training course on searching for academic resources for tas 2013 autumn semester 1©2013 nagoya...

Training Course on Searching for Academic Resources for TAs

2013 Autumn Semester

1©2013 Nagoya University Library

Training Course on Searching for Academic Resources for TAs

0. Holding a lecture/tour on “How to Use Library” and reporting

1. The aim of this training course2. Key guidance points of the lecture/tour

1. Using library2. Searching books and journals （ OPAC ）3. Finding and obtaining materials4. When you need help

3. Guidance for the period of Basic Seminars4. Experiencing a standard library tour©2013 Nagoya University Library 2

Assisting page in searching for academic resources for TAs

http://www.nul.nagoya-u.ac.jp/guide/literacy/ta.html

©2013 名古屋大学附属図書館 3

http://www.nul.nagoya-u.ac.jp/guide/ta/ta2011index.html

0.1 Holding a lecture/tour on “How to Use Library”

• Model coursePlease hold a lecture or a tour using model courses below. Combination of the courses is encouraged. Please consult your class teacher on time, allocation, and venue.

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Course Content

１【 Standard 】

（ 60min ） Library tour with library material search （Hands-on）

２【 Search orientation】

（ 30min ）Finding books & journals using OPAC

（ 30min ）Central library guided tour

【 Option 】

Option （ 10-30mins each ） •Reading resources ・ Writing and rules on the use of resources•Searching articles, finding newspaper articles and use of e-books •Guide on departmental library

©2013 Nagoya University Library









0.2 Report on the lecture/tour which you have held

• How ： Fill in and send the 「実施報告フォーム」 (reporting form) on the assisting page

• Duration ： generally until the end of January• Contents of report

– Conducting or not conducting the lecture:In case of conducting, specify the date and timeIn case of not conducting, specify the reason– Content of the lecture （ You can select ）– Impression, etc. 5©2013 Nagoya University Library

http://www.nul.nagoya-u.ac.jp/inq/report_ta.html

１ . THE AIM OF THIS TRAINING COURSE

Why do we want to become skillful in using library?What kind of support can the library provide


For the beginning ・・・

When you entered university ・・・• When was the first time to use library?• What was the impression of library?• What kind of questions did you have?• In present how do you use library?

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1. The Aim of this training course


１ . １ Why do we want new students to become skillful in using library?

What is “Information Literacy”?

a. To be able to determine the nature and extent of the information needed

b. To be able to access needed information effectively and efficiently

c. To be able to evaluate information and its sources critically and to incorporate selected information into his or her knowledge base and value system

d. To be able to use information effectively to accomplish a specific purpose individually or as a member of a group

e. To be able to understand many of the economic, legal, and social issues surrounding the use of information and accesses and uses information ethically and legally

(Information Literacy Competency Standards for Higher Education, American Library Association)

Basic seminar

Learning the ways of conducting profound and interesting research via versatile mental training which is based on planning the enhancement of common basic skills such as reading, writing and listening. -- Syllabus

Learning the basics of living as a member of society 8©2013 Nagoya University Library

1.2 What kind of support can the library provide?

The library• Can provide support in collecting information

concerning to studies and research, and also writing reports and papers.– Searching for books/journals, finding location and

obtaining – Searching for papers and obtaining – How to write reports (training courses, related

books, consultation)– Providing appropriate environment for studies


1.3 The aim of this training courseThe key guidance points of the lecture/tour

• What can you do in the library• Rules, manners and skills on searching for information　→ Reaffirm your knowledge and skills before teaching• Support desk (service, training course, and so on ）　→ Introduce students in case they need support

Guidance for the period of Basic Seminars• Searching for information, selecting, assessing and presenting

Training for TAs•　 Teaching skills


2. THE KEY POINTS OF “HOW TO USE LIBRARY”

1. Using the Library2. Searching for books and journals （ OPAC ）3. Finding and obtaining materials4. When you need help


2.1 Using the LibraryThe outline of the Nagoya University Library


★Guidance points ：The Central Library is not the only one library in Nagoya University.• Nagoya University Library consists of more than 20 libraries.

• Medical Library (Tsurumai Campus), Library of Health Science (Daiko Campus)

• Department libraries • There are in total 3,160,000 materials in the whole Nagoya University and

1,200,000 of them are held in the Central Library* Higashiyama Campus Library Map from ”Guide to Nagoya University Central Library”

2.1 Using the Library Is the library a place for … only borrowing books?

– studying – group learning, presenting– searching for materials,

consulting about studies– using PC, printing out– reading academic papers– using electronic resources

(can be accessed also outside of the library)

– etc.

