trail life troop 1791 bylaws, policies & procedures · created in his image for the purpose of...

JULY29,2019

Trail Life Troop 1791 Bylaws, Policies & Procedures

FlintGroveBaptistChruchGastonia,NC

www.flintgroves.org

1|P a g e Troop1791Bylaws,Policies&Procedures-Draftv0.1-07/29/2019

TABLE OF CONTENTS

Page#IntroductionandMissionStatement 21.EligibilityforMembership 22.Participation&ConductExpectations 33.TroopStructure 44.TroopCommittee&SupportRoles 45.TroopProgramLeadership 46.YouthLeadership 57.TroopCalendar,Communications&InternetPolicy 58.TroopMeetings,Campouts,Activities&Events 69.Troop&PersonalEquipment 710.MedicationPolicy 711.Uniforms 812.Advancement,Awards&Handbooks 813.TroopFinance 814.ProblemResolution 1015.AmendingtheseBylaws,Policies&Procedures 10

APPENDIX

1. TrailmanCommitment&PartnershipPledge Pg.12

2. FlintGrovesBaptistChurchMinistryLeadershipCommitment Pg.13

3. ProgramStructureOverviewChart Pg.15

4. TroopCommittee&ProgramOrgChart Pg.16

5. TroopLeadershipRoles&Responsibilities Pg.18


Introduction

TrailLifeTroop1791isorganizedasaministryofFlintGrovesBaptistChurch,Gastonia,NorthCarolina,andcharteredpursuanttotheguidelinesestablishedbyTrailLifeUSA.FlintGrovesBaptistChurchistheownerandoperatoroftheTroop,aswellasallphysicalandfinancialassets.FlintGrovesBaptistChurchwillselectallleadershipandestablishitsoperationstodevelopitsministrymosteffectively.TrailLifeUSAisaChristianadventure,character,andleadershipmovementforournation’syoungmen.Ourexcitingprogramcentersonoutdoorexperiencesthatbuildayoungman’sskillsandallowhimtogrowonapersonallevelandasarolemodelandleaderforhispeers.ThisChrist-centeredprogramischarteredbyChristianchurchesandorganizationsandledby

ChristianadultleadersusingaspecificallyChristianBiblicalworldviewasourstandard.AsyoungmenprogressthroughthevariouslevelsoftheTRAILLIFEUSAprogram,theytakepartincamping,leadershipdevelopment,rankadvancements,awards,atrailbadgeprogram,communityservice,summeradventures,spiritualtraining,andavarietyofotherspecialofferings.AsaministryofFlintGrovesBaptistChurch,webelieveGodistheheadofourlivesandourhighestaimistoknowHimbettereachday,andtohelpothersdothesame.

TrailLifeUSAStatementofFaith:WebelievethereisOneTriuneGod–GodtheFather;JesusChrist,HisoneandonlySon;andtheHolySpirit–Creatoroftheuniverseandeternallyexistent.WebelievetheHolyScriptures(OldandNewTestaments)tobetheinspiredandauthoritativeWordofGod.WebelieveeachpersoniscreatedinHisimageforthepurposeofcommuningwithandworshipingGod.WebelieveintheministryoftheHolySpirit,Whoenablesustolivegodlylives.WebelieveeachofusiscalledtolovetheLordourGodwithallourheart,mind,soul,andstrength,andtoloveourneighborsasourselves.WebelieveGodcallsustolivesofpurity,service,stewardshipandintegrity.

TrailLifeUSAStatementofValues:Purity:Godcallsustolivesofholiness,beingpureofheart,mind,wordanddeed.Wearetoreservesexualactivityforthesanctityofmarriage,alifelongcommitmentbeforeGodbetweenamanandawoman.Service:Godcallsustobecomeresponsiblemembersofourcommunityandtheworldthroughselflessactsthatcontributetothewelfareofothers.Stewardship:GodcallsustouseourGod-giventime,talents,andmoneywisely.Integrity:Godcallsustolivemorallivesthatdemonstrateaninwardmotivationtodowhatisbiblicallyrightregardlessofthecost.

TrailLifeUSAMissionStatementVision:OurvisionistobethepremiernationalcharacterdevelopmentorganizationforyoungmenwhichproducesGodlyandresponsiblehusbands,fathers,andcitizens.Mission:Ourmissionissimpleandclear:toguidegenerationsofcourageousyoungmentohonorGod,leadwithintegrity,serveothers,andexperienceoutdooradventure.Motto:“WalkWorthy”Colossians1:10“…sothatyoumaylivealifeworthyoftheLordandpleasehimineveryway:bearingfruitineverygoodwork,growingintheknowledgeofGod,…”Oath:Onmyhonor,IwilldomybestToserveGodandmycountry;Torespectauthority;Tobeagoodstewardofcreation;AndtotreatothersasIwanttobetreated.

1. EligibilityforMembership1.1. EachpersonseekingmembershipwithTrailLifeTroop1791mustcompleteallTroopmembershippaperwork,pay

applicableduesandfees,andregisterasamemberofTrailLifeUSA.EachAdultmembermustalsocompletepaperworkfornecessarybackgroundchecksthroughTrailLifeUSAANDFlintGrovesBaptistChurch.NopersonwillbeofficiallyregisteredwithourTroopuntiltheyhavereceivedtheirMembershippacketback,alongwithaWelcomeletterfromtheTroopmasterorCommitteeChairman,whichwillalsoincludetheirTroopDatabaseLoginInstructions.

1.2. TrailLifeUSAMembershipStandards:Membershipintheprogramhasbothyouthandadultelements.Youthmembershipintheprogramisopentoallwhomeetthemembershiprequirements,andiscurrentlydesignedforbiologicallymalechildrenundertheageof18.Theadultapplicantmustalsobeatleast18yearsofageandsubscribetoandabidebythestatementofChristianfaithandtheOathandCreedoftheprogram.WhiletheprogramisundergirdedbyBiblicalvaluesandunapologeticallyreflectsaChristianworldview,thereisalsoaclearlydefinedinclusionpolicyforyouth.Accordingly,


allboysarewelcomeirrespectiveofreligion,race,nationaloriginorsocio-economicstatus.Ourgoalisforparentsandfamiliesofeveryfaithtobeabletoplacetheirboysinayouthprogramthatendeavorstoprovidemoralconsistencyandethicalintegrityinitsadultleaders.Charterpartnersownandoperatelocalgroups,selectingleadersandadmittingmembersastheydeembeneficialtotheirgroupandwithintheparametersofthenationalpolicy.Thebasisfortheprogram’sethicalandmoralstandardsarefoundintheBible.Intermsofsexualidentificationandbehavior,weaffirmthatanysexualactivityoutsidethecontextofthecovenantofmarriagebetweenonemanandonewomanissinfulbeforeGodandthereforeinconsistentwiththevaluesandprinciplesoftheprogram.Withintheselimits,wegrantmembershiptoadultsandyouthwhodonotengageinorpromotesexualimmoralityofanykind,orengageinbehaviorthatwouldbecomeadistractiontothemissionoftheprogram.Wewelcomeboyswhoseparentsareseekingafaith-basedoutdooradventureprogramthatplacesanemphasisoncharacterdevelopment,leadership,andmoralpurity,andwhoaspiretoliveinaccordancewiththevaluesexpressedintheprogram’sOathandCreed.

1.3. YouthmembersmustberisingK(tobeginprogramsecondMondayinSeptember),throughSeniorYearHighSchool(endofprogramby6/30).Youthmemberduesare$49peryear,andcollectedatourinitialtroopmeetingofeachyear.Ifthisisnotfinanciallyfeasibleforayouthmember,theycanmakemonthlypaymentsovera3monthperiod;howeverthe$26registrationfeetoTrailLifeUSAmustbepaidtobeamemberofthetroop.Troopduesarepro-ratedforyouthwhojoinmidyear.TrailLifeUSAwillcollecta$26registrationfeeperyearforeachyouthmember,andwillbepaiddirectlytoTrailLifeUSAon-linebythemember.

1.4. Adultmembersmustbe18yearsofageorolder.NoTroopduesarecollectedforadultleaders.TrailLifeUSAwillcollecta$26registrationfeeperyearforeachadultmember,andwillbepaiddirectlytoTrailLifeUSAon-linebythemember.AdultleadersmustalsocompletetheFlintGrovesBaptistChurchMinistryLeadershipCommitmentform,completepaperworkfornecessarybackgroundchecksthroughTrailLifeUSAandtheFlintGrovesBaptistChurch,andbeapprovedforleadershipbytheExecutiveCommittee,beforetheyareeligibleforofficialTroopmembership.

2. Participation&ConductExpectations2.1. Youthagreestoparticipateintheprogramtothebestofhisability,aswellassignandabidebytheTrailmanCommitment

&PartnershipPledge,demonstratingbehaviorthatisconsistentwiththevaluesandmissionoftheministryofFlintGrovesBaptistChurchandTrailLifeUSA.

