train system how to successfully submit a training request
TRANSCRIPT
TRAIN System
How to successfully submit a training request
Click on your name.
Click on Request Training.
FYI: This screen, your TRAIN Homepage, provides you a look at your training request history and status of each request.
Note: Your personal information is already populated into your training request!
Required fields are in
BLUE.
Don’t know your Index/PCA number?
To find it, click on either of these links, orYou can also find it at:
http://officenet/admin/Accounting/OSHPDAcctgCoding.xls
How to get your Index/PCA code:
1. Click on FDD Consolidation tab
2. Find your Region/Unit
3. Look in the “New Coding” section, if there’s nothing there, use “Previous Coding”
Do you require special accommodations to
attend training?
Category of Training
See General Training Information for an explanation of the different
categories of training on OfficeNet’s Human Resources page, or
by clicking on: http://officenet/Human/TRAIN.htm
Course Title/Number
Enter the Class/Course name.
Course Date
Use the drop down calendars to selectthe first and last dates of training.
Type of Training
If the class is being given by a State Agency, select
In-Service. Otherwise, select
Out-Service.
Total Training Time In Hours
State: Number of hours (whole numbers, no decimals) you’ll attend training on
State time.If none, enter “0”.
Employee (non-State time):
Number of hours (whole numbers, no decimals) you’ll attend training on
your own time.If none, enter “0”.
(See General Training Information)
Organization Providing Training
Select the training vendor/provider from the drop-down list. If they’re not listed,
select “Other” from the top of the list and enter name of vendor.
Location of Training
Address where training is being held.
Registration Fee/Tuition
Enter the cost/price of training class.
If there is no cost, enter “0”.
Book Fee
Enter the cost for books.If none, enter “0”.
Employee Contribution
Enter the dollar amount that you are contributing,
out-of-pocket, towards the cost of the class/books. (See General Training
Information).
Check Request
▪Select “Yes” only if the Organization Providing Training requires a check prior to training, and unwilling to invoice. ▪ Otherwise, select “No.”
Justification
Give your reasons why you want to attend this class.
Is course listed on your IDP?
You can Save and Finish Later…
You can Save and Finish Later…
… or to submit, select your supervisor’s name from the
drop-down and click Submit.
If the submit does not go through, the
missing input will be in RED.
Attach Supporting Document
Registration form and Course Outline are required for approval. Click on “Browse” to locate your
supporting document (Word or PDF only) and then click on
“Attach File”.
If no supporting document is needed,
click on“No Attachment”.
VERY IMPORTANT:Make sure that you get this message to
ensure that your submission was successful!
***PLEASE NOTE***
After you have attended training, you must complete a training evaluation. Go to your TRAIN
homepage and click on To evaluate.
Thank you!
Questions?