※ Student ID is necessary to enter the library or borrow books

★The points for guidance ：The difference of university and high school libraries• Not only reading and borrowing books• the place of independent learning which

takes you one step forward from the stage of ‘arranged study’

• Academic papers (articles) are significant

*On the arrangements and facilities of Central Library, see “Guide to Nagoya University Central Library” or the “Central Library Tour for New Students” (distributed)


2.1 Using the Library: Rules and MannersBefore Using the library ・・・• Return the books by due date • Use materials, equipment and

machines carefully• Please be quiet inside the library

- Conversation for study is allowed at Learning Commons (2F)

- Talking on a cell phone is not allowed except in designated areas

• Carrying food and uncovered drinks, smoking is prohibited

• Pay attention to copyright law when copying materials

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★Guidance points ：●Use carefully the property of Library ●Consider others• The materials, facilities and equipments

are the property of library. The responsibility to keep them in good condition for coming generations is on you

• Conversation for studies is allowed at Learning Commons (2F) but talking loudly, having conversations other than studies or eating and drinking with uncovered containers are prohibited

• Prohibition of eating and drinking in the library is not only for the purpose of good manners but also for the protection of materials and facilities

• Keep the space pleasant for other people too



2.2 Searching for Books and JournalsHoldings in Nagoya University

– If there are available– If not available, search where

else you can find

OPAC＝ Online 　 Public 　

Access 　 Catalog 　

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★Guidance points ：• The place of the book can not

be searched by Google!• You always can search from your

home or satellite laboratory


Glenn D. Hook, et al. Japan's international relations : politics,(1) (2)

economics and security 3rd ed. (The Sheffield Centre for (3) (4)

Japanese Studies/Routledge series ; 44) Routledge, 2012.(5) (6)

In some cases (e.g. in syllabus) information other

than title are blank.

(1) Author or Editor(2) Title(3) Edition 　(4) Series related information(5) Publisher (6) Publication year

Words in red are available for Keyword Search

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In case of searching books

★Guidance points ：• You can not input the year of

publication as keyword in search bar

2.2 Searching for Books and Journals


Noyori R., Ohkuma T. “Asymmetric catalysis by architectural(1) (2)

and functional molecular engineering” Angewandte Chemie : International Edition 40(1): 40-73 2001.

(3) (4) (5) (6)

(1) Author (2) Title of article★(3) Journal title★(4) Publication year(5) Volume, number☆(6) Numbers of pages ☆

Words in red are available for Keyword Search

Different from books　★ 2 kinds of title　☆ Information of vol. and numbers of pages 　

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In case of searching journals or articles

★Guidance points ：• Show the sample of article• Check if they can differentiate between a

book and an article• Only journal title can be used as a keyword



japanese 　 communication*

Refine by Holding library etc.

In case of searching more than 2 words, make space

between them

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OPAC2.2 Searching for Books and Journals

For further information, please click on the title

☟There are four copies available within Nagoya University, one of them is located in the Central Library.

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Bibliographic information

How to read bibliographic and holding information (books)

★ Guidance points ： • The number of books is huge. The books

are divided and arranged in different areas

• If you do not take notes of 【 Location 】 and 【 Call Number 】 you can not find the book.


【 Call Number】• Book’s arrangement &

category (book’s subject)• It’s shown on the spine

label of the bookHolding information

【 Location】• Library and Area　 (“Cent Lib …” = Central Library)• Click on Location to show

the library map


2.2 Searching for Books or Journals

• Component of Call Number 　– First column: Classification Number 　– Second column: Author’s symbol

• Location varies depending on types of materials – Books for undergraduates: 3F, Books for researchers: 1 ・ 4F,

Reference books: 2F

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700

800

Books placed near= close topic

Classification No.

Author’s symbol

Info about Vol.& 　　 Bookshelf etc 　Location 　　　

Arrangement of Books


0 ： General works1 ： Philosophy2 ： History3 ： Social Sciences4 ： Natural Sciences 　

　　　　5 ： Technology6 ： Industry7 ： The arts8 ： Language9 ： Literature

Nippon Decimal Classification (NDC) 410 Mathematics420 Physics 430 Chemistry・・・460 Biology461 Theoretical biology 462 Biogeography463 Cytology464 Biochemistry 464.1 Molecular Biology 464.2 Protein 464.26 Collagen 464.27 Nucleic Acid:RNA, DNA ・・・470 Botany480 Zoology490 Medical sciences


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★Guidance Points ：• You can skip showing these tables to the participants

but• Explain, when the numbers are close, the topic is

also close• Show them the detailed classification of columns on

the shelves


【 (Year) Volume 】• Available volume 　 *Some volumes or issues are lacking!• “+” 　　 The journal is continuously being subscribed

2.2 Searching for Books and JournalsHow to read bibliographic and holding information (journals)

Make sure to check volumes

/ years !