2.2. TrooprulesofconductarelistedbelowasitemsDISALLOWEDintheProgram:2.2.1. Disruptiveanddestructivebehavior:Throwingobjects,horseplay,harassing,orteasing,refusingtostayinassigned

areas,rudenoises,chronictalkingorinterruptions,stealing,aidingorabettingthetheftofanotherperson’sorentity’spossessions,andnopossessionofanymaterialorclothingconsideredobscene.

2.2.2. UnsafeActions:Puttinghimselforothersinharm’sway,improperuseoffire,whichincludesplayingwithmatchesorfire,lightingsticksoutsideafirering,otherunsafebehaviorinvolvingfire,fuel,combustible,orflammablematerials,orhaveafireoranyburningmaterialinornearatent.Nomemberwillrideontheoutsideofanymotorvehicle,includinghangingorridingonbumpers,intrailers,orinthebedofapick-uptruck.NoHazingoranybehaviorofanolderboyorboysthatintentionallythreatens,intimidates,orharassesayoungerTrailman.

2.2.3. AggressivePhysicalContact:Troop1791membersareexpectedtomaintaina“handsoff”policy.NoHitting,biting,spitting,shoving,kicking,orthrowingobjects(generallyclassifiedasassault-typeactionsdirectedatanother),VerbalconfrontationorprovocationtowardanotherTrailmanoradult,fighting(generallyclassifiedasmutuallyaggressivephysicalconduct),threateningorintimidatinganotherTrailmanoradult.

2.2.4. Alcohol,Tobaccoorotherillegalsubstances:Possession,use,saleordistributionoftobaccoproductsbyaTrailman(tobacco-relatedactivitybyanindividualundertheageof18isillegal);Possession,use,sale,distribution,orbeingundertheinfluenceofalcohol(alcoholrelatedactivitybyanindividualundertheageof21isillegal);Possession,unlawfuluse,sale,distribution,orbeingundertheinfluenceoflegal,illegal,orcontrolledsubstances,atanyage,isillegal.

2.2.5. Unauthorizedequipment:Cellphone,pager,electronicgames,radio,TV,MP3player,CDplayeroranyotherelectronicdevicedesignedforentertainment;however,thisdoesexcludeanyGPSdevicethatisdesignedexclusivelyforgeographicpurposes,Fixedbladeknivesorlargefoldingknives,firearms(exceptwhereusedwithsupervisionforofficialTroopactivities),anyotherdangerousweapons,suchasaslingshot,bowandarrow(exceptwhereusedwithsupervisionforofficialTroopactivities),sword,sharpenedobjects,martialartsweapons,orobjectswhichappearto


beanyoftheaforementioneditems(toylookalikes,props,etc.),ammunitionoranygunpowder(exceptwhereusedwithsupervisionforofficialTroopactivities).Nopossessionoffireworks,smokebombs,orotherpyrotechnics.

3. TroopStructure3.1. TrailLifeUSAorganizedasfourUnitsoperatingunderoneTroopCommitteeandProgram.TheProgramyearbeginsJuly1st

ofeveryyear.3.2. WoodlandsTrailUnit:K-5thGrade3.3. NavigatorsUnit:6-8thGrade3.4. AdventurersUnit:9th-12thGrade3.5. GuidonUnit:CollegeAge,Co-Ed,Ages18-253.6. Inordertoprotectbothyouthmembersandadults,Troop1791willfollowtheChildSafetypoliciessetforthbyTrailLife

USA,andmustbeadheredtoatalltimesbybothyouthandadults.4. TroopCommittee&SupportRoles

4.1. TheTroopCommitteeisthegoverningbodyoftheTroop.ItisresponsibleforprovidingadultleadershipinareasofTroopGovernance,Finance,Operations&OversightacrossallfourUnits.TheTroopCommitteewillconsistofmanyMembers,eachhavingequalvoting.TheExecutiveCommitteeismadeupof3membersoftheTroopCommittee:TheCharterOrganizationRepresentative,TheCommitteeChairandtheTroopmaster.OnlytheExecutiveCommitteecanapproveTroopleadershipcandidates.TheCommitteeiscomprisedofthefollowingadditionalvotingmembers:4.1.1. TroopChaplain4.1.2. TroopQuartermaster&SafetyOfficer4.1.3. TroopTreasurer4.1.4. TroopAccountant4.1.5. AdvancementChair4.1.6. MembershipChair4.1.7. ServiceChair4.1.8. FundraisingChair4.1.9. TechnologyChair4.1.10. TrainingChair4.1.11. TroopSecretary

4.2. TroopCommitteemeetingswillbeheldonthefirstMondayofeachmonthat6:30pmatFlintGrovesBaptistChurch.OnlyregisteredCommitteemembersmayvoteonissuesbeforetheCommittee.AquorumisdefinedasallthosepresentatagivenTroopCommitteemeeting,whoareeligibletovote(registeredcommitteemember).Ifallexecutivecommitteemembersarepresent,onemorecommitteememberisneededtodeclareaquorum.If2executivecommitteemembersarepresent,2additionalcommitteemembersmustbepresenttodeclareaquorum.Aminimumof2executivecommitteemembersmustbepresenttodeclareaquorum.Unitleaders,suchastheWoodlandsTrailRanger,theNavigatorsTrailmaster,TheAdventurersAdvisor,andtheGuidonAdvisor,areinvitedandencouragedtoattendandparticipateinTroopCommitteemeetings,however,wouldnotbevotingmembers.

4.3. Ane-mailvotecanonlybecalledbytheTroopCommitteeChairunderspecialcircumstances,wheretimemaynotpermitadecisionpendingthenextregularlyscheduledTroopCommitteemeeting.

4.4. TherolesofTroopmaster,TroopChaplain,andTroopQuartermaster,arereservedformen.4.5. EachCommitteeMemberworkstoprovidethedevelopment,governance,finance&oversightineachoftheirown

departmentsacrosstheTroopthroughthemanagementandoversighttovariousSupportRoles:ie,Teams,Assistants,LeadersandCoordinators,whomaybeassignedtoworkin/withaspecificUnit.CommitteemembersmayalsorecruitTroopandUnitleadershipforapprovalbytheExecutiveCommittee.

4.6. SeeAppendix3,4&5forProgramStructureOverviewChart,TroopCommittee&ProgramOrgCharts,andTroopLeadershipRoles&Responsibilities

5. TroopProgramLeadership5.1. TheTroopmastershallberesponsibleforconductingtheTroopProgramoverallfourUnitsandisconsideredtheTroop

adultleader-in-charge.5.2. TheTroopmasterwillworkdirectlywiththeWoodlandsTrailRanger,theNavigatorsTrailmaster,TheAdventurersAdvisor,

andtheGuidonAdvisortodevelopandcoordinateanannualProgramcalendar,recruitUnitleadershipforapprovalbythe


ExecutiveCommittee,provideroomsandlogisticalsupporttoeachoftheUnits,andtodeliverProgramCommunicationthatisintendedformembersthatspantheentireTroop.TheExecutiveCommitteewillmeetasneeded.

5.3. Eachofthe4Unitleaderswillberesponsibletoplan,manage,execute,andcarryouttheprogramintheirspecifiedarea.TheywillworkwithandcoordinatewithallAdultLeadershipassignedtocarryoutanyrolewithintheirUnit,alongwithanyYouthLeadershipperformingafunctionwithintheirUnit.

5.4. TherolesofRanger,TrailmasterandAdvisorarereservedformen.TheseUnitsmaycombine,atthediscretionoftheTroopmaster,basedonsizeofTroopandUnits.

5.5. TrailguidesareRegisteredAdultmaleleaderswhoarethedirectcontactleaderswiththeyouthandoperateunderthedirectionoftheUnitLeader.5.5.1. Trailguidesaremenwhotakeyouth(Trailmen)ontheTrail.TrailguidesworkasMentors,Quartermasters,and

ChaplainswithintheirUnit,andaretheprimaryanddirectcontactwithallTrailmen.TheUnitQuartermastersandUnitChaplainscoordinatetheexecutionoftheirTrailguidefunctionwiththeUnitLeader,withadditionalleadershipandoversightprovidedbythedesignatedCommitteeMember.

