tot report,rdpi multan

DAys tOt of partner csos on ccdrm manual (For elders) October 27, 2011

CCDRM

Children & DisastersChildren &

Development Process

3 Days ToT of Partner CSOs on CCDRM Manual. (For Elders)

Date: October 27-29, 2011

Venue: Al-Siddique Guest House and Restaurant, Kot Addu.

Participants: Partner CSOs

No. Of Participants: 15

Facilitated By:

M. Tamoor Shahbaz,

District Capacity Building Coordinator, RDPI, Muzaffargarh.

Organized by:

Rural Development Policy Institute, Regional Office


Forward

Beauty of CCDRM Project design lies in the fact of enabling target communities and purely local CSOs to cope with any disaster or danger via their capacity building. Rather CCDRM is not only related to disaster preparedness, it also aims at to educate and enable natives to get enabled enough to put their part in human development. A community where people are sensitized and capable enough to cope with any calamatic situation parallel to knowing their rights and discharging their duties in the context of CCDRM and Human Development.

This report comprises all the aspects of 3 days ToT of partner CSOs on CCDRM Manuals designed for elders (VOs members).

Participants: 3 participants from each Partner CSO

Total No. of participants: 15

Visitors:

Uzma Shaffi (Capacity Building Coordinator, PLAN Pakistan)

M. Arshad Khan (National Program Manager CCDRM, RDPI)

Qaiser Abbas Khan (District Team Leader, RDPI Muzaffargarh)

Authorities from each partner CSOs, and finance section.


Methodology

Trainers were divided into 5 groups. Each group was assigned certain topics from Training Manuals. Each group had to prepare and deliver those sessions via using different training techniques mentioned in manual i.e. brain storming, mock drill, role play, group work and presentation.

For session delivery, groups were provided with 30-40 minutes depending upon the nature of the contents. 15 minutes were fixed for feed back after each session.

ToT facilitator had to continuously assist trainer groups in preparation and session delivery. In many session e.g. mocks and transit walks, facilitator included himself as a part of that activity.


Rural Development Policy Institute (Muzaffargarh)

Child Centered Disaster Risk Management & Human Development Project

Agenda of 3 Days ToT of CSOs on CCDRM Manual

Day 01

Session 01

Sr. No Contents Duration Responsible/ Facilitator

1. Recitation 10:00 – 10:05 am Volunteer2. Well come note 10:05 – 10:15 am DTL3. Introduction of participants (Through

Activity)10:15 – 10:40 am DTL/Participants

4. Norms setting 10:40 – 10:50 am Participants 5. Fears & Expectations 10:50 – 11:00 am Participants6. Morning Tea Break 11:00 – 11:20 am AFO

Session 02


1. Brief orientation about CCDRM Manual 11:20 – 11:40 am DTL2. Essential training & Communication skills

(Presentation)11:40 – 12:00 pm DCBC

3. Difference between Need, Desire and Rights. (Mock)

12:00 – 12:40 pm DCBC

4. Groups formation 12:40 – 01:00 pm DCBC5. Lunch& Prayer Break 01:00 – 02:00 pm Admin

Session 03


1. Assigning of manual topics to Groups 02:00 – 02:15 pm DCBC2. Topic preparation by Groups 02:15 – 03:15 pm Groups3. What is child & child rights? What are

principles of child rights according to CRC.03:15 – 03:45 pm Group 01

4. Feed back 03:45 – 04:00 pm Participants / DCBC5. Close up 04:00 – 04:10 pm DCBC





Day 02

Session 01


1. Recitation 09:00 – 09:05 am Participant 2. Day 01 review 09:00 – 09:30 am DCBC3. Responsible(s) of child rights 09:30 – 10:00 am Group 024. Feed back 10:00 – 10:15 am Participants/DCBC5. Tea break 10:15 – 10:40 am Admin

Session 02


1. Child protection & participation 10:40 – 11:10 am Group 032. Feed back 11:10 – 11:25 am Participants/ DCBC3. Importance of Children participation in

development process.11:25 – 11:40 am DCBC

4. Children and Development 11:40 – 12:10 pm Group 04 5. Feed back 12:10 – 12:25 pm Participants/ DCBC6. Repeat (by previous groups) 12:25 – 01:00 pm Groups7. Lunch& Prayer Break 01:00 – 02:00 pm Admin

