town council work session cape charles civic center april ... · fy2015, although there was a wage...
TRANSCRIPT
TOWN COUNCIL Work Session
Cape Charles Civic Center April 6, 2017
5:00 p.m.
1. Call to Order: Roll Call
2. Order of Business
A. FY 2017/2018 Enterprise Fund Budgets
i. Public Utilities – Expenses and Capital
Public Utilities Admin
Waterworks
Wastewater
Meter & Utility Billing
ii. Harbor – Revenue, Expenses and Capital
iii. Sanitation – Revenue and Expenses
3. Motion to Adjourn
1
Memo
TO: Mayor and Town Council FROM: Deborah Pocock, Treasurer DATE: 03/31/17 SUBJECT: FY 18 Operating Budgets – Enterprise Funds
The proposed FY18 budgets will be presented for your review at our budget work session on Thursday, April 6, 2017, at 5 p.m. at the Civic Center. Please give me a call if you have any questions.
2
BUDGET ASSUMPTIONS/HIGHLIGHTS ENTERPRISE FUNDS
FISCAL YEAR 2018 DRAFT
Public Utilities Admin Waterworks Wastewater Meter and Utility Billing Harbor Sanitation
All Department Personnel
1. A 2% COLA is requested for all employees except Department Heads. This is the amount of the increase in the Consumer Price Index as of Dec 2016. The Commonwealth of Virginia is budgeting for a 3% COLA. The last COLA authorized by Council was for FY2015, although there was a wage scale adjustment of 5% for FY17. The Town Manager adjusted the Department head salaries.
All Department Benefits
1. Health insurance premiums will increase 3.8% effective April 1, 2017, but dental premiums decreased very slightly.
2. The increase in retirement contribution by the town is $30,000, which is primarily attributable to the adoption of the hazardous duty retirement plan for the Town’s police officers and secondarily to the COLA increases.
Public Utilities Admin
1. Personnel Services and Employee Benefits include 2/3 of Director’s salary, 10% of Treasurer, 10% of Accountant, and 10% of Town Manager.
Waterworks
1. Keck Wells Pipeline - To improve water quality and protect current water resources. Possible funding sources are reserved connection fees, a new USDA loan, or a potential 20% USDA Grant and 80% funding from other sources. Carried over from FY 2017.
2. New Seasonal Employee – The Town’s two water department employees are overtasked in the summer season, which sees the heaviest water demand. The department is requesting a new seasonal employee to help alleviate the burden on the staff members and to reduce overtime and comp time costs.
3
Wastewater
1. No remarkable changes.
Meter and Utility Billing
1. No remarkable changes.
Harbor
1. Breakwater #4– The Town submitted a carryover and a new funding request to the VPA for breakwater #4 construction grant funding. The Town’s match is 25%.
2. Shade Sails - $8,000 is being requested to create an attractive shaded area for harbor patrons near the bathhouse front deck.
3. The repair and maintenance budget includes plans to repair or replace rotting wood, damaged bathroom floors, exterior siding, and windows in the office, repair the storage shed, and begin a maintenance update schedule for the fuel pumps. Maintenance of The Shanty parking lot is also included in this line item. The addition of $3,400 for grounds maintenance (flower beds and 4 loads of stone for the harbor basin road) has been requested.
4. The Harbor budget has a $ 128,859 shortfall, all of which is attributable to debt service.
Sanitation
1. Per the contract, Davis Disposal’s monthly prices will be renegotiated in the fall, and are estimated to be $14.22 on November 1, 2017. The new garbage service monthly charge will be $14.06, an increase of $0.37 over FY17.
Fund FY 17 BUDGET FY 17 PROJECTED Notes
501-3100-1201 501 $0.00 $50.00
501-3100-1202 501 $0.00 $50.00
501-3100-5360 501 $0.00 $0.00
501-3150-1501 501 $0.00 $225.00
501-3150-1502 501 $0.00 $0.00
501-3300-1000 501 $40.00 $200.00
501-3300-2000 501 $100.00 $250.00
501-3500-1501 501 $500,800.00 $500,800.00
501-3500-1502 501 $1,001,500.00 $1,001,500.00
501-3500-3501 501 $10,000.00 $7,750.00
501-3500-3502 501 $13,300.00 $12,000.00
501-3500-4501 501 $3,500.00 $3,500.00
501-3500-4502 501 $3,500.00 $3,500.00
501-3500-5501 501 $6,125.00 $6,125.00
501-3500-5502 501 $6,125.00 $6,125.00
501-3500-6501 501 $16,000.00 $16,000.00
501-3500-6502 501 $26,400.00 $26,400.00
501-3500-7501 501 $28,000.00 $28,000.00
501-3500-7502 501 $46,200.00 $46,200.00
501-3600-6000 501 $0.00 $0.00
501-3650-4000 501 $0.00 $0.00
501-3800-1000 501 $0.00 $0.00
501-3800-2001 501 $375,000.00 $375,000.00
501-3800-2002 501 $0.00 $0.00
501-3950-1000 501 $140,695.80 $140,695.80
501-3950-1050 501 $0.00 $0.00
501-3950-2101 501 $125,000.00 $125,000.00
501-3950-2102 501 $0.00 $0.00
$2,302,285.80 $2,299,370.80
$2,302,285.80 $2,299,370.80
501-4500-1000 501 $41,151.91 $41,151.91
501-4500-1600 501 $0.00 $0.00
501-4500-1800 501 $18,078.28 $18,078.28
GL Account
Type: R
Type: E
Fund: 501
UTILITY ADMINISTRATION
GLAcct Desc
Connection, Plumbing Permit Water
Connection, Plumbing Permit Sewer
Utility Permit (Main to Meter)
Miscellaneous Revenues - Utilities
