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TRAINING ON CONDUCT OF POLL GENERAL ELECTION TO THE WEST BENGAL LEGISLATIVE ASSEMBLY ,2011 COOCH BEHAR

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TRAINING

ON

CONDUCT OF POLL

GENERAL ELECTION

TO

THE WEST BENGAL

LEGISLATIVE ASSEMBLY 2011

COOCH BEHAR

2

CONSTITUENCIES OF COOCH BEHAR

No1 MEKHLIGANJ (SC) AC

No2 MATHABHANGA (SC) AC

NO5 SITALKUCHI (SC) AC

NO3 COOCH BEHAR UTTAR (SC) AC

NO4 COOCH BEHAR DAKSHIN AC

NO6 SITAI (SC) AC

NO7 DINHATA AC

NO8 NATABARI AC

No 9 TUFANGANJ AC

3

Date of Poll 1804 2011

Time 700 hrs to 1700 hrs

Date of Counting 13 05 2011

Poll Schedule

4

General Arrangements for Polling Personnel

bull PO + P1+P2+P3

MICRO OBSERVER

bull Within District Polling Party is Tagged

Sub-Division wise

Sadar DinhataTufanganj Mathabhanga

Mekliganj

5

AUXILIARY POLLING STATION

If the number of electors ismore than 1200 AuxiliaryPolling Station will be formed

Composition of Polling partywill remain the same for boththe booths

DUTIES OF POLLING PARTY

7

DUTY OF PRESIDING OFFICER

bull To Set up position of EVM

bull To Conduct Mock Poll and to clear it

bull To Fix Green Paper Seal in Control Unit

bull Arrangement of Voting Compartment to

ensure secrecy of Voting

bull To Ensure that Connecting Cables do not

hamper Voters‟ movements

8

DUTY OF PRESIDING OFFICER (Contd)

bull To make sitting arrangement of Polling

Agents

bull To instruct Polling amp Election Agents

accordingly

bull Ensure Commencement of Poll at 700 hrs

bull Send reports of Poll Commencement to

Sector Office

bull Send Periodical Reports on Votes Cast

9

bull To instruct the Police Force as the Situation

demands

bull To declare Close of Poll

bull To supervise proper sealing

bull To hand over Sealed amp Open Materials to

RC amp to release Team Members

bull To act as Team Leader

DUTY OF PRESIDING OFFICER (Contd)

10

DUTY OF 1ST POLLING

OFFICER

bull TO IDENTIFY ELECTOR

bull TO MARK MARKED COPY OF ELECTORAL ROLL(Underline names of all who come to vote amp put tick mark against Female Voters)

bull TO READ OUT LOUDLY NAME amp SERIAL NO OF ELECTOR BEFORE DIRECTING HIM TO 2ND POLLING OFFICER

New instruction regdnunderlining of entries in the

marked copy of ERoll

36

12

DUTY OF 2ND POLLING OFFICER

bull INSPECT VOTER‟S LEFT FOREFINGER

bull PUT A LONG MARK WITH INDELIBLE INK ON LEFT FOREFINGER AT THE ROOT OF NAIL

bull ENTER PARTICULARS OF ELECTOR IN REGISTER OF VOTERS IN FORM 17A

bull OBTAIN SIGNATURE OR THUMB IMPRESSION OF ELECTOR ON THE REGISTER BEFORE HE IS ALLOWED TO VOTE

bull ISSUE VOTER SLIP TO EACH ELECTOR AFTER ENTERING HIS PARTICULARS IN REGISTER OF VOTER

13

Marking a Finger

(Left Hand Fore Finger)

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

2

CONSTITUENCIES OF COOCH BEHAR

No1 MEKHLIGANJ (SC) AC

No2 MATHABHANGA (SC) AC

NO5 SITALKUCHI (SC) AC

NO3 COOCH BEHAR UTTAR (SC) AC

NO4 COOCH BEHAR DAKSHIN AC

NO6 SITAI (SC) AC

NO7 DINHATA AC

NO8 NATABARI AC

No 9 TUFANGANJ AC

3

Date of Poll 1804 2011

Time 700 hrs to 1700 hrs

Date of Counting 13 05 2011

Poll Schedule

4

General Arrangements for Polling Personnel

bull PO + P1+P2+P3

MICRO OBSERVER

bull Within District Polling Party is Tagged

Sub-Division wise

Sadar DinhataTufanganj Mathabhanga

Mekliganj

5

AUXILIARY POLLING STATION

If the number of electors ismore than 1200 AuxiliaryPolling Station will be formed

Composition of Polling partywill remain the same for boththe booths

DUTIES OF POLLING PARTY

7

DUTY OF PRESIDING OFFICER

bull To Set up position of EVM

bull To Conduct Mock Poll and to clear it

bull To Fix Green Paper Seal in Control Unit

bull Arrangement of Voting Compartment to

ensure secrecy of Voting

bull To Ensure that Connecting Cables do not

hamper Voters‟ movements

8

DUTY OF PRESIDING OFFICER (Contd)

bull To make sitting arrangement of Polling

Agents

bull To instruct Polling amp Election Agents

accordingly

bull Ensure Commencement of Poll at 700 hrs

bull Send reports of Poll Commencement to

Sector Office

bull Send Periodical Reports on Votes Cast

9

bull To instruct the Police Force as the Situation

demands

bull To declare Close of Poll

bull To supervise proper sealing

bull To hand over Sealed amp Open Materials to

RC amp to release Team Members

bull To act as Team Leader

DUTY OF PRESIDING OFFICER (Contd)

10

DUTY OF 1ST POLLING

OFFICER

bull TO IDENTIFY ELECTOR

bull TO MARK MARKED COPY OF ELECTORAL ROLL(Underline names of all who come to vote amp put tick mark against Female Voters)

bull TO READ OUT LOUDLY NAME amp SERIAL NO OF ELECTOR BEFORE DIRECTING HIM TO 2ND POLLING OFFICER

New instruction regdnunderlining of entries in the

marked copy of ERoll

36

12

DUTY OF 2ND POLLING OFFICER

bull INSPECT VOTER‟S LEFT FOREFINGER

bull PUT A LONG MARK WITH INDELIBLE INK ON LEFT FOREFINGER AT THE ROOT OF NAIL

bull ENTER PARTICULARS OF ELECTOR IN REGISTER OF VOTERS IN FORM 17A

bull OBTAIN SIGNATURE OR THUMB IMPRESSION OF ELECTOR ON THE REGISTER BEFORE HE IS ALLOWED TO VOTE

bull ISSUE VOTER SLIP TO EACH ELECTOR AFTER ENTERING HIS PARTICULARS IN REGISTER OF VOTER

13

Marking a Finger

(Left Hand Fore Finger)