Session 03


1. Problems and Solutions 02:00 – 02:30 pm Group 052. Feed back 02:30 – 02:45 pm Participants / DCBC3. Disaster, types of disaster and concepts 02:45 – 03:50 pm DCBC4. Close up 03:50 – 04:00 pm DCBC





Day 03

Session 01


1. Recitation 10:00 – 10:05 am Participant 2. Day 02 review 10:00 – 10:25 am DCBC3. Disaster Preparedness / DRR 10:25 – 11:10 am Group 01,024. Feed back 11:10 – 11:25 am Participants/DCBC5. Tea break 11:25 – 11:40 am

Session 02


1. Village contingency plan 11:40 – 12:10 pm Group 03,042. Feed back 12:10 – 12:25 pm Participants/ DCBC3. Child centered Village development Plan 12:25 – 01:00 pm Group 054. Feed back 01:00 – 01:15 pm Participants/ DCBC5. Lunch& Prayer Break 01:15 – 02:00 pm Admin

Session 03


1. Session of PLAN Representative 02:00 – 02:20 pm PLAN Representative2. Questions and Answers 02:20 – 02:35 pm Participants3. Seasonal Calendar 02:35 – 03:25 pm Group # 1,2,3,4,54. Day review 03:25 – 03:40 pm Participant 5. Group photo 03:40 – 03:50 pm Admin6. Certification ceremony 03:50 – 04:10 pm DTL / DCBC7. Wrap up 04:10 – 04 30 pm DTL


Detailed and session wise report of ToT

Day 01, session 01

Recitation: 3 days ToT was started with the recitation of Holy Quran. A participant from HELO organization recited some verses from the Holy Quran.

Well come note: After Recitation DCBC RDPI Muzaffargarh said warm well come to all the participants of ToT.

Introduction of participants: After welcome session, DTL RDPI Muzaffargarh facilitated introductory session of the participants. He used ball catch method for this purpose. In this type of introductory method one participant after introducing himself throws ball to another participant. In turn, participant who catches the ball introduce himself and so on.

Fears and Expectations of participants regarding training:

This session was also facilitated by district DTL RDPI. Fears and expectation described by participants are given below;

Fears: Some participants were anxious about their night stay. (Yet, RDPI had stay arrangements from them).

Expectations:

We will learn about how to conduct training of VOs on CCDRM.

We will learn from training experiences of others.

ToT will add to our personal skills of mobilization.

ToT will add to our training skills.

We will learn more about project activities.

We will learn more about CCDRM and disaster preparedness.

Norms of training: Training norms set by participants were;

1. Cell phones on silent mode. 2. No cross talks.3. No corner talks.4. Raise hands before asking any question.


5. Give respect to everybody opinion. 6. Be attentive during training.7. Better time management.8. Communication should be formal, easy and meaningful.

Day 01, Session 02

Brief orientation about CCDRM Manual

After morning tea, DTL RDPI Muzaffargarh briefly orientated participants about designed CCDRM Training Manuals. He recalled how a group of consultants worked for restless hours and hours to design such a comprehensive manuals. He also briefed participants the exact techniques and methods of using these manuals for trainings.

Essential training and communication skills.

After that, DCBC RDPI Multan familiarized participants about some essential skills of training and effective communication. He started with the brain storming of participants. After writing their concepts on flip chart, he played a video clip “how to give a good presentation”. This video worked to inculcate the essentials of training, communication and presentation in the minds of the people. Compiling the views of participants and video clip, some essentials of training, communication & presentation are;

1. Proper subject / lesson planning2. Command over subject3. Control over nerves.4. Proper eye contact with viewers.5. Good body language and gestures.6. Fluency in communication.7. No hands in pockets.8. Decent dressing.9. Moderate voice pitch.10. Timely movements from trainer.11. Meaningful pause during presentation to get attention of participants.12. Making use of visuals and audio aids. 13. Participatory approach for efficient learning of participants.14. Starting session with introduction of topic and ending with a sound conclusion.


