township of howick council amended agenda tuesday may 16, … · 2017-05-17 · rj burnside &...

Howick: a strong, independent, healthy, rural community. Proud to be different

Township of Howick Council Amended Agenda Tuesday May 16, 2017 at 7 pm Howick Community Centre

1. Call to Order

7 pm – Court of Revision Renwick Municipal Drain 2017, Parts of Lots 3 to 6, Concession 18, Howick Township and Parts of Lots 4 to 6, Concession 1, Municipality of South Bruce

7:30 pm - Drainage Act, Section 42 - meeting to consider the Engineer’s Report RJ Burnside & Associates Limited presents report for the Cathers Municipal Drain 2017

2. Acceptance of Amended Agenda (motion to accept amended agenda to include resignation received from Eric McDougall)

3. Declaration of Pecuniary Interest and the General Nature Thereof

4. Delegation Mitch Hunt, former Wroxeter Village Management Board member re Wroxeter dam

5. Approval of Minutes – May 2/17 Council meeting (motion to approve)

6. Planning Report Planners Jennifer Burns & Craig Metzger, Huron County Planning & Development Department - consent application report re B21/17 – Part Lot 5, Concession 18, Gibson (motion to approve)

7. Wray Wilson, Drainage Superintendent - report ending May 16/17 – results of tenders for the construction of Renwick Municipal Drain (motion to approve); set date & members for Court of Revision for Cathers Municipal Drain (motion to appoint)

8. Staff Reports

8.1 Recreation Facilities Manager Eric McDougall - report to Council-Recreation-2017-09 – 2017 pool staff (motion to hire)

8.2 Public Works Coordinator David Martin - report to Council-Roads-2017-14 – 2017 tender results (motion to award) - report to Council-Roads-2017-15 – cleaning the municipal office - report to Council-Roads-2017-16 – Howick landfill site

8.3 Treasurer-Tax Collector Jean Hughes - report to Council-Finance-2017-08 – draft 2016 audit & financial information return; insurance proposals; accounts payable listing (motion to approve)

8.4 Clerk Carol Watson - report to Council-Clerk-2017-10 – 2018 election service provider (motion to approve)

9. Council Committee and Board Reports (motion to receive) - HCCAC minutes April 3/17 - Wroxeter Hall Board minutes April 6 & May 11/17

The Corporation of the Township of Howick Council Agenda May 16, 2017 Page 2

Howick: a strong, independent, healthy, rural community. Proud to be different

- CHIP minutes April 12/17

10. Correspondence - Ministry of Citizenship & Immigration – Lincoln M. Alexander Award - Ministry of Tourism, Culture & Sport – commuter cycling infrastructure - Ministry of Municipal Affairs – proposed Building Code – septic system pump out requirement

11. Members Privilege – Good News & Celebrations (this is an opportunity for Council members to share information not included in the agenda that does not require any action)

12. By-laws & Motions - motion to rescind Resolution No. 86-17 - motion to negotiate the sale of Fordwich Hall - motion to accept Rebekah Msuya-Collison letter of resignation - motion to approve revenue share from the bar proceeds for Howick Optimist Lottery Dance June 3, 2017 - motion to declare Wing Night at the Fordwich Ball Park of municipal significance - motion to authorize the Reeve & Clerk to sign Contract No. 315025 for the Douglas-Kreller Municipal Drain - By-law 26-2017, Cathers Municipal Drain 2017 (1st & 2nd reading only) - By-law 27-2017, confirm the actions of Council - motion to accept Eric McDougall letter of resignation

13. Adjournment (motion to adjourn)

If any member of the public would like more information on an agenda item please contact the Clerk’s office at

519-335-3208 or email [email protected], alternative formats of this publication available upon request

mailto:[email protected]

I am here today to ask for the report on the wroxeter mill pond be removed from record if that is possible. The report is full of false information, total fabrications, half stories, and slanderous comments. The reeve has shown his full support of this document and during a meeting Monday night said he agrees that the trustees have mismanaged the dam since they took it over. And threatened to sue me if I came here tonight to prove the trustees did not mismanage the dam. I will only be touching on a couple of the more serious point in this report but the entire rebuttle is attached withdozens of supporting documents to show;

the manuals used by other dams were created using our manual as a guideline and how it took years to create. The trustees have not mismanaged the dam. Log books are kept, water is controlled in a timely matter, we won the legal battle you speak of and we work endlessly to MVCA to ensure the safety of everyone up and down stream all the way to wingham. I will also ask that apologies are written to the present trustees and all past trustees for these false claims from the reeve art versteg and cemc shaun Edwards who I don’t believe is at fault for this misinformation after a meeting Monday night. Where our reeve acted unlike anyone ive ever seen before. Refusing to accept proof this report is false threatening the trustees to not help them keep the dam in a legal battle and removal of the dam and removal from our positions if we didn’t start doing what he said. I was also yelled at and threatened to be sued by the township if I came here today and did this. Thank you mitchell hunt former trustee.

Report to Council Emergency Management-2017-03 Title of Report: Agreement for the Operation and Maintenance of the Wroxeter Dam From: Shawn Edwards – Community Emergency Management Coordinator (CEMC) Date: 2017-05-02 Recommendation: I respectfully request that Council receive this report for information and their consideration, regarding the Agreement for the Operation of the Wroxeter Dam. Background: Following Council’s review of the latest amended draft version of the agreement for the operation of the Wroxeter dam, council gave direction that the CEMC prepare a report on said agreement. I have previously prepared and presented numerous reports to Council on the subject of the Wroxeter dam. at no point were any present or previous trustees contacted for this report For this particular report I have gone to great lengths to review any and all documents regarding the Wroxeter dam on file at the municipal office, in addition I have sought out expert advice from numerous agencies and subject matter experts who deal with regulating and operating dams. Including Maitland Valley Conservation Authority (MCVA) Ministry of Natural Resources and Forests (MNRF) and R.J. Burnside & Associates Limited. From the historical information I have reviewed, it is a fact that the operation of this dam has been hot topic issue for Howick Township dating back to documents from 1962 to the present day. Below you will find a summary of this timeline, highlighting some of the many incidents that are documented. - 1962 A petition was put forth to Howick Council from the Wroxeter Town Trustees requesting Maitland Valley Conservation Authority (MVCA) take over the operation of the dam. This was supported by Howick Council, however there is no further documentation on this.

Our records reflect that this petition was, indeed, put forth. In January of that year

the town was flooding as a result of an ice buildup. Mr. Brink was the owner of the

mill where the current gazebo sits and also owned the water rights for the dam.

He refused to release the dam. Pudge Gibson and Bruce Chambers, Wroxeter

Trustees, went and cut the gates to release the water. This incident resulted in

The Trustees’ request that MVCA take over the operation of the dam.

Conversation with MVCA resulted in them agreeing to take over dam operation

but they would not guarantee that the dam would remain if under their care.

Villlage Trustees and village resident decided to go their own way. The result was the Village Trustees canvassed the village residents for funds to purchase the rights

from Mr. Brink. Currently Village Trustees still have the list of the residents

who contributed. The Village of Wroxeter itself ensured that future flooding was controlled.

The Police Village of Wroxeter was unable to actually purchase these water

Rights without paying for a survey which would have been very expensive and

Therefore they approached the Township of Howick to hold title on their behalf

With control of the dam left to the complete discretion of the trustees.

- 1968 Orders were issued by the Ministry of Natural Resources and Forests (MNRF) under the Lakes and Rivers Improvement Act that action be taken to ensure the regulating and operation of the dam become compliant with this Act.

- 1971 Howick Township was called to appear at an Ontario Municipal Board (OMB) hearing regarding an assessment appeal of property affected by dam operations. Our records do not include anything regarding this and the Trustees would appreciate documents for their records. - 1981 (July) The estate of Gustar Adolph Brink conveyed to the Corporation of the Township of Howick with the deed #R193756 lands including the dam. The agreement included conditions to maintain a head of water at said dam of ten (10) feet: maintaining ten (10) feet head providing no greater portion of land be flooded. This was finalized through legal documentation in Oct 1981.

We agree that this is accurate.

- 1981 (Nov) Agreement between Township of Howick and Wroxeter Village Trustees was enacted giving care and control over the operation of the dam to the Trustees.

As previously submitted to the Township, “on November 4, 1981, a contract was

prepared and signed between the Township and the Wroxeter Village Trustees to

“administer, manage and exercise control ”. The Township is to have no ongoing part in

the decisions or maintenance of the dam. This contract has no expiry. Howick Council

re-confirmed this agreement on February 1, 2000.”

