training manual: aos plm ordersaos.soliver.com.hk/pc/plmintegratedordersmanual/plm...training...

TRAINING MANUAL: AOS : PLM ORDERS : TRADING

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TRAINING MANUAL: AOS

PLM ORDERS

DATE: 07TH

NOVEMBER 2012


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Background

The Accessories Ordering system (AOS) is a B2B web based ordering system used by s.Oliver’s

vendors to order nominated and branded trims online. It has been in use since 5+ years. In the

existing version, vendors place orders by searching for each item and specifying further information

like size, colour and quantity etc.

The AOS will be enhanced to make it simpler for this ordering process for Bulk order styles. In the

new version, once a vendor logs into the system, he will be informed about each trim including

size, colour details which he needs to order. All quantities will be pre-calculated but will still be

editable if required.

By this enhancement instead of having to search for each trim, rather all required trims will be

available for order. The vendor can then decide to order all, or even defer an order for a later time.

This enhancement will reduce the time needed to place an order, as well as reduce mistakes. The

below information explains the new ordering process in detail.


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How to order for Proto/SMS/Special styles?

Previous method of searching, adding an item to shopping cart still exist, Trim orders placed for

SMS orders, Proto or Special orders can be placed by usual ways and adding items of

requirement to shopping cart.

a. Click on the link “Proto/SMS/Special Order” to search for trims out of three options available,

and proceed to the usual way.


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b. Typing the description or item code partially or fully into the keyword Search, and click on Go,

Search would list all items that fit your search string. Choose the appropriate item and

continue ordering as usual.


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How to order trims for Bulk order styles?


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Step 1: After you login to AOS, one would see above screen.

Step 2: A closer look into left hand side the “Navigation links” reveals a link to “PLM Bulk Orders”

as shown above: Label T1. This link would appear only if PLM orders are active and yet to be placed

in AOS.


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Step 3: Click on the link “PLM Bulk Orders”, to navigate to the next screen as shown below.

Step 4: A table with season details would be available, as shown, Label T2, each row corresponds to

a season, to which trims are available for placing orders. Label T3.

Step 5: Click on corresponding rows which you need to place orders. : Label T3, as shown in below

image.

Step 5: Click on the “Next” button: Label T4, it loads next page, with all trims with its details.


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Note: Essential details from PLM displayed. Column names Label: T6 to T13, self-explanatory, Label

T14 is link to edit the current selection, Label: T15 is place to add Comments and Freight forwarder

details. Label: T16 is “Add to Cart”. Most columns are the same except a few, it’s as explained

below.


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Order quantity (Label: T11) = Style Order Qty * Consumption

Ex. Ref. Row 1. 1171 * 3 = 3513 is order quantity

Computation of Revised order Qty consist of following steps.

a. Order Quantity + (Order Quantity * Wastage) ex. 3513 + ((3513 * 3) / 100) i.e. 3513 +

105.39 = 3618.39

b. Above value is rounded off to “in-multiples” or “minimum multiples”, in this case it’s

bought in 50s hence 3618 is rounded off to 3650.


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Step 6: above can be edited by clicking above link in blue. Clicking the above link opens only

editable columns namely Wastage Label: T17, which if varied computes revised order quantity

when updated Label: T21.


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Step 7: This page also helps in Removing Items Permanently from ordering Label: T20, by clicking

on the corresponding Red mark.

Note: A warning message as shown would be displayed. Click yes to Remove Permanently.

* Warning: Permanently removed items will never again appear for ordering.

Step 8: Items which needs to be ordered later Label: T19, by clicking on the corresponding Red

mark.

Note: A warning message as shown would be displayed. Click yes to remove from current selection.


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*Also note, items removed would automatically reappear by next login.

Step 9: Other than above, Corresponding wastage percentage can be edited. By default its set to

3%, one can alter these values and update the order, which in turn re-computes “Revised Order

Quantity” accordingly

Note: Ex. Changes have been made to wastage % Label: T22, as shown below. Also note the revised

Order quantity varying according to above explained formula.

Step 10: Click on the button, to reflect above changes.


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Step 11: Enter Comments or Freight forwarder address Label: T24

Step 12: Press “Add to Cart” button to add all items into the shopping cart.


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Step 13: Please note, Added items always contain order type (Label: T25) & PLM Order number

(Label: T26)

*Also note, items can be removed (Label: T27) from here also, they would reappear by next time

for PLM ordering.


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Step 14: Order quantity can be altered as usual, DYTM colour also need to be entered, click on

Recalculate which is mandatory if something is edited in this page.

Step 15: Press “Check out” button and fill every other details as usual.


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When order is completed, one can see order type (Label: T31) & PLM Order number (Label: T32)

with corresponding items.


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Same would reflect into Proforma Invoice and alert mails also.

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