Difference between needs, rights and desire.

In our ordinary life, we the lay men usually intermingle thin differences between need, desire and rights. One need to differentiate among these three different phenomenon. Facilitator initially used brain storming method then group work and presentations technique to inculcate the concepts in the minds of participants. Participants view, group work and trainer facilitation concluded that;

Need: Need is what we require for our survival and maintaining an optimal living standard. Needs are of following types;

Physical Needs, i.e. Food, shelter, water, cloths, oxygen, light, sunlight etc. Social Needs, i.e. family, marriage, children, peer groups etc. Political Need, i.e. right of vote casting, Economical needs, i.e. means of livelihood

Desire: Desires are in fact luxurious need. Desires are ruled by “id” aspect of personality. i.e. Aspiration for a racing bike instead of a necessary ordinary bike, wish for a bungalow instead of a shelter for living.

Rights: legitimate and legal provision to get benefits from any given thing or phenomenon is called right. Rights are always considered;

Universal Indivisible Durable Un-biased

Formation of Groups and assignment of training topics:

After that, participants were divided in five equal groups. It was again of great worth to format groups. After consensus, it was decided to name each single CSO a group number. Chemistry behind this was a productive thinking, “to improve the understanding and coordination between trainers from each individual CSO. This was done alphabetically. Alphabetically assigned number to each group (CSO) were;

1. HELO Organization, Ali Pur2. IBSMT, Kot Addu3. Rights and Rights and Rights, Kot Addu4. SANJH, Muzaffargarh5. SYCOP, Muzaffargarh


Details of topic assigned to each group is given below;

Group No. Topics assigned Manual Name1. What is child & child rights? What are principles of

child rights according to CRC.Children and disasters.

2. Responsible(s) of child rights Children and disasters. 3. Child protection & Participation Children and disasters. 4. Concept of Development, role of children in

development process.Children and development process.

5. Problems and solutions Children and disasters. 1,2 Disaster Preparedness Children and disasters. 3,4 Village contingency plan/ DRR Children & Disasters5 Child centered Village development Plan Children & Disasters

1,2,3,4,5 Seasonal Calendar Children & Disasters

After topic allocation, all groups were given time to read out allocated topic from manual and to get prepare for session delivery. All groups were given an hour for this purpose.

Day 01, session 03 (Sessions Delivery By Groups)

Group No.01: What is child and child rights? What are child rights principles according to CRC??

Methodology used: Brain Storming, Group work

Group started delivering their session with questioning from participants and brain storming. Group then divided participants in 2 teams for group work. Team one was assigned to list down on the topic “ why we call a child as child? And group two was assigned to list down on chart why a mature is called an elder. Teams were given 10 minutes time for this activity. After putting their ideas on flip charts, both teams presented their work in front of rest participants.

After summing up the presentations of both 2 teams, Trainer group related their concepts with the definition of child according to CRC. Participants were also told by trainer group that CRC is approved by Medical and Islamic Ideological Council of Pakistan.

Again, participants were divided into 4 teams by trainer group. Each team was asked to pen down their views regarding those child rights which help them in their grooming and to be a good citizen of nation. 15 minutes were given to teams for this purpose.


Once, teams had done their job, each team pasted their charts on wall and presented their work. Team with best work was awarded with key chains as gift.

In the end, trainer group distributed CRC booklet among the participants and asked participants to read out that booklet in order to compare their understanding regarding child and child rights with that of articles of CRC.

Day 02, Session 01

Day 02 was started with recitation. After recitation, 2 participants (From IBSMT and SANJH) reviewed day 1st activities. After day 1st

review, group # 02 delivered its session.

Group No.02: Responsible (s) of child rights

Methodology: Group work, Role play

This group started their training session with a group work. Following the manual’s methodology, they divided participants in 4 equal teams and distributed CRC booklets among each team. Each team was then asked to thoroughly read out CRC booklet. After that each team was given a format drawn on charts regarding the identification of responsible people and institutes responsible of ensuring child rights. Teams were given 25 minutes for this. After given time, each group presented its work in front of participants. After this activity, participants were told by trainer group that this very activity will help you (VO members and village community) to develop their village development plan.