☟ There are two libraries which hold the same journal within Nagoya University, one of them is the Central Library.

★ Guidance Points ：• Bibliographic

information shows the volume number of the first and last issues, etc., under the name of journal. All issues are not necessarily available

• Check if the number of volume is available by the holding information for each

©2013 名古屋大学附属図書館


• Japanese ： Order of the Japanese syllabary (kana)

• Non-Japanese ： Alphabetical Order

• The location varies depending on the type of journals and publication year– New arrival magazines: 3F,

academic journals and back numbers: 1st Basement

– Some journals are bound after about a year

A

BWithin the same journals,

they are arranged by publication years

Arrangement of journals★ Guidance Points ：• There are no call numbers on

journals in Central library. They are arranged by titles

• New arrival magazines: displayed on 3th floor

• Approximately last year numbers and older ones : in B1 in bindings

• Title Order→Year order→ Order of each volume number

• Show the articles by turning over the pages

2.3 Finding and obtaining materials

• Nagoya University

• Other domestic libraries- University libraries- Public libraries- National Diet Library

• Libraries abroad

24Please ask library staff if you do not know how to search/order materials.

Borrowing,Making copies

Ordering,Visiting

Ordering

available

available

available

Not available

Not available

The procedure of obtaining the materials★ Guidance Points ：• Even if you can’t find, don’t give up!

• Reaffirm whether it is really unavailable

• You can search for materials in other libraries by databases: 　CiNii Books, NDL OPAC

• If it is available in other libraries, you can order or visit the library


2.3 Finding and obtaining materialsVerification and renewal of your borrowed materials

→On OPAC screen


Verifying your usage status　→　 Lending listVerifying lending libraries anddue dates

on the left side of OPAC menu

Log in(Nagoya University ID required)

Check the books which you want to renew

→※There are some libraries which can not renew the books from “My Library”

Cautions when you make copies• the book cannot be reproduced without copyright holder permission• Usage in the library includes an escape clause and may be copied in the following ranges

(Copyright Act Article 31 Clause 1)

©2013 Nagoya University Library 26

For the purpose of research and study

Partial copy for yourself

Do not exceed half of the entire part

An article in periodical can be reproduced after the

publication of the next issue or 3 months

Fill in the application form

※ Copy Machine inside the library is only for copying the library’s materials !

Where, in response to the request of a user of a library, etc. and for the purpose of his research or study, such user is furnished with a single reproduction of (a) a part of a work already made public, or (b) in the case of an individual work reproduced in a periodical already published for a considerable period of time, all of such individual work.


The rules of library ★Guidance points ：• The rules of respect towards the

author of books and articles• It is not allowed to copy the latest

number of journals or newspapers → Today’s newspaper is not available

for copying• It is not allowed to make copies of

personal materials such as notebooks, resumes of classes inside the library


Visit– Bring student ID

Obey rules / manner at the visited place

– Letter of introduction is sometimes needed (Interlibrary Loan Desk)

Previous inquiry is needed sometimes, apply at least one week before you visit

Making ILL order– Order at your departmental library

or central library


★Guidance points ：• Not so many people are familiar

with ILL order• Making ILL order to Japanese

Universities The library takes charge for,

Full payment for the copy One way cost for Book Loan

• Visiting procedures, making ILL order of copies or books take some time. That is why make your order not before the deadline of reports but at least one week beforehand

2.4 When you need help• Consult with the staff at library’s

desks– Service Desk

• Using library in general• Application for using facilities• Consultation about searching for and

obtaining materials– Support Desk

• Consultation with graduate student stuff• Using PC, and if there is any trouble• Writing reports and papers

– Departmental libraries

• ‘Guide sheet’

• Guidances, seminars


★Guidance points ：• During the library tour

introduce the desks and consultation time

• Avoid the detailed explanations but emphasize ‘where to consult when they are in trouble’

• Tell them that the information about the lectures and events are displayed on the notice board in front of the gates

3. THE GUIDANCE FOR THE PERIOD OF BASIC SEMINARS

1. Before searching for materials2. Thinking of keywords3. How to choose and read books4. Searching for articles 5. Reviewing the search results


Examining problems

Further understanding

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Textbook, Introductory book

Encyclopedia, Handbook

Treatise, Research Paper,Statistics/ Data etc.