5.6. SeeAppendix3,4&5forProgramStructureOverviewChart,TroopCommittee&ProgramOrgCharts,andTroopLeadershipRoles&Responsibilities

6. YouthLeadership6.1. WoodlandsTrailYouthLeadership:6.2. NavigatorsYouthLeadership:

6.2.1. JuniorPatrolLeaders6.3. AdventurersYouthLeadership:

6.3.1. 1stOfficer:6.3.2. 2ndOfficer:6.3.3. Quartermaster6.3.4. PatrolLeader

6.4. SeeAppendix5forTroopLeadershipRoles&Responsibilities7. TroopCalendar,Communications&WebsitePolicy

7.1. ATroopcalendarshallbepreparedbytheTroopmasterandUnitLeaders,reviewedbytheTroopCommittee,anddistributedviatheTroopWebsitetwiceeachyear:7.1.1. InJanuary(fortheupcomingJuly-Dec)7.1.2. InJuly(fortheupcomingJan-June)

7.2. TheTroopcalendarmayonlydesignatedateplaceholdersforeventsouryouthandadultleadershipwillworktoplan,communicateandexecute,closertodateoftheevent.ThecalendarwillscheduleTroopMeetings,Campouts,PlannedServiceProjects,PlannedFundRaisers,TroopCommitteeMeetings,SummerAdventurecamps,HitTheTrailactivitiesactivities,otherTroop&UnitEvents,Trainingevents,andrelevantholidayandchurchevents.

7.3. ChangestothecalendarwillbeconveyedverballyatTroopmeetings,ontheTroopWebsite,andviae-mailwhenapplicable.

7.4. TheTroopwillmanageanallTroopdatabasewitheachmemberscurrentcontactinformation.TheTroopdatabasewillbethesourceforallcommunicationandforidentifyingmembers.E-mailwillbeusedtofacilitatethemajorityofTroopcommunication.InformationthatneedstobecommunicatedtotheTroopwillfollowthisCommunicationtreeasappropriate:7.4.1. TheCharterOrgRepwillusee-mailtocommunicatewiththeExecutiveCommittee7.4.2. OnlytheTroopCommitteeMembersandtheTroopmasterwillusee-mailtosendaTroopwidecommunicationas

necessaryandrelevanttoallmembersacrossallUnits.7.4.3. TheCommitteeChairwillusee-mailtocommunicatewithregisteredCommitteeMembersandanAllTroop

Leadershipcommunicationwhennecessary7.4.4. TheTroopmasterwillusee-mailtocommunicatewitheachofthe4UnitLeadersandanAllTroopcommunication

whennecessary7.4.5. TheUnitLeaderswillusee-mailtocommunicateinformationtoyouthandfamilymemberswithintheirrespectiveor

collectiveUnits7.4.6. YouthLeaderswillusee-mailtocommunicateinformationtoyouthandfamilymemberswithintheirrespectiveor


collectiveUnitsandPatrols7.5. TroopleadershiphascontroloverthecontentoftheTroop’sofficialwebsite(i.e.theTroopCommittee,uniformed

leadershipandCharterOrgRepresentative).Ifyouthmembersareinvolved,theymustbeunderthedirectsupervisionof

adultswhohavecontrolofallcontent.ThecontentofthewebsitemustbeappropriatetotheMinistryeffortsoftheTroopandconsistentwithitsmission.ThewebsiteshouldnotcontainanylinksdirectlytoanysitethatcontainsmaterialthatisnotappropriatetotheTrooporitsmission.Thewebsiteshallnotcontainfullnames,addresses,telephonenumbers,e-mailaddressesorotheridentifyinginformationaboutyouthmembers.Thewebsiteshallnotcontainbulletinboardsorchatroomsthatmakeitpossibleforyouthmemberstocommunicatewithothersthroughthesite.

7.6. TheTroopshallnotsellanyadvertisementspaceontheirwebsite,orplaceanyadvertisementsorcommercialendorsementsontheirwebsite,exceptfortheorganizationprovidingthesiteservice,ortodirectthepublictoTroopfundraisingefforts.Nomerchandisewillbesoldthroughthewebsiteusingelectronicfundtransfers.ThewebsitemustincludethenameoftheUnit’scharterorganization,contactinformationfortheTroopCommitteeandane-mailcontactaddressforreachingthepersonmanagingthesite,sovisitorscanreportanyproblemsorconcerns.Thewebsiteshouldneverbemadetoappearmoreofficialthanitis.ThepageshouldnotrepresentitselfasanofficialpublicationoftheNationalOrganizationofTrailLifeUSA,noteventocasualreaders.

8. TroopMeetings,Campouts,Activities&Events8.1. Aminimumoftwoadultsmustbepresentateachmeeting,campout,activityorevent.Oneoftheseadultsmustbea

registeredleaderwithintheTroopwhoisatleast21yearsorolder.Ittwoadultsarenotpresent,themeeting,campout,activityoreventwillbecancelled.

8.2. Meetings:8.2.1. Troopmeetingswillbeheldfrom7:00-8:30pm,MondaynightsatFlintGrovesBaptistChurch.Meetingswill

normallybeheldweeklyduringtheyear,exceptwhenschoolorthechurchisclosedduetoinclementweather.8.2.2. AllUnitswillcometogetherforacommonopeningceremonyeverymeetingat7pmintheHangarandwill

dismisstotheirrespectiveUnitmeetingsfromthere.8.3. Campouts:

8.3.1. NoovernightcampoutswillbescheduledwithouttheapprovaloftheTroopCommittee.8.3.2. ATrailmanmustbeactivetoreapthebenefitoftheTroop1791program.Campingandtheoutdoorsisakeypartof

theTroopexperienceandafundamentalpartoftheprogram.TheTroopexpectsTrailmentoattendovernightcampingtripsandparticipatetothebestoftheirabilitythroughouttheprogramyear.

8.3.3. ApersonwillbecountedasaparticipantinacampoutONLYafterpaymenthasbeenmadetotheTroop(ifrequired).Paymentmustbemadebythedeadlinesetbytheleaderinchargeofthattrip.ApersonwhodoesNOTturninthefeebythedeadlinewillbeconsideredasNOTattendingthattrip.Norefundswillbeissuedafterthepaymentdeadlinehaspassed.

8.3.4. EachUnitwillplanforandexecutetheircampoutsdifferently,basedonthestructureoftheUnit.InthecaseoffamilycampingforANYoftheUnitsoftheTroop,noadultshallhavethechildofanotherfamilystayovernightintheirtent,unlessaparentoftheotheryouthalsostayingovernightisstayinginthatsametentwiththem.Inthecasewhereanadultistocampovernightwithanyotherperson’schildthatisnottheirown,theyouthmustallsleeptogetherinaseparatetent,nearbythetentoftheadult.Ifaparentleaves,theymusttaketheirchildwiththemorletaleaderknowtheyareleavingwithanestimatedtimeofreturn.Familycampingwillalwaysbeinacampgroundwithabathhouse.

8.3.4.1. WoodlandsTrailUnitCamping:Familystylecamping.Occursfrom2-4timesperyear.Allfamilymembersofayouthregisteredintheprogramareencouragedtoparticipate.Atleastoneparentperchildgroupisencouragedtoattend.Ifaparentcannotattend,theymustfilloutawaiverforthechildtogo.Thechildmustalsobechaperonedbyanotheradult.5thgradersintheMountainLionpatrolwillhaveanopportunitytocamptogetherwithaparentandtheNavigatorsUnitinthespring,inordertoprepareforpromotingtothenextUnitLevelinthesummer.

8.3.4.2. NavigatorsUnitCamping:MonthlycampingasTrailmenwithTrailguidesonly.Mostwillbecampingwithinwalkingdistanceofthevehicle,asTrailmenareencouragedtolearnanddevelopnewindependentcampingskillsontheirownwithotherboysintheirpatrols.Additionalcamping


styles/opportunitiesmaybeofferedatthediscretionanddecisionoftheTrailmasterandTroopmaster.Trailmenareresponsibleforpackingtheirownpersonalcampinggearandtentstonearbycampsites,alongwiththeirownpatrolfood(purchasedbyayouthgrubmasterintheirpatrol),andthepatrolkitchenequipment(providedbytheTroop).NavigatorsUnitmayinvolve3othertypeofcampingopportunitieswithintheyearaswell:extendaninvitationonoccasionforallregisteredTroopLeaderstoattendacampout,extendaninvitationonoccasionforafamilycampout,andacceptaninvitationtocampinaHitTheTrailactivities,jointeffortwiththeAdventurersUnit.Usingthepatrolmethod,thedutyroster,andthegrubmenu,everypatrolmemberwillparticipateintheplanning,preparation,andthecleanupofthemealsduringthecourseofthe

campout.Nopatrolmemberwillbringanyfoodthatisspecificallyforhimself,butbuyandsupplyquantitiestoallpatrolmembers(unlessrequiredforallergyordietaryrestrictionsonly).