- 1990 Complaints of flume/raceway being used to control water levels and causing flooding. Complaints filed with Howick, MNRF, MVCA these ended in legal action.

The village of wroxeter hired a lawyer and the outcome was in favour of the trustees

This was done with tax dollars not donations

- 1991 Complaints filed with the MNRF over the flume/raceway being used to control water levels and causing flooding. The original version of the Operation of the Wroxeter Dam Plan

was started. There is numerous correspondence from the MNRF to the Trustees regarding draft versions being “sketchy, unclear, hard to follow” There are also numerous requests from MVCA asking to be involved with this operational plan, although no documentation found by me that shows they took part in it. There is also indication that Trustee(s) were not following procedures, ignoring requests and there were requests from agencies asking for formal apologies be made. The last version of the Operations Plan from 1991 is May 8. In this version a water level of (1093-1093.6 feet) is indicated as the operation level.

The wroxeter manual was created so that the MVCA would then create their own manuals using ours as a guideline Trustees at the time worked closely with both entitles in its compilation and quite possibly there are drafts that are unclear before the final was completed. Since it was the first and took years to make. We have

countless notes on file taken during this process.

- 1992 (Feb 24) an amended version of the operating plan was submitted to the MNRF, this version also included the water height of (1093-1093.6 feet) The MNRF confirmed through a title search with deed #R193765 that Howick Township did indeed own the lands containing the dam. (May 15) The MNRF sent a confirming letter that dam operations are the responsibility of the Municipality and Trustees.

Agreed.

- 2000 (Feb) Township of Howick adopts the Village Management Committee Policy by resolution #26-00, this replaces the 1981 agreement.

we understand that the resolution re-affirms the agreement.

- 2012 Howick Council passes By-law No. 44-2012 Municipal Service Board/Committee Policy. Establishing policy and procedures of all Municipal Service Board/Committees and states that any board/committee serves at the pleasure of Council.

- 2015 (May 9) Dam boards were installed (almost two weeks before MVCA installed boards in Gorrie) (June 9) there is record of emergency operations of the dam being done and an area resident being flooded. (Sept) Council Report 2015-19 Recommendation: Howick Township order the lowering of the water level at the Wroxeter dam 50% or a minimum of 24 inches. This water level will also be considered the normal level in 2016 when level is raised again after winter/spring. (Sept 1) Howick Council resolution that all boards be removed in dam by Sept 30 2015. This was not complied with.

In 2015 MVCA ran into difficulty in getting Gorrie’s dam installed as a result

Of weather. The Dam Manual sets out that the installation order is to be

Howson in Wingham, then Wroxeter, then Gorrie and removed in the same

Order to avoid flooding. These Dam operators are in close communications

during the entire year to ensure that everyone knows when one is releasing

water.

At this particular instance, an area resident had water seep into his basement

Through a hole in his basement floor which has been a consistent problem

At this particular property since its construction. The house was allowed to be built lower than the MNR required No other home adjacent to Mr. Crewson has

received water damage as a result of the Wroxeter dam water level.

As to removing the dam on September 30, 2015, we would confirm that

Instructions from Howick Township were not received in time to allow for

Help or boom truck services. The dam was therefore removed in accordance with

The Dam Manual by October 15th.

- 2016 (April) Council Report 2016-05 Recommendation: That the water level remain at low (winter) level until; Leak in dam embankment is investigated and repaired, New boards and dam operation in place, tested and approved by MNRF, New dam agreement is in place between the Twsp and Village that clearly outlines emergency operations of dam that is reviewed and approved by MVCA. (May 14) Dam boards installed (one week ahead of MVCA in Gorrie) (May 15) area resident flooded. Wray Wilson attended at the embankment with an engineer and advised A Village Trustee at the time that there was no indication that the road Would wash out and the water was travelling through a culvert. Since zero silt Was present in the run off. There is also documentation of conversations between a Howick resident and Trustee(s) indicating that it was the residents fault his house flooded because of its location and not the operation of the dam. Trustee(s) recommended the resident use two sump pumps and not store anything in the basement.

It is true that all resident living by a waterway would be best served by having 2 sump pumps with battery backup. Like many residents in wroxeter who live on hills not near the river (May 16) complaint filed with Howick regarding water level and the flume/raceway

being used to control water level and flooding the park. Village Management has been advised numerous times of “compaints” but Have only been given evidence of this particular one. (Aug) Council Report 2016-10 Wroxeter Dam – The agreement for the operation of

the dam has not been adopted by council. There seems to be confusion over what the high water mark is and where it is located. Investigation following a recent rainfall event found

that the Dam Board is monitoring water levels and in contact with MVCA during rainfall events.

Dam Board is in contact with MVCA at all times and not just during rainfall events. We also monitor weather reports to ensure we are in a position to act on any potential situation. Currently we are able to monitor satellite tracked rain gauges and water flow in the river at numerous points (Sept) Correspondence from the village management committee indicating their

displeasure with the process and the way Howick Council and Howick staff are handling the situation and indicating that they would refuse to sign any document that indicated Howick Council had control over the water level at the dam. We maintain this position. Staff Comments: As CEMC for Howick Township I have the responsibility to oversee and coordinate plans to mitigate emergency situations. Flooding has been identified in the Howick Hazard Identification Risk Assessment (HIRA) as being a probable event. A large part of emergency management is working to do what we can to prevent emergencies from happening or lessen their impact if they do occur. It is clear to me having reviewed the history surrounding this dam and consulting with subject matter experts that there are several areas that need to be addressed to ensure that the operation of this dam does not become the sole cause of a flood emergency. As the historical data shows the Village Management (Trustees) have a long history of not complying and or not cooperating with regulations, other agencies, council direction, requests from residents and the procedures set out in the current Dam Operations Manual from 1992. This dam is municipally owned and operated, and maintained and operated by a municipal service board which creates some unique complications. Being municipally owned, the MVCA and MNRF have really no authority over it and due to potential liability issues are very reluctant to provide and advice or assistance on the matter. However I have been able to get some information from both agencies and ultimately there is a unanimous feeling that the best long term solution to the issue is the decommission of this dam. Eventually if MVCA decommissions the dam upstream in Gorrie this may be the only option. We would guarantee that the residents of Wroxeter will work tirelessly to prevent this from happening. Our residents are very proud of their millpond and feel that their property values will decrease considerably should this happen. Operation of the dam currently costs approximately $2,000.00 per year. Should decommissioning of the Gorrie dam occur, it would not be a hardship for the Wroxeter dam but instead make it actually easier to maintain. However decommissioning a dam is a lengthy and costly endeavor as advised from Burnside & Associates. It would be in the best interest of Howick Township to have this

proposed operation and maintenance manual approved and enforced. There are some aspects that need MNRF approval as well the Lakes and Rivers Improvement Act regulations that need to be followed.

Concluding Comments: I respectfully request that Council consider the following suggestions regarding the Manual for the Operation and Maintenance of the Wroxeter Dam. 3. Gates Recommendation: The new gates that have been made and have been used need to engineered and approved by MNFR The current manual of operations clearly states that they already are. 4. Water Levels Recommendation: A normal operating level and a max level must be established. These levels should be clearly marked. The levels currently used are from the agreement and the mark can be seen on the bridge abutment as the high water mark. The staff guage

is installed with the dam. A 10 foot head is the minimum height required to run a water turbine or a mill, for example which is why that height has historically been used.

MVCA has supplied a staff gauge for monitoring purposes, however it is unclear if this is being used. MVCA uses historical information like deeds and such to begin establishing levels at dams they operate. The Gorrie dam historical deed also states ten (10) feet maximum head water and is being operated at 7.3 feet of head water. It should be noted that the 10 feet maximum is the ultimate high end that should never be reached. Past this 10 feet the municipality could find themselves held directly liable for any and all flooding damages.

The deed to the Wroxeter dam states ten (10) feet of head water and the 1992 Manual shows a level of 1093 feet as normal and 1093.6 feet as max. In 2015 the dam was installed at 8.5’ head water. There is also correspondence indicating that the 1093-1093.6 level has been located but it is unclear to where or if it is actually marked.

Village Management had a meeting with 4 councillors at which point we showed them where this mark was and they indicated they were satisfied and we were carry to on operations as usual, as discussed at that time.