Septage Services Revenue - WWTP
Interest Earned on Bank Deposits - Util
Dividends & Int. on Investments - Util
Water Sales
Sewer Charges
Penalties & Interest - Water Charges
Penalty & Interest Wastewater Charges
Connection Fees - Bay Creek Water
Connection Fees -Bay Creek Sewer
Connection Fees - Historic Cape Charles Water
Connection Fees - Historic Cape Charles Sewer
Facility Fees, Rest. - Bay Creek Water
Facility Fees, Restr. - Bay Creek Sewer
Facility Fees, Restr.- Historic Cape Charles Water
Facility Fees, Restr. - Historic Cape Charles Se
Utility Fund Transfer from Fund Balance
Recovery Water & Sewer Misc. charges
VDH Grant
USDA Grant Water
USDA Grant Sewer
Loan Proceeds previous year
Loan Proceeds Current Year
USDA Loan Proceeds Water
USDA Loan Proceeds Sewer
Regular Salaries & Wages-Utility Admin
Fund: 501
Bonus & Increase Pool Util Fund
Allocated Wages
Type
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
E
E
E
FY 17 YEAR TO DATE
ACTUAL
$200.00
$200.00
$100.00
$322.66
$0.00
$293.96
$249.14
$339,024.40
$685,437.40
$6,763.98
$6,058.46
$1,750.00
$1,750.00
$3,500.00
$3,500.00
$8,000.00
$13,200.00
$16,000.00
$26,400.00
$0.00
$1,227.46
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,113,977.46
$1,113,977.46
$29,189.40
$0.00
$13,558.68
FY 18 REQUESTED
BUDGET
$200.00
$200.00
$100.00
$0.00
$0.00
$300.00
$275.00
$500,800.00
$1,001,500.00
$7,750.00
$10,000.00
$1,750.00
$1,750.00
$4,812.50
$4,812.50
$8,000.00
$13,200.00
$22,000.00
$36,300.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$475,000.00
$0.00
$2,088,750.00
$2,088,750.00
$42,386.47
$0.00
$18,371.41
UTILITY FUND BUDGET WORKSHEET FISCAL YEAR 2018
Fund FY 17 BUDGET FY 17 PROJECTED NotesGL Account GLAcct Desc TypeFY 17 YEAR TO DATE
ACTUAL
FY 18 REQUESTED
BUDGET
UTILITY FUND BUDGET WORKSHEET FISCAL YEAR 2018
501-4500-2000 501 $3,165.83 $3,165.83
501-4500-2100 501 $75.74 $75.74
501-4500-2200 501 $1,847.72 $1,847.72
501-4500-2210 501 $539.09 $539.09
501-4500-2220 501 $231.52 $231.52
501-4500-2230 501 $509.30 $509.30
501-4500-2300 501 $4,557.27 $4,557.27
501-4500-2310 501 $0.00 $0.00
501-4500-2320 501 $0.00 $0.00
501-4500-2345 501 $0.00 $0.00
501-4500-2360 501 $0.00 $0.00
501-4500-2800 501 $4,641.37 $4,641.37
501-4500-3430 501 $0.00 $0.00
501-4500-3450 501 $0.00 $0.00
501-4500-3500 501 $0.00 $0.00
501-4500-5040 501 $0.00 $0.00
501-4500-5220 501 $0.00 $0.00
501-4500-5230 501 $0.00 $0.00
501-4500-5240 501 $0.00 $0.00
501-4500-5250 501 $0.00 $0.00
501-4500-6000 501 $0.00 $0.00
501-4500-6150 501 $0.00 $0.00 Director computer replacement + software
501-4500-6900 501 $0.00 $0.00
$74,798.03 $74,798.03
501-4501-1000 501 $118,641.61 $118,641.61
501-4501-1100 501 $2,000.00 $2,000.00
501-4501-2000 501 $9,401.59 $9,401.59
501-4501-2100 501 $204.80 $204.80
501-4501-2200 501 $5,327.01 $5,327.01
501-4501-2210 501 $1,554.21 $1,554.21
501-4501-2220 501 $700.86 $700.86
501-4501-2230 501 $3,613.46 $3,613.46
501-4501-2300 501 $27,342.24 $27,342.24
501-4501-2310 501 $0.00 $0.00
501-4501-2320 501 $0.00 $0.00
FICA Expense
SUI Expense
Retirement-ER VRS & ICMA-RC Contribution
Life Insurance
Disability Insurance, LTD & STD
Worker's Comp
Health Insurance
Dental Insurance
Vision Insurance
Employee/Volunteer Testing
Employee Appreciation
Allocated Benefits
IT, Software, Scan & Website Services
Printing & Design Services
Advertising Services
Phone Service, Landline & Wireless
Conference
Education
Books & Subscriptions
Dues & Memberships
Office Supplies
Comptr, Sftware & Electronics < $5,000
Contingency Fund Expense Util Fund
Regular Salaries & Wages-Water
Regular Salaries & Wages OT-Water
FICA Expense
SUI Expense
Retirement-ER VRS & ICMA-RC Contribution
Life Insurance
Disability Insurance, LTD & STD
Worker's Comp
Health Insurance
Dental Insurance
Vision Insurance
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
$2,211.50
$8.53
$923.82
($500.58)
$166.14
$0.00
$3,229.23
$85.85
$0.00
$0.00
$0.00
$3,480.93
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$85,691.10
$274.23
$7,003.00
$38.41
$3,302.20
$758.22
$456.70
$2,578.84
$12,891.81
$293.37
$0.00
$3,242.56
$75.74
$2,784.79
$555.26
$237.57
$514.49
$836.18
$0.00
$0.00
$0.00
$0.00
$5,164.74
$200.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,200.00
$0.00
$130,336.67
$2,000.00
$10,123.76
$256.00
$8,121.62
$1,619.38
$725.24
$3,430.84
$29,022.72
$0.00
$0.00
$75,569.21 UTILITY ADMIN $52,353.50
Fund FY 17 BUDGET FY 17 PROJECTED NotesGL Account GLAcct Desc TypeFY 17 YEAR TO DATE
ACTUAL
FY 18 REQUESTED
BUDGET
UTILITY FUND BUDGET WORKSHEET FISCAL YEAR 2018
501-4501-2345 501 $75.00 $0.00
501-4501-2360 501 $0.00 $0.00
501-4501-3000 501 $0.00 $0.00
501-4501-3010 501 $0.00 $0.00
501-4501-3020 501 $0.00 $0.00
501-4501-3025 501 $20,000.00 $20,000.00 Annual water tower maintenance $15,500
501-4501-3060 501 $0.00 $0.00
501-4501-3350 501 $6,000.00 $6,000.00
501-4501-3420 501 $10,000.00 $10,000.00 water quality
501-4501-3430 501 $150.00 $500.00
501-4501-3500 501 $500.00 $500.00
501-4501-3730 501 $0.00 $24.00 NSF check fees from utility customers.