8.3.4.3. AdventurersUnitCamping:MonthlycampingasTrailmenwithTrailguidesonly.Regular,monthlycampingwiththeNavigatorsUnit,alongwithaHitTheTrailactivitiesopportunityonceperquarterasanAdventurerUnitonly.Somecampingmayoccurwithinwalkingdistanceofthevehicle,somemaybeprimitive,andsomemaybebackpackinglocations.EachTrailmanisexpectedtocarryallpersonalitemstheyintendtotakeonacampingtripandtheirshareofthepatrolfoodandequipmentasrequired.Theywillneedtopackalloftheseitemsinsuchawaythattheycanbecarriedtothebackcountryfromtheparkingareainonetrip.Backpacksarehighlyrecommendedfortheirconvenience.Usingthepatrolmethod,thedutyroster,andthegrubmenu,everyonewillparticipateintheplanning,preparation,andthecleanupofthemealsduringthecourseofthecampout..Nopatrolmemberwillbringanyfoodthatisspecificallyforhimself,butbuyandsupplyquantitiestoallpatrolmembers(unlessrequiredforallergyordietaryrestrictionsonly).

8.4. Activities:ManyactivitieswillbescheduledbyPatrol,byUnit,orbyTroop.Anyactivitythatrequiresaparticipationfee,mustbepaidinadvanceoftheactivity(ifpaymentistobepaidtotheTroop),ortothebusinessestablishmentdirectlywhereanactivitymaytakeplace.

8.5. Events:TheTroopmayholdeventsthroughouttheyeartoawardandrecognizethehardworkandaccomplishmentsoftheTroopTrailmen.Sucheventsaregenerallyself-fundedandrequirethehelpofparentparticipationtohelpcreate,set-up&organizeTroopevents.

9. Troop&PersonalEquipment9.1. TheTroopwillprovideallmajorcampinggearforcampcooking,diningtarps,lanterns,watercontainers,drygoodsboxes,

coolers,rope,andfirebuildingequipment.Troopgear&equipmentissharedamongallUnitsandiscoordinatedbytheTroopQuartermasterandvariousUnitQuartermasters.

9.2. Equipmentthatissignedoutforuse,shallbetheresponsibilityoftheindividualuntiltheQuartermasterorhisdesigneecheckstheequipmenttoassurethatithasbeenreturnedinthesameconditionitwasissuedout.

9.3. EachindividualTrailmanwillberesponsibleforthecareandwhereaboutsoftheirownpersonalequipment.EachTrailmanintheNavigators&AdventurersUnitsmustprovidehisownpersonalmesskit,waterbottle,firstaidkit,sleepingpad,sleepingbag,headlamp,andtent,alongwithanyotherpersonalitemsrequiredforthetrip.Trailmenareencouragedtoworktogethertotent2-3youthpertent,andtomanagetheirowntentingarrangements.

9.4. TrailguideswilloffereachTrailmaninstructiononproperuse,care,andhandling,ofallwoodcrafttools,includingpocketknife,saworaxe.NoTrailmanmaycarryoruseapocketknife,saworaxe,untilheistrainedandapprovedbyleadershiptodoso.WoodcrafttoolsareNOTallowedonchurchpremisesorduringweeklymeetings,unlessauthorizedandannouncedfortrainingorprojectpurposesonlyandcommunicatedbytheleadership.Onlyfoldingpocketknivesof4inchesorless,witharecommendationtoalsobelockingtype,areallowed.Nofixedbladeknivesareallowed.

9.5. Trailmenmaycarryanyequipmenttheydeemnecessaryonoutdooractivities,aslongasitisnotexcessive,canbesuitablypackedandcarriedintothecampsite,anditisnototherwisedisallowed.

9.6. Trailmenarenotpermittedtousepersonalelectronicdevices(i.e.cellphone,radio,television,electronicgames,personalcomputer,tablets,etc.)onTroopcampouts,meetings,activities,orevents,unlessspecificallyauthorizedbytheTroopmasterorUnitLeader.

9.7. ParentsandTrailguidesarenotallowedtohavecellphonesoutnearTrailmenexceptincasesofemergency.10. MedicationPolicy

10.1. ItisthepolicyofTroop1791thatnoTrailmanisallowedtoself-medicatethemselvesatanytimewhileengagedinanyTroopactivity,campout,event,orunderthesupervisionofTrailLifeTroop1791.Anyneededmedicationsduringsuch


times,willbedeliveredtotheappropriateanddesignatedTroopLeadersforadministration(exceptwithfamilycampingwheretheparentorguardianispresentandacceptsresponsibilityforitsadministration).Allmedications(including“overthecounter”oritemsinapersonalfirstaidkitsuchasTylenolorAdvil)mustbeintheiroriginalpackagingwithprinteddirectionsastoitsadministration.InordertoadministerANYmedications(prescriptionandover-the-counter),wemusthaveasignedMedicationConsentFormonfile.Trailmenwillnotbepermittedtokeepmedicationintheirpersonalpossession,withtheexceptionofasthmainhalersorEpi-pens.InorderfortheyouthmembertocarryanasthmainhalerorEpi-pen,aSelf-MedicationAgreementformmustbecompleted.

11. Uniforms11.1. TrailLifeisauniformedorganization.TheofficialuniformofTrailLifeUSAhasbeendetermined,andcanbepurchased

fromhttps://www.traillifeconnect.com.Thiswillbeknownastheofficial“Dress”uniform.TrailLifehasdesigneda“ClassB”t-shirtthatwillbewornduringmorecasualoutingsandatthediscretionoftheTroopmasterandUnitLeaders.

12. Advancement,Awards&Handbooks12.1. TrailmenareencouragedtoattendallTroopmeetings,asmuchoftheirrankadvancementskillswillbetaughtandaward

requirementsearnedduringthattime.ActivitiesatTroopmeetings,campouts,andoutings,willbeplannedtoallowtheTrailmantoprogresstowardmeetingtheirrankandadvancementgoal.Ifatrailmanmissesanight,theycanperformahitthetrailactivityinordertomakeupthemissedactivity.Therearealsoactivitiestheycanperformfromthemanualinordertomakeupforthemissedactivityaswell.

12.2. ServiceactivitiesisanotherkeyelementandcomponenttotheTroopprogram.EachTrailmanshalldohisparttohelpothersasmuchasheisable,andparticipatefullyinallUnitandTroopserviceprojectsasheworkstowardhispersonalrankadvancementgoals.

12.3. HandbooksandTrailbadgesarepublishedbyTrailLifeUSA.HandbookswillbetheresponsibilityofeachNavigatorandAdventurersmembertopurchasethroughTrailLifeUSAon-lineandhaveshippedtotheirhomesdirectly.

12.4. TrailbadgeopportunitiesandRankAdvancementopportunitiesmaybesetandlimitedbytheUnitLeaderortheTroopmaster.Additionally,noTrailbadgeorRankAdvancementcriteriamaybe“signedoff”byaFamilyMemberoftheTrailmanearningthatBadgeorAdvancement(exception:“group”Trailbadgeworkor“group”advancementskillswitha“review”signoffbytheUnitAdvancementCoordinatoraswellastheWorthyLifeawardwherefamilyparticipationisrequired).

13. TroopFinance13.1. TroopFinanceisdefinedandoperatesin3branches:TroopTreasury(TroopFunded),Activities(Self-Funded),and

Fundraising(includesTroop,Unit,Eventfundraising,etc.)andismanagedandownedunderFlintGrovesBaptistChurch,whichhasestablishedacheckingaccountfornon-profitministrypurposes,doingbusinessasTrailLifeTroop1791.AllreimbursementrequestsmustbesubmittedtoTroopFinancewithin45daysofdateofreceipt.13.1.1. TroopTreasury=TroopFunded

13.1.1.1. TheTroopagreestopayforitemssuchas:thepurchaseandmaintenanceofTroopgear&equipment,propane,fuelexpenseassociatedwiththecostofgeartransport,earnedbadgesandawards,troopwebsite,database,leadertraining,administrativeexpenses,etc.,asdeterminedintheapprovedannualbudget.

13.1.1.2. TheTroopoperationsarefundedinfiveways:1.Bymemberduesof$24peryear,dueonJuly1stofeachnewprogramyear2.ByministryfundingofFlintGrovesBaptistChurchFiscal/CalendarYear3.Corporateorprivatedonations4.Year-endsurplusremainingfromSelf-fundedActivitiestooffsetTroopexpenses,and5.Fundraising.

13.1.1.3. TroopScholarshipsaredirectedorappliedatthediscretionoftheTroopmaster,andareavailablebasedonannualbudgetanddeterminedbyaneedsbasedcriteria,inaccordancewiththecurrentpolicyestablishedbyFlintGrovesBaptistChurch.Scholarshipfundsmaybeusedtooffsetaportionofaprogramactivity,event,orcampout,aswellasprocurepersonalgearoruniformitemsofneedforaTrailmanthatwouldbecomehispersonalproperty,ortoprocureitemsonbehalfoftheTrooptoloanoutforuse,whichwouldnotbecomethepersonalpropertyoftheTrailman.