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

3

Date of Poll 1804 2011

Time 700 hrs to 1700 hrs

Date of Counting 13 05 2011

Poll Schedule

4

General Arrangements for Polling Personnel

bull PO + P1+P2+P3

MICRO OBSERVER

bull Within District Polling Party is Tagged

Sub-Division wise

Sadar DinhataTufanganj Mathabhanga

Mekliganj

5

AUXILIARY POLLING STATION

If the number of electors ismore than 1200 AuxiliaryPolling Station will be formed

Composition of Polling partywill remain the same for boththe booths

DUTIES OF POLLING PARTY

7

DUTY OF PRESIDING OFFICER

bull To Set up position of EVM

bull To Conduct Mock Poll and to clear it

bull To Fix Green Paper Seal in Control Unit

bull Arrangement of Voting Compartment to

ensure secrecy of Voting

bull To Ensure that Connecting Cables do not

hamper Voters‟ movements

8

DUTY OF PRESIDING OFFICER (Contd)

bull To make sitting arrangement of Polling

Agents

bull To instruct Polling amp Election Agents

accordingly

bull Ensure Commencement of Poll at 700 hrs

bull Send reports of Poll Commencement to

Sector Office

bull Send Periodical Reports on Votes Cast

9

bull To instruct the Police Force as the Situation

demands

bull To declare Close of Poll

bull To supervise proper sealing

bull To hand over Sealed amp Open Materials to

RC amp to release Team Members

bull To act as Team Leader

DUTY OF PRESIDING OFFICER (Contd)

10

DUTY OF 1ST POLLING

OFFICER

bull TO IDENTIFY ELECTOR

bull TO MARK MARKED COPY OF ELECTORAL ROLL(Underline names of all who come to vote amp put tick mark against Female Voters)

bull TO READ OUT LOUDLY NAME amp SERIAL NO OF ELECTOR BEFORE DIRECTING HIM TO 2ND POLLING OFFICER

New instruction regdnunderlining of entries in the

marked copy of ERoll

36

12

DUTY OF 2ND POLLING OFFICER

bull INSPECT VOTER‟S LEFT FOREFINGER

bull PUT A LONG MARK WITH INDELIBLE INK ON LEFT FOREFINGER AT THE ROOT OF NAIL

bull ENTER PARTICULARS OF ELECTOR IN REGISTER OF VOTERS IN FORM 17A

bull OBTAIN SIGNATURE OR THUMB IMPRESSION OF ELECTOR ON THE REGISTER BEFORE HE IS ALLOWED TO VOTE

bull ISSUE VOTER SLIP TO EACH ELECTOR AFTER ENTERING HIS PARTICULARS IN REGISTER OF VOTER

13

Marking a Finger

(Left Hand Fore Finger)

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

4

General Arrangements for Polling Personnel

bull PO + P1+P2+P3

MICRO OBSERVER

bull Within District Polling Party is Tagged

Sub-Division wise

Sadar DinhataTufanganj Mathabhanga

Mekliganj

5

AUXILIARY POLLING STATION

If the number of electors ismore than 1200 AuxiliaryPolling Station will be formed

Composition of Polling partywill remain the same for boththe booths

DUTIES OF POLLING PARTY

7

DUTY OF PRESIDING OFFICER

bull To Set up position of EVM

bull To Conduct Mock Poll and to clear it

bull To Fix Green Paper Seal in Control Unit

bull Arrangement of Voting Compartment to

ensure secrecy of Voting

bull To Ensure that Connecting Cables do not

hamper Voters‟ movements

8

DUTY OF PRESIDING OFFICER (Contd)

bull To make sitting arrangement of Polling

Agents

bull To instruct Polling amp Election Agents

accordingly

bull Ensure Commencement of Poll at 700 hrs

bull Send reports of Poll Commencement to

Sector Office

bull Send Periodical Reports on Votes Cast

9

bull To instruct the Police Force as the Situation

demands

bull To declare Close of Poll

bull To supervise proper sealing

bull To hand over Sealed amp Open Materials to

RC amp to release Team Members

bull To act as Team Leader

DUTY OF PRESIDING OFFICER (Contd)

10

DUTY OF 1ST POLLING

OFFICER

bull TO IDENTIFY ELECTOR

bull TO MARK MARKED COPY OF ELECTORAL ROLL(Underline names of all who come to vote amp put tick mark against Female Voters)

bull TO READ OUT LOUDLY NAME amp SERIAL NO OF ELECTOR BEFORE DIRECTING HIM TO 2ND POLLING OFFICER

New instruction regdnunderlining of entries in the

marked copy of ERoll

36

12

DUTY OF 2ND POLLING OFFICER

bull INSPECT VOTER‟S LEFT FOREFINGER

bull PUT A LONG MARK WITH INDELIBLE INK ON LEFT FOREFINGER AT THE ROOT OF NAIL

bull ENTER PARTICULARS OF ELECTOR IN REGISTER OF VOTERS IN FORM 17A

bull OBTAIN SIGNATURE OR THUMB IMPRESSION OF ELECTOR ON THE REGISTER BEFORE HE IS ALLOWED TO VOTE

bull ISSUE VOTER SLIP TO EACH ELECTOR AFTER ENTERING HIS PARTICULARS IN REGISTER OF VOTER

13

Marking a Finger

(Left Hand Fore Finger)

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

5

AUXILIARY POLLING STATION

If the number of electors ismore than 1200 AuxiliaryPolling Station will be formed

Composition of Polling partywill remain the same for boththe booths

DUTIES OF POLLING PARTY

7

DUTY OF PRESIDING OFFICER

bull To Set up position of EVM

bull To Conduct Mock Poll and to clear it

bull To Fix Green Paper Seal in Control Unit

bull Arrangement of Voting Compartment to

ensure secrecy of Voting

bull To Ensure that Connecting Cables do not

hamper Voters‟ movements

8

DUTY OF PRESIDING OFFICER (Contd)

bull To make sitting arrangement of Polling

Agents

bull To instruct Polling amp Election Agents

accordingly

bull Ensure Commencement of Poll at 700 hrs

bull Send reports of Poll Commencement to

Sector Office

bull Send Periodical Reports on Votes Cast

9

bull To instruct the Police Force as the Situation

demands

bull To declare Close of Poll

bull To supervise proper sealing

bull To hand over Sealed amp Open Materials to

RC amp to release Team Members

bull To act as Team Leader

DUTY OF PRESIDING OFFICER (Contd)