Recommendation: Operation height of seven feet six inches (7.5’) or 1093 feet, whichever is lower. (It may take some time and numerous adjustments to find an actual agreeable and safe operating level) In the dam manual and the deed, it is obviously indicated that 10 feet of head is the equivalent of 1093 feet above sea level. MVCA followed us in lowering their dams, not the other way around.

We concede that in the spring water levels may fluctuate until crops are established. We do allow our head to get up to 9.5’ during that fluctuating time but by early in June operating heights have been leveled out. We would point out that 1,093 feet is maintenance height and does not include spring fluctuations. During this time, we take our job very seriously and the dam is monitored very closely at all times of the day and night. Residents feel comfortable contacting us to assist us with this monitoring, especially those along the

river. We feel this works very well and better than putting the Township Office in the middle of the circuit of communication.

We further concede that the water can affect properties but we feel it Is also the responsibility of property owners to protect themselves from the potential pitfalls of living on the waterway. Recommendation: Once this water level is established it be recorded in this section. The normal operating water level of the Wroxeter Dam shall be _______ The maximum water level of the Wroxeter Dam shall be not more than ________ Or as determined by The Corporation of the Township of Howick. 5. Other – Any other checks….. Recommendation: as deemed advisable by The Corporation of the Township of Howick 6. Reporting – Historical information and documentation of the operation and maintenance of the dam are spotty at best. Recommendation: That a report from the Board/Operators be prepared and sent monthly Apr-Nov to Council regarding the Operation and Maintenance of the Wroxeter Dam.

7. Documentation – The current manual speaks to a log book. I did not come across any “log books” in my records search. Recommendation: That a log book or new log book be created with check sheets for; Gate Inspections – Weekly We keep records and always have. Current dam boards often look back to records from previous years to maintain continuity. Water Levels – Daily during normal operation, Every four (4) hours during a Flood Watch, Every two (2) hours during a Flood Warning Concrete, Earth Embankments, Dykes, Retaining Walls – Monthly Apr-Nov These check lists would help ensure consistency in documentation and ease for reporting. Operating Procedures 1, Recommendation: Gates/stop logs are to be installed thorough the coordination of Maitland Valley Conservation Authority (MVCA) coinciding with the installation of gates/stop logs at Gorrie dam. Gorrie uses the stop log system whereas Wroxeter uses a sluice gate system. 2. Recommendation: The dam posts and gates be engineered and approved by MNRF Coordination of Dam Operations Recommendation: The addition of an Emergency Plan be added in this section or added separately that would include. Emergency Procedures Contact/Call Tree Details on responsibilities in an emergency (who does what) Operations of Control Structures Recommendation: Installation and removal…. To be installed/removed thorough the coordination of Maitland Valley Conservation Authority (MVCA) coinciding with the installation/removal of gates/stop logs at Gorrie dam. Installation/Removal Recommendation: Have this sequence approved by MVCA and MNFR. Have all references to dates removed and replaced with in coordination of MVCA installation/removal of gates/stop logs at Gorrie dam. Other Agencies * Recommendation: All flood advisories are issued directly to the operators of the dam. Therefore it would be the responsibility of the operators of the dam to follow the emergency plan and advise the CEMC of impending flood and or emergency operations of the dam. This could also be moved and included in the emergency plan. Safety Recommendation: The Board/Operators installation/removal and operation procedures be reviewed and approved by a consultant and or Ministry of Labour (MOL) to ensure all work is done within the requirements of the Occupational Health and Safety Act (OHSA) and any other applicable legislation. As the Board/Operators are a committee of council Howick Township is considered the employer and sec 25 would apply as well the Board/Operators would be considered the worker and sec 28 would apply.

Recommendation: The final draft of this Manual for the operation and Maintenance of the Worxeter Dam be reviewed by a consultant and or receive legal opinion. Also sent for review, comment, approval if applicable by MNRF and MVCA. As I am not an expert in municipal law, an engineer or a water resource technician. To offer a visual perspective, please find attached to this report flood mapping provided by MVCA, prepared for Howick Township’s 2014 emergency exercise. This map is modeled after a simulated rain event where the dam was not operated following peak levels. This was based on actual peak levels similar as seen in the same area in December 2008. It is not a question of “if” a flood emergency will happen, but a matter of “when”. References: Howick Corporate Records, File E13 Water Monitoring Wroxeter Dam 1981 Maitland Valley Conservation Authority, Water Resources Technicians Ministry of Natural Resources and Forests, Partnership Specialist, Guelph District MNRF, Lakes and Rivers Improvement Act MNRF, Classification and Inflow Design Flood Criteria MNRF, Dam Decommissioning and Removal R.J. Burnside & Associates Limited, Bridge Group Manager Manual for the Operation and Maintenance of the Wroxeter Dam May 8, 1991, Amended February 24, 1992, Amended by Howick Council 2016 Howick Township By-law No. 44-2012, Municipal Service/Board/Committee Policy Howick Township Village Management Committee Policy #26-00 Office of the Fire Marshall and Emergency Management, Emergency Management Field Officer Wellington County, Community Emergency Management Coordinator Township of Chatsworth, Community Emergency Management Coordinator Respectfully submitted: Shawn Edwards – CEMC

Township of Howick Council Meeting Minutes May 2, 2017 Present: Reeve Art Versteeg

Deputy Reeve Robert Clarkson Councillor Doug Harding Councillor Linda Henhoeffer Councillor Randy Scott Fire Chief/CEMC Shawn Edwards Recreation Facilities Manager Eric McDougall Public Works Coordinator David Martin

Treasurer/Tax Collector Jean Hughes Clerk Carol Watson 1. Call to Order

Reeve Versteeg called the meeting to order at 7 pm and welcomed everyone in attendance.

2. Acceptance of Agenda

Moved by Councillor Scott; Seconded by Deputy Reeve Clarkson: Be it resolved that Council approve the agenda as presented. Carried. Resolution No. 121/17

3. Declaration of Pecuniary Interest and the General Nature Thereof

No one declared a pecuniary interest at this time.

4. Delegations

Shawn McCann, owner/operator of S2 Safety Solutions attended to share his 5 year plan if he was allowed to purchase the Fordwich Hall. Council questioned Shawn’s plan for replacing the furnace.

Leone Crewson attended to discuss a final resolution to the Wroxeter Dam.

5. Approval of Minutes

Moved by Councillor Henhoeffer; Seconded by Deputy Reeve Clarkson: Be it resolved that Council approve the minutes of the April 11, 2017 Court of Revision and Council meetings as presented. Carried. Resolution No. 122/17

6. Business Arising from the Minutes

Council had agreed to move the May 16, 2017 Council meeting to the Howick Community Centre starting at 7 pm to deal with the Renwick Municipal Drain 2017 Court of Revision and to accommodate a larger group that may attend to consider the Cathers Municipal Drain report.

Moved by Deputy Reeve Clarkson; Seconded by Councillor Scott: Be it resolved that Council approve a change in the location of the May 16, 2017 regular Council meeting to the Howick Community Centre. Carried. Resolution No. 123/17

Township of Howick Council Meeting Minutes May 2, 2017 Page 2

7. Notice of Motion

The following notice of motion was submitted by Councillor Harding; seconded by Councillor Scott and will be dealt with at the May 16, 2017 regular Council meeting.

Be it resolved that Council rescind Resolution No 86/17 approving the demolition of the Fordwich Community Hall.

Be it resolved that Council negotiate the sale of Fordwich Hall as is with the parties that have shown interest.

8. Wray Wilson, Drainage Superintendent

A report submitted by Drainage Superintendent Wilson ending May 2, 2017 regarding a municipal drain assessment agreement as per condition of consent B19/16 and B20/16 and the 2016 drain maintenance grant application was reviewed. Council inquired whether the property owners were in agreement with the percentage of assessments.

Moved by Councillor Scott; Seconded by Councillor Harding: Be it resolved that Council approve staff recommendation to accept the Township of Howick Municipal Drain Assessment Agreement under Section 65(2) of the Drainage Act for the No. 12 Municipal Drain as required per condition of severance B19/16 and B20/16. Carried. Resolution No. 124/17

9. Staff Reports

9.1 CEMC Shawn Edwards

CEMC Edwards presented report to Council-Emergency Management-2017-03 regarding the Wroxeter dam. Reeve Versteeg thanked Edwards for his very detailed report. Council inquired about an emergency plan that includes procedures and responsibilities in case of an emergency and questioned the existence of the 1093’ water level mark, how MVCA measures their water level at the Gorrie dam, the water level in 2015 and if MNRF would assist with the Wroxeter dam issue. Council discussed what a reasonable water level would be and suggested a meeting with the Wroxeter Village Management. Council directed Public Works Department to mark 7’ on the bridge prior to the meeting with Village Management.