13.1.1.4. OnlyTroopCommitteeMemberswithquorumwillcreateandmanagedepartmentbudgetsonbehalfoftheTroop.AnannualTroopbudgetwillbecreatedandvotedonbytheTroopCommitteeontheFirstMondayinOctoberofeachyear,andsubmittedtothePastoralStaffofFlintGrovesBaptistChurch,togoineffect


January1steachyear,andoperatewithinthefiscal/calendaryearoftheChurch.ThoseCommitteeMembersaretheONLYauthorizedleaderswhocanverifyexpensesfromtheTroopTreasury,foritemsthathavebeenapprovedintheannualbudgetbytheCommittee,andonlyuptotheannualbudgetallotment.AllReimbursementsmustbeturnedintotheTroopTreasurerorTroopAccountant,toprocessandreporttotheChurchAccountingdepartment.Approvalmustoccurpriortotheexpense,ortheindividualrunstheriskofnon-approvalandnon-reimbursement.

13.1.1.5. AllindividualsrequestingaTroopcoveredreimbursement,mustcompleteaTroopReimbursementForm,withCommitteeapprovaltoverifyavalidandbudgetTroopexpense.Allreimbursementrequestsmustalsohaveanattachedsalesslip,invoice,bill,receipt,etc.,indicatingwhatwaspurchased.AllTroopFundedexpensereimbursementsmustbeturnedintotheTroopTreasurer/TroopAccountantforareimbursementtobemade.

13.1.2. Activities=Self-Funded

13.1.2.1. TheTroopoperatesprimarilyasaself-fundedparticipantprogram.EachLeader,Trailmanandfamilyisresponsibletocoverthecostsassociatedwithactivitiesinwhichtheyparticipate,suchascampouts,events,supplyfees,orfoodcostsassociatedwithanyoftheseactivities.

13.1.2.2. ThesecostsareALWAYScollectedinadvanceandcollectedbytheTroopTreasurer,TroopAccountant,orUnitFinanceAssistants.TheTreasurerorTroopAccountantwillcommunicatethetotalamountoffundscollectedtoActivityLeadersasparticipantspayintofundthatactivity,andreimbursementsmaybemadetocoverthoseactivityexpenses,uptotheamountcollected.

13.1.2.3. Leadershipwillalwaysworktowardprovidingthemostreasonablypricedoptionsforeventsinanefforttomakeeveryopportunityopenandaffordableformemberstobeableparticipate.Therewillbeoptionaltripsplannedonoccasion,whichfeatureHitTheTrailactivitiesandmoreelaborateexperiencesthatwillbemoreexpensive.Whenpossible,theTroopmayelecttomakefundraisingopportunitiesavailabletohelpoffsetexpensesforsuchevents.

13.1.2.4. Allthoserequestingreimbursementforanyspendingthatiscoveredbyself-fundedparticipantmonies,willusetheTroopReimbursementRequestForm.Thoseexpensereimbursementsmustbesignedandapprovedbytheactivityleaderwhosettheprices,andmustalsohaveanattachedsalesslip,invoice,bill,receipt,etc.indicatingwhatwaspurchased.AllreimbursementsmustbeturnedintotheTroopTreasurerorTroopAccountantforareimbursementtobemade(thisincludespatrolgrubmasterreimbursements).IntheNavigators&AdventurersUnits,eachpatrolwillassignagrubmasterforthecampout.Eachpatrolworkstoplantheirmenuandshoppinglistinadvance.Thegrubmasteristoldwhathisspendinglimitis,basedonthepaymentsreceivedfromtheparticipantsbythedeadline,andisresponsibletodotheshoppingandprocurethoseitemsforthecampout.EachgrubmastermustturninaTroopReimbursementform,alongwiththereceipts,toreceiveareimbursementuptotheirapprovedgrubbudgetamount.

13.1.2.5. EACHparticipantwhowillbeattendingacampoutorevent,wheretheTroopistocoordinateandprovidetransportation,willhaveaparticipationfuelexpenseincludedintheircostofparticipation(exceptionwillbefamilycampoutswherethesefeesmaynotapply).ParticipantFuelCostsaredeterminedusingaFuelCalculator,basedonRoundTripmileage,andappliestoEVERYpersonattending.DriversareTrailguides,whoarevolunteersandareapprovedinadvancebytheUnitLeaderorCampoutCoordinatorfordrivingforTHATSPECIFICTRIP,basedontheseatbeltandtransportationneedsofthattrip,andwhowillbeeligibletoreceiveaportionoftheirfuelreimbursed,paiduptoanamountdeterminedbymileageandseatbeltsmadeavailabletotheTroopfortransportuse,tohelpoffsettheirfuelexpenses.ATroopReimbursementrequestformmustbeturnedin,alongwithafuelreceipt,andtheTroopFinancedepartmentcanreimburseuptothemaxamountfromthatactivityfuelfundforauthorizeddriversforthatactivity.

13.1.3. Fundraising=AllTroop,Unit,orActivityFundraising13.1.3.1. TheFundraisingChairwilloverseeallFundraisingactivitiesacrosstheTroopandworkdirectlywithanIn

UnitFundraisingLeaderperUnit.ManydifferentfundraisingopportunitiesmaybedeployedintheTroop.FundraisingmaybedoneTroopwide,byUnit,oreventdrivenfortheraisingoffundsspecificallybyselectindividualstoreducethecostofaHitTheTrailactivitiesopportunity.

13.1.3.2. AllFundraisingeffortsmustbeapprovedbytheTroopCommitteebeforetheymaybegin.

10


14. ProblemResolution14.1. Usuallyproblemscanbestbesolvedatthelevelinwhichtheyoccurred.Therefore,weaskthatallLeaders,Trailmen,and

parents,followtheBiblicalprinciplesofMatthew18whenattemptingtoresolveaproblem.Whenaproblemarises,pleasecontactandspeakwiththeindividualFIRST.Ifafterthat,issuescontinuetoexistoryouarenotsatisfiedwiththeresponse,pleasefollowthischainofcommandforproblemresolution:14.1.1. PatrolLeader14.1.2. FirstOfficer14.1.3. TheassignedPatrolTrailguide14.1.4. UnitLeader14.1.5. Troopmaster14.1.6. CommitteeChair14.1.7. CharterOrgRep

15. AmendingtheseBylaws,Policies&Procedures15.1. UnitLeadersandTroopCommitteemembersmayrecommendchangesoramendmentstotheseBylaws,Policies&

Procedures.ChangesandamendmentstotheseBylaws,Policies&ProceduresmustbeapprovedbyaquorumvoteofthememberspresentataTroopCommitteeMeeting.

11


APPENDIX

1. TrailmanCommitment&PartnershipPledge Pg.11

2. FlintGrovesBaptistChurchMinistryLeadershipCommitment Pg.12

3. ProgramStructureOverviewChart Pg.14

4. TroopCommittee&ProgramOrgCharts Pg.15

5. TroopLeadershipRoles&Responsibilities Pg.17

12


TrailLifeTroop1791TrailmanCommitment&PartnershipPledge

RegisteringaTrailmaninTroop1791isapartnershipbetweenourTroopandyourfamilythatisfocusedonhonoringGodinallwesayandallwedo.TheTroop,yourfamily,andyourTrailman,allhavespecificresponsibilitiestoensureaBiblicalandpositiveresponseinactions,aswellasinteractionswitheachother.Thispledgeoutlinesthecommitmentbeingmadebyeach:

Troop1791commitmenttoTrailmen&theirfamilies:

· ProvideeveryTrailmananaccepting,fairandsafeenvironmentinwhichtogrowandhavefun · Open&honestcommunicationwithTrailmenandtheirfamilies,alwayscommunicatingthevalue&worthofevery

person,withloveasourtruemotive · Clear,consistent&timelycommunicationofimportantinformationregularly · TreateachTrailmanandfamilymemberwithcourtesyandrespectaseachoneismadeintheimageofGod

FamiliescommitmenttoTroop1791&theirTrailman:· Treatallvolunteers,Trailmen,andotherfellow

parentswithcourtesyandrespect · ProvidetheTrailmanwiththesupportandhome

environmentthatencouragesthebestendresultthroughfullparticipationintheprogram

· Askquestionsdirectlyoftheleadership,andbringanysituationthatmayneedtobeaddresseddirectlytothem

· ReadallTroope-mailsandtakeappropriateactionwhennecessary,ase-mailistheprimarymethodofTroopcommunicationregardingevents,payments,campouts,etc.

TrailmancommitmenttoTroop1791&tohisfamily:· Showrespect,courtesy,andconsiderationforother

Trailmen,Leadersandvisitors · Beresponsibletoattendmeetingsandeventson

time,andtotreatallChurch,Troop,andindividualpropertywithgreatcare

· Cellphones&electronicdevicesaretobeturnedoff&putawayduringTroopmeetingsandevents.Cellphones&electronicdevicesarenotpermittedbyTrailmenoncampouts.