10

DUTY OF 1ST POLLING

OFFICER

bull TO IDENTIFY ELECTOR

bull TO MARK MARKED COPY OF ELECTORAL ROLL(Underline names of all who come to vote amp put tick mark against Female Voters)

bull TO READ OUT LOUDLY NAME amp SERIAL NO OF ELECTOR BEFORE DIRECTING HIM TO 2ND POLLING OFFICER

New instruction regdnunderlining of entries in the

marked copy of ERoll

36

12

DUTY OF 2ND POLLING OFFICER

bull INSPECT VOTER‟S LEFT FOREFINGER

bull PUT A LONG MARK WITH INDELIBLE INK ON LEFT FOREFINGER AT THE ROOT OF NAIL

bull ENTER PARTICULARS OF ELECTOR IN REGISTER OF VOTERS IN FORM 17A

bull OBTAIN SIGNATURE OR THUMB IMPRESSION OF ELECTOR ON THE REGISTER BEFORE HE IS ALLOWED TO VOTE

bull ISSUE VOTER SLIP TO EACH ELECTOR AFTER ENTERING HIS PARTICULARS IN REGISTER OF VOTER

13

Marking a Finger

(Left Hand Fore Finger)

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

DUTIES OF POLLING PARTY

7

DUTY OF PRESIDING OFFICER

bull To Set up position of EVM

bull To Conduct Mock Poll and to clear it

bull To Fix Green Paper Seal in Control Unit

bull Arrangement of Voting Compartment to

ensure secrecy of Voting

bull To Ensure that Connecting Cables do not

hamper Voters‟ movements

8

DUTY OF PRESIDING OFFICER (Contd)

bull To make sitting arrangement of Polling

Agents

bull To instruct Polling amp Election Agents

accordingly

bull Ensure Commencement of Poll at 700 hrs

bull Send reports of Poll Commencement to

Sector Office

bull Send Periodical Reports on Votes Cast

9

bull To instruct the Police Force as the Situation

demands

bull To declare Close of Poll

bull To supervise proper sealing

bull To hand over Sealed amp Open Materials to

RC amp to release Team Members

bull To act as Team Leader

DUTY OF PRESIDING OFFICER (Contd)

10

DUTY OF 1ST POLLING

OFFICER

bull TO IDENTIFY ELECTOR

bull TO MARK MARKED COPY OF ELECTORAL ROLL(Underline names of all who come to vote amp put tick mark against Female Voters)

bull TO READ OUT LOUDLY NAME amp SERIAL NO OF ELECTOR BEFORE DIRECTING HIM TO 2ND POLLING OFFICER

New instruction regdnunderlining of entries in the

marked copy of ERoll

36

12

DUTY OF 2ND POLLING OFFICER

bull INSPECT VOTER‟S LEFT FOREFINGER

bull PUT A LONG MARK WITH INDELIBLE INK ON LEFT FOREFINGER AT THE ROOT OF NAIL

bull ENTER PARTICULARS OF ELECTOR IN REGISTER OF VOTERS IN FORM 17A

bull OBTAIN SIGNATURE OR THUMB IMPRESSION OF ELECTOR ON THE REGISTER BEFORE HE IS ALLOWED TO VOTE

bull ISSUE VOTER SLIP TO EACH ELECTOR AFTER ENTERING HIS PARTICULARS IN REGISTER OF VOTER

13

Marking a Finger

(Left Hand Fore Finger)

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

7

DUTY OF PRESIDING OFFICER

bull To Set up position of EVM

bull To Conduct Mock Poll and to clear it

bull To Fix Green Paper Seal in Control Unit

bull Arrangement of Voting Compartment to

ensure secrecy of Voting

bull To Ensure that Connecting Cables do not

hamper Voters‟ movements

8

DUTY OF PRESIDING OFFICER (Contd)

bull To make sitting arrangement of Polling

Agents

bull To instruct Polling amp Election Agents

accordingly

bull Ensure Commencement of Poll at 700 hrs

bull Send reports of Poll Commencement to

Sector Office

bull Send Periodical Reports on Votes Cast

9

bull To instruct the Police Force as the Situation

demands

bull To declare Close of Poll

bull To supervise proper sealing

bull To hand over Sealed amp Open Materials to

RC amp to release Team Members

bull To act as Team Leader

DUTY OF PRESIDING OFFICER (Contd)

10

DUTY OF 1ST POLLING

OFFICER

bull TO IDENTIFY ELECTOR

bull TO MARK MARKED COPY OF ELECTORAL ROLL(Underline names of all who come to vote amp put tick mark against Female Voters)

bull TO READ OUT LOUDLY NAME amp SERIAL NO OF ELECTOR BEFORE DIRECTING HIM TO 2ND POLLING OFFICER

New instruction regdnunderlining of entries in the

marked copy of ERoll

36

12

DUTY OF 2ND POLLING OFFICER

bull INSPECT VOTER‟S LEFT FOREFINGER

bull PUT A LONG MARK WITH INDELIBLE INK ON LEFT FOREFINGER AT THE ROOT OF NAIL

bull ENTER PARTICULARS OF ELECTOR IN REGISTER OF VOTERS IN FORM 17A

bull OBTAIN SIGNATURE OR THUMB IMPRESSION OF ELECTOR ON THE REGISTER BEFORE HE IS ALLOWED TO VOTE

bull ISSUE VOTER SLIP TO EACH ELECTOR AFTER ENTERING HIS PARTICULARS IN REGISTER OF VOTER

13

Marking a Finger

(Left Hand Fore Finger)

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

8

DUTY OF PRESIDING OFFICER (Contd)

bull To make sitting arrangement of Polling

Agents

bull To instruct Polling amp Election Agents

accordingly

bull Ensure Commencement of Poll at 700 hrs

bull Send reports of Poll Commencement to

Sector Office

bull Send Periodical Reports on Votes Cast

9

bull To instruct the Police Force as the Situation

demands

bull To declare Close of Poll

bull To supervise proper sealing

bull To hand over Sealed amp Open Materials to

RC amp to release Team Members

bull To act as Team Leader

DUTY OF PRESIDING OFFICER (Contd)

