town of whiteland plan commission application for...

Town of Whiteland Plan Commission

Application for Preliminary or Final Plat

Application Kit

Town of Whiteland

549 Main Street, Whiteland, In 46184

(317) 535-5531

Project Information

Type of Request: Preliminary Plat Final Plat Replat Plat Vacation

Address or location of the proposal:

Subdivision name:

Current Zoning: Site area (acres):

Proposed land use:

Proposed number of lots: Proposed number of sections: (Or for final plats, the section number)

Applicant Information

Name:

Organization:

Mailing address:

Phone: Email:

(Or fax number. Email address is preferred. Either or both are required.)

Property Owner Information

Name: (If different than applicant; also submit completed property owner consent affidavit.)

Organization:

Mailing address:

Phone: Email:

(Or fax number. Email address is preferred. Either or both are required.)

Waivers Are any waivers being requested?

No Yes (if yes, specify which code sections):

Accepted by: Date:

Docket Number: -Z-

Receipt Number:



Application Kit

Town of Whiteland


(317) 535-5531

Certification I hereby certify that I have the authority to make the above application, and that the information, to my

knowledge and belief, is true and correct.

Signature of applicant Date

Printed name and title

Checklist and Contacts This form should be completed and filed with the Preliminary Plat application.

Submission Checklist An application submission for a Preliminary Plat shall include the following items:

Completed application form

Legal description of the property

Proof of ownership (deed)

Property owner consent affidavit (if applicant is not the owner)

Eight (8) folded full-size copies of the proposed development plan

Note: an additional ten (10) 11x17” copies, two (2) folded full-size copies, and a CD of DWG

And PDF files of the revised plan are due on the revisions due date.

Traffic impact study (if required)

Findings of fact (if required for waiver requests)

Filing fee (checks made payable to Town of Whiteland)

Other materials:



Application Kit

Town of Whiteland


(317) 535-5531

Review Process Contacts The following persons will be contacted regarding notices, additional filing requirements, and staff

comments during the review process.

Check if owner and/or applicant will be contacted: Owner Applicant

Attorney or Representative Project Engineer

Name: Name:

Company: Company:

Address: Address:

Phone Number: Phone Number:

Email: Email:

Please attach additional contacts if desired.

Summary The Whiteland Plan Commission has the authority to review and approve subdivisions within the Town

of Whiteland, subject to the requirements and regulations of Chapters 156 and 154, the Zoning Code and

Subdivision Control Ordinance, respectively.

Filing Procedure and Petitioner’s Checklist

Application Form

o Application must be completed in ink or typed, and the application must be completed in

its entirety.

o The application must be signed.

o The complete application must be filed with the Commission Secretary by the filing

deadline on the Plan Commission schedule (approximately 25 days prior to a scheduled

meeting). Additionally, all supporting paperwork must be submitted no later than 10 days

prior to the scheduled meeting.

o A non-refundable filing fee is required with application submittal.

o A signed, notarized letter of consent is required for any petition in which the applicant

does not own the property involved.

Preliminary Plat Requirements

o Eight (8) folded full-scale copies of the proposed preliminary plat are required at the time

of filing.

The preliminary plat shall be prepared by a licensed land surveyor at a scale of not more than

100 feet to the inch, and the sheets shall be numbered in sequence if more than one sheet is

used. The preliminary plat shall show the following:

o The location of the property with respect to surrounding property and streets; the names

of all adjoining property owners of record, or the names adjoining developments; and the

names of adjoining streets;



Application Kit

Town of Whiteland


(317) 535-5531

o The location and dimensions of all boundary lines of the property, to be expressed in feet

and decimals of a foot;

o The location of existing streets, easements, water bodies, streams, and other pertinent

features such as swamps, flood plains, railroads, buildings (with ties to property lines),

parks, cemeteries, drainage ditches, and bridges;

o The location, pavement width, and right-of-way width of all existing and proposed

streets, alleys, and other public ways; location and width of existing and proposed

easements; and indication of building setback lines;

o The locations, dimensions, and areas of all proposed or existing lots;

o The location and dimensions of all property proposed to be set aside for park or

playground use, or other public or private reservation, with designation of the purpose

thereof, and conditions, if any, of the dedication or reservation;

o The name and address of owner(s) of land to be subdivided, the name and address of the

subdivider if other than the owner, and the name of the land surveyor;