Moved by Councillor Harding; Seconded by Councillor Scott: Be it resolved that Council form a committee to meet with Wroxeter Village Management to discuss head water level and discuss marks we have made to start water level talks. Carried. Resolution No. 125/17

Reeve Versteeg and Councillor Scott agreed to sit on this Committee.

9.2 Recreation Facilities Manager Eric McDougall

Manager McDougall presented report to Council-Recreation-2017-05 regarding operating practices at the HCC and provided clarification on the total additional cost. Council discussed insurance, staff time and cost.

Moved by Councillor Henhoeffer; Seconded by Deputy Reeve Clarkson: Be it resolved that Council approve staffing at all events at the Howick Community Centre. Carried. Resolution No. 126/17


He also presented report to Council-Recreation-2017-06 suggesting an ad hoc committee to review the Howick Municipal Alcohol Policy. Council suggested other representatives also be asked (Belmore Arena, Wroxeter and Gorrie Hall Boards).

Moved by Councillor Scott; Seconded by Deputy Reeve Clarkson: Be it resolved that Council approve the following as members of the Ad Hoc Howick Municipal Alcohol Policy Review Committee: Reeve Versteeg; Councillor Harding; Howick Community Centre Advisory Committee Chair Jennifer Foster; Clerk Watson and Recreation Facilities Manager McDougall; Belmore Arena member; Wroxeter Hall member and Gorrie Hall member. Carried. Resolution No. 127/17

Manager McDougall also presented report to Council-Recreation-2017-07 regarding a request received from the Howick Agricultural Society to tap into the HCC water. Council questioned if the Agricultural Society would pay for this.

He also presented report to Council-Recreation-2017-08 recommending amendments to fees and charges in relation to swimming lessons.

Moved by Deputy Reeve Clarkson; Seconded by Councillor Henhoeffer: Be it resolved that Council approve amendments to Recreation Fees and Charges for swimming lessons, Schedule “G” of By-law 13-2015, as presented. Carried. Resolution No. 128/17

9.3 Public Works Coordinator David Martin

Coordinator Martin presented report to Council-Roads-2017-13 recommending revised MTO rates for 2017.

Moved by Deputy Reeve Clarkson; Seconded by Councillor Harding: Be it resolved that Council approve revisions to Public Works Fees and Charges, Schedule “D” of By-law 13-2015, as presented. Carried. Resolution No. 129/17

9.4 Treasurer-Tax Collector Jean Hughes

Treasurer Hughes presented report to Council-Finance-2017-07 including information on the 2017 approved budget and tax rate by-law; insurance proposals and Canada Summer Jobs Grant 2017. Council agreed to hire pool staff for 2017 and forgo hiring an ED assistant until next year.

10. Council Committee and Board Reports

Minutes from the Belmore Arena Board meeting held March 20, 2017 were received.

Minutes from the Gorrie Hall Board meeting held February 20, 2017 were received.

Notes from the Fordwich, Gorrie and Wroxeter Village Managment Boards meeting held April 18, 2017 were received.

Minutes from the Coalition for Huron Injury Prevention meeting held March 8, 2017 were received.

Minutes from the Maitland Valley Conservation Authority Board of Directors meeting held March 15, 2017 were received.


Moved by Councillor Scott; Seconded by Councillor Henhoeffer: Be it resolved that Council receive the minutes from the Council Committees and Boards included in the May 2, 2017 agenda. Carried. Resolution No. 130/17

11. Correspondence

Correspondence received from Coalition for Huron Injury Prevention regarding the speed sign was discussed.

Moved by Councillor Scott; Seconded by Councillor Henhoeffer: Be it resolved that Council authorize Clerk Watson to sign the Memorandum of Understanding between the Coalition for Huron Injury Prevention (CHIP) and the Township of Howick for the 2017 season and provide the necessary certificate of insurance. Carried. Resolution No. 131/17

Correspondence received from Lori Rounds seeking volunteers to work at the two main gates at the 2017 IPM was noted and filed.

Calls for service billing summary report from January – March 2017 from the OPP was noted and filed.

Correspondence received from Ben Lobb requesting support to Hometown Heroes: raise a little health charity hockey game was noted and filed.

Correspondence received from the Township of Adjala-Tosorontio requesting the taxes on flags for Canada’s 150th Birthday be waived was noted and filed.

Correspondence received from the Ministry of Citizenship and Immigration calling for nominations for the Champion of Diversity Award was noted and filed.

Correspondence received from Forest Ontario - Heritage Tree Program and Ontario’s Green Leaf Challenge was noted and filed.

Drinking Water Source Protection Newsletter Issue # 7 – April 2017 was noted and filed.

12. Members Privilege – Good News & Celebrations

Reeve Versteeg commented on the colourful tulips at the HCC.

Councillor Scott commented on the improvement at the Gorrie Hall advising that it was a nice place for the community to go to.

13. By-laws

Moved by Councillor Harding; Seconded by Councillor Henhoeffer: Be it resolved that Council give third and final reading to By-law No. 13-2017; being a by-law to provide for a drainage works (Douglas-Kreller Municipal Drain 2017 Improvement) in the Township of Howick. Carried. Resolution No. 132/17

Moved by Councillor Scott; Seconded by Deputy Reeve Clarkson: Be it resolved that Council give first, second and third and final reading to By-law No. 24-2017; being a by-law to adopt the estimates for the sums required during the year 2017 for municipal purposes and to establish rates of taxation to be levied during the year 2017 and to provide for penalty and interest charges. Carried. Resolution No. 133/17


14. Closed Session

Council proceeded into closed session in order to discuss matters pertaining to employee negotiations (Howick staff) and adoption of the April 11, 2017 closed meeting minutes.

Moved by Councillor Henhoeffer; Seconded by Councillor Scott: Be it resolved that Council go into “Closed Session” at 8:56 pm under Section 239 of the Municipal Act, 2001 as amended, to discuss matters pertaining to employee negotiations; and that Clerk Watson remain in attendance. Carried. Resolution No. 134/17

Moved by Deputy Reeve Clarkson; Seconded by Councillor Harding: Be it resolved that Council adjourn the “Closed Session” at 9:10 pm. Carried. Resolution No. 135/17

Moved by Councillor Scott; Seconded by Councillor Harding: Be it resolved that Council approve an increase to step five on the Howick 2017 wage grid effective April 30, 2017 for Public Works Coordinator/Operator David Martin following a satisfactory six month performance review. Carried. Resolution No. 136/17

15. Adjournment

Moved by Councillor Harding; Seconded by Councillor Scott: Be it resolved that Council give first, second and third and final reading to By-law No. 25-2017; being a by-law to confirm the actions of Council at their May 2, 2017 Council meeting. Carried. Resolution No. 137/17

Moved by Councillor Harding; Seconded by Councillor Scott: Be it resolved that Council adjourn the Council meeting at 9:12 pm. Carried. Resolution No. 138/17 Reeve Art Versteeg Clerk Carol Watson

PLANNING & DEVELOPMENT 57 Napier Street, Goderich, Ontario N7A 1W2 CANADA Phone: 519.524.8394 Ext. 3 Fax: 519.524.5677 Toll Free: 1.888.524.8394 Ext. 3 www.huroncounty.ca

Consent Application Report – File B21/17

Owner: Donald William Gibson Date: May 8, 2017

Property Address: 44081 Huron-Bruce Road

Property Description: Part Lot 5, Concession 18, Township of Howick

Recommendation: That provisional consent be:

recommended for approval with the attached conditions (and any additional municipal conditions)

deferred to allow the applicant to provide additional information recommended for denial (referred to the County Committee of the Whole Day 1

for a decision)

Purpose: enlarge abutting lot create new lot surplus farm dwelling right-of-way / easement other:

Area Severed: 0.81 hectares (2 acres)

Official Plan Designation: Agriculture

Area Retained: 19.42 hectares (48 acres)

Zoning: AG1 (General Agriculture),

Review: This application: Is consistent with the Provincial Policy Statement (s. 3(5) Planning Act); Does not require a plan of subdivision for the proper and orderly development of the municipality

(s. 53(1) Planning Act); Conforms with section 51(24) of the Planning Act; Conforms with the Huron County Official Plan; Conforms with the Howick Official Plan, Section 3.G.9; Complies with the Howick Zoning By-law (or will comply subject to a standard condition of

rezoning or minor variance); and Has no unresolved objections/concerns raised (to date) from agencies or the public. (Applications that are unable to meet all of the foregoing criteria will be referred to the County Committee of the Whole Day 1 for a decision)

Agency Comments:

Not

Received No

Objections Comments

Howick Staff

- With respect to the Renwick Municipal Drain, that Section 65(1) of the Drainage Act be addressed as a condition of the severance and costs associated with the Engineer’s apportionment be charged to the applicant

- Taxes paid, except for May 2017 interim installment and no tile drain loans at this time.