10

DUTY OF 1ST POLLING

OFFICER

bull TO IDENTIFY ELECTOR

bull TO MARK MARKED COPY OF ELECTORAL ROLL(Underline names of all who come to vote amp put tick mark against Female Voters)

bull TO READ OUT LOUDLY NAME amp SERIAL NO OF ELECTOR BEFORE DIRECTING HIM TO 2ND POLLING OFFICER

New instruction regdnunderlining of entries in the

marked copy of ERoll

36

12

DUTY OF 2ND POLLING OFFICER

bull INSPECT VOTER‟S LEFT FOREFINGER

bull PUT A LONG MARK WITH INDELIBLE INK ON LEFT FOREFINGER AT THE ROOT OF NAIL

bull ENTER PARTICULARS OF ELECTOR IN REGISTER OF VOTERS IN FORM 17A

bull OBTAIN SIGNATURE OR THUMB IMPRESSION OF ELECTOR ON THE REGISTER BEFORE HE IS ALLOWED TO VOTE

bull ISSUE VOTER SLIP TO EACH ELECTOR AFTER ENTERING HIS PARTICULARS IN REGISTER OF VOTER

13

Marking a Finger

(Left Hand Fore Finger)

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

9

bull To instruct the Police Force as the Situation

demands

bull To declare Close of Poll

bull To supervise proper sealing

bull To hand over Sealed amp Open Materials to

RC amp to release Team Members

bull To act as Team Leader

DUTY OF PRESIDING OFFICER (Contd)

10

DUTY OF 1ST POLLING

OFFICER

bull TO IDENTIFY ELECTOR

bull TO MARK MARKED COPY OF ELECTORAL ROLL(Underline names of all who come to vote amp put tick mark against Female Voters)

bull TO READ OUT LOUDLY NAME amp SERIAL NO OF ELECTOR BEFORE DIRECTING HIM TO 2ND POLLING OFFICER

New instruction regdnunderlining of entries in the

marked copy of ERoll

36

12

DUTY OF 2ND POLLING OFFICER

bull INSPECT VOTER‟S LEFT FOREFINGER

bull PUT A LONG MARK WITH INDELIBLE INK ON LEFT FOREFINGER AT THE ROOT OF NAIL

bull ENTER PARTICULARS OF ELECTOR IN REGISTER OF VOTERS IN FORM 17A

bull OBTAIN SIGNATURE OR THUMB IMPRESSION OF ELECTOR ON THE REGISTER BEFORE HE IS ALLOWED TO VOTE

bull ISSUE VOTER SLIP TO EACH ELECTOR AFTER ENTERING HIS PARTICULARS IN REGISTER OF VOTER

13

Marking a Finger

(Left Hand Fore Finger)

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

10

DUTY OF 1ST POLLING

OFFICER

bull TO IDENTIFY ELECTOR

bull TO MARK MARKED COPY OF ELECTORAL ROLL(Underline names of all who come to vote amp put tick mark against Female Voters)

bull TO READ OUT LOUDLY NAME amp SERIAL NO OF ELECTOR BEFORE DIRECTING HIM TO 2ND POLLING OFFICER

New instruction regdnunderlining of entries in the

marked copy of ERoll

36

12

DUTY OF 2ND POLLING OFFICER

bull INSPECT VOTER‟S LEFT FOREFINGER

bull PUT A LONG MARK WITH INDELIBLE INK ON LEFT FOREFINGER AT THE ROOT OF NAIL

bull ENTER PARTICULARS OF ELECTOR IN REGISTER OF VOTERS IN FORM 17A

bull OBTAIN SIGNATURE OR THUMB IMPRESSION OF ELECTOR ON THE REGISTER BEFORE HE IS ALLOWED TO VOTE

bull ISSUE VOTER SLIP TO EACH ELECTOR AFTER ENTERING HIS PARTICULARS IN REGISTER OF VOTER

13

Marking a Finger

(Left Hand Fore Finger)

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

New instruction regdnunderlining of entries in the

marked copy of ERoll

36

12

DUTY OF 2ND POLLING OFFICER

bull INSPECT VOTER‟S LEFT FOREFINGER

bull PUT A LONG MARK WITH INDELIBLE INK ON LEFT FOREFINGER AT THE ROOT OF NAIL

bull ENTER PARTICULARS OF ELECTOR IN REGISTER OF VOTERS IN FORM 17A

bull OBTAIN SIGNATURE OR THUMB IMPRESSION OF ELECTOR ON THE REGISTER BEFORE HE IS ALLOWED TO VOTE

bull ISSUE VOTER SLIP TO EACH ELECTOR AFTER ENTERING HIS PARTICULARS IN REGISTER OF VOTER

13

Marking a Finger

(Left Hand Fore Finger)

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

12

DUTY OF 2ND POLLING OFFICER

bull INSPECT VOTER‟S LEFT FOREFINGER

bull PUT A LONG MARK WITH INDELIBLE INK ON LEFT FOREFINGER AT THE ROOT OF NAIL

bull ENTER PARTICULARS OF ELECTOR IN REGISTER OF VOTERS IN FORM 17A

bull OBTAIN SIGNATURE OR THUMB IMPRESSION OF ELECTOR ON THE REGISTER BEFORE HE IS ALLOWED TO VOTE

bull ISSUE VOTER SLIP TO EACH ELECTOR AFTER ENTERING HIS PARTICULARS IN REGISTER OF VOTER

13

Marking a Finger

(Left Hand Fore Finger)

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

13

Marking a Finger

(Left Hand Fore Finger)

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

14

Utilization of Voterrsquos Slips as an alternate Voter

ID ndash Modification of instructions on Voter Slips -

regarding

Voters‟ Slips should be authenticated by the Electoral OfficerBLO concerned before distribution so that they can be used as an alternative identification document by a voter for the purpose of casting one‟s vote in the forthcoming polls

Sample Voter‟s Slip enclosed in the above said instructions of the Commission dated 18022011 will stand modified to that extent and note (i) therein will also stand modified A revised sample is sent herewith where these slips have already been printed the above corrections may be carried out by means of a rubber stamp

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Election of the Legislative Assembly ofhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Slip

No and Name of AChelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Part Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Sexhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Epic Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Father‟sMother‟shusband‟s namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Voter Serial Numberhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poling Station No amp Namehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Poll Date Day and Timehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Note 1 This Voter Slip can also be produced as an identification document

Note 2 Bringing this voter slip to the polling Station is however not compulsory It is issued only as

convenience to sectors

Note 3 If this voter slip does not have a photograph or it was wrong particulars or photograph the

voter can still be allowed to vote based on alternate identity documents permitted by Election