o The date of the map, approximate true north point, scale, and title of the subdivision;

o Sufficient data acceptable to the Planning Engineer to enable determination of the

location, bearing, and length of all lines, and reproduction of such lines upon the ground;

o The location of all proposed monuments;

o Names of all new streets to be approved by the Commission;

o Indication of the use of any lot (single-family, two-family, multi-family, townhouse, etc.,

and all used other than residential proposed by the subdivider);

o Blocks consecutively numbered or lettered in alphabetical order. The blocks in numbered

additions to subdivisions bearing the same name shall be numbered or lettered

consecutively throughout the several additions;

o Lots in each block consecutively numbered. Outlots shall be lettered in alphabetical

order. If blocks are numbered or lettered, outlots shall be lettered in alphabetical order

within each block;

o All information required on the sketch plan (see the SCO or staff for details), and the

following notations shall also be shown:

Explanation of drainage easements, if any;

Explanation of site easements, if any;

Explanation of site reservations, if any;

Endorsement of owner, as follows:

Owner Date

o The elevation of the 100-year floods plain for lands identified elsewhere by ordinance as

flood-prone areas;

o A summary statement indicating total number of lots, total acreage, dwelling units per

acre, and miles of new streets to be dedicated;

o Revision dates and description of changes made;

o Location of proposed swales, drainage easements, and stormwater and other

management facilities;

o The layout of proposed sewage systems, including, but not limited to, the tentative

locations of sewer mains and sewage treatment plants, showing the type and degree of

treatment intended and the size and capacity of treatment facilities;

o



Application Kit

Town of Whiteland


(317) 535-5531

o The layout of proposed water distribution facilities including water mains, fire hydrants,

storage tanks, and where appropriate, wells or other water sources; and

o Location of existing vegetation proposed to be retained.

o Site context map. A map showing the location of the proposed subdivision within its

neighborhood context shall be submitted. For sites under 100 acres, the relationship of

the subject property to natural and man-made features existing within 1,000 feet of the

site shall be show. For sites of 100 acres or more, the above relationships shall be shown

within 2,000 feet of the site.

Technical Review Committee and Revisions

o A Technical Review Committee meeting will be held on the date listed on the Plan

Commission calendar. The applicant or representative will be made aware of the meeting

time and place, and should be present.

o The TRC will review and make comments on the submitted development plan.

o If revisions are required to the plan, the revisions are due by the date listed on the

calendar.

o For distribution to the Plan Commission, an additional (10) ten 11x17” copies, 2 folded

full-size copies, and a CD (or other digital medium) of DWG and PDF files of the revised

development plan are due on the revisions due date.

Newspaper Notice

o A legal notice must appear in the Johnson County Daily Journal newspaper. The

newspaper does require at least four business days advance notice on items to be placed

in the public notice section. Their phone number is (317) 736-2777.

o The notice must appear in the newspaper at least 10 days prior to the scheduled public

meeting.

o A copy of the legal advertisement and/or publisher’s affidavit must be submitted to the

Commission Secretary at least one (1) day prior to the public hearing. If the legal

newspaper advertisement is not submitted within that timeframe, the petition will be

automatically continued to the next monthly meeting.

Identification of Surrounding and Adjoining Property Owners

o All land or property owners within 660 feet or two (2) property owners (whichever is

less) of the affected property shall be notified of the public hearing.

o The names and addresses of those surrounding and adjoining property owners can be

obtained from the Johnson County Assessor’s Office. A copy of this list including the

parcel map number and landowners’ names and mailing addresses must be submitted to

the Commission Secretary, at least one (1) day prior to the meeting. Failure to secure the

proper names and addresses of the adjoining property owners will result in the petition

being continued until proper notice has occurred.

o A map indicating the adjacent properties within 660 feet of the subject property is also

required for the notices below. A copy of an aerial photo from the Johnson County

Mapping Office or country GIS should be used for this purpose.

Notice to Surrounding and Adjoining Property Owners

o The notice letter to surrounding and adjoining property owners (who are identified in the

above step) may be the same as the newspaper notice, or may be another form. The notice

must at least contain the place, date, and time of the hearing, and reason for the petition.

o



Application Kit

Town of Whiteland


(317) 535-5531

o Notice to the adjoining property owners must occur at least ten (10) days prior to the

scheduled public hearing.

o Notification must be made by either certified mail (return receipt not required) or

certificate of mailing.

o The certified mail receipts or certificates of mailing serve as proof of notification. An

affidavit of notice is also required.

o The list of surrounding and adjoining property owners, certified mail receipts or

certificates of mailing, and affidavit of notice must be submitted to the Commission

Secretary at least one (1) day prior to the meeting.

