trade plus quick reference - oct 2012
DESCRIPTION
high-level processes handled by Axpert TradePlus, an ERP for wholesale & distribution business, from Agile Labs. Easy to customise, extend and keep it evergreen. Offline mode makes it the only product suitable for locations with poor broadband internet. Best for AFRICA. email us at [email protected], CC [email protected]TRANSCRIPT
4. Importation Process
5. Logistics Process
6. Landed Cost Calculation7. Sales Process
8. Inventory Process
9. Finance Process
1. Organization Structure2. System
Architecture3. Trade Plus Modules
Axpert™ Trade Plus
(C) 2012 Agile Labs, Bangalore, INDIA.
Quick Reference
Head Quarters
Company
Division
Locations(shops / Warehouses)
Company A
FMCG
City 2
City 3
City 4
City 5
City N
City 1
Organization Structure
(C) 2012 Agile Labs, Bangalore, INDIA.
System Architecture
(C) 2012 Agile Labs, Bangalore, INDIA.
3. Sales Management
Trade Plus– Modules
1. Import Purchase Management
2. Local Purchase Management
- Purchase
- Logistics
- Costing
- Container Tracking
- Purchase
- GRN/Costing
- Pricing
- Wholesale
- Point of Sale (Retail)
- Provisional Sale
- Promotional Schemes
4. Inventory Management
- Stock Transfers
- Stock Issues / Receipts
- Stock Reconciliation
- GRN (Goods Receipt Note)
- Transfer Inwards
5. Finance Management
- General Ledger (CoA, CC, Budget) - Sub Ledger Accounting (AR, AP)
- Cash & Bank Accounting
- Financial Statements (TB, P&L and BL)
6. Reports
- Dashboards
- MIS Reports
(C) 2012 Agile Labs, Bangalore, INDIA.
RFP
Purchase Mgr.
Import Section
Party
Accounts
Create PurchaseRequisition
Proforma Invoice / PO
Confirm Order (PO)
Apply for Import License (PIP)
Enter Shipment Information against
multiple POs
Send Bill of Lading, Commercial Invoice and
Certificate of Origin
Expenses (A)
Receive all dox, update the system and hand over to Logistics
Importation Process
Demand Analysis
Supplier
Issue PIP number (BIVAC)
Inspection Agency
Send Freight Invoice, Pack
list
Carrier
Follow up with Shipping line and update Shipment Program
Send CNCA
Third Party / Supplier
File Creation – NEW Sub ledger A/c created against
shipment number
Advance Payment (if
any)
L
Accounts Payable (Import Purchase Payable) – Initiate Payment once the respective documents are received
FreightBooking
LoadingSchedule
FOB
CIF
(C) 2012 Agile Labs, Bangalore, INDIA.
Corporate Receive Goods at Station (GRN)
Calculate Landed Cost & update Stock
Ledger
Shipment Expenses (B)
Pay Custom DutyPay Port / Terminal
Charges
Receive CRFGet
Legalization
Clearing Agent
Logistics Section
Perform GIT Entry(Program)
Perform Port Arrival
Accounts Payable – Book the receipt received from Agent to update the Accounts
Local Freight Invoice
Accounts
Dox to Agent
Return Container
Logistics Process
L
Close file
(C) 2012 Agile Labs, Bangalore, INDIA.
Finance Team at Corporate
Import Section at Corporate
Logistics Section at Corporate
Expenses (B) – Port, Terminal, Duty, Local Freight charges,
etc.,
Expenses (A) – Import Purchase Bills (Payables)
Validate data supplied to Landed Cost computation screen and confirm Cost Rate
Landed Cost Calculation (Actual)
Update Cost Rate to local books by resaving
the GRN
Warehouse / Shop
Receive Goods at Station (GRN)
GRN information flows to corporate for
calculating Landed Cost
Updates Cost Rate to the Corporate
Books
(C) 2012 Agile Labs, Bangalore, INDIA.
Finance Team at Corporate
Cost Group Master(Pre-defined)
Validate data supplied to Landed Cost computation screen and confirm Cost Rate
Landed Cost Calculation (Estimated)
Update Cost Rate to local books by resaving
GRN
Warehouse / Shop
Receive Goods at Station (GRN)
GRN information flows to corporate for
calculating Landed Cost
Post GRN[Updates Cost Rate to
Corporate Books]
File Creation – NEW Sub -ledger A/c created against
shipment numberImport Section at Corporate
(C) 2012 Agile Labs, Bangalore, INDIA.
Item Data
Corporate Office
Discount Offers
PromotionalSchemes
Price List / Price Update
Sales Location
SalesProforma
SalesOrder
Item DataDiscount
OffersPromotional
SchemesPrice List /
Price Update
CustomerMaster
CustomerMaster
Add Customer to master if invoice amount > $1,000
Sales Process
Wholesale / Retail
Invoice
ProvisionalInvoice
OnConfirmation
Finance Accounting
Inventory Accounting
Sales ClosingCredit / Debit
Note F
F
(C) 2012 Agile Labs, Bangalore, INDIA.
Stock Request
Requesting Shop/Depot
Corporate
Inventory Process
Transfer Inward
Book Transport
TransferDelivery
Freight Contract
Inventory Accounting
FinanceAccounting
Inventory Accounting
FinanceAccounting
TransferGIT
Freight / Insurance Expense Booking
(C) 2012 Agile Labs, Bangalore, INDIA.
(C) 2012 Agile Labs, Bangalore, INDIA.
F