501-4501-4150 501 $0.00 $0.00
501-4501-5000 501 $0.00 $0.00 Potential refund of connection fees for the "yoghurt bar." 24,600 total, water
& sewer
501-4501-5010 501 $19,500.00 $19,500.00
501-4501-5020 501 $0.00 $0.00
501-4501-5040 501 $1,400.00 $1,400.00
501-4501-5050 501 $0.00 $0.00
501-4501-5090 501 $1,820.74 $1,820.74 Underground pipes
501-4501-5100 501 $0.00 $0.00
501-4501-5200 501 $150.00 $150.00
501-4501-5210 501 $50.00 $50.00
501-4501-5220 501 $250.00 $250.00
501-4501-5230 501 $0.00 $0.00
501-4501-5240 501 $150.00 $150.00
501-4501-5250 501 $350.00 $350.00
501-4501-5260 501 $0.00 $0.00
501-4501-5300 501 $7,658.72 $7,658.72 May increase - quote from VML not available
501-4501-5340 501 $5,000.00 $5,000.00 VDH Waterworks Operatioin Fee $3,285.35
501-4501-6000 501 $800.00 $800.00
501-4501-6025 501 $0.00 $50.00
501-4501-6050 501 $2,600.00 $2,600.00
501-4501-6075 501 $200.00 $200.00
501-4501-6080 501 $0.00 $0.00
501-4501-6150 501 $0.00 $0.00
501-4501-6175 501 $4,000.00 $4,000.00
Employee/Volunteer Testing
Employee Appreciation
Contract Labor
Vehcl & Equip Repairs, Supplies
Maint Svc Contracts - Annual
Repair Maint & Inspect Contracted Svcs
Landfill Disposal
Water Sampling
Engineering & Architect Svcs Water
IT, Software, Scan & Website Services
Advertising Services
Bank Service Charges
Grant Exp - Water Other
Refund - Tourism Zone Connection Fees Water
Electric Service
Propane & Fuel Oil Exp
Phone Service, Landline & Wireless
Internet & Cable Services
Lease, Right of Way
Lease, Vehicles & Equipment
Travel-Mileage, Parking & Tolls
Travel-Lodging & Meals
Conference
Education
Books & Subscriptions
Dues & Memberships
Employee Testing & Certification
Insurance, Property & General Liability
Licensing & Fines, Penalties
Office Supplies
Janitorial & Kitchen Supplies
Uniforms Expense
Hand Tools, & Small Equipment
Safety Equipment
Comptr, Sftware & Electronics < $5,000
Vehicles & Powered Equipment Fuel
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
$0.00
$0.00
$0.00
$0.00
$0.00
$2,565.00
$0.00
$2,540.75
$0.00
$362.60
$54.78
$40.00
$0.00
$0.00
$12,172.94
$0.00
$869.47
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$350.00
$0.00
$5,431.23
$3,393.35
$274.77
$25.43
$1,783.00
$0.00
$0.00
$0.00
$2,470.31
$75.00
$0.00
$0.00
$350.00
$0.00
$20,000.00
$0.00
$6,000.00
$10,000.00
$200.00
$500.00
$60.00
$0.00
$9,750.00
$19,500.00
$0.00
$1,400.00
$0.00
$1,820.74
$0.00
$150.00
$50.00
$250.00
$0.00
$150.00
$350.00
$180.00
$7,658.72
$5,000.00
$800.00
$50.00
$2,600.00
$200.00
$0.00
$350.00
$400.00
Fund FY 17 BUDGET FY 17 PROJECTED NotesGL Account GLAcct Desc TypeFY 17 YEAR TO DATE
ACTUAL
FY 18 REQUESTED
BUDGET
UTILITY FUND BUDGET WORKSHEET FISCAL YEAR 2018
501-4501-6200 501 $2,000.00 $2,000.00
501-4501-6225 501 $28,000.00 $28,000.00
501-4501-6300 501 $40,000.00 $40,000.00
501-4501-6325 501 $2,900.00 $2,900.00
501-4501-6800 501 $24,850.21 $24,850.21
501-4501-6850 501 $42,236.71 $42,236.71
501-4501-7070 501 $15,000.00 $15,000.00
501-4501-7080 501 $0.00 $0.00
501-4501-7090 501 $15,000.00 $0.00
501-4501-7095 501 $500,000.00 $500,000.00 20% USDA RD grant possible, 100% loan is possible.
501-4501-7100 501 $0.00 $0.00
501-4501-8000 501 $44,000.00 $44,000.00 Water facility fees received - not annual budget expenditure, reserved.
501-4501-8100 501 $9,339.13 $9,339.13
$972,766.29 $958,115.29
501-4502-1000 501 $168,253.63 $168,253.63
501-4502-1100 501 $1,500.00 $2,000.00
501-4502-2000 501 $13,229.26 $13,229.26
501-4502-2100 501 $256.00 $256.00
501-4502-2200 501 $7,554.59 $7,554.59
501-4502-2210 501 $3,204.12 $3,204.12
501-4502-2220 501 $973.84 $973.84
501-4502-2230 501 $3,177.79 $3,177.79
501-4502-2300 501 $34,177.80 $34,177.80
501-4502-2310 501 $0.00 $0.00
501-4502-2320 501 $0.00 $0.00
501-4502-2345 501 $150.00 $150.00
501-4502-2360 501 $0.00 $0.00
501-4502-3000 501 $0.00 $0.00
501-4502-3010 501 $0.00 $0.00
501-4502-3020 501 $15,296.00 $15,296.00 Zenon, Hach, Cleaning (M Brady), Facility Dude Inv & Asset Mgnt $1,460,
Alarm phone monitoring.