· EachTrailmanwillparticipatetothebestofhisabilityinserviceprojects,Troopmeetings,campouts,events,leadershiproles,andfundraisers.

ItisexpectedthatallmembersofTroop1791,bothyouthandadults,willatalltimes,tothebestoftheirability,livebyandexemplifytheTrailLifeOathandMission.YouthareexpectedtoobserveTrooprules,showrespecttoTroopleaders,andtobecourteoustoeachother.ThefollowingconductwouldbeconsideredinconsistentandcontrarytotheOathandMissionofTrailLifeTroop1791,andthereforewouldrequirecorrectiveactiontobringaboutachangeofheartandbehavior.

• Conductincluding,butnotlimitedto:Disruptiveordestructivebehavior,unsafeactions,theft,vandalism,vulgarorfoullanguage,aggressivephysicalcontact,alcohol,tobacco,orotherillegalsubstances,andpossessionofunauthorizeditemsorequipment.

• Correctiveaction,basedontheseverityandgravityoftheconduct,mayincludeoneormoreofthefollowing:1. MeetingordiscussionwiththeTrailman2. ConferencewithTrailmanandtheparents3. Suspensionranging1-12months(TrailmanisnotallowedtoattendTroopfunctionsandcannotadvanceinrank.

Trailmanmayalsoforfeitleadershipposition)4. Expulsion/removalfromTroop

Intheeventcorrectiveactionisnecessary,theTroopmasterwillmakenoteintheTrailman’sfilefor12months.Thatinformationwillbepurgedfromthefileafterthattime.

IunderstandmyresponsibilityasaTrailmantofollowtheseguidelinesandunderstandthatifIfailtofollowtheseguidelines,Iwillbedisciplinedaccordingtothisplan.IalsoagreethatIhavereadtheTroopPolicy&Proceduresmanual,locatedontheTroopwebsite,andarewillingtoacceptandabidebythem.

Parent/GuardianSignature&Date: TrailmanSignature&Date:

1/7/2014

13


FlintGrovesBaptistChurchMinistry

LeadershipCommitmentTrailLifeTroop1791,Gastonia,NC

Flint Groves Baptist Church Mission - Flint Groves Baptist Church seeks to elevate Christ and make disciples through all of its ministries.

Trail Life USA Mission - To guide generations of courageous young men to honor God, lead with integrity, serve others, and experience outdoor adventure.

Trail Life USA Oath- On my honor, I will do my best, to serve God and my country; to respect authority; to be a good steward of creation, and to treat others as I want to be treated.

Trail Life USA Statement of Faith- -We believe there is One Triune God – God the Father; Jesus Christ, His one and only Son; and the Holy Spirit Creator of the universe and eternally existent. -We believe the Holy Scriptures (Old and New Testaments) to be the inspired and authoritative Word of God. -We believe each person is created in His image for the purpose of communing with and worshiping God. -We believe in the ministry of the Holy Spirit, Who enables us to live godly lives. -We believe each of us is called to love the Lord our God with all our heart, mind, soul, and strength, and to love our neighbors as ourselves. -We believe God calls us to lives of purity, service, stewardship and integrity.

Trail Life USA Statement of Values- Purity--God calls us to lives of holiness, being pure of heart, mind, word and deed. We are to reserve sexual activity for the sanctity of marriage, a lifelong commitment before God between a man and a woman. Service-- God calls us to become responsible members of our community and the world through selfless acts that contribute to the welfare of others. Stewardship--God calls us to use our God-given time, talents, and money wisely. Integrity-- God calls us to live moral lives that demonstrate an inward motivation to do what is biblically right regardless of the cost.

All adults—whether staff or volunteer—must agree to, sign, and adhere to the Statement of Faith, the Oath, and the Creed of the program when registering as an adult leader.

Trail Life USA Membership Standards and Leadership Position Requirements –

• The basis for the program’s ethical and moral standards is found in the Bible. In terms of sexual identification

and behavior, we affirm that any sexual activity outside the context of the covenant of marriage between one man and one woman is sinful before God and therefore inconsistent with the values and principles of the program.

• Trail Life USA grants membership to adults and youth who do not engage in or promote sexual immorality of any kind, or engage in behavior that would become a distraction to the mission of the program.

• Trail Life’s goal is for parents and families of every faith to be able to place their boys in a youth program that

14


endeavors to provide moral consistency and ethical integrity in its adult leaders.

• Charter partners own and operate local groups, selecting leaders and admitting members as they deem beneficial to their group and within the parameters of the national policy.

• With the exception of Trailguides who may be 18, adults who serve in leadership must be 21 years old or older. • Due to the high emphasis on male mentorship in the program, Trail Life USA has placed membership restrictions

on the gender of specific positions.

Personal Leadership Expectations for Adults serving in the Flint Groves Trail Life Ministry-

! Salvation (repentance for sins, belief in Jesus Christ as Lord and Savior and commitment to follow Him), evidenced by fruit of the Spirit (Galatians 5).

! Partner(member)ship and regularly worship with a local Christian church. ! Demonstrate commitment to ongoing spiritual growth, including prayer, regular Bible reading, church

discipleship programs and Bible studies. ! Serve as a team player, including but not limited to:

- Leading with a servant’s heart - Upholding Godly standards of conduct and character at all times - Submitting to church and Troop Committee-appointed leadership

! Communicate value and affirm others. ! Actively engage in learning opportunities to improve leadership skills. ! Complete all training as required by Trail Life USA including “Child Safety” and any training as may be required

by Flint Groves Baptist Church. ! Sign and abide by the Trail Life membership standards and the Trail Life Statement of Faith. ! Personal interview with Troopmaster, or Troop Committee Chair, and Charter Organization Representative

A Pastoral letter of recommendation is REQUIRED for all those Ministry Leadership Candidates who are in Partner(member)ship and regularly worship with a local Christian church OTHER than that of Flint Groves Baptist Church. Please have your current home church submit a letter of recommendation to our Charter Organization Representative in order to be considered for Troop Leadership.

COR/Pastor Jonathan Baines, Flint Groves Baptist Church, 2017 E Ozark Ave, Gastonia NC 28031

As a leader within the ministry of Flint Groves Baptist Church, through Trail Life Troop 1791, I agree with and commit to uphold the ministry leadership commitments of the church and of Trail Life USA as outlined above. I also agree that I have read the Troop Policy Manual, located on the troop website, www.flintgroves.org, and am willing to accept and abide by these policies.

Print Name Signature & Date

Current Church

Troop Committee Chairman or Troopmaster Signature & Date Charter Organization Representative Signature & Date

15


Trail Life USA Program Overview From Trail Life USA Website as of 11.13.13

16


Troop Committee Org Chart

17


Troop Program Org Chart

18


Troop 1791 Roles & Responsibilities COMMITTEEMEMBERS:

1. CHARTERORGANIZATIONREPRESENTATIVE(COR)1.1. TheCharterOrganizationselectsandappointsaCharterOrganizationRepresentative(COR)whoservesontheTroop

CommitteeastheliaisonbetweentheTroopandtheCharterOrganization.TheCOR(ifmale)mayalsoserveastheTroopChaplain.TheCORmaybeeitheramaleorafemale,andapartneratFlintGrovesBaptistChurch

1.2. Approves,onbehalfoftheCharterOrganization,applicationsofalladultleaders,theselectionoftheTroopCommitteeChairman,andtheTroopmaster

1.3. PresidesoverthemonthlyExecutiveCommittee–COR,CommitteeChairman,andTroopmaster2. TROOPCOMMITTEECHAIR

2.1. SelectedbytheCORfromregisteredTrailLifeLeadership,maybeamaleorafemale,andapartneratFlintGrovesBaptistChurch

2.2. TheTroopCommitteeChairleadstherestoftheTroopCommitteetogovernandexecutetheTroop’soperationandoverseeitsprogram.

2.3. PresidesoverallTroopCommitteemeetings.PublishestheTroopCommitteeagendapriortoeachTroopCommitteemeeting.

2.4. CoordinateswithallcommitteemembersandTroopsupportrolestomakesuredeadlinesaremet2.5. AssistinguidingTrooppolicyandprocedures2.6. MemberoftheExecutive

3. TROOPMASTER3.1. SelectedbytheCORandtheTroopCommitteeChairfromregisteredTrailLifeLeadership,mustbeamale,andapartnerat

FlintGrovesBaptistChurch.OverallcoordinatoroftheTroopactivityprogramandoperatesunderthesupervisionoftheTroopCommittee,whichsetspolicyanddealswithadministrativematters.