Again, participants were divided in 2 teams for a role play. Thematic idea of role play was to sensitize participants about “ what children feel when they are ignored or their opinions are ignored by us”. For this, Team A was sent out of the room while Team B were made to remain in room. Team A was told by trainer group to go in room after 3 minutes and try to give their opinions on a certain phenomenon to “Team B” sitting in room. On contrary, “Team B” members were asked to quietly ignore the communication efforts of “Team A”.

After the role play, “Team A members” (children) were asked about their feelings after been ignored by elders. Views of the teams members (children) were ;

We felt so bad on this ignoring behavior.


I am feeling victim of inferiority complex. Etc

Concluding the session, trainer group told that same happens with children when they are ignored by us. So, we should give worth to them and their opinions for their personality development.

Day 02, Session 02

Group No.03: Child Protection and Participation

Methodology: Brain storming, group work, role play

Group 03 of trainer started their work with questioning and brain storming. They started with “ as you all know that children have some rights, similarly are certain child protection issues around us”. Participants were encouraged to express their views regarding various child protection issues. After that participants were divided into 4 teams. Each team was provided with charts and markers and were asked to write down various child protection issues in our local communities. Teams were given 15 minutes for this activity. After given time, each team presented its work.

After that, same groups were indulged by trainer group in a role play to express the importance of child participation in our routine and domestic matters.

Feedback from participants: Session delivery and confidence was good. Yet, trainer needs to have more command over subject knowledge.

Importance of children participation in development process

DCBC (ToT facilitator) then discussed with participants the role and importance of children in development process. He narrated various examples from our common life.

Group No.04: Children and Development

Methodology: Brain storming, team work

Group 04 delivered its session on development, its concepts and role and importance of children participation in development process. They started off their session with a question ;


“If their village is as per their desires and aspirations”. Ans of the majority was “No”.

Again participants were divided into 4 teams and were asked to draw a picture of their dream village on flip charts. They were given 15 minutes for it. After given time, each team presented their village picture drawn on charts.

After this activity, trainer group via brain storming inculcated the concept of development in the minds of the participants.

After this one, trainer group, via animated sketched pictures, threw light on the importance and role of children in development process.

Concluding their session, they told participants that, children cover almost 48% of our total population. Ignoring them means we are ignoring a noticeable proportion of population in the process of development. This invisible factor really hampers the process of development of any nation.

Feed back: confidence, energy, flow and session delivery was good, yet due to complexion of the topic, there were some gaps to be filled. It was suggested to participants by Capacity Building Coordinator (PLAN Pakistan) to work on this training topic in order to make it more easy and convenient to deliver.

Session by Capacity Building Coordinator (PLAN Pakistan)

Miss Uzma Shaffi (CBC) from PLAN Multan, Pakistan visited ToT venue. She in her session, briefed participants about the concept of minorities. She told that minorities is never a symbol of just religious minority group, rather any proportion of the total in less quantity is called minority. Minority group may be religious, political, a group of marginalized or excluded etc.

Day 02, Session 03

Consultation meeting of finance sections

National Finance Manager had a coordination and consultation meeting with finance personals from partner CSOs. This meeting continued for almost 1 hour. National finance manager discussed with finance sections of partner CSOs regarding finance documentation mechanism and utilization of various finance related utility formats. Principle coordinators and authorities along with DTL RDPI Muzaffargarh were also present there in that meeting.


Group No.05: Problems, resources and solutions

Methodology: Brain storming, transit walk, group work

Group 05 started their session brain storming. Participants were asked frequent question for this purpose. i.e. participants were asked,

what steps and measures are needed to bring improvement in living standard of your village?

What are the problems of your village?

What are resources available within your village to cope with these problems?

Responses of participants were noted down on flip chart by trainer group. After that trainer group used transit walk method to practically observe the problems and resources available within the community. Keeping the continuity and flow, trainer group used “ Match us and find solutions” technique to find out solution of existing problems via making use of existing inner resources.