Commission of India

Date Signature and Stamp of

Returning OfficerBLO

PHOTO

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

16

DUTY OF 3RD POLLING

OFFICERbull REMAIN IN CHARGE OF CONTROL UNIT

KEPT ON HIS TABLE

bull TAKE VOTERrsquoS SLIP FROM ELECTOR amp PRESERVE IN SEPARATE COVER

bull ALLOW ELECTOR TO PROCEED TO VOTING COMPARTMENT ON THE BASIS OF VOTER SLIP EXACTLY IN SAME ORDER IN WHICH THEY HAVE BEEN ENTERED IN ldquoREGISTER OF VOTERSrdquo

bull ACTVATE BALLOTING UNIT BY PRESSING ldquoBALLOTrdquo BUTTON ON CONTROL UNIT

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

17

SPECIAL POINTS TO BE NOTED

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

bdquoVISIT-SHEET‟ AT POLLING

STATION

To be signed by

bullObservers

bullDistrict Election Officer

bullSector Magistrates amp other Magistrates

bullReturning Officers amp AROs

To check at DC

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

19

PROFORMA OF lsquoVISIT SHEETrsquo

Date of Poll _________________________________________

Name and Number of Assembly _________________________

Name and Number of Polling Station _____________________

Number of Electors ___________________________________

Signature of Presiding Officer (with date)

Sl

No

Name amp Designation of

the officer visiting

(ObserverDEOROARO

Sector MagistrateZonal

MagistratePatrolling

Magistrate)

Time

of

Visit

Brief description

of polling process

(Peaceful

Incidents if any)

Number of votes

polled till the time of

visit

Remarks

if any

Signature

of Officer

As per

Form 17 A

As per

EVM

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

FORM ndash17A

(See Rule 49L)

REGISTER OF VOTERS

Election to the House of the PeopleLegislative Assembly of the StateUnion Territory helliphelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphellip Constituency No and Name of Polling Station helliphelliphelliphelliphelliphellip Part No of Electoral Roll helliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of the Presiding Officer

To draw a line at the end of poll after the last entry and to record the signed statement ldquoThe Sl No of last entry in Form 17A is ___________rdquo and to obtain signature of all Polling agents below this statement

Sl

No

Sl No of elector in the

electoral roll

Signature Thumb impression

of elector

Last 4 digit of

EPICAlternative doc

1

2

3

4

Etc

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Instruction for 17A

Last four digit of EPIC should be written in the remarks column of 17A

Alternate identification document should be written in the remarks column of 17A

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Voter Register (17A)

ldquoLAST FOUR DIGIT OF EPIC

ALTERNATIVE DOCUMENTSrdquo to be written at the last column of 17A

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Blind Voter

Blind voters may cast their vote on EVM as there is Brail

OR

Blind voter may cast their vote with the help of companion

BRAIL

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Real size printed layout of EVM pasted on a cardboard with dummy name amp dummy symbol will be supplied

Demonstration to any voter outside voting compartment

PrO amp Other officer shall not be frequent to the voting compartment

Dummy EVM to ensure purity

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Po

llin

g b

oo

th N

o

CP

F d

eplo

yed

Y

N

Mic

ro O

bse

rver

dep

loy

ed Y

N

Vid

eo C

am

era

dep

loy

ed

To

tal

Vo

ters

No

of

vo

tes

po

lled

o

f v

ote

s p

oll

ed

To

tal

No

of

can

did

ate

s

No

of

can

did

ate

s

rep

rese

nte

d b

y p

oll

ing

ag

ents

No

of

vo

ters

wh

o

vo

ted

usi

ng

do

cum

ents

oth

er t

ha

n

EP

IC

Wh

eth

er M

ock

po

ll

do

ne

in t

he

pre

sen

ce

of

ag

ent

Y

N

Wh

eth

er M

ock

po

ll

clea

red

Y

N

Wh

eth

er m

ach

ines

clo

sed

an

d s

eale

d

pro

per

ly i

n t

he

pre

sen

ce o

f a

gen

ts

Wh

eth

er 1

7C

giv

en t

o

po

llin

g a

gen

ts a

fter

ob

tain

ing

th

eir

sig

na

ture

N

o o

f v

ote

rs w

ho

vo

ted

aft

er 5

PM

by

rece

ivin

g t

he

tok

en a

t

the

end

of

po

llin

g

ho

urs

Wh

eth

er a

ny

sig

nif

ica

nt

inci

den

t

too

k p

lace

du

rin

g t

he

po

ll

Y

N

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

FORMAT FOR PRESIDING OFFICERS ADDITIONAL REPORT TO BE SUBMITTED

TO CONSTITUENCY OBSERVERRO

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

ASD List

Absentee List- Voters who are missing with family linkage

Shifted List- Voters who are missing without any family linkage or the whole family is missing from the location

Duplicate List- Voters within the same part or of different parts or different polling station

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Referral Image Sheet

RIS will be supplied to Presiding Officer to

identify image of elector who have been

photograph during special period after

preparation of photo electoral roll

This will help to identify electors having

EPIC but whose image have not been

pasted on photo roll

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

3 tier cordon

200 m100 m

5 ft

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Voters Queue Voter should stand in

Queue 5-10 feet away

from the door of

voting room

Entrance Voters Queue

5-10 feet away

from the Entrance

Exit

Enough space for the

voters to wait outside the

polling station (5 feet

away from entrance)

1048710 Separate waiting

space for men and

women as far as

practicable

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Polling Agents

Candidates‟ Agents in Booth

No Rolls

Outside

No Slips outside

No relief after 3pm

bullPolling Agents shall be

ordinarily residence amp voters

of concerned PStn Or neighboring

PStn

bullPolling Agents must have EPIC or

any other recognized identification

Device issued by the Govt

Person having security

Cover will not be

allowed to act as Polling

Agent

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

31

END OF POLL

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

ACTION DURING CLOSING HOUR

Pr O goes out before 5 minutes

Form Queue Outside

Distribute signed slips serially from

the last person

Continue poll till the end

Press bdquoClose‟ Button

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

33

Action after the end of Poll

Close the voting machine by pressing the lsquoclosersquo button of control unit

Place blue coloured cap on the button

Prepare the Account of Votes in form 17 C Supply to all Agent

Supply Account of Votes to all agents

Disconnect the ballot Unit(s) and Control Unit

Put the power switch lsquooffrsquo

Affix your Seal on cover containing (1) Marked copy of ERoll (2)

