training in presentation skills final

8/14/2019 Training in Presentation Skills Final

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Presentation SkillsPresentation SkillsByBy

Asjad JamshedAsjad [email protected]@gmail.com


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Perception and MemorizationPerception and Memorization

We always try that our listener should memorizeWe always try that our listener should memorize

what he/she listenedwhat he/she listened

Human SensesHuman Senses

EyeEye

EarEar

NoseNose

TongueTongue

HandHand


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How Does Our Memory WorkHow Does Our Memory Work

SIGNALS SENSORS ULTRASHORT-TERM

MEMORY

SHORT- TERMMEMORY

LONG- TERM

MEMORY

Forget Forget


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horse, word, nerves,horse, word, nerves,cleanliness, gloves, new moon,cleanliness, gloves, new moon,

sports car, rose, educationalsports car, rose, educational

leave, salary account,leave, salary account,phantom, sugar, energy,phantom, sugar, energy,

antiquity, fireworkantiquity, firework

Read these words for 10 secondsRead these words for 10 seconds


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I Memorize ParticularlyI Memorize Particularly

What is unusual and strangeWhat is unusual and strange

What concerns me emotionalWhat concerns me emotional

By constructing a story, that means by creating aBy constructing a story, that means by creating a

contextcontext

By visualizingBy visualizing

When Im creating categoriesWhen Im creating categories

What I learned/heard first or latestWhat I learned/heard first or latest

When I create associationsWhen I create associations

What I relate to picturesWhat I relate to pictures


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The Two Hemispheres Of TheThe Two Hemispheres Of The

Human BrainHuman Brain

Left Right


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What We RememberWhat We Remember

10% of what we read 20% of what we hear

50% of what we hear and see30% of what we see

70% of what we say

ourselves90% of what we do

ourselves


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VisualizationVisualizationis an opticalis an opticalpresentationpresentation

where information is given bywhere information is given by

using images.using images.

2. Visualization and Media2. Visualization and Media

2.1 Visualization


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IIt is used with thet is used with the objectivesobjectives::

2.1 Visualization Cont.2.1 Visualization Cont.

Big size of chart, therefore easy to readBig size of chart, therefore easy to read

To increase remembrance of informationTo increase remembrance of information

To include the observerTo include the observer

To minimize speechTo minimize speechTo give orientation to the audienceTo give orientation to the audience

To emphasize the essentialTo emphasize the essential

To make information and complex things easier to understandTo make information and complex things easier to understand

To help the recipient to concentrate on the important pointsTo help the recipient to concentrate on the important points

But: Visualization only completes the speech it doesntreplace it!


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2.1 Visualization Cont.2.1 Visualization Cont.

Step 1

Step 2

Step 3


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3 Steps for preparingvisualization

Decidingthe Media

Planning

Composition

2.1 Visualization.Cont2.1 Visualization.Cont


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For working in small groups of up to 20For working in small groups of up to 20

personspersons

For presentations of a follow-up ofFor presentations of a follow-up of

discussions anddiscussions and

Processes as well as for explanationsProcesses as well as for explanations

2.2 Deciding upon the Media2.2 Deciding upon the Media

Black-Board


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Media..Media..

Limited spaceLimited space

Transport and availabilityTransport and availability Once the black-board is cleaned you cant refer to the information any longOnce the black-board is cleaned you cant refer to the information any long

When working with the black-board please keep in mind that When working with the black-board please keep in mind that

Everybody should be able to see the black-board.Everybody should be able to see the black-board. You always stay besides the black-board.You always stay besides the black-board.

Disadvantages


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.Media..ContMedia..Cont

For working in small groups ofFor working in small groups of

up to 20 personsup to 20 persons

For presentations of preparedFor presentations of prepared

visualizations as well as forvisualizations as well as for

follow-up of discussions andfollow-up of discussions and

processesprocesses

Pin-Board


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2.2 Deciding the Media.Cont2.2 Deciding the Media.Cont

Disadvantages

Transport and availability of Pin-BoardsTransport and availability of Pin-Boards

Additional Material such as Cards, Wallpaper, etc. needed.Additional Material such as Cards, Wallpaper, etc. needed.


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For working with all typesFor working with all types

of groups needs preparedof groups needs preparedtransparenciestransparencies

Can be prepared by hand orCan be prepared by hand or

by PowerPointby PowerPoint

2.2 Deciding The Media.Cont2.2 Deciding The Media.Cont

Over Head Projector (OHP)


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Presentations can be prepared or made in the presence of thePresentations can be prepared or made in the presence of the

participants during the presentationparticipants during the presentation


Can be kept visible during the seminarCan be kept visible during the seminar

and can be used several timesand can be used several times


Flip-Chart


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Flip-chart holder must be available/transportedFlip-chart holder must be available/transported

A Lot of Paper is needed.A Lot of Paper is needed.


Disadvantages


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For all kinds of groupsFor all kinds of groups

Quick and professional way ofQuick and professional way of

visualizationvisualization

Visualization helps to follow-up theVisualization helps to follow-up the

different parts of the presentationdifferent parts of the presentation

Multimedia and PC

2 2 idi h di C


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Very often the visualization methods become more important thanVery often the visualization methods become more important than

the contents, many presenters have difficulties in adapting theirthe contents, many presenters have difficulties in adapting theirpresentation to needs and wishes of participantspresentation to needs and wishes of participants

Quick change of slides allows a quantity of information, that cannotQuick change of slides allows a quantity of information, that cannotbe rememberedbe remembered


Disadvantages

ann ng t eann ng e


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. ann ng t e. ann ng eVisualizationVisualization

What do I want to visualize?What do I want to visualize?

For what purpose do I need the visualization?For what purpose do I need the visualization?

Whom do I want to inform or convince (target group)?Whom do I want to inform or convince (target group)?

ompos on o


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. ompos on o.VisualizationVisualization

To make a presentation easy to understand you should therefore To make a presentation easy to understand you should therefore

Use commonly used words and short sentencesUse commonly used words and short sentences(Simplicity)(Simplicity)

Use titles and subtitles, build optical blocksUse titles and subtitles, build optical blocks (Structure)(Structure)

Reduce your statements to the essentialReduce your statements to the essential (Precision)(Precision)

Use colours, give examples, use drawings besides theUse colours, give examples, use drawings besides the

written textwritten text (Additional Stimulation)(Additional Stimulation)

2.4.1 Shaping elements: Text

C iti f Vi li ti C tC iti f Vi li ti C t


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0

10

20

30

40

50

60

70

80

90

1st

Qtr

2nd

Qtr

3rd

Qtr

4th

Qtr

East

West

North S. NoS. No NoNo %age%age TotalTotal

VillageVillage 4040 4040 100100

CityCity 6060 6060 100100

Procurement

Production

Marketing

Composition of Visualization.Cont.Composition of Visualization.Cont.

2.4.2 Graphics and Symbols

3 C t t d St t3 C t t d St t


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3. Content and Structure3. Content and Structure

Presentation:Content & structure

Presentation:Content & structure

TopicWhat do I present?

ObjectivesWhat are my objectiveswith this presentation?

Target groupTo whom do I

present?

ContentWith which content

do I reachmy objectives?

StructureHow can I make the content

of my presentationclearly understandable?

ImplementationHow should

the presentationtake place?


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ThanksThanks

training in presentation skills final

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