501-4502-3025 501 $0.00 $0.00
501-4502-3040 501 $0.00 $0.00
501-4502-3050 501 $0.00 $0.00
501-4502-3060 501 $17,500.00 $17,500.00
Vehicle & Powered Equip. Supplies & Svcs
Repair & Maintenance Supplies Water
Chemical Supplies
Laboratory Supplies
Debt Service - Principal Payment W
Debt Service Interest Water
Vehicles & Equipment CAPITAL BUDGET
Computers, Software & Elec Equip.>$5000 CAP
BDGT
Building, Equipment, Other CAPITAL BUDGET
Work in Progress CAPITAL BUDGET
Depreciation Expense - Utility Fund
Reserve for Plant Expansion - Facility Fees
Water Rate Increase Reserve - Future year
Regular Salaries & Wages-Sewer
Regular Salaries & Wages OT-Sewer
FICA Expense
SUI Expense
Retirement-ER VRS & ICMA-RC Contribution
Life Insurance
Disability Insurance, LTD & STD
Worker's Comp
Health Insurance
Dental Insurance
Vision Insurance
Employee/Volunteer Testing
Employee Appreciation
Contract Labor
Vehcl & Equip Repairs, Supplies
Maint Svc Contracts - Annual
Repair Maint & Inspect Contracted Svcs
Grounds Maintenance
Waste Removal
Landfill Disposal - Sludge
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
$215.34
$13,386.76
$33,931.54
$1,165.92
$13,040.00
$9,232.00
$12,545.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$108,030.94
$1,812.09
$8,506.46
$53.29
$4,771.93
$1,323.56
$648.27
$1,776.56
$20,306.78
$391.16
$0.00
$60.00
$0.00
$0.00
$0.00
$12,913.39
$0.00
$0.00
$0.00
$9,875.50
$2,000.00
$28,000.00
$40,000.00
$2,900.00
$64,512.30
$15,074.30
$0.00
$0.00
$0.00
$500,000.00
$0.00
$30,000.00
$0.00
$163,890.84
$1,500.00
$12,652.40
$256.00
$10,767.63
$2,146.97
$952.47
$3,386.21
$36,278.40
$0.00
$0.00
$150.00
$0.00
$0.00
$350.00
$18,526.00
$0.00
$0.00
$0.00
$17,500.00
WATER $955,967.29 $333,845.07
Fund FY 17 BUDGET FY 17 PROJECTED NotesGL Account GLAcct Desc TypeFY 17 YEAR TO DATE
ACTUAL
FY 18 REQUESTED
BUDGET
UTILITY FUND BUDGET WORKSHEET FISCAL YEAR 2018
501-4502-3200 501 $0.00 $0.00
501-4502-3350 501 $20,000.00 $20,000.00
501-4502-3420 501 $10,000.00 $10,000.00
501-4502-3430 501 $120.00 $7,000.00 SCADA replacement of aging electronics & local IT services
501-4502-3450 501 $0.00 $0.00
501-4502-3500 501 $200.00 $223.26
501-4502-3730 501 $0.00 $0.00 Annual program fees for VRA interest free loan
501-4502-4150 501 $0.00 $0.00
501-4502-5000 501 $0.00 $0.00 Potentially refunding "yoghurt bar coming soon" refund upstairs residential
hookups x 2.
501-4502-5010 501 $80,000.00 $80,000.00
501-4502-5040 501 $6,700.00 $6,700.00 Add smart phone for B Powell
501-4502-5060 501 $450.00 $450.00
501-4502-5090 501 $4,000.00 $4,000.00 underground pipes
501-4502-5100 501 $0.00 $0.00
501-4502-5200 501 $3,000.00 $3,000.00
501-4502-5210 501 $0.00 $0.00
501-4502-5220 501 $0.00 $0.00
501-4502-5230 501 $1,200.00 $1,200.00
501-4502-5240 501 $0.00 $0.00
501-4502-5250 501 $850.00 $850.00 $400 VA Rural Water Assoc.
501-4502-5260 501 $450.00 $450.00
501-4502-5300 501 $29,198.86 $29,198.86 May change, VML has not yet quoted
501-4502-5340 501 $5,000.00 $5,000.00 Annual DEQ Permit $2,707
501-4502-6000 501 $1,500.00 $1,000.00
501-4502-6025 501 $100.00 $100.00
501-4502-6050 501 $2,500.00 $2,500.00
501-4502-6075 501 $500.00 $500.00
501-4502-6080 501 $0.00 $0.00
501-4502-6150 501 $0.00 $100.00 Computer, software, monitor
501-4502-6175 501 $4,500.00 $4,500.00
501-4502-6200 501 $1,500.00 $1,500.00
501-4502-6225 501 $55,000.00 $55,000.00
501-4502-6300 501 $34,500.00 $34,500.00
501-4502-6325 501 $1,200.00 $1,200.00
501-4502-6800 501 $310,565.96 $310,565.96
Cleaning and Janitorial Services
Water Sampling
Engineering & Architect Svcs WW
IT, Software, Scan & Website Services
Printing & Design Services
Advertising Services
Bank Service Charges
Grant Exp - Sewer Other
Refund - Tourism Zone Connection Fees Sewer
Electric Service
Phone Service, Landline & Wireless
Security Monitoring Services
Lease, Right of Way
Lease, Vehicles & Equipment
Travel-Mileage, Parking & Tolls
Travel-Lodging & Meals
Conference
Education
Books & Subscriptions
Dues & Memberships
Employee Testing & Certification
Insurance, Property & General Liability
Licensing & Fines, Penalties
Office Supplies
Janitorial & Kitchen Supplies
Uniforms Expense
Hand Tools, & Small Equipment
Safety Equipment
Comptr, Sftware & Electronics < $5,000
Vehicles & Powered Equipment Fuel
Vehicle & Powered Equip. Supplies & Svcs
Repair & Maintenance Supplies Wastewater
Chemical Supplies
Laboratory Supplies
Debt Service - Principal Payment WW
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
$0.00
$11,755.56
$3,284.46
$6,488.05
$0.00
$223.26
$0.00
$0.00
$0.00
$57,387.31
$3,872.97
$0.00
$3,995.86
$0.00
$1,861.47
$1,689.87
$0.00
$0.00
$0.00
$0.00
$0.00
$20,706.57
$3,307.00
$538.07
$74.97
$1,410.52
$1,352.59
$0.00
$100.00
$3,664.82
$871.88
$52,220.12
$20,298.83
$54.37
$130,497.13
$0.00
$20,000.00
$10,000.00
$7,000.00
$0.00
$300.00
$1,405.00
$0.00
$14,950.00
$80,000.00
$7,500.00
$450.00
$4,000.00
$0.00
$3,000.00
$0.00
$0.00
$1,200.00
$0.00
$850.00
$450.00
$30,000.00
$5,000.00
$1,500.00
$100.00
$2,500.00
$750.00
$0.00
$1,200.00
$5,000.00
$1,500.00
$58,000.00
$34,500.00
$1,200.00
$340,604.13
Fund FY 17 BUDGET FY 17 PROJECTED NotesGL Account GLAcct Desc TypeFY 17 YEAR TO DATE
ACTUAL
FY 18 REQUESTED
BUDGET
UTILITY FUND BUDGET WORKSHEET FISCAL YEAR 2018
501-4502-6850 501 $65,699.27 $65,699.27
501-4502-7070 501 $15,000.00 $1,500.00
501-4502-7080 501 $0.00 $0.00
501-4502-7090 501 $200,000.00 $200,000.00
501-4502-7095 501 $0.00 $0.00
501-4502-8000 501 $72,600.00 $72,600.00 Water facility fees received - not annual budget expenditure, reserved.