Presentation/Displays

o The petitioner or a representative of the petitioner must be present at the public hearing

to present the application.

o Visual aids or displays may be used during the presentation. Please contact the Secretary

or planning staff for requirements. A copy of all materials presented is required be

retained for the public file record of the case and cannot be returned.

Public Hearing and Meetings At the scheduled meeting, the request is introduced by the Secretary, and the Planning Director will

present a summary of the request, Technical Review Committee comments (if any), and staff’s

recommendations. The applicant, or representative, will then come forward, be sworn in, and present any

supporting testimony. After the applicant’s presentation, the public will be asked to speak for or against

the request (the “public hearing”). The Commission may ask questions or have discussion at any point

during the presentations, hearing, or voting. After discussion, the Commission will make a motion to

approve, approve with conditions, or deny the request. A vote will be taken on the motion, which will be

the final action.

Rules of Procedure The Plan Commission Rules of Procedure provide specific requirements regarding filings, Commission

administration, hearing conduct, and other information. A copy of the Rules is available from the

Secretary or Planning Director upon request.

Filing Fee Preliminary plats $200 + $5/acre

Calendar of Meetings Meetings of the Whiteland Plan Commission begin at 7:00 p.m. in the Meeting Room of the Whiteland

Town Hall, 549 Main Street, Whiteland, IN 46184.

All petitions must be filed with the Plan Commission Secretary (Whiteland Clerk-Treasurer) by the close

of business on the filing deadline. Office hours of the Whiteland Clerk-Treasurer are 8:00 a.m. to 5:00

p.m., Monday through Friday. Phone: (317) 535-5531. Fax: (317) 535-8724.



Application Kit

Town of Whiteland


(317) 535-5531

Notice of Public Hearing – Zoning Map Amendment To be published in the newspaper and sent to adjoining property owners.

PUBLIC HEARING NOTICE

The Town of Whiteland Plan Commission will hold a public hearing on , at 7:00

p.m. in the meeting room of the Whiteland Town Hall, 549 Main Street, Whiteland, Indiana, to consider

, a petition by for a -lot preliminary plat, (docket #) (applicant name)

Located on the premises at (common address of the property, or location from closest street intersection)

(IF WAIVERS ARE REQUESTED, INCLUDE THE FOLLOWING)

As part of the petition, the Commission will also consider the following waiver requests:

, (section number) (section affected description)

,

(section number) (section affected description)

and

, (section number) (section affected description)

Written suggestions or objections to the provisions of said request may be filed with the Commission

Secretary, at or before such meeting, and will be heard at the time and place specified. Interested persons

desiring to present their views upon the said request, either in writing or verbally, will be given the

opportunity to be heard at the abovementioned time and place. Said hearing may be continued from time

to time as may be necessary.

Copies of the petition and legal description may be examined at the Whiteland Town Hall, 549 Main

Street, Whiteland, Indiana.

, petitioner. (printed name of applicant)



Application Kit

Town of Whiteland


(317) 535-5531

Affidavit of Notice of Public Hearing

I (we) do hereby certify that notice of public hearing by the

Whiteland Plan Commission to consider Docket Number , being a request for the

premises located at , was mailed to the last known address

of each of the following persons (list below and/or attach addition pages):

Owner’s Name Address

And the said notices were sent by CERTIFIED MAIL or CERTIFICATE OF MAILING on or

before , , being at least TEN (10) days prior

to , , the date of the public hearing in the meeting room of the

Whiteland Town Hall at 549 Main Street, Whiteland, IN 46184 at 7:00 p.m.

, petitioner

(signature)

STATE OF )

) SS:

COUNTY OF )

Subscribed and sworn to before me, this day of , .

My commission expires: (Printed Name)

, Notary Public

County of Residence: (Signature)



Application Kit

Town of Whiteland


(317) 535-5531

Property Owner Affidavit and Consent

I (we) (and) after being first

duly sworn, depose and say:

1. that I/we are the owner(s) of the real estate located at (attached legal description), with a common

address of .