Register of Voters (3) Used tendered ballot papers and in list of form 17-

B (4) Unused tendered ballot papers

Fill up all the Statutory forms

Prepare the Presiding Officerrsquos diAry

Seal the related packets

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

34

MOST IMPORTANT ITEMS TO BE

HANDED OVER AT RC ALONG

WITH SEALED VOTING MACHINE

bull SEALED VOTING MACHINE amp ACCOUNT OF PAPER SEAL

bull COVER CONTAINIG ACCOUNT OF VOTES RECORDED IN FORM 17-C(2 Open)

bull COVER CONTAINING DECLARATION OF PRESIDING OFFICER ( 1 Open)

bull COVER CONTAINING PRESIDING OFFICERrsquoS DIARY (1 Open)

bull PS 05A FORM (2 Open)

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

35

Four separate large packets

Packet Containing bdquoStatutory

Covers‟

Second Packet Containing bdquoNon

Statutory Covers‟

Third Packet

Fourth Packet

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

36

FIRST PACKET STATUTORY COVERS

bull The first Packet should contain the sealed covers mentioned below and should be super scribed as ldquoStatutory Coversrdquo

i) The Sealed cover containing the marked copy of the electoral roll and the list of CSVs

ii) The Sealed cover containing the Register of Voters

iii) The Sealed cover containing voters slips

iv) The Sealed cover containing unused tendered Ballot Papers

v) The Sealed packet containing used Tendered Ballot Paper amp the list in Form 17B

These packets to be sealed

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

37

SECOND PACKET-NON STATUTORY COVERS

i) Copy or Copies of Electoral Roll other than the marked copy

ii) Appointment letters of Polling Agents in Form 10

iii) Election duty certificate in Form 12-B

iv) List of Challenge Votes in Form 14

v) List of Blind amp Infirm Electors in Form 14-A amp the declaration of

the Companions

vi) The Declaration obtained from Electors as to their age and the list

of such Electors(Annex-XI)

vii) The Receipt Book and Cash if any in case challenge votes

viii) Unused amp damaged paper seals

ix) Unused Voters Slips

x) Unused amp damaged special tags and

xi) Unused amp damaged strip seals

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

THIRD PACKET1 The Hand Book of PrO

2 Manual of EVM

3 Indelible ink Set

4 Self inking Pads

5 Metal Seal

6 Arrow cross mark Rubber

Stamp

7 Cup for setting Indelible ink

FOURTH PACKET

All other residual items

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

FIFTH PACKET

BLUE COVER

bull PS O5 A-2 copies

bull UNSEALED COPY

OF 17C

bull COVER

CONTAINING PO‟S

DIARY

bull COVER CONTAININGPO‟S 16 POINT REPORT

bull COVER CONTAININGVISIT SHEET

bull COVER

CONTAININGMOCK POLL CERTIFICATE

bull COVER CONTAINING CHECK LIST OF 17 A

THIS PACKET TO BE DEPOSITED FIRST AT RC CONTAINING

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

40

IMPORTANT FORMS

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

41

ACCOUNT OF VOTES

RECORDEDbull AT THE CLOSE OF POLL AFTER THE VOTING

MACHINE IS SEALED PREPARE ACCOUNT OF VOTES

RECORDED IN FORM 17C

bull FURNISH TO EVERY POLLING AGENT PRESENT

ATTESTED TRUE COPY OF BALLOT PAPER ACCOUNT

AGAINST PROPER RECEIPT

bull SIGN DECLARATION IN PART-IV OF ANNEXURE-II

NOTING THEREUNDER POLLING AGENTS WHO

AFFIXED THEIR SEALS AND WHO REFUSED

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

42

ACCOUNT OF VOTESForm-17 C

Rules 49S amp 56C(2)

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

43

FORM-17C[See Rule 49S and 56C(2)]

PART-I ACCOUNT OF VOTES RECORDED

Election to the House of the PeopleLegislative Assembly of the

StateUnion Territoryhelliphelliphelliphelliphelliphelliphellip from helliphelliphelliphelliphelliphellip

Constituency Noand Name of Polling Station

ldquoIdentification Noof Votinghelliphellip Machine used at the Polling Station

- balloting unit

- Control unit

1 Total Noof electors assigned to the Polling Station

2 Total No of voters as entered in the Register for

Voters(Form17A) 5=(2-3-4)

3 No of Voters deciding not to record votes under rule 49-O

4 Noof Voters not allowed to vote under rule 49M

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

44

5 Total noof votes recorded as per voting machine

6 Whether the total Noof votes as shown against item 5

tallies with the total Noof voters as shown against item

2 minus Nosof voters deciding not to record votes as

against item 3 minus Noof Voters as against item 4 [2-

3-4] or any discrepancy noticed

7 Noof voters to whom tendered ballot papers were issued

under rule 49P

8 Noof tendered ballot papers

SlNo

(a) received for use From helliphelliphellipTohelliphelliphelliphelliphellip

(b) issued to electors

(c) not used and returned

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

45

9 Account of papers seals

SlNo

FromhelliphellipTohelliphelliphellip

1 Serial Numbers of paper seals

supplied Fromhelliphellip tohelliphellip

2 Total numbers

suppliedhelliphelliphellip

3 Number of papers seals

usedhelliphellip

4 Number of unused paper seals

returned to Returning Officer

(Deduct item 3 from item 2)

5 Serial number of damaged

Date helliphelliphelliphelliphellip

Placehelliphelliphelliphelliphellip

Signature of Polling Agents

1helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

2helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

3helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

4helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

5helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

6helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Signature of Presiding Officer

Polling Station Nohelliphelliphelliphellip

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

46

PRESIDING OFFICERrsquoS DIARY

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

47

PRESIDING OFFICERrsquoS DIARY

1 Name of the constituency (in block letters)

2 Date of poll

3 Number of the polling station

Whether located in ndash

(i) Government or quasi-government building

(ii) Private building

(iii) Temporary structure

4 Number of polling officers recruited locally if any

5 Appointment of polling officer made in the absence of duly appointed polling officer if any and the reasons for such appointment

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

48

PRESIDING OFFICERrsquoS DIARY (Contd)

6 Voting Machine ndash

(i) Number of Control Units used

(ii) S No(s) of Control Units used

(iii) Number of balloting units used

(iv) Number of paper seals used

7 (i) Number of paper seals used

(ii) Sl Nos of paper seals used

7A (i) Number of special tags supplied

(ii) Sl No(s) of special tags supplied

(iii) Number of special tags used

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

49

PRESIDING OFFICERrsquoS DIARY (Contd)

(iv) S No (s) of special tags used

(v) S No(s) of special tags returned as unused

7B (i) Number of Strip Seals used

(ii) S No(s) of Strip Seals supplied

(iii) Number of Strip Seals used

(iv) SNo(s) of Strip Seals used

(v) S No(s) of Strip Seals returned as unused

8 Number of polling agents and the number who arrived late

9 Number of candidates who had appointed polling agents at the polling stations

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

50

PRESIDING OFFICERrsquoS DIARY (Contd)