- $500 parkland fee

Neighbours

Consent Application B21/17: Gibson Page 2 of 6 May 8, 2017

Subject Property: yellow = retained parcel; red = severed parcel


Sketch Showing Subject Property and Severed Parcel:


Severed Parcel: red = severed parcel

Additional Comments:

This application proposes to sever an existing surplus residence and other buildings from the remainder of the farmland. The residence qualifies as being surplus to the farm operator as the owner has another farm with a residence at 45546 Perth Road 178 (Lot 24, Concession 1), 45530 Perth Road 178 (Part Lot 23, Concession 1E) and 44052 Glenannon Road (Lot 5, Concession 17).

The proposed severed parcel is 0.81 hectares (2 acres) and contains a residence, shed and driving shed. The applicant would like to keep the shed and driving shed on the property. The proposed retained parcel is 19.42 hectares (48 acres) of which all is workable agricultural land with no buildings or structures.

The Provincial Policy Statement, 2014 (PPS) permits the severance of surplus farm dwellings. The PPS requires that the construction of a new residence on the retained farmland created by the severance be prohibited. This is addressed through the automatic rezoning provision in the Zoning By-law which will change the zoning on the farmland to prohibit a residence once the consent is finalized. The proposed consent is consistent with the PPS.

The Huron County Official Plan (OP) and the Howick OP both permit surplus residence severances subject to a list of criteria. The proposed consent meets the following criteria of both the Huron County OP and Howick OP and therefore conforms to both documents:

residence: age, habitable, intended as a primary residence

farmland to be zoned to prohibit residence

size of severed parcel minimized

for Howick OP, MDS met to neighbouring barns with 100+ nutrient units

no previous residential severances after June 28, 1973, except in Settlement Areas.

retained parcel size a minimum of 19 hectares


residence not within 300 m of aggregate operation/deposit or supportive aggregate impact assessment

The residence is within 300m of a secondary aggregate operation/deposit, however a supportive aggregate impact assessment was included with the application. The aggregate impact assessment noted that the subject property is located within a Secondary Aggregate Resource with No Constraints as identified in the Aggregate Resource Inventory Plan for the Township of Howick. The aggregate impact assessment concluded that the existing rural residences and rural school have partially sterilized or restricted the use of the northern portion of the aggregate resource deposit which the proposed severance is located. Therefore, the impact assessment stated that the proposed severance would not negatively impact or cause any additional sterilization of the Secondary Aggregate Resource located within the subject property.

Howick staff have no objections to the proposed consent, however commented that “With respect to the Renwick Municipal Drain that Section 65(1) of the Drainage Act be addressed as a condition of the severance and costs associated with the Engineer’s apportionment be charged to the applicant”. This comment has been satisfied with an included condition that Section 65(1) of the Drainage Act be addressed. Howick staff have also commented that taxes are paid with the exception of the May 2017 interim installment, and no tile drain loans at this time.

A new septic system was installed in 2017 to the satisfaction of the Township.

In light of the above comments, the proposed consent is recommended for approval with the following conditions:

Recommended Conditions Note: The list below may not contain all Municipal conditions and should be reviewed by Howick

Township Council.

Expiry Period

1. Conditions imposed must be met within one year of the date of notice of decision, as required by Section 53(41) of the Planning Act, RSO 1990, as amended. If conditions are not fulfilled as prescribed within one year, the application shall be deemed to be refused. Provided the conditions are fulfilled within one year, the application is valid for two years from the date of notice of decision.

Municipal Requirements

2. All municipal requirements, financial or otherwise, be met to the satisfaction of the Municipality (for example: servicing connections, cash-in-lieu of park dedication, property maintenance, compliance with zoning by-law provisions for structures).

3. The sum of $500 be paid to the Township as cash-in-lieu of parkland. 4. 911 addressing for the subject lands be dealt with to the satisfaction of the Township.

Survey/Reference Plan

5. Provide to the satisfaction of the County and the Township: a) a survey showing the lot lines of the severed parcel and the location of any buildings

thereon, and b) a reference plan based on the approved survey.

Zoning

6. Where a violation of any municipal zoning by-law is evident, the appropriate minor variance or rezoning be obtained to the satisfaction of the Township.

Storm Water and Drainage

7. Any tile drains crossing between the severed and retained parcel be cut and re-routed to the satisfaction of the Township.


8. Section 65 of the Drainage Act be addressed to the satisfaction of the Township. Note The applicant is hereby advised that the severed parcel will be automatically rezoned to recognize the residential parcel (e.g. AG4-19) and the retained farmlands will be automatically rezoned to prohibit a new residence (e.g. AG2-3) in the Municipal Zoning By-law. Sincerely, ____________________ Jennifer Burns Planner

CORPORARTION OF THE TOWNSHIP OF HOWICK

DRAINAGE SUPERINTENDENT REPORT – May 16, 2017

RENWICK MUNICIPAL DRAIN – Court of Revision (CoR) @ 7:00 p.m. To date, no appeals have been filed with the Clerk to the CoR under Section 52.1 of the Drainage Act. If appeals to the Court have been filed 10 days before the first sitting of the Court, the Court shall hear the appeal (52)(3). If appeals are not filed in accordance with (52)(2), the Court may, by resolution passed at the first sitting, allow an appeal to be heard on such conditions as to giving notice to all persons interested or otherwise as the Court considers just”. (52)(4). The CoR is still required to convene even if appeals are not filed. An information sheet has been included for review by members of the Court. (Information and/or Decision required) RENWICK MUNICIPAL DRAIN Tenders for the construction of this drain will be received until 12:00 noon, May 10, 2017. The results and a recommendation from Greg Nancekivell from Dietrich Engineering are attached. If acceptable, Council could award the tender subject to there being no appeals to the Court of Revision and/or the Drainage Tribunal or all appeals have been decided. (Decision requested) CATHERS MUNICIPAL DRAIN REPORT CONSIDERATION @ 7:30 p.m. The meeting for Council to consider the Report is scheduled for at 8:15 p.m. Tuesday, May 16th. Copies of the Reports will be sent electronically and a hard copy is available in your mailbox. Council could give first and second reading of the Drainage By-law following consideration of the Report. A date for the Court of Revision, members of the CoR and a date for tender closing should also be determined. I would suggest the CoR be set for the regular Council meeting on June 6th and tenders close at 12:00 noon on May 31st.(Decision requested) Respectfully submitted Wray Wilson

Drainage Superintendent

From: Greg NancekivellTo: Carol Watson ([email protected])Cc: Rebekah Msuya-Collison ([email protected]); Wray Wilson - Township of Howick ([email protected])Subject: RE: Renwick Municipal Drain 2017 TendersDate: Thursday, May 11, 2017 3:08:55 PMAttachments: image006.png

Hi Carol: I have reviewed the three (3) lowest tenders received for the construction of the Renwick MunicipalDrain 2017. I have found the tender of the low bidder “Marquardt Farm Drainage Limited” to be complete and inorder. The starting and completion dates stated by “Marquardt Farm Drainage Limited” on the “FORM OFTENDER AND AGREEMENT” being August 15, 2017 and September 15, 2017 respectively were themost preferable dates provided by the three (3) lowest bidders. Therefore Dietrich Engineering Limited is recommending that the tender be awarded to “MarquardtFarm Drainage Limited” for the amount of $184,969.91 plus H.S.T. $24,046.09 for a Total Tender of$209,016.00. The low bid of $184,969.91 represents 77% of the engineer’s estimated construction costs for thisproject. If you have any questions with the above information please give me a call or email . Thanks

Greg Nancekivell, C.E.T.515 Dotzert CourtUnit 8Waterloo, Ontario N2L 6A7 Office (519) 880-2708 ext. 304Fax (519) 880-2709Cell (519) 572-4167Email [email protected]

mailto:[email protected]:[email protected]:[email protected]:[email protected]