2. that I/we have read and examined the Applicant’s application for , and

are familiar with its contents;

3. that I/we have no objections to, and consent to such request as set forth in the application; and

4. that such being made by the Applicant is [or] is not a condition to the sale or lease

of the above-reference property.

, owner (signature)

, owner (signature)

STATE OF )

) SS:

COUNTY OF )

Subscribed and sworn to before me, this day of , .

My commission expires: (Printed Name)

, Notary Public

County of Residence: (Signature)



Application Kit

Town of Whiteland


(317) 535-5531

Notes 1. Approved primary plats expire two years (five years for sectionalized plats) after the date of approval.



Application Kit

Town of Whiteland


(317) 535-5531

Town of Whiteland Surety Requirements

A. At the time when the Secondary Plat is placed on the Plan Commission agenda for their

approval, the subdivider shall provide appropriate surety for the public improvements

related to the subdivision (including both on and off-site improvements). All surety

shall be filed with the Planning Director and maintained in the office of the Town’s

Clerk-Treasurer.

B. In the event that a developer finishes one section of the subdivision and chooses to

seek secondary approval of the section while still working on future sections then a

performance bond is required for the section that is being applied for secondary

approval.

C. A 125% Performance Bond is required based on an amount that is agreed upon that is

sufficient to complete the improvements and installation in compliance with the

Building Code. Proof of financial performance bon, or an escrow agreement, and must

be approved by the Town’s Attorney.

D. A Petitioner will be required to maintain all public improvements serving the

subdivision development and provide for snow removal on all streets until acceptance

of said public improvements by the Town. The petitioner will be required to file a

maintenance bond with the Town Council, covering all public improvements serving

the subdivision development, one week prior to acceptance of public improvements, in

an amount not to exceed 10% of the cost of the public imporvements to be bonded, and

in a form satisfactory to the Town’s Attorney.

E. The Maintenance Bond is provided to assure satisfactory condition of the required

public improvements for a period of three years after the date of acceptance by the

Town Council. The Town Council may, upon the recommendation of the Plan

Commission Staff, increase the maintenance bond amount to 25% and/or the period to

five years for improvements that have repeated failed inspections during installation.

F. The Petitioner is required to provide as-built drawings of the public improvement and

execute a maintenance agreement with the Town Council.

G. Release of any bonds for any improvements, upon completion of the public

improvements will require the petitioner to make a written request to the Town

Planning Director for the release of the surety and the acceptance of public

improvements. The requests shall include: A report from the subdivider’s engineer

certifying that the improvements were completed consistent with all applicable

requirements and standards, and that the improvements are free and clear of all liens

and other encumbrances



Application Kit

Town of Whiteland


(317) 535-5531

2016 Plan Commission & BZA Filing Calendar

Plan Commission

Tech Review Notices mailed,

Meeting date Filing deadline meeting Revisions due published, posted

January 5 December 11, 2015 December 16* December 23* December 26

February 2 January 8 January 14 January 21 January 23

March 1 February 5 February 11 February 18 February 20

April 5 March 11 March 17 March 24 March 26

May 3 April 8 April 14 April 21 April 23

June 7 May 13 May 19 May 26 May 28

July 5 June 10 July 14 July 21 July 23

September 6 August 12 August 18 August 25 August 27

October 4 September 9 September 15 September 22 September 24

November 1 October 7 October 13 October 20 October 22

December 6 November 10* November 16* November 23* November 26

Board of Zoning Appeals Notices mailed,

Meeting date Filing deadline published, posted

January 7 December 11,2015 December 28

February 4 January 8 January 25

March 3 February 5 February 22

April 7 March 11 March 28

May 8 April 8 April 25

June 2 May 6 May 23

July 7 June 10 June 27

August 4 July 8 July 25

September 1 August 5 August 22

October 6 September 9 September 26

November 3 October 7 October 24

December 1 November 4 November 21

Those dates noted with * are adjusted from regularly scheduled dates due to the holidays.

Regular Commission and Board meetings are held at 7pm at Town Hall.

Technical Review Committee meetings are held at 2pm at Town Hall.

ANY PROJECTS THAT REQUIRE OUTSIDE ENGINEERING REVIEW, AS DETERMINED BY

THE TWON OF WHITELAND PLANNING STAFF, THE FILING DATE MUST BE 60 DAYS PRIOR

TO THE SCHDUELED PLAN COMMISSION DATES. THIS TIME FRAM ALLOWS

APPROPRIATE REVIEW TIME.

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