10 (i) Total no of votes assigned to the polling station

(ii) Number of electors allowed to vote according to

marked copy of the electoral roll

(iii) Number of electors who actually voted as per the Register of Voters (Form 17-C)

(iv) Number of votes recorded as per the voting machine

Signature of first Polling Officer Signature of Polling Officer

In-Charge of Register of Voters

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

51

PRESIDING OFFICERrsquoS DIARY (Contd)

11 Number of electors who voted ndash

Men helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Women helliphelliphelliphelliphelliphelliphelliphelliphellip

Total helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

12 Challenged vote ndash

Number allowed helliphelliphelliphelliphelliphelliphelliphellip

Number rejected helliphelliphelliphelliphelliphelliphelliphellip

Amount forfeited Rs helliphelliphelliphelliphelliphellip

13 Number of persons who have voted on production of Election Duty Certificate (EDC)

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

52

PRESIDING OFFICERrsquoS DIARY (Contd)

13A Number of proxy voters who voted

14 Number of electors who voted with the help of

companions

15 Number of tendered votes

16 No of electors ndash

(a) From whom declarations as to their age obtained

helliphelliphelliphelliphelliphelliphellip

(b) Who refused to give such declaration

helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

17 Whether it was necessary to adjourn the poll and if so

the reasons for such adjournment

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

53

PRESIDING OFFICERrsquoS DIARY (Contd)

18 Number of votes cast ndash

from 7 am to 9 am

from 9 am to 11 am

from 11 am to 1 pm

from 1 pm to 3 pm

from 3 pm to 5 pm

19 Number of slips issued at the closing hour of the poll

20 Electoral offences with details

Number of cases of ndash

(a) canvassing within one hundred metres of the polling station

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

54

PRESIDING OFFICERrsquoS DIARY (Contd)

(b) impersonation of voters

copy fraudulent defacing destroying or removal of the list of of notice or other document at the polling station

(d) bribing of voters

(e) intimidation of voters and other persons

(f) booth capturing

21 Was the poll interrupted or obstructed by ndash

(1) riot

(2) open violence

(3) natural calamity

(4) booth capturing

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

55

PRESIDING OFFICERrsquoS DIARY (Contd)

(5) Failure of voting machine

(6) any other cause

Please give details of the above

22 Was the poll vitiated by any voting machine used at the

polling station having been-

(a) unlawfully taken out of the custody of the Presiding

Officer

(b) accidentally or intentionally lost or destroyed

copy damaged or tampered with

Please give details

23 Serious complaints if any made by the candidateagents

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

56

PRESIDING OFFICERrsquoS DIARY (Contd)

24 Number of cases of breach of law and order

25 Report of mistakes and irregularities committed if any at the polling station

26 Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary

Place helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip

Date helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Presiding Officer

This diary should be forwarded to the Returning Officer along with the voting machine and other sealed papers

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

PS 05A FORM

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Election Commission of IndiaGeneral Elections

VOTER TURNOUT REPORT FOR POLLING STATION

IMPORTANT

NOT TO BE SENT TO

THE COMMISSION

ECI Form ID

PS05A

A) Parliamentary Constituency

amp Name No

B) StateUT Name

C) Assembly Segment amp Name No D) Polling Station amp Name

1 Date of Poll

2 Noof electors who voted (as per

Register of Voters)

Male

Female

Total

3 No of Voters identified using EPIC (as

per Register of Voters)

4 No of Voters identified using

alternative documents (as per Register

of Voters)

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

5 No of Tendered Votes (as per item 16 of

Presiding Officer‟s Diary)

6 No of Challenged Votes (as per item 12 of

Presiding Officer‟s Diary)

7 No of votes cast by missing voters (as per

list of missing voters supplied)

8 No of votes cast without EPIC Alternative

documents only by matching of voters

image with Photo roll and face of the

Elector (as per Register of Voters)

9 No of votes not willing to cast vote (ur-49

O) (as per Register of Voters)

10 No of blind voters used Braille for casting

their votes

11 No of voters cast vote against EDC (as per

item 13 of Presiding Officer‟s Diary)

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

I authenticate the data given above

(Presiding Officer‟s Signature)

For use in Collection Centre

Date amp Time of receipt

at the Collection Centre

Signature of Officer-in-Charge

Of Collection Centre

Note The RO has to make an arrangement for a suitable counter at Collection

Centres when each polling party will first hand over this form before the

EVMs received Data from this format will be transcribed to Form A05 A

copy of the Data Form A05 will be given to one of the Observers for being

attached to hisher second report A summary of this in form P05A will also

be given to one of the Observers

This copy is to be handed over to the officer-in-Charge of

Collection Centre where Polled EVMs are to be deposited

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

PS05A

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

62

Training

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

WELCOMEMASTER TRAINERS OF POLLING PERSONNEL ON EVM TRAINING

FORWB ASSEMBLY GENERAL

ELECTION-2011

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

EVM TO BE RECEIVED AT DC FOR

POLLING STATION

The Control and the Balloting Unit in their

Carrying cases

The address tags on the carrying cases with threads

ACTIONS AT DC

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

bullVerify the BU and CU from the address tag attached therein whether it is for your polling station

Address Tag will be -

For Control Unit

Election to the Assembly from

helliphelliphelliphelliphelliphellipConstituency

Control Unit Nohelliphelliphelliphelliphelliphelliphellip

SlNo and Name of the Polling Station

helliphelliphelliphelliphelliphelliphellip

Date of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Address Tag will be -

For Ballot Unit

Election to the Assembly from helliphelliphelliphelliphelliphellipConstituencyBallot Unit NohelliphelliphelliphelliphelliphelliphellipSlNo and Name of the Polling Station helliphelliphelliphelliphelliphelliphellipDate of Poll helliphelliphelliphelliphelliphelliphelliphelliphelliphellip

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Control Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