Report to Council – Recreation – 2017 - 009

Title of Report: Hiring of Pool staff From: Eric McDougall Date: May 8th, 2017 Recommendation: Be it resolved that council approve the hiring of Vienna Van Veen and Nicole Sanburn as Head Guards and Carly Kreller and Natalie Fear as Instructor Guards and Troy Walther as a dual role Instructor guard and LIT at the Howick Pool for the 2017 season. Staff Comments: I respectfully request Council approve the hiring of the following individuals for the Howick Pool 2017 summer season at the following steps as per the Seasonal staff pay grid. Vienna Van Veen, Instructor Guard; Step 5 Nicole Sanburn, Instructor Guard; Step 5 Carly Kreller, Instructor Guard; Step 4 Natalie Fear, Instructor Guard; Step 4 Troy Walther, Instructor Guard; Step 4/Life guard in training; Step 4 Hire date to be May 22nd, 2017

Respectfully submitted: Eric McDougall – Recreation Facilities Manager

Report to Council Roads Department-2017-14

Title of Report: Tenders for 2017 From: Dave Martin Date: May 8, 2017 Recommendation: That Council award the Construction Gravel “A” & “B” to Joe Kerr Limited for approx 5000 tonnes of “A” gravel for an estimated price of $43,208.00 and approx 12,500 tonnes of “B” gravel for an estimated price of $83,337.50. That Council award the Maintenance Gravel to Donegans Haulage (2010) Limited for approx 25,000 of “A” gravel for an estimated price of $226,000.00. That Council award the Winter Sand to D’Arcey Sand & Gravel Limited for approx 1,000 tonnes of sand for an estimated cost of $10,000.50 That Council gives direction to retender the fuel as we had 4 tenders 2 were accepted and 2 were rejected this resulting in a close but over budgeted result Background: Tenders are released every year in spring. Staff Comments: Tenders were included in the Wingham, Listowel and the Plus papers. Financial Impact: To keep in within operation budget and capital budget as per Tenders Concluding Comments: Respectfully submitted: Dave Martin Public Works Co-ordinator

44816 Harriston Road, RR 1 Gorrie ON N0G 1X0

Tel: 519-335-3208 Fax: 519-335-6208

www.howick.ca

May 5, 2017 Tender Openings

Contract No. 1 -2017 - Type ‘A’& B Construction Gravel

"A" Gravel Estimate Total HST Total Start Date Finish Date Cert. Cheque

Per tonne 5000 tonne

Donegan's Haulage (2010) Limited 8.00$ 40,000.00$ 5,200.00$ 45,208.00$ 3-Jul-17 7-Aug-17 yes

7.65$ 38,250.00$ 4,972.50$ 43,222.50$ 3-Jul-17 7-Aug-17 yes

"B" Gravel Estimate Total HST Total Start Date Finish Date Cert. Cheque

Per tonne 12,500 tonne

6.20$ 77,500.00$ 10,075.00$ 87,575.00$ 3-Jul-17 7-Aug-17 yes

5.90$ 73,750.00$ 9,587.50$ 83,337.50$ 3-Jul-17 7-Aug-17 yes

Joe Kerr Limited

Supply, crushing, loading, hauling and placing of 5,000 tonnes of Type “A” and

12,500 tonnes type “B “ Construction Gravel

Name of Company

Name of Company

Donegan's Haulage (2010) Limited

Joe Kerr Limited

http://www.howick.ca/


Tel: 519-335-3208 Fax: 519-335-6208

www.howick.ca


Contract No. 2-2017 - Type ‘A’ Maintenance Gravel

supply, crushing, loading, hauling and placing of 25,000 tonnes of Type “A” Maintenance Gravel

Per tonne Estimate Total HST Total Start Date Finish Date Cert. Cheque

8.00$ 200,000.00$ 26,000.00$ 226,000.00$ 11-Sep-17 6-Oct-17 yes

8.36$ 209,000.00$ 27,170.00$ 236,170.00$ 11-Sep-17 6-Oct-17 yes

Name of Company

Donegan's Haulage (2010) Limited

Joe Kerr Limited



Tel: 519-335-3208 Fax: 519-335-6208

www.howick.ca


Winter Sand Tender Contract #4-2017Dollar cost per tonne (for more or less 1,000 tonnes)

Supply, deliver, mix with salt and stockpile winter sand at the public Works Yard

Per tonne Estimate Total HST Total Start Date Finish Date Cert.Cheque

11.46$ 11,460.00$ 1,489.80$ 12,949.80$ TBD Oct 1/17 yes

10.50$ 10,500.00$ 1,365.00$ 11,865.00$ TBD Oct 1/17 yes

8.85$ 8,850.00$ 1,150.50$ 10,000.50$ TBD Oct 1/17 yes

Kurtis Smith Excavating Inc.

Donegan's Haulage (2010) Ltd

D'Arcey Sand & Gravel Ltd.

Name of Company



Title of Report: weekly cleaning of the municipal office From: Dave Martin Date: May 8, 2017 Recommendation: That Council receive for information only. Background: Ray Stewart resigned as of April 29th 2017 and Council approved advertising for the position. Staff Comments: 3 resumes for cleaning at municipal office were received and Margaret Dickert was selected. Financial Impact: Same rate of pay as HCC cleaning staff. Concluding Comments: Staff followed the Hiring Policy for the Township of Howick. Margaret will start May 13th 2017. Respectfully submitted: Dave Martin Public Works Co-ordinator


Title of Report: Howick Landfill Site From: Dave Martin Date: May 10, 2017 Recommendation: That Council receive for information only. Background: Burnside attended at the Howick landfill site on May 10, 2017 for spring monitoring. MOE also performed a site visit the same day. Staff Comments: A few infractions were noted that need to be dealt with. Waiting for report from the MOE as Burnside has to get a few things finished on their end. Financial Impact: unknown at this time. Concluding Comments: We will start working on what was mentioned for us to follow up on. Respectfully submitted: Dave Martin Public Works Co-ordinator

Report to Council-Clerk-2017-10

Title of Report: 2018 Election Service Provider From: Carol Watson, Clerk Date: May 16, 2017 Recommendation: Be it resolved that Council approve entering into an agreement with Simply Voting to provide an internet/telephone voting system for the 2018 municipal election; and further, that staff prepare the necessary by-law. Background: Council passed the following resolution at the January 17, 2017 meeting:

Moved by Deputy Reeve Clarkson; Seconded by Councillor Harding: Be it resolved that Council authorize the use of internet/telephone as voting methods for the 2018 municipal election; and further, that staff participate in the County-wide Election Working Group to establish policies and procedures and investigate potential group pricing with other Huron County municipalities. Carried. Resolution No. 10/17

One of the goals of this working group was to investigate service providers and explore potential group pricing with other Huron County municipalities for the 2018 municipal election.

Four internet/telephone voting suppliers attended the April 13, 2017 Huron County Election Working Group meeting to make presentations to the group. Staff Comments: The four suppliers were Scytl, Intelivote, Dominion Voting and Simply Voting. The electronic voting systems were relatively similar in terms of hosting and data centres, security, accessibility, hardware requirements, support, reporting and ease of use. There were some differences in mailing options, document processing, audit procedures, telephone interfacing, integration with our existing election management system DataFix/Voterview, voter information and pricing.

The basics of elections are similar in terms of the functionality of the electronic voting process. Voter certification notices are sent to voters with a PIN number and they log-in or phone in with their personal identification. The voting period will likely be 7 to 10 days and we will make a dedicated effort to provide on-site polling stations throughout Howick.

The Working Group met again on April 26, 2017 to review and discuss the presentations as well as previous experiences with some of the suppliers. The consensus of the group was that Simply Voting could offer the most reliable, secure and inclusive service for the 2018 election.

The majority of the municipalities preferred Simply Voting which was less expensive for all municipalities except Howick, Morris-Turnberry and North Huron due to the smaller number of electors. The Working Group felt there was merit in choosing the same supplier so Simply Voting was asked to adjust their price for the 3 smaller municipalities.

Budget Impacts: The costs for internet/telephone voting suppliers provided in this report are based on 2846 voters as per the 2014 election and do not include HST.

Sctyl Simply Voting

Dominion Voting

Intellivote

Per Voter $2.64 $2.35 $2.00 $2.00

Voting Supplier Cost $7,500.00 $6,688.10 $5,692.00 $5,692.00

Letter Printing/Postage

$3,374.46 $3,374.46 $3,374.46 $3,557.50

Total $10,874.46 $10,062.56 $9,066.46 $9,249.50

For comparison reasons the final election cost of the 2014 vote-by-mail municipal election was $13,471.50 and $14,768.79 for the 2015 by-election. Concluding Comments: Simply Voting is Howick staff’s preferred supplier for the 2018 municipal election as well as the Huron County Election Working Group. The group will continue to work together in the co-operative development of policies and procedures, efficiencies in training, education and the sharing of information for Howick’s first electronic election.