Purpose of all these activities and method used for training was to educate the people to identify real problems existing in their village and sorting out of resources available at their village level to cope with their problems.

Day 03, Session 01

Last and 3rd date of ToT was started with recitation and previous day review as per agenda. After this, ToT facilitator told participants about disaster, its types and related terms and concepts. He used brain storming method and pictorial method to inculcate the concepts in participant’s minds.

Group No.01-02: Disaster Preparedness

Methodology: Brain storming, imaginary technique, geographical mapping.

Groups started their session delivery with questioning and brain storming. Participants were asked questions about disaster, its types and its ill effects on social structure. Purpose of this was to judge perception level of participants regarding above said. After that participants were asked to express and


share their experiences regarding disasters they have experienced and to point out moist disaster prone areas of their villages.

Village mapping: Trainer groups than engaged participants to draw maps of their village in order to identify most disaster prone and safe places during disaster.

Groups

concluded their session with summarizing concepts of disaster, difference between disaster, hazard and risk, village mapping and Importance of village mapping etc.

Feedback: command over subject was good, confidence was good. Engagement level of participants was not sufficient.

Day 03, Session 02

Visit of National Program Manager RDPI

NPM RDPI made a visit of training venue. He introducing himself with participants, threw lime light on his professional history. He also discussed about CCDRM project design. He asked participants to share problems and challenges faced by CSOs during project implementation. Participants also introduced themselves with NPM. Participants described their views about CCDRM project and that very ToT.

Group No.03-04: Village Contingency Plan

Methodology: Group work and presentation

Trainer group related this session with that of “Problems, resources and solutions. Participants were divided into 4 teams. Each teams was given a Village Contingency Plan Format. Each Team made village contingency on given format and presented in front of rest teams. (Children and Disasters, H.O #10)


Group No.5: Disaster Risk Reduction (DRR)

Methodology: Role Play / Mock Drill

It was the most pivotal topic of ToT. in fact all 5 groups were engaged in this session delivery yet Group # 05 was facilitating the session. Participants were divided in different committees i.e. information committee, live stock committee, rescue committee etc. Group# 5 was leading the mock as management committee. Each committee did mock exercise of discharging its responsibilities before, during and after the flood or any disaster.(Reference= Children and Disasters, T. Notes 02).

Group No.1,2,3,4,5: Seasonal Calendar

Geographical mapping and seasonal calendar of any given area occupies an important place regarding any activity for CCDRM, whether it is DRR, contingency plan or village development plan. It was need of ToT to not to ignore this content as it is directly or in directly related to many other activities of disaster preparedness. For this, each 5 groups were given orientation by DCBC about the vitality and importance of making seasonal calendar. All 5 groups were provided with format of seasonal calendar and were given almost 30 minutes for this. After making seasonal calendar, each group presented its seasonal calendar in front of rest participants.

Certification Ceremony:

After the successful completion of ToT, it was the time for certification ceremony. Participants were awarded ToT completion certificates. Certificates were given by chief guest and other honorable guests invited for this purpose.


Group Photo: Photos are means of capturing memories in the eyes of camera. All participants had knowledge full and memorable time for consecutive 3 days. A group photo of the participants was taken to capture the memories….

Ending Note

In the end, RDPI District Team Leader along with RDPI District Capacity Building Coordinator made an ending note by concluding 3 days ToT and saying thanks to all participants for their active and productive participation throughout ToT.

Ending Note by DTL, RDPI Muzaffargarh

(Web links of ToT)

1. http://youtu.be/lHzfCCcsmfo (DRR Role Play)2. http://youtu.be/LMx51jovzjQ (DRR Role Play) 3. http://youtu.be/Io6BSoRQq1c (Essentials of good training & Presentation)

http://youtu.be/Io6BSoRQq1c

http://youtu.be/LMx51jovzjQ

http://youtu.be/lHzfCCcsmfo


Group Photo

Memories

Prepared By:

M. Tamoor Shahbaz (DCBC, RDPI Multan)

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