EVM VERIFICATIONbull Each BU amp CU will have green stickers at the back with

following details Name of the StateUT

Name of the Election

District Name

Ballot Unit No District Running Serial

Current ID

First Level Check CU Randomization 1

Date Rep ECIL Rep DEO Date Rep RO

Rand 2 Deployment

Status

Polling Station No RO ARO

Date

ACTIONS AT DC

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

bullVerify the sealing of Candidate Set Section

of the Control Unit

bullSwitch on the EVM to verify the battery

position as to whether it shows as ldquo Battery

Highrdquo or Battery Mediumrdquo

bullVerify as to whether Nos of Candidates and

corresponding unmasked blue button are

equal at BU

ACTIONS AT DC

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

ACTIONS AT DC

Candidatersquos Name

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Verify the-

a)Address Tag

b)Special Tag

c) Green Paper Seal

d)and Strip Seal

- according to challan received

from the DC to be used at the Polling

Station

ACTIONS AT DC

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

To conduct a Mock Poll before

leaving the Distribution Centre to

aware himself about the

operating of EVM

ACTIONS AT DC

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

On the day of Poll

Before starting the Mock Poll hand over

the identification slip of Electronic Voting

Machine ( EVM) to Polling Agent

Format of Electronic Voting Machine

Name of Assembly Constituencyhelliphelliphelliphelliphelliphellip

No amp name of Polling Station helliphelliphelliphelliphelliphelliphellip

Serial number of Control Unit helliphelliphelliphelliphelliphelliphelliphellip

Serial number of Ballot Unit helliphelliphelliphelliphelliphelliphelliphellip

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Steps of Mock Poll-

a) Lift the BU and CU from the

respective

Carrying cases

b) Connect the cable of BU

with CU

C) Switch on the battery of the CU

On the day of Poll

before at least half

An hour of starting of

The Poll

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

PREPARING THE CONTROL UNIT

Open bottom compartment and CONNECT Balloting Unit cable

connector by pressing the hood of the connector

Fix Power pack Control Unit by plugging in

Press

ACTIONS AT DC

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Video of connector cable

placing in CU

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

On the day of Poll

Contdhellip Steps of Mock Poll

Open the cover of result section of the

Control Unit

bullPress the CLEAR button

bullAsk the present Polling agents to give

equal no of votes

bullPress the CLOSE button and end the Mock

Poll

bullShow the Polling agents pressing the

BALLOT button of CU that no more voting

is possible after pressing the CLOSE

button

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

On the day of Poll

Contdhellip Steps of Mock Poll

bullPress the RESULT Button and show

the results of the Mock Poll to all

Polling Agents and satisfy them

bullPress the CLEAR button

bullSwitch of the battery and disconnect

the BU from CU

Prepare the Mock Poll Certificate

having the signatures of Polling

Agents and keep it to delivery the

same to Sector Officer

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Press the button and wait till is displayedClose POLL CLOSED

Thereafter press button and wait till is displayedResult END

Thereafter press button and wait till is displayedClear END

C-R-C

Action during Mock Poll

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

On the day of Poll

Preparation of EVM for commencement of Poll

Ask the Polling Agents to put their signatures on the

GREEN PAPER SEAL to be used for sealing of the inner

compartment of Result Section of CU

Fix the GREEN PAPER SEAL in the inner cover of

Result Section of Control Unit (CU)

Fix amp seal the SPECIAL TAG after inner Cover of the

Result Section of CU

Close the outer cover of the Result Section of CU by

fixing amp sealing the ADDRESS TAG and offer the

sealing of the Polling Agents thereon accordingly

Fix the STRIP SEAL in prescribed way on CU

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

PO‟s sealing of CU

On the day of Poll

POsealingCUwmv

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

On the day of Poll

Preparation of EVM for commencement of Poll

Place the Ballot Unit in the Voting

Compartment

Connect the cable of Ballot Unit with

Control Unit

Cover the Black lid over the CLOSE

Button

Switch on the Control Unit amp close the

lid thereat

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

Mock Poll Certificate

This is to certify that I helliphelliphelliphelliphelliphellip Presiding Officer at the Polling Station

Nohellip of helliphelliphellipAssembly Constituency conducted the Mock Poll at

helliphellip AM today the poll day ie 1842011 following the instructions

issued by the Election Commission of India

A total of hellip votes were polled in the mock poll and after the mock poll I have

carefully cleared the memory and the total votes polled showed bdquo0‟ after

clearing the memory

A At the time of mock poll the following polling agents representing the

candidates whose names mentioned against the names of such agents

were present and I have obtained their signatures

Sl No Name of Polling Agent Name of Party Name of Candidates Signature of Polling Agents

1

2

3

4

B At the time of mock poll the agents of only helliphellip contesting candidate were

present After waiting for ten minutes I conducted the mock poll along

with other polling staff at helliphellip I have mentioned the name of the agent

present at the time of mock poll including the name of the candidate

whom he presented

(In case no agent was present it shall be mentioned ldquoNo Polling Agent was

present at the time of mock pollrdquo

Name of Agent Name of Candidate Signature of the agent

Signature of micro-observer ( if posted at the polling station)

Date

Time Name amp Signature of the PrO

Polling Station Nohelliphelliphellip

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

During Poll

To examine the Ballot Unit in certain intervals

at the Voting Compartment during Poll along

with Polling Agents so that the voter can not

apply any adhesive or any mark on the Ballot

Unit to create any trouble in the voting

procedure

Voting Procedure may be demonstrated on

the dummy EVM as and when demanded by

the voter It shall not be demonstrated on the

original EVM used at the Polling Station The

dummy EVM will be supplied at DC

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

During Poll

Tally the total Poll with Voter Register

( 17A) periodically as prescribed by

pressing Total Button of the Control Unit

During the ldquo Not allowed to Vote for

violation of Voting Procedurerdquo or

ldquoRefused to Voterdquo if Ballot is issued in

CU the next eligible voter will cast the

vote and Record this incidence in the

Voter Register( 17A) and PS05A(

Refused to Vote)

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

At the end of Poll

Open the Black Lid cover the CLOSE

Button

Press the CLOSE Button

After pressing the CLOSE Button

total Poll record will be shown on the

display panel of the Control Unit

Record the total Poll in theprescribed

form and tally with Voter Register

Ask the Polling Agents to note the

Total Poll

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

At the end of Poll

Switch off the Control Unit

Disconnect the Ballot Unit and Control Unit

by separating the connecting cable

Keep the both BU amp CU in its respective

Boxes

Seal with ADDRESS TAG the BU amp CU

Boxes

Polling Agents be asked to put their seals

on the said ADDRESS TAGs of the EVM (

Both BU amp CU)Boxes

Hand over the Polled EVM ( BU amp CU) at

RC with proper receipt

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

88

EVM

bull EVM

Prepartion

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

89

BALLOTING UNIT DETAILS

bull EVM

Preparation

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

90

POLLING STATION LAY OUT

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END

91

PRESENTED BY ELECTION TRAINING CELL COOCH BEHAR

THE END