is required

• In-house or contracted testingIn-house or contracted testing

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Exercise 2Exercise 2

• Take a few minutes to complete the Take a few minutes to complete the exercise in your workbooksexercise in your workbooks

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SummarySummary

• Key pointsKey points

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Resources and ReferencesResources and References

• Dennis Lee, PA Department of Dennis Lee, PA Department of Environmental ProtectionEnvironmental Protection

• Don Schwartz, PA/NJ Program Don Schwartz, PA/NJ Program Manager, RCAP SolutionsManager, RCAP Solutions

• Other training modulesOther training modules

training module 10 project management prepared by rcap solutions for the pa department of...

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