Council recognizes the diverse needs of all of our residents and strives to provide services and facilities that are accessible to all. Goal number three of the strategic plan encourages improving communication, increasing transparency and community engagement electronically. Respectfully submitted: Carol Watson, Clerk and Rebekah Msuya-Collison, Admin Assistant/Deputy Clerk

MINUTES HOWICK COMMUNITY CENTRE ADVISORY COMMITTEE

April 3, 2017 7:00pm

HOWICK COMMUNITY CENTRE

Recorder: Jennifer Foster

1. Call to Order – in attendance Doug Harding, Kevin Armstrong, Wray Wilson, Lisa Frey, Heather Stinson, Pete king, Eric McDougall, and Christian Feldskov

2. Acceptance of Agenda – Wray made a motion to accept the agenda, Pete second – all in favor

3. Minutes from last meeting. – Pete asked for the minutes to be corrected under fireworks, July 1st was the only day the company was NOT available

4. New Business,

4.1 Video Dance – 70 people attended, $900 sponsored and made a $200 at the booth – was a well attended event

4.2 Lights – Pete - $230 each LED outside –front $360 each for bigger lights – looking into hydro rebates/grants – need to change 2

street lights to LED – price are from Erth, but Pete also priced out the

lights from ideal supply $178 each side (30 watt) and $415 for the

bigger lights (80 watt)

4.3 Cruise Night/Roller Derby – fundraising possibility – Jennifer was contacted by Verdun Zubrig about the Cruise Night and Roller

Derby wondering if we would like to run the bbq for one of the events

– we already have to run the door and sell tickets – Pete made the

motion that they find someone else to do the bbq – Kevin second it –

all in favor

4.4 Address for Emergencies – Jennifer stated that there was an incident here last week that emergency services needed to be called,

and people couldn’t find the address of the arena easily – Jennifer

suggests that we have the address placed in the lobby above the

defibrillator so that it is visible to everyone – also maybe putting it on

the TV

4.5 Ag Society Meeting - there is a meeting April 5, 2017 regarding the Ag Society contract – Jennifer is going and will report back at next

meeting

4.6 Changes to Municipal Alcohol Policy – Eric is to write up a new alcohol policy – but would like to wait and talk to the new liquor

control board staff to make sure we are covered and doing everything

proper

Other Business – Woman’s Institute had the drawers upstairs repaired – is cost $125 – the gentleman that did the work donated his

time, but the woman’s institute is looking to give him something -

Eric mentioned about painting the cupboards and the woman’s

institute have volunteered to wash down the cupboards before painting

5. Next meeting – May 8, 2017 at 7pm

6. Move for adjournment.

MINUTES APRIL 6 2017

WROXETER HALL BOARD

PRESENT: Carol E, Amanda F, Donelda M, Geo P, Marvin G, Diane M, Janet H, Mary

Jane C, Cam E . NOT PRESENT: Marg H (ill ) Brian McBurney ( ill ) Sherry S ( ill )

March Minutes read and adopted: First: Donelda. Second : Marvin, All in favor.

FINANCIALS: Mary Jane read financials with everything in good standing. Passed First:

Donelda: Second: George. All in favor.

NEW BUISNESS

1) Front Door Opener Grant Approved. Approved Quote for $ 2318.00 from

Fisher Glass and Mirror. Grant will pick up approx.. $1500.00. Cam to do

electrical work N/C

2) Order post for outside operator and order Opener: First: Diane. Second :

Marvin. All in favor

3) George to contact Riverstown Duo to get price for music at Pub Night:

4) Jen and Donelda to arrange booth for volunteer Appreciation Night at Council

for May 25th

5) Food Committee will meet April 12 and report back to board at May Meeting

6) Marvin to report on Bar Shifts required at May Meeting

7) Amanda reported that she will possibly be moving and may have to step down

from board: Will have info for May Meeting

8) Next Meeting May 4 2017 7:00 Pm : Any change in date Cam will contact

9) Meeting Adjourned 8:20 Pm. First Marvin, Second Janet

WROXETER HALL MAY MINUTES

MAY 11 2017

PRESENT: Cam E , Geo. P, Mary Jane C, Marvin G, Carol E, Marg. H, Sherry S, Janet

H, Jen Burns ( MISSING: Diane M (ill) Donelda M (working) Brian M ( ill )

APRIL MINUTES: Passed. 1st Mary Jane 2nd Sherry S All in Favor. Adopted

FINANCIALS: Good Shape , All bills paid. 1st Janet 2nd Geo .P All in Favor. Adopted

NEW BUISNESS: Marvin motioned to get price on new hard surface counter top for

kitchen. 2nd Sherry. All in Favor

Order Wroxeter Hall Board Shirts with each member paying for their own with the

Design Logo Charge ($50.00) being paid for by hall board. 2 ladies and 2 mens shirts

ordered extra for new members when they join but they will reimburse hall for the

shirts. Also banner for Hall advertising to be ordered 30” x 60” with 3 photos at a

budget price of $165.00 plus Tax. 1st Janet 2nd Marg. To be ordered from Game Day

Retail Kitchener . Jen Burns to order.

To book Gavin Gardiner for June 2nd 2017 Pub Night 1st Marvin 2nd Mary Jane

Carol, Marvin to order new fridge and freezer from KG Electronics. 1st Mary Jane

2nd Marvin All in Favor.

Distributed Tickets for Fish Fry and to have totals for order by May 18 2017.

Motion to Adjourn 8:35 Pm 1st Sherry 2nd Mary Jane

June Meeting to be held June 1st 2017

Coalition for Huron Injury Prevention: CHIP

Draft minutes for Wednesday, April 12th, 2017

Present: Tim Poole (Wingham Police Service), Paul Bollinger (ACW), Mike Hausser (Huron County Public Works / Highways), Michele Hansen (Goderich), Brock Vodden (North Huron), Laura Edgar (Huron County Health Unit), Sean Wraight (MTO), Jamie Stanley (Huron OPP), Sharen Zinn (Morris Turnberry), Linda Henhoeffer (Howick)

Regrets: Marnie Hill (Bluewater), Dave Frayne (South Huron)

Agenda Items Discussion Action Items

1. Welcome and call to order Chair Zinn opened the meeting

2. Agenda

2.1 Additions to the Agenda: 6.5 Distracted Driving6.6 New County Speed Sign6.7 County Bylaw re ATV's

2.2 Adoption of the revised Agenda

Motion: Hansen Seconded: Bollinger Disposition: carried

3. Review of Minutes of March 8th, 2017 Meeting

3.1 Additions / Revisions: n/a3.2 Approval of Minutes

Motion: Edgar Seconded: Hansen Disposition: carried

4. Review of Action Items

4.1 Road Safety Forum Debrief

- preliminary Evaluation results:

- very positive feedback; strong interest from many organizations in meeting to explore potential partnering on identified priority issues (i. e., distracted driving, IMPACT program, Road Safety Strategy, Safe Community designation)

- next steps: Edgar to summarize feedback and report to CHIP; discussion re organizing a meeting in coming months with interested organizations

4.2 Road Safety Challenge Grant

- $1,000 grant approved by MTO- partnering with Huron County Cycling committee- funds to be used to promote cycling safety; e. g., 'share the road' signage, safe cycling

booklets, etc.