501-4502-8100 501 $18,961.26 $18,961.26
$1,210,568.38 $1,204,071.64
501-4503-1000 501 $27,580.80 $27,580.80
501-4503-1100 501 $0.00 $192.52
501-4503-2000 501 $2,122.55 $2,122.55
501-4503-2100 501 $51.20 $51.20
501-4503-2200 501 $1,238.38 $1,238.38
501-4503-2210 501 $361.31 $361.31
501-4503-2220 501 $165.03 $165.03
501-4503-2230 501 $31.55 $31.55
501-4503-2300 501 $6,835.56 $6,835.56
501-4503-2310 501 $0.00 $0.00
501-4503-2320 501 $0.00 $0.00
501-4503-2345 501 $75.00 $0.00
501-4503-2360 501 $0.00 $0.00
501-4503-3020 501 $0.00 $0.00
501-4503-3025 501 $0.00 $0.00
501-4503-3430 501 $100.00 $120.00
501-4503-3500 501 $0.00 $0.00
501-4503-3760 501 $0.00 $0.00
501-4503-5040 501 $0.00 $0.00
501-4503-5070 501 $0.00 $6,000.00
501-4503-5110 501 $1,806.72 $1,806.72 Sorter/Stuffer machine lease
501-4503-5200 501 $85.00 $85.00
501-4503-5210 501 $0.00 $0.00
501-4503-5220 501 $250.00 $250.00
501-4503-5230 501 $0.00 $0.00
501-4503-5240 501 $0.00 $0.00
501-4503-5250 501 $0.00 $0.00
Debt Service Interest - Sewer
Vehicles & Equipment CAPITAL BUDGET
Computers, Software & Elec Equip.>$5000 CAP
BDGT
Bldgs & Equipment, Other CAPITAL BUDGET
Work in Progress - CAPITAL BUDGET
Reserve for Plant Expansion - Facility Fees
Wastewater Rate Increase Reserve - Future Year
Regular Salaries & Wages-Utility Billing
Regular Salaries & Wages OT-Util Billing
FICA Expense
SUI Expense
Retirement-ER VRS & ICMA-RC Contribution
Life Insurance
Disability Insurance, LTD & STD
Worker's Comp
Health Insurance
Dental Insurance
Vision Insurance
Employee/Volunteer Testing
Employee Appreciation
Maint Svc Contracts - Annual
Repair Maint & Inspect Contracted Svcs
IT, Software, Scan & Website Services
Advertising Services
Cash Short & Over Util Billing
Phone Service, Landline & Wireless
Postage
Lease, Office Equipment
Travel-Mileage, Parking & Tolls
Travel-Lodging & Meals
Conference
Education
Books & Subscriptions
Dues & Memberships
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
$19,357.28
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$19,347.56
$192.52
$515,482.89
$1,659.97
$10.98
$887.84
$206.60
$131.40
$19.67
$4,843.62
$97.79
$0.00
$0.00
$0.00
$0.00
$0.00
$120.00
$0.00
$0.00
$0.00
$4,215.00
$1,355.04
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$56,502.98
$0.00
$0.00
$0.00
$0.00
$49,500.00
$0.00
$28,132.42
$0.00
$2,152.13
$1,007,319.03
$51.20
$1,848.30
$368.53
$167.73
$31.56
$7,255.68
$0.00
$0.00
$75.00
$0.00
$0.00
$0.00
$120.00
$300.00
$0.00
$0.00
$6,150.20
$1,806.72
$85.00
$0.00
$0.00
$250.00
$0.00
$0.00
SEWER
Fund FY 17 BUDGET FY 17 PROJECTED NotesGL Account GLAcct Desc TypeFY 17 YEAR TO DATE
ACTUAL
FY 18 REQUESTED
BUDGET
UTILITY FUND BUDGET WORKSHEET FISCAL YEAR 2018
501-4503-6000 501 $2,300.00 $1,000.00
501-4503-6150 501 $1,150.00 $850.00
$44,153.10 $48,690.62
$2,302,285.80 $2,285,675.58
$2,302,285.80 $2,299,370.80
$0.00 $13,695.22
AS OF 033117
(OVER)/UNDER
Southern Software FMS Budget Preparation Transactions
TOTAL EXPENDITURES
UTILITY BILLING
Office Supplies
Comptr, Sftware & Electronics < $5,000
E
E
TOTAL REVENUE $1,113,977.46
$766.42
$850.00
$34,704.41
$936,385.87
$177,591.59
$1,100.00
$0.00
$49,894.47
$2,088,750.00
$0.00
$2,088,750.00
DEPARTMENT NAME: WATER
DEPARTMENT #: 501-4501
BUDGET YEAR: FISCAL YEAR 2018 (July 1, 2017 - June 30, 2018)
DEPT. PRIORITY NO.
POSITION TITLE PT or FT
# OF POSITIONS
REQUESTED
# OF HOURS
PER PAY
PERIOD
HOURLY
RATE OR
ANNUAL
SALARY
TOTAL
SALARY
Water Plant Operator Seasonal 1 15 weeks @32hrs 14.00 6,720.00 32-40 hrs week May 20-Labor
Day scale minimum
Currently, the water personnel earn either overtime or comp time on a regular basis, especially during the tourist season and Fridays
through Mondays when the usage is at it's heaviest and is currently only staffed by one person. Comp time must be paid out when an
employee leaves their position at the same rate as overtime.
5. List any additional expenses associated to accommodate a new position, such as computer station, desk, chair, vehicle,
uniforms, memberships, certifications, etc. Identify if the cost is recurring or one-time.
Possibly $180 for testing for class IV. No uniforms.
Current staff is overworked and has been so for several years. The peak-season workload is more than 2 personnel can handle without
excessive overtime and infringement upon personal time.
3. Have other alternative methods of staffing been considered in lieu of a new position, such as internal promotions, job
enrichmnet, job combination or sharing? Describe the alternative staffing methods considered.
Utilizing the sewer staff has been used, however they are only able to help sporadically when they are not busy elsewhere with their
regular jobs. It is desirable to have a dedicated, trained staff member who can be added to the regular schedule.
4. Cost Savings?
2. Provide specific information to justify why this new position is needed. If increased workload is the basis for the new
position, quantifiable data must be provided to support the request.
PERSONNEL REQUEST - NEW POSITION or PART-TIME INCREASED HOURS
1. Describe the work (including supervision received, general statement of duties, supervision exercised); distinguishing
characteristics; typical duties; knowledge, skills and abilities, minimum qualifications of education and experience. Please
attach proposed job description, if new position.
same as water plant operator.