3.2. TheTroopmasterservesontheTroopCommitteetorepresentalldirectcontactleaders.3.3. TheTroopmasteristheadultleaderresponsiblefortheimageandprogramoftheTroop.TheTroopmasterandhisUnit

Leaders,aswellastheTrailguides,workdirectlywiththeyouth.TheimportanceoftheTroopmaster’sjobisreflectedinthefactthatthequalityofhisguidancewillaffecteveryyouthandadultinvolvedintheTroop.

3.4. Primaryresponsibilityistolead,train,plan,andcommunicatewitheachofhisUnitLeaderstoexecutetheprogramacrossfourUnits.TheTroopmasterisresponsibleforpresentingTroopplanstotheTroopCommitteeforapprovalandtobringeachofthefourUnitProgrambudgetstotheTroopCommitteeforapproval.

3.5. MemberoftheExecutiveCommittee4. TROOPCHAPLAIN

4.1. SelectedbytheCORandtheTroopCommitteeChairfromregisteredTrailLifeLeadership,mustbeamale,andapartneratFlintGrovesBaptistChurch.

4.2. TheSpiritualleaderandshepherdoftheTroop4.3. ProvidestheTrailLifeUSADiscipleshipmaterials,developmentandtrainingofUnitChaplainstocarryouttheministry

relatedprogramsofTrailLifeUSA.4.4. WorkswiththeUnitChaplainstodevelopSundayworshipserviceopportunitytoencourageboystogrowintheir

relationshipwithGodwhileonthetrailoronacampout4.5. ProvidesspiritualcounselingandguidancewhenneededorrequestedbyanyTroopmember,youth,oradult

5. TROOPQUARTERMASTER&SAFETYOFFICER5.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmustbeamale.5.2. TroopQuartermasterisresponsibleforthecare,maintenance,andacquisitionofallTroopgearandequipment,including

TroopTrailers,Sheds,StorageUnits,andWatercraft.5.3. CoordinateswitheachoftheIn-UnitQuartermasterstoscheduletheuseofanyTroopEquipment.5.4. Ensuresthatequipmentisproperlyissuedout,andturned-backinaccordingly.5.5. OrdersandrepairsTroopequipmentuptoamountasneededinapprovedTroopQuartermasterBudget

6. TROOPTREASURER6.1. SelectedbytheCORandtheTroopCommitteeChairfromregisteredTrailLifeLeadership,maybeamaleorafemale,and

apartneratFlintGrovesBaptistChurch.

19


6.2. ResponsibleforallTroopTreasuryandActivityFundsthatflowintoandoutofTrailLifeTroop1791ministryofFlintGrovesBaptistChurch,aswellasensureTroopFinanceoperationsremainwithinBudgetandPolicyofFlintGrovesBaptistChurch.

6.3. OverseesandworkswithTroopAccountantinmanaging,tracking&reportingtheincomesandexpensesofallTroopandSelf-Fundedactivitiesoftheministry.

6.4. OverseesandworkswithTroopFundraisingChairinmanaging,tracking&reportingforallFundraisingactivitiesoftheTroop(income,expenses,distributions).

6.5. GathersallproposedannualoperatingbudgetsfromeachCommitteememberbyfirstMondayinSeptember.TreasurertoassimilateinformationforTroopBudgetdiscussionanddecisionsatthecommitteemeetingthefirstMondayinOctober,tosubmittothePastoralstaffforbudgetconsiderations,effectivenewfiscalyearbeginningJanuary1st.

6.6. TroopTreasurerresponsibleforplanningandforecastingforfutureTroopinvestmentsandfinancemanagement.6.7. ReportsstatusofTroopTreasuryandFinancialsmonthlyattheTroopCommitteemeeting.

7. TROOPACCOUNTANT7.1. SelectedbytheTroopCommitteeChairandTroopTreasurerfromregisteredTrailLifeLeadership,reportsdirectlytothe

TroopTreasurer,andmaybeamaleorfemale.7.2. WorkswithFinanceAssistants,UnitLeaders,andTrailguidestoapproveanySelf-Fundedactivitiesbeforetheyare

communicatedtofamilies,andassignActivitynumberstoEACHactivitywheremoneywillbecollected.7.3. AccountforallSelf-FundedActivitiesthatflowintoandoutofTroopSelf-FundedActivities,andworkswithTroop

TreasurertotrackandprocessallTroopReimbursementrequests.7.4. ProvidesregularstatusupdatestoTroopTreasurer,andidentifiesanyyearendsurplusamountbyDecember15thofeach

yeartorollintoTroopoperatingbudgettohelpoffsetTroopexpensesencuredthroughouttheyear.7.5. ReportsstatusofallaccountingandfinanceitemsattheTroopCommitteemeeting.

8. ADVANCEMENTCHAIR8.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmaybeamaleorfemale.8.2. PreparesandmaintainsadvancementrecordsforeachTrailman8.3. CoordinateswiththeTroopmaster,UnitLeaders,andtheIn-UnitAdvancementCoordinator,ondeliveringanyrelevant

advancementinformation,processes,procedures,documentsorawards.8.4. Advancementisresponsibletopurchaseallawards,rankinsignia,emblems,orotherearneditemsorpatchesforthe

Trailmen.8.5. Plansandcoordinatesanyevents,recognition,orreviewboardsfortheTroop.8.6. RecruitsandprovidesguidancetoTrailBadgeleaders(includingdocumentation)andTrailBadgeopportunitiesforthe

Troop.9. MEMBERSHIPCHAIR

9.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmaybeamaleorfemale.9.2. Istheinitialpointofcontactforallofficialmembershipinquiriesandprocessstartpoint.Maintainsallnewmembership

packetcontentswithcurrentinformationandforms.9.3. Executemulti-stepmembershipprocesswitheachnewmemberuntilofficiallyregisteredasaTroopMember.When

official,willnotifyTroopmaster,SpecificUnitLeader,AdvancementChair,andTechnologyChair.9.4. Maintainsallcurrentmembershipfilesandrecordsforallyouthandadultmembers.9.5. WorkswithIn-UnitMembershipleadersandMembershipAssistanttocopyandcreate“TripBooks”,usingtheoriginal

documentsasthesource,withallrelevantandnecessarymedicalemergencyinformationtobetakenintothefield.10. SERVICECHAIR

10.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmaybeamaleorfemale.10.2. IdentifiesmeaningfulcommunityserviceprojectstobeperformedbytheTroopandtheindividualUnits.10.3. RecommendsprojectsforapprovalbytheTroopCommittee.10.4. Coordinateswiththeentitytobeservicedregardingtime,place,resources,andotherrequirements.10.5. CoordinateswiththeTroopmaster,UnitLeaders,andIn-UnitServiceLeaders,toconducttheactivityandtoobtain

Trailmenparticipation.10.6. RecordsparticipationandreportstoAdvancementChairforawardofservicehours.

11. FUNDRAISINGCHAIR11.1. SelectedbytheTroopCommitteeChairandTroopTreasurerfromregisteredTrailLifeLeadership,reportsdirectlytothe

TroopTreasurer,andmaybeamaleorfemale11.2. Responsibletoidentify,develop,andsupervisefundraisingopportunities.CoordinateswiththeTroopmaster,Unit

Leaders,andIn-UnitFundraisingLeaders,toconducttheactivityandtoobtainTrailmenparticipation.

20


11.3. ResponsibletoworkwithTroopTreasurer,TroopAccounting,Troopmaster,andtheUnitLeaders,tomakerecommendationtotheCommitteeforapprovalofpercentageofprofitsthatmayapplytoeitheranevent,apurchase,TroopGeneralFunds,etc.,

12. TECHNOLOGYCHAIR12.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmaybeamaleorfemale.12.2. ResponsibletooverseeallTroopsoftware,websites,Databases,License,etc.12.3. ResponsibletomonitorqualityandaccuracyofallcontentonTroopwebsite,andmakechangesasnecessary.12.4. Managesandmaintainsandre-registerstheon-lineTroopCalendar.IssuespasswordstoProgramLeaders(Troopmaster&

UnitLeaders)toupdateprogramitems.TechnologychairtoupdateTroopCalendarforallotheritems,suchascommitteemeetings,etc.

13. TRAININGCHAIR13.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmaybeamaleorfemale13.2. EnsuresTroopleaders,committeemembersandTrailmenhaveopportunitiestogrowanddevelop.13.3. Maintainrecordsanddocumentationofadulttrainingandcompletiondates.13.4. Remindleaderswhentrainingor‘ChildSafety’certificatesaresettoexpireandneedtoberenewed.13.5. CoordinatewithTroopmasterandUnitLeaderstodevelopyouthleadershipprogram.