4.3 Safe Driving Presentation for Seniors

- Bayfield Lions hosting on Friday, June 2nd- Stanley and Wraight presenting with Edgar assisting

4.4 Road Safety Community Program

- sixty 'share the road' signs to be installed by County Public Works in 2017- another one hundred to be installed in 2018

4.5 Road Safety Community Grant

- Edgar to report to MTO re 2016 grant of $3,600 - monies used to fund fall 2016 Hallowe'en Initiative and March 2017 Road Safety Forum - 2017 MTO grant priorities: pedestrian safety, distracted driving, large truck awareness

5. Financial Reports and Updates (Edgar)

- Edgar distributed financial statements and explained our current financial status

6.1 New Business

6.1 Youth Initiatives

- Stanley to present 'Distracted Driving' at area high schools

6.2 Speed Sign Update

- repairs: - currently in Ottawa at Dav Tech for checkup and repairs- Hausser to check with county staff re repainting before 2017 IPM in fall- CHIP logo to be put on after repainting

- MOU review re process for municipalities to access Speed Sign- n/a revisions to MOU; Edgar to forward to municipalities

- current bookings: request from Huron East; County request for 2017 IPM

6.3 Election of Chair, Vice Chair and Secretary

- Zinn to continue as Chair; Vodden to continue as Vice Chair; Henhoeffer to continue as Secretary

6.4 Review of CHIP's Terms of Reference

- deferred to May meeting

6.5 Distracted Driving

- Stanley to make presentation to non teaching staff at Avon Maitland District School Board

6.6 New County Speed Sign

- County will use their new Speed Sign to gather data re traffic numbers and speed; n/a speed display

- 'covert' box to be attached to light posts, etc. - it will be available for use by request

6.7 County Bylaw re ATV's

- ATV's will not be allowed on county roads; exception would be considered for 'organized trails' connections

- County Council will review the municipalities' ATV bylaws and advocate consistency throughout the county

7. Correspondence

- Edgar to invite West Wawanosh Insurance representative to CHIP's May meeting

8. Meeting Summary

a) positive feedback for Road Safety Forumb) 'Share the Road' project with Cycling Committeec) Speed Sign MOU to be forwarded to municipalities by Edgar

9. Next meeting: Wednesday, May 10th, 2017 at 7:00 pm

10. Adjournment: Bollinger

Ministry of Tourism, Culture and Sport

Minister

9th Floor, Hearst Block 900 Bay Street Toronto, ON M7A 2E1

Ministry of Transportation

Minister

3rd Floor, Ferguson Block 77 Wellesley St W. Toronto, ON M7A 1Z8

1

Monday, May 8, 2017 Dear Valued Cycling Partners: On April 27th, Ontario tabled the 2017 Budget. This budget returns the government to balance while continuing to make investments that make everyday life easier for people all across Ontario. We are very proud that our budget includes an investment of $50 million for commuter cycling infrastructure in 2017–18 to give Ontarians a safe and low‐cost commuting alternative between residential communities, workplaces, major transit stations and other destinations and while enhancing their safety and well-being through investments in infrastructure. This will enable people to take bikes and transit for their daily commute instead of personal vehicles, effectively reducing GHG emissions. Your advocacy contributed to the creation of #CycleON -- Ontario's cycling strategy -- which serves as a blueprint to help us create healthy, active and prosperous communities that have better cycling infrastructure and safer streets and highways. At the recent Share the Road Cycling Coalition annual Ontario Bike Summit, we reiterated our government’s commitment to implement Ontario's Cycling Strategy, #CycleON. Through #CycleON, the province is working to identify a long-term network of cycling routes across Ontario that will:

Promote recreational cycling and cycling tourism; Connect municipal cycling routes and places of interest; Identify areas of provincial infrastructure that should accommodate cycling; and, Prioritize future cycling infrastructure investments on provincial highways.

The draft network we’ve identified includes over 8,000km of cycling routes that connect the regions of the province – and the people that live there providing access to major communities and destinations. We invite you to view and submit comments on the draft network at www.ontario.ca/cycling. The comment period has been extended until May 26, 2017. Over 70 per cent of Ontario’s population resides within 5km of these cycling routes. The province-wide network has the potential to enhance tourism and recreation opportunities across the province. And in urban areas, the network is also an opportunity to look at developing routes that will serve both recreational and commuter routes in the years to come.

http://www.ontario.ca/cycling

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It was around this time last year that our government announced our commitment to provide $10 million under the Ontario Municipal Cycling Infrastructure program to 37 cities and towns across the province that are working to build new or improve their existing cycling infrastructure in ways that make sense locally. This includes urban, suburban and rural communities like Brampton, Niagara, Ottawa, Chatham-Kent, Kingston, and Thunder Bay among others. In 2015, we also announced an additional commitment of $15 million for routes along provincial highways so that cyclists have a connected and continuous network. The cycling investment in Budget 2017 builds on the recent cycling initiatives that the government has made. This unprecedented investment promotes cycling and walking as part of a healthy, active lifestyle while making commuter cycling easier and safer. Last month, we were pleased to introduce Ontario’s first Cycling Tourism Plan: Tour by Bike. It’s no secret that cycling tourism in Ontario is experiencing rapid growth as more people realize what a fun and healthy form of transportation cycling can be. Ontario is home to an extensive cycling and trails network that stretches across the province, connects our communities and offers unique views of our urban and rural landscapes. Through this plan, we will continue to work to increase and promote cycling as a tourism draw in Ontario communities. Tour by Bike builds on the work we began with the Tourism Action Plan and the Strategic Framework for Tourism in Ontario. We all have the same goal. We want to continue making Ontario a safe place to cycle, and to stand out as a world-class cycling destination. Our work to date has positioned us well as we move forward with the Tour by Bike and our new commuter cycling infrastructure investment. Of course, your input and collaboration is invaluable to this process. We are excited to keep working with you, and look forward to continuing to grow cycling in Ontario together. All our best,

Eleanor McMahon Steven Del Duca Minister Minister

From: Minister MMATo: Undisclosed recipients:Subject: Message from Minister Mauro - RE: Proposed Building Code - Septic System Pump Out RequirementDate: Thursday, May 11, 2017 8:59:25 AM

This email is being sent to all Heads of Council. A hard copy will follow.

Dear Heads of Council:

I am writing today to inform you that the Ministry of Municipal Affairs will not be moving

forward with the proposals requiring regular inspections, pumping out of septic tanks and

keeping of the septic tanks and treatment units’ maintenance records put forth in Phase

One of the Building Code consultation.

The consultation process provided municipalities, industry, subject matter experts and

members of the public with an opportunity to offer their input and views on the proposed

changes. The Ministry welcomed the feedback and I was pleased with the frank responses

with respect to septic systems.

I have always felt that there are sufficient protections in place to mitigate against septic

system failures. Since 1997, there has been a requirement for owners of septic tanks and

treatment units to clean out their systems when the working capacity is one-third full. This

will continue to be in effect.

I value the input of our municipal partners. I’ve heard from many of you on this issue and I

thank you for your input.

Sincerely,

Original signed by

Bill Mauro

Minister

Madame, Monsieur,

Je vous écris aujourd’hui pour vous informer que le ministère des Affaires municipales ne

donnera pas suite aux propositions, formulées dans le cadre de la première phase de la

consultation sur le Code du bâtiment, d’exiger la vidange et l’inspection régulières des

fosses septiques ainsi que la tenue de registres d’entretien des fosses septiques et des

unités de traitement.

Le processus de consultation a permis aux municipalités, à l’industrie, aux spécialistes en

la matière et aux membres du public de faire part de leurs commentaires et points de vue

sur les changements proposés. Le ministère a été heureux de la réponse à la consultation

et je suis satisfait d’avoir reçu des réponses franches concernant les systèmes septiques.

mailto:[email protected]:Undisclosed recipients:

May 12th, 2017

Dear Howick Council,

I Eric McDougall as of May 12th, 2017 am resigning as the Manager of Recreational Facilities for Howick Township. My last day of employment will be June 6th, 2017. I’ve enjoyed the time that I have worked for the Township of Howick which has made this a difficult decision. I wish Howick Township all of the prosperity and growth in the future.

Sincerely,

Eric McDougall

May 16 agenda onlyMay 16 agenda pkgMay 16 agenda pkgNotice Court of RevisionNotice to Consider Cathers MDreport to council (2)7 - May 2 draftD10HOW2017 B21 Gibson 20170508 rpt to HowickDrainage Report - May 16, 2017RE_ Renwick Municipal Drain 2017 Tenders(09) 05_02_2017 pool staff hiring (2)report to council 2017 14 tenders

Tender OpeningsMay 16 agenda pkgreport to council 2017 15 cleaning staff at municipal office (2)report to council 2017 16 spring meeting at landfillreport10 2018 Election Voting ProviderHCCAC April 3 2017 minutesMINUTES APRIL 6 2017WROXETER HALL MAY 2017 MINUTESCHIP Minutes of April 12th MeetingCall for Nomination LetterCycling Update from MTO and MTCS MinistersMessage from Minister Mauro - RE_ Proposed Building Code - Septic System Pump Out RequirementFordwich HallRebekahOptimistFordwichagreement26-2017 Cathers Municipal Drain

resignation

township of howick council amended agenda tuesday may 16, … · 2017-05-17 · rj burnside &...

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