Fund FY 17 BUDGET FY 17 PROJECTED Notes
510-3075-1000 510 $6,600.00 $0.00 No longer charging penalties (docking agreement needs to be re-done)
510-3150-1000 510 $368,550.00 $368,550.00 DIESEL - 85,000 gal @ 2.70 avg $230,850/ REG - 32,000 gal @ 2.60 avg
$83,200/ PLUS - 25000 @ 3.50 avg $87,500.
510-3150-1100 510 $15,250.00 $10,000.00
510-3150-1200 510 $4,000.00 $5,000.00
510-3150-1500 510 $3,100.00 $2,600.00
510-3150-2000 510 $250,000.00 $200,000.00
Took YTD and added last spring's #'s less 5%, because minimum slip length
charges ceased.
510-3150-2050 510 $0.00 $0.00
510-3150-2100 510 $12,500.00 $12,500.00
510-3150-2200 510 $2,300.00 $3,000.00
510-3150-3000 510 $5,500.00 $5,500.00
510-3300-1520 510 $0.00 $0.00
510-3400-1000 510 $6,000.00 $6,000.00
510-3650-1000 510 $10,000.00 $500.00 No longer charging CC fees at harbor.
510-3660-1000 510 $0.00 $0.00
510-3670-1000 510 $0.00 $0.00
510-3800-2000 510 $693,750.00 $30,000.00 Breakwater # 4
510-3800-2050 510 $231,250.00 $10,000.00 Funded by: Sale of Harbor lots, Reappropriation of fund balance, TBD
510-3800-3000 510 $0.00 $16,063.50
510-3800-3500 510 $0.00 $0.00
510-3800-4000 510 $0.00 $0.00
510-3900-6000 510 $92,888.54 $92,888.54
510-3950-1000 510 $12,000.00 $12,000.00
$1,713,688.54 $774,602.04
$1,713,688.54 $774,602.04
510-4713-1000 510 $111,894.51 $111,894.51
510-4713-1100 510 $1,500.00 $0.00
510-4713-1200 510 $0.00 $0.00
HARBOR FUND BUDGET WORKSHEET FISCAL YEAR 2018
GL Account GLAcct Desc TypeFY 17 YEAR TO
DATE ACTUAL
FY 18 REQUESTED
BUDGET
$1,500.00
$52,234.93
$1,524,817.42
$1,524,817.42
$60,959.67
$0.00
$0.00
$0.00
$0.00
$0.00
$6,000.00
$0.00
$0.00
$0.00
$656,250.00
$218,750.00
$200,000.00
$0.00
$13,000.00
$3,700.00
$6,000.00
$0.00
$0.00
$400,514.42
$6,603.00
$11,000.00
$3,000.00
$71,881.10
$0.00
$0.00
$342,202.70
$342,202.70
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$4,000.00
$403.52
$545.40
$1.90
$11,156.25
$1,402.05
$101,355.44
$0.00
$6,463.85
$2,667.50
$4,562.31
$0.00
$199,228.41
$5,767.74
$4,648.33
R
R
R
E
E
E
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
Loan Proceeds Previous Year
Regular Salaries & Wages-Harbor
Regular Salaries & Wages OT Harbor
PT Salaries & Wages Harbor
VA Port Authority Grant
Grant - Town Match
Federal Boating Infrastructure Grant BIG
Virginia Dept of Health - Pumpout Cost
Grant
Litter Prevention Grant (DEQ)
Appropriation From Fund Balance
Wharfage Fees
Sale of Abandoned Property
Lease - Restaurant Base Amount
Credit 1%/Debit$0.25 Card Fee Rev
DOCKWA Reservation Cancellation Fees
Discount Earned - Harbor (Sales & Use Tax,
Misc.)
Penalties & Interest - Harbor
Harbor Fuel Sales
Miscellaneous Sales-Snacks Drinks Ice
Clothing etc
Miscellaneous Sales Boating Supplies
Lube & Oil Sales
Fund: 510 Expenditures
Dockage Fees
Special Event Revenue - Harbor
Harbor Electric Sales & Pump Out
Lease/Storage Revenue
TOTAL REVENUE
Type: R
Type: E
Fund: 510
Fund FY 17 BUDGET FY 17 PROJECTED Notes
HARBOR FUND BUDGET WORKSHEET FISCAL YEAR 2018
GL Account GLAcct Desc TypeFY 17 YEAR TO
DATE ACTUAL
FY 18 REQUESTED
BUDGET
510-4713-1300 510 $0.00 $0.00
510-4713-1400 510 $38,287.50 $38,287.50
510-4713-1500 510 $2,000.00 $2,000.00
510-4713-1600 510 $0.00 $0.00
510-4713-1800 510 $9,973.49 $9,973.49
510-4713-2000 510 $11,845.49 $11,845.49
510-4713-2100 510 $358.40 $358.40
510-4713-2200 510 $2,747.03 $2,747.03
510-4713-2210 510 $801.47 $801.47
510-4713-2220 510 $359.55 $359.55
510-4713-2230 510 $7,048.47 $7,048.47
510-4713-2300 510 $13,671.12 $13,671.12
510-4713-2310 510 $0.00 $0.00
510-4713-2320 510 $0.00 $0.00
510-4713-2345 510 $300.00 $300.00
510-4713-2360 510 $0.00 $0.00
510-4713-2800 510 $2,660.85 $2,660.85
510-4713-3000 510 $0.00 $0.00
510-4713-3005 510 $0.00 $0.00
510-4713-3010 510 $0.00 $500.00
510-4713-3020 510 $3,000.00 $3,000.00
$250/mo Davis disposal
510-4713-3025 510 $800.00 $800.00 Fuel tank insp & Fire extinguisher insp.