14. TROOPSECRETARY14.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmaybeamaleorfemale14.2. RecordsTroopCommitteemeetingminutesanddistributestoallCommitteeMembersviae-mailwithin1weekforreview14.3. OfferstheminutesofthelastpriorCommitteemeeting,atthenextregularmeeting,correctingorratifyingasis.14.4. Maintainsacurrent,andhistorical,electroniclibraryofboththeoriginal,andapdf,versionofALLTroopcreated

documentsandtools.

SUPPORTROLES(Teams,Assistants,LeadersandCoordinators):

1.1. Recruitedbyallleadership,approvedbyExecutiveCommittee,andmaybeamaleorfemale,andcompletemembershipwithTrailLifeUSAasaregisteredleaderwithintheTroop.

1.2. IsaRegisteredAdultLeaderwhoreportsdirectlytoaspecificCommitteeMembers,andworksaseitherateammember,anassistant,aleader,oracoordinatorunderthatCommitteeMember,toexecutethatspecificfunctionofTroopOperations

1.3. MaybeassignedtoworkinsupportofaspecificUnitoracrosstheentireTroop1.4. Mayattend“AllRegisteredLeaderCamp-outs”asvariousUnitsmakethoseinvitationsavailablethroughouttheProgram

year.SupportRoleswillONLYworktoSupporttheUnitLeaderwhileattendingthoseselect“AllLeader”camp-outs.SupportRoleswillonlyprovidetheDirectContactLeadershipofTrailmenattherequestoftheUnitLeaderasneededandassigned.

UNITLEADERSHIP(DirectYouthContactLeadership):

1. RANGER,TRAILMASTER&ADVISORS(UnitLeaders)1.1. SelectedbytheTroopmasterfromregisteredTrailLifeLeadership,andmustbemale1.2. Eachplan,communicate,leadandexecutetheprogramoftheirownUnitandwillreportdirectlytotheTroopmaster1.3. Eachresponsibletocoordinatewitheachother,andtheTroopmasterontheoverallTroopcalendar,aswellaseachof

theirUnitbudgets.1.4. TheTroopmasterwillrepresenttheUnitLeaderstotheTroopCommittee,andpresenttheTroopCalendarandTroop

ProgramBudgetsforapproval.1.5. EachUnitLeaderrecruitsandworkswitheachregisteredLeaderthatisfulfillingaroleinorfortheirparticularUnit.1.6. OverseesYouthLeadershipintheirUnit,thedevelopmentadvancementopportunitiesfortheTrailmeninhisUnit,the

weeklyUnitmeetings,allUnitcampouts,activitiesandevents,Trailmanskilltraining,etc.1.7. Responsibleforthe“TripBook”andallTrooppoliciesandregulationsduringeventsandtrips.

21


2. TRAILGUIDES(PatrolMentors,UnitQuartermasters&UnitChaplains)2.1. SelectedbytheUnitLeadersandtheTroopmasterfromregisteredTrailLifeLeadership,andmustbemale

2.2. Trailguidesareinvolvedinworkingdirectlywiththeyouthduringtheweeklymeetings,oncampouts,duringactivitiesandevents,incarryingouttheprogramobjectives.

2.3. Trailguidesmayworkinanyofthesecapacitiesrequiredforweeklymeetingsandmonthlycampouts.2.3.1. UnitChaplain:TheIn-UnitChaplainwillworkwiththeirspecificUnitLeader,aswellastheTroopChaplain,tobring

thereligiousanddiscipleshipcomponenttotheyouth.HewillberesponsibletoworkwithotherTrailguideLeaderstodevelopaSundayworshipservicewhileoncampouts,andencourageyouthparticipationasameanstogrowthemintheirrelationshipwithGod.HewillalsoprovidetheSpiritualguidance,mentorshipandprayerforanymemberoftheunitasheisable.

2.3.2. UnitQuartermaster:TheIn-UnitQuartermasterwillworkwiththeirspecificUnitLeader,aswellastheTroopQuartermaster,andotherUnitQuartermasters,tocoordinatetheuseofequipmentwithinhisspecificUnit.HewillberesponsibletoworkwiththeotherTrailguideLeadersandYouthLeaderstomanagetheUnitgearandequipmentthathasbeenissuedtothembytheTroopQuartermaster.

2.3.3. PatrolMentor:MentoragroupofboysknownasaPatrol.Asboysgrow,mature,andadvancethroughtheprogram,PatrolMentorsmovefrom“Leading”thepatrolattheyoungestTroopPatrolLevel(FoxPatrol,K-1),andbegintotransfervaryingdegreesofleadershipandresponsibilitytotheyouth,toultimatelyarriveatan“Advisory”rolefortheoldestpatrolsintheAdventurersUnit,wheretheyoutharebecomingtheLeadersofthepatrol.PatrolMentorsdeveloprelationshipswiththeyouthintheirassignedpatrol,aswellastheirfamilymembers,andwouldbefamiliarenoughwithayouthtobeabletoencouragehisGodlycharacteranddevelopment.

YOUTHLEADERS(Navigator&AdventurersUnitsonly):

1. 1STOFFICER1.1. The1stOfficeriselectedbytheTrailmenintheAdventurersUnittorepresentthemasthetopyouthleaderintheTroop.1.2. The1stOfficerreportstotheUnitAdvisor1.3. The1stOfficerworkswiththeTroopmastertorunallTroopmeetingsasUnitscombineonthe1stTuesdayofthemonth.1.4. Heisresponsibletorunallevents,activities,andtheweeklyprogrammeetingsofhisUnit1.5. Heappointsa2ndOfficerwiththeadviceandcounseloftheAdvisor1.6. HeassignsdutiesandresponsibilitiestopatrolsintheNavigatorsandAdventurersUnits1.7. HeassiststheAdvisor,Trailmaster,andRanger,withyouthLeadershiptrainingandteachingbasicTrailmanskills.1.8. HeintroducesnewScoutstoTroopoperation,andguardsnewTrailmenfromharassmentbyolderTrailmen.1.9. Hewearstheuniformappropriately,livesbytheTrailman’sOath,demonstratesservantleadership,andsetsagood

example2. 2NDOFFICER

2.1. The2ndOfficerisselectedbythe1stOfficerintheAdventurersUnitandreportsdirectlytothe1stOfficer.2.2. Heisresponsibletohelprunallevents,activities,andtheweeklyprogrammeetingsofhisUnit2.3. HeassiststheAdvisor,Trailmaster,andRanger,withyouthLeadershiptrainingandteachingbasicTrailmanskills.2.4. Hewearstheuniformappropriately,livesbytheTrailman’sOath,demonstratesservantleadership,andsetsagood

example3. TRAILMANQUARTERMASTER

3.1. TheTrailmanQuartermasterisayouthleadershippositionthathelpswithTroopequipment3.2. HeisselectedbytheAdvisorandtheAdventurersUnitAdultQuartermaster3.3. HeworkswiththeAdultQMtohelpcheckinandcheckoutpatrol,unit,andTroopequipment.3.4. WorkswiththeAdultQMtohelpdelivercoolersandchuckboxestopatrolgrubmasterspriortoupcomingcampouts.3.5. HelpsAdultQMmaintaingoodorganizationandstorageofequipmentontrailers,andstorageunits.3.6. Makessureequipmentisingoodworkingcondition.Makessuggestionsforneworreplacementitems.3.7. Hewearstheuniformappropriately,LivesbytheTrailman’sOath,demonstratesservantleadership,andsetsagood

example

22


4. PATROLLEADER4.1. ThePatrolLeaderistheelectedleaderofhispatrolintheAdventurersUnit.Herepresentshispatrolduringallmeetings,

events,activities,planningsessionsandcampouts.

4.2. Hereportsdirectlytothe1stOfficer4.3. Plansandsteerspatrolmeetingsandactivities4.4. HelpsTrailmenadvanceinrankandawards4.5. WelcomesguestsandnewTrailmenintohispatrol4.6. Keepspatrolmembersinformed4.7. WorkswithmentoringanddevelopingtheJr.PatrolLeaderswhencombinedwiththeNavigatorsforcampouts&activities4.8. Hewearstheuniformappropriately,livesbytheTrailman’sOath,demonstratesservantleadership,andsetsagood

example5. JR.PATROLLEADER

5.1. TheJr.PatrolLeaderistheelectedleaderofhispatrolintheNavigatorsUnit.Herepresentshispatrolduringallmeetings,events,activities,planningsessionsandcampouts.

5.2. HereportstotheTrailmasterinhisUnit,andtothe1stOfficerwhencombinedwiththeAdventurers.5.3. Plansandsteerspatrolmeetingsandactivities5.4. HelpsTrailmenadvanceinrankandawards5.5. WelcomesguestsandnewTrailmenintohispatrol5.6. Keepspatrolmembersinformed5.7. Hewearstheuniformappropriately,LivesbytheTrailman’sOath,demonstratesservantleadership,andsetsagood

example

trail life troop 1791 bylaws, policies & procedures · created in his image for the purpose of...

Documents