Expenditure of Trade Adjustment Assistance GrantsFinancial Directors MeetingAugust 2013Region 1 Boston#ETARegion11Presenters

Presenter: Tim ThebergeTitle: Regional Trade CoordinatorOrganization: Region 12#2

Topics to Cover3#Trade Funding TypesTAA Funding update Allocation Rules per Grant YearTAA Allocation Rules in contributing to shared resources including:One Stop Infrastructure Electronic Case Management IntegrationWhy using funds to support integration works3Trade Funding TypesTAA = Training, job search, relocation, case management & related costsTRA = Income support benefitsA/RTAA = Wage insurance payments#44TAA Program, Case Management and AdminHow much can I spend for what?Be mindful of funding source must be an allowable activity under that funding stream to be charged to the grantCitations: Trade Act 235(A)(1)(6); TEGL 22-08 Section G(2) and G(3); TEGL 10-11; 20 CFR 618

55Funding Status Issues / Recommended Practices3 Year MoneyDifferent Law = Different RestrictionsProper cost allocationExpiration and CloseoutShifting potsProper cost allocation

#66Case ManagementAdmin15% above amount provided for training+Additional $350,000 for Case ManagementConditions

Maximum 2/3 may be used for Admin

Minimum 1/3 must be used for Case Management and Related CostsTGAAA (09 program) - Funding FY11 AllocationTrainingJob Search & Relocation$220 MillionNote:Grant Expiration 09/30/13ETA-9130 report for each grant old form pre-03/31/12Reference: TEGL 22-08, TEGL 13-11, 20 CFR 61877Case ManagementAdminJob Search & RelocationTrainingConsolidated Allocation$575mil. CAPConditions

Up to 10% of Consolidated Allocation may be used for Administration

Not less than 5% of Consolidated Allocation must be used for Case Management.TAAEA (11 program) - Funding FY12 AllocationNote:Grant Expiration 09/30/14ETA-9130 report for each grant new form post-03/31/12References: TEGL 13-11, TEGL 22-08, 20 CFR 61888Poll Q: Coordination between participation timing and grant yearTRUE or FALSE: A participant that enters the program in FY13 must be served through the FY13 grant allocation? #9Answer: False States should expend active grant funds first in first out. Participants, regardless of the program they are being served under, should be served by the oldest available funds from any active grant. 9Poll Q: Allocation Of CostsTRUE or FALSE: A state may charge any Case Management and related costs incurred and reported on their FY12 grant 9130 report to their FY11 grant if FY11 funds are available? #10Answer: True States should expend funds first in first out not just case mgmt, but all costs should be charged back if eligible funds exist in the previous grant. 10Poll Q: Allocation Of CostsTRUE or FALSE: A state may charge Admin costs incurred in FY12 to their FY13 grant allocation once those funds are received. #11False11TAA Current Funding Status#12AllocationFY11FY12,FY13AuthorityTGAAA (09)TAAEA(11)ReferenceTEGL 13-10TEGL 13-11Funding StreamsSeparate GrantsProgram (Training, JS&R)Admin (Admin CM)Single Consolidated GrantFunding Level$575 MillionAdditional 15% Providedfor Admin and CM + additional $350K for CM.$575 MillionRestrictionsMax 2/3 of allocation for AdminMin. 1/3 allocation for CM- max10% spent for Admin- min. 5% spent for CMExpiration09/30/1309/30/14Active Grant Allocations12Benefit to GrantBenefit to grant under the cost principles (2 CFR 225), a cost must be allocable to the grant i.e. the grant must benefit. So if you are looking at funding IT infrastructure, you must be able to clearly document the benefit to the TAA program

#1313Consistent TreatmentConsistent treatment under the cost principles, a cost must be consistently treated. This means that if you look at the One-Stop Resource Sharing agreement and determine that TAA funds can pay more (there must be a methodology as to benefit see above) that this must be consistently applied. You cannot change how much is contributed each month or year based on funds availability. Budgets are not a justification for cost allocation.

#1414DocumentationDocumentation for all costs, in order to be found allowable, you must have policies and procedures to support how funds are used, as well as supporting documentation to demonstrate costs are allowable

#1515Merit Staffing Requirement20 CFR 618.890Staff funded under Trade funds must be state merit staff (except MA, MI & CO)Does not apply to non-inherently governmental functions (OMB Circular A-76)#1616Case Management & Related CostsPage A-50, TEGL 22-08In addition to staff costs for career counselors, the employment and case management services funds may be used for: assessment tests; skills transferability analysis; peer counselors; development and provision of labor market information; maintenance and enhancement of electronic case management systems to allow for improved case management services; information on available training, including provider performance and cost information; and, any other staff costs related to case management. This list is not intended to be all inclusive.#1717Trade Funds Can Pay ForOperating costs of American Job CentersMIS development, appropriate upgrades and maintenanceSupplies and equipment#1818Discussion & Feedback19#

Questions? Comments?19Speakers Contact InformationSpeaker:Timothy ThebergeTitle: Regional Trade CoordinatorOrganization: Region 1Email:theberge.timothy@dol.govTelephone:617-788-0139Twitter:@timthebergeSlideshare:www.slideshare.net/ttheberge

20#

20