510-4713-3030 510 $0.00 $0.00
510-4713-3040 510 $0.00 $0.00 flower beds, mulch; 4 loads of stone for harbor basin gravel road @600
each
510-4713-3200 510 $0.00 $0.00
510-4713-3420 510 $0.00 $0.00
510-4713-3430 510 $2,000.00 $3,000.00 Scribble 900/mo; Phoenix & QB 600; Dockwa Website maint $600; CBC 700
510-4713-3450 510 $0.00 $0.00
510-4713-3500 510 $2,500.00 $2,500.00 Ches Bay Media $1,200; Marina LIfe $1,000; Maptech Cruising Guide 2,000
510-4713-3740 510 $15,500.00 $10,000.00
510-4713-3760 510 $0.00 $0.00
$4,200.00
$15,500.00
$0.00
$0.00
$3,400.00
$0.00
$0.00
$2,800.00
$0.00
$2,952.78
$0.00
$0.00
$600.00
$3,000.00
$800.00
$6,887.81
$14,511.36
$0.00
$0.00
$375.00
$0.00
$10,117.43
$11,713.96
$358.40
$4,005.05
$798.57
$358.46
$0.00
$36,485.00
$1,944.00
$0.00
$0.00
$3,370.50
$7,872.30
$288.33
$584.19
$0.00
$0.00
$0.00
$0.00
$2,196.23
$0.00
$1,995.57
$0.00
$0.00
$568.37
$2,000.00
$274.29
$4,298.17
$9,165.40
$171.07
$0.00
$135.00
$0.00
$7,480.08
$7,468.16
$98.65
$1,752.98
$465.27
$0.00
$20,260.97
$121.13
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
Advertising Services
Merchant Service Charges
Cash Short & Over Harbor
Lease - Storage
Grounds Maintenance
Cleaning and Janitorial Services
Engineering & Architect Svcs Harbor
IT, Software, Scan & Website Services
Printing & Design Services
Allocated Benefits
Contract Labor
Program & Event Performers & Entertainers
Vehcl & Equip Repairs, Supplies
Maint Svc Contracts - Annual
Repair Maint & Inspect Contracted Svcs
Worker's Comp
Health Insurance
Dental Insurance
Vision Insurance
Employee/Volunteer Testing
Employee Appreciation
Allocated Wages
FICA Expense
SUI Expense
Retirement-ER VRS & ICMA-RC Contribution
Life Insurance
Disability Insurance, LTD & STD
PT Salaries & Wages OT Harbor
Seasonal Wages Harbor
Seasonal Wages OT
Bonus & Increase Pool Harbor Fund
Fund FY 17 BUDGET FY 17 PROJECTED Notes
HARBOR FUND BUDGET WORKSHEET FISCAL YEAR 2018
GL Account GLAcct Desc TypeFY 17 YEAR TO
DATE ACTUAL
FY 18 REQUESTED
BUDGET
510-4713-4090 510 $0.00 $0.00
510-4713-4150 510 $1,600.00 $1,600.00
510-4713-4160 510 $10,000.00 $10,000.00 Safety Grant Amount TBD
510-4713-4170 510 $0.00 $0.00
510-4713-4180 510 $0.00 $0.00
510-4713-5010 510 $22,000.00 $20,000.00
510-4713-5020 510 $250.00 $1,000.00
510-4713-5030 510 $800.00 $800.00
510-4713-5035 510 $1,500.00 $1,500.00
510-4713-5040 510 $1,500.00 $0.00
Smart "duty" phone with DOCKWA app, emergency # posted on Harbor
door.
510-4713-5050 510 $0.00 $0.00
510-4713-5060 510 $0.00 $0.00
510-4713-5070 510 $0.00 $0.00
510-4713-5110 510 $600.00 $600.00 $600 Credit Card machine; $750 coper/printer
510-4713-5200 510 $500.00 $120.00 trade show
510-4713-5210 510 $250.00 $0.00 trade show
510-4713-5220 510 $1,000.00 $0.00 Marina Association
510-4713-5230 510 $0.00 $0.00 Marina Certification courses.
510-4713-5240 510 $0.00 $0.00
510-4713-5250 510 $0.00 $0.00 Marina Association
510-4713-5300 510 $22,401.75 $22,401.75 VML quote not yet available
510-4713-6000 510 $3,300.00 $4,500.00 Moved copier lease to leases.
510-4713-6025 510 $2,200.00 $1,000.00
510-4713-6050 510 $1,500.00 $1,000.00 Ordered in spring
510-4713-6075 510 $1,500.00 $1,500.00
510-4713-6080 510 $0.00 $0.00
510-4713-6100 510 $0.00 $0.00
510-4713-6150 510 $0.00 $20.00 security camera monitor and 3 heavy duty surge protectors.
510-4713-6175 510 $1,500.00 $600.00 harbor boat, harbor pump out boat,gator and pickup
510-4713-6200 510 $1,875.00 $1,875.00 harbor boat, harbor pump out boat,gator and pickup
$600.00
$800.00
$3,000.00
$2,250.00
$1,500.00
$1,000.00
$1,250.00
$0.00
$0.00
$250.00
$500.00
$1,000.00
$0.00
$530.00
$22,500.00
$1,000.00
$0.00
$0.00
$0.00
$1,350.00
$500.00
$0.00
$0.00
$21,000.00
$1,000.00
$800.00
$1,500.00
$0.00
$0.00
$0.00
$0.00
$840.00
$383.41
$2,047.74
$15,886.35
$4,187.28
$407.93
$0.00
$469.33
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$841.99
$0.00
$0.00
$0.00
$0.00
$447.66
$23,307.43
$0.00
$0.00
$14,034.44
$720.09
$448.60
$0.00
$0.00
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
Comptr, Sftware & Electronics < $5,000
Vehicles & Powered Equipment Fuel
Vehicle & Powered Equip. Supplies & Svcs
Office Supplies
Janitorial & Kitchen Supplies
Uniforms Expense
Hand Tools, & Small Equipment
Safety Equipment
Program & Event Supplies & Awards
Travel-Lodging & Meals
Conference
Education
Books & Subscriptions
Dues & Memberships
Insurance, Property & General Liability
Phone Service, Landline & Wireless
Internet & Cable Services
Security Monitoring Services
Postage
Lease, Office Equipment
Travel-Mileage, Parking & Tolls
VA Port Authority Grant Exp, Other
Northampton County Tourism Grant Exp.
Electric Service Expense
Propane & Fuel Oil Exp
Water Expense Harbor
Sewer Expense Harbor
Grant Exp - Litter Prevention
Grant Exp -Harbor Other
VDH BIG Grant Exp
Fund FY 17 BUDGET FY 17 PROJECTED Notes
HARBOR FUND BUDGET WORKSHEET FISCAL YEAR 2018
GL Account GLAcct Desc TypeFY 17 YEAR TO
DATE ACTUAL
FY 18 REQUESTED
BUDGET
510-4713-6225 510 $28,000.00 $28,000.00
Infrastructure maintenance:
Dock maint-$20,000;$8,000 fuel pump rehab ; Shanty parking lot maint
$3,000 $10,000 for interior & exterior of office (rotting wood, new siding
& trim, replace doors, paint. replace or refit windows, bathroom floors.);Misc
repairs $3,000;
510-4713-6400 510 $315,000.00 $200,000.00
510-4713-6410 510 $2,000.00 $1,200.00
510-4713-6420 510 $2,000.00 $6,000.00
510-4713-6430 510 $0.00 $120.00
510-4713-6440 510 $5,000.00 $2,000.00
510-4713-6450 510 $1,800.00 $1,500.00
510-4713-6460 510 $2,500.00 $2,500.00
510-4713-6770 510 $1,000.00 $5,000.00 Coolers, Engraved Thermal Cups
510-4713-6800 510 $109,998.70 $109,998.70
510-4713-6850 510 $66,527.37 $66,527.37
510-4713-6900 510 $0.00 $0.00 Loss not covered by insurance; Bathhouse sewage pump replacement, etc.