Materials

3.1 Before searching for materialsThe basics of material search

★Guidance points:（ Common patterns ）

• Making conclusions by only using Wikipedia

• Unknowingly searching by narrow keywords • Books are not found• Found articles are

too difficult to understand

• Without knowing the outline reading the treatise

↓Advise them to start with introductory books

How to write reportsBasics of presentation


Subject

Getting the outline

Organizing,Presenting

3.2 Thinking of keywords　 Keywords for setting the theme

�̶ Writing down related words ：�̶ Research view point, period, target, method, etc.

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Mobile phone

Mobile Culture

　

Correspondence technology ？　

Health impact ？　

Children, Youth, Old people？　

Resource?　

Services of mobile use ？

Crime?Asia/America/Europe？　

Electromagnetic wave

novels

rare metals

FraudGPS

★Guidance points:• First consider the

direction of the angle then start thinking

• If you have difficulties in searching, you can change the theme on the way©2013 Nagoya University Library

Communication

　 The keywords for searching materials̶� Think as many words as you can for searching ̶� Broader concept / narrower concept, synonyms / related words, different

notations̶� Combination of words / narrowing down

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cellular phone

mobile, mobile phone (terminal)

Correspondence

Social Psychology　

Smartphone

Feature phone

Electrical engineering

Technology

iPhone

Android

3.2 Thinking of keywords

★Guidance points:• OPAC and databases

do not search synonyms automatically as Google does

• You should try imputing different words by yourself


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Books don’t show the ‘Right Answer’ → Judge by yourself

Choosing a bookThe points for choosing ：

Title, type ： textbook, introductory book Imprint ： publication year, edition (new/revised) Preface ： goal, target （ Is it for learner? ） Contents ： Which are the important chapter? Index ： Check the terms References, notes: to be read next, original data Author ： Viewpoint/other books It is in many libraries and it is used a lot

Reading the book• It is not necessary to read the book completely. Read the most important parts• Read different opinions and compare with yours.

3.3 How to choose and read books

★Guidance points:• Read critically• Don’t stick to the first

book but compare many

• Look also the books around it on the shelves

• It looks old = It may have been used a lot

• Check what is the good point of the book which you found


3.4 Searching for articles

• Database– Japanese / foreign articles– The sphere of specialty – Newspaper articles– ・・・

• If you need, you can use the list of the databases


★Guidance points:• If necessary show how to search

articles• If the topic is narrow• If there is difficulty with the

book search of the theme, and so on


• Web of ScienceSearching for articles in the world– There are articles which are available as

PDF (e-journals)

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★Guidance points ：• If the article is not available in

PDF, search the printed version of journal

• Do not stick only on first search results. Try to search several times.



• Newspaper articles– Finding the newest topics– Reading commentary articles– Database• LexisNexis Academic• ProQuest Central 　• Maisaku (The Mainichi ）【 1 access only 】

• Yomidasu （ The Japan News ）【 1 access only 】

Refer to ： Search ＞ Databases ＞ Newspapers http://www.nul.nagoya-u.ac.jp/db/index_e.html#sinbun

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★Guidance points ：• General explanatory article

about academic topics ：theory/application of technology, influence on society/economy

• The effective source for topical themes

• Restriction of simultaneous access. Please make sure to log out within proper time


http://www.nul.nagoya-u.ac.jp/db/index_e.html


★The guidance points ：• Pay attention not only on

operation of search but also check how appropriate are the results

• No results don’t mean no materials. Don’t give up and try to search several time

Searching OPAC or other databases …

If there are few or no results

• The keywords might be too many or specific

• There might be spelling mistakes or different notations

If the results are too many

• The keywords might be too few or broad or general

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• Search by more general (broad) keywords

• OR search• Check helps or input examples

• Search by more specific (narrow) keywords

• Add keywords• Limit search by date etc.

3.5 Reviewing the Search Results


４ . 　 EXPERIENCING A STANDARD LIBRARY TOUR

Please experience how to hold a library tour and learn some demonstrating and practicing points on the course.

training course on searching for academic resources for tas 2013 autumn semester 1©2013 nagoya...

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