510-4713-7070 510 $0.00 $0.00
510-4713-7080 510 $0.00 $0.00
510-4713-7090 510 $12,000.00 $12,000.00 Install removeable Shade Sails off of bathhouse front deck for beautification
and shade for summer events.
510-4713-7095 510 $925,000.00 $40,000.00 Breakwater #4. $656,250 VPA Grant $218,750- Town Match
510-4713-7100 510 $0.00 $0.00
$1,772,350.70 $765,110.70
$1,772,350.70 $765,110.70
($58,662.16) $9,491.34 This is equal to the debt service principal and interest for FY 2018
$60,412.00
$68,447.00
Date: 3/31/2017 4:55 PM
$875,000.00
$0.00
$1,653,676.42
$1,653,676.42
($128,859.00)
$5,000.00
$0.00
$0.00
$8,000.00
$1,236.00
$120.00
$4,275.00
$1,210.00
$2,104.00
$1,000.00
$44,000.00
$283,000.00
$2,040.00
$487,212.78
($145,010.08)
$12,000.00
$22,250.00
$0.00
$487,212.78
$4,661.32
$39,740.80
$26,948.49
$0.00
$0.00
$0.00
$354.27
$4,679.53
$558.81
$0.00
$973.59
$1,036.20
$24,292.10
$143,247.66
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
Work in Progress CAPITAL BUDGET
Depreciation Expense - Harbor
Debt Service - Principal Payment HRB
Debt Service Interest - Harbor
Contingency Fund Expense Harb Fund
Vehicles & Equipment CAPITAL BUDGET
Computers, Software & Elec Equip.>$5000
CAP BDGT
Equipment, Other CAPITAL BDGT
COGS - Boating Supplies for Resale
COGS - Maps/Charts for Resale
COGS - Clothing for Resale
COGS - Food & Drink for Resale
COGS - Ice for Resale
COGS - Miscellaneous for Resale
Repair & Maintenance Supplies Harbor
COGS - Fuel for Resale
COGS - Lube & Oil for Resale
Total Expenditures
Net (over)/under
[Fund] = '510'
Southern Software FMS Budget Preparation Transactions
FUND:
DEPARTMENT NAME:
BUDGET YEAR:
CAPITAL PROJECT DESCRIPTION:
TOTAL DOLLAR AMOUNT: $875,000.00
NEW OR REPLACEMENT:
DESCRIPTION QUANTITY UNIT COST TOTAL COST
Plans, specs., construction admin. 1 43,000.00$ $43,000.00
Construction 1 832,000.00$ 832,000.00$
TOTAL CAPITAL PROJECT REQUEST 875,000.00$ 875,000.00$
PLEASE COMPLETE A SEPARATE FORM FOR EACH CAPITAL PROJECT REQUEST OF $5,000 OR MORE.
ANY PURCHASES UNDER $5,000 SHOULD BE PLACED ON SEPARATE BUDGET WORKSHEETS FOR NON-
CAPITAL RELATED EXPENSE ACCOUNTS. AT LEAST 1 QUOTE MUST BE PROVIDED WITH BACKUP
ATTACHED TO THIS FORM. COMPLETE ALL SECTIONS BEFORE SUBMITTING.
$656,250 Virginia Port Authority Aid to Local Ports grant
Three of five off-shore breakwaters on the Harbor Master Plan have been built.
Reduce wave and swell action in the harbor, particularly from the southwest. Improved conditions enable
increased capital investment by both the private and public sectors, thereby increasing commerce.
DESCRIBE IF OVER MULTIPLE YEARS:
BENEFIT TO TOWN/DEPARTMENT:
OTHER ALTERNATIVES:
COST ESTIMATE (PLEASE ATTACH BACKUP FOR EACH QUOTE OBTAINED):
Off Shore Breakwater #4
New
PROJECTED MATCHING FUNDS:
TOWN OF CAPE CHARLES
FY2018 CAPITAL PROJECT REQUEST
Harbor
Town Harbor
FY2018 (July 1, 2017 - June 30, 2018)
Fund FY 17 BUDGET FY 17 PROJECTED Notes
520-3150-1000 520 $172,561.00 $172,561.00
520-3150-2000 520 $300.00 $600.00
520-3150-3000 520 $0.00 $0.00
520-3150-4000 520 $3,099.00 $3,099.00
$175,960.00 $176,260.00
$175,960.00 $176,260.00
520-4520-3020 520 $173,286.00 $173,286.00 13.85 July - October, then estimated 14.22 Nov-June 2018 (contract to be
negotiated in the fall.)
520-4520-3500 520 $0.00 $0.00
520-4520-5300 520 $674.00 $674.00
520-4520-6225 520 $2,000.00 $2,944.68
520-4520-7090 520 $0.00 $0.00
$175,960.00 $176,904.68
$0.00 ($644.68)
Type: R
Type: E
Net (over)/under
[Fund] = '520'
Southern Software FMS Budget Preparation Transactions
Fund: 520
Revenue
Expenditures
R
R
R
E
Refuse Collection Fees
Bulk refuse collection fees
Miscellaneous Refuse fees
Penalties & Interest - Garbage Charges
Maint Svc Contracts - Annual
Fund: 520
E
$119,124.34
$448.36
$0.00
$1,105.75
Advertising Services
Insurance, Property & General Liability
Repair & Maintenance Supplies Sanitation
Bulding, Equipment, Other CAPITAL
BUDGET
R
$120,678.45
E
E
E
$18,805.74
$98,452.80
$0.00
$475.23
$2,944.68
$0.00
$176,603.00
$600.00
$0.00
$2,600.00
$101,872.71
$120,678.45
$179,803.00
$179,803.00
$179,803.00
$176,603.00
$0.00
Date: 3/31/2017 5:03 PM
$0.00
$0.00
$0.00
$0.00
$0.00
$750.00
$2,450.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
SANITATION FUND BUDGET WORKSHEET FISCAL YEAR 2018
GL Account GLAcct Desc TypeFY 17 YEAR TO
DATE ACTUAL
FY 18
REQUESTED
BUDGET
Approved
$0.00
$0.00