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 Topic 7 ,8 & 9:Delivering YourSpeech/Presentation andUsing Presentation Aids

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!" Delivering Speech

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#$#%#TS '( )''D

SP##*+

ATTTUD#

-#+#A-SA$.#-A$ #0P-#SS'

'.#-A$ #0P-#SS'

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ATTTUD#

Attitude 1atters a great deal 2ithdeliver3!

A con4dent presence is an aspect o53our credi6ilit3 and persuasiveness!

 Yet people have speaer apprehension,5ear o5 speaing in 5ront o5 an audience!

 This 5ear can 6eco1e a sel55ul4llingprophec3: e can 1ae ourselves

5ail ! ! !or succeed!

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D'T

; *o11ent on 3our o2n per5or1ance!

; Apologi!

; Dont ?2atch 3our o2n 5eet 2hen 3oudance!@

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D'

; e conversational! A pu6lic speaingsituation is still personal, i5 3ou speanaturall3 and 1ae e3e contact! $oo atpeople! The3ll relate to 3ou!

; %ove lie 3ou do in nor1al li5e, 6ut 1uchless!

; Sta3 5ocused on 3our 1aterial! Youre ust the 1essenger, not the point o5 the1essage! 5 3ouve chosen topics 2ell, itsvital that 3ou get this in5or1ation to 3our5ello2 citi

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D' 'T

)ive up on 3oursel5! Theres so1ething3ou do 2ell 3ou that 1a3 not no2 3et!

)et help 2hen 3ou need it! Dont go a2a3and tr3 to get it ?per5ect@ on 3our o2n6e5ore 3ou let an3one see it!

ait until the last 1inute! ts a lous3

ha6it an32a3 that holds 3ou 6ac 5ro13our goals!

n this class, 3ou si1pl3 cant aBord it!

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-#+#A-SA$

Practice, practice, practice!

)et 3our speeches 2ritten at least a 2ee earl

and sa3 the1 out loud ever3 da3! Sa3 3our speeches out loud as 3oure 2riting

the1! So1e phrasing loos good

on the page, 6ut doesnt 4t the tongue!

t 2ill re1ind 3ou to eep language tight!

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-ehearsal

 Places to practice:

n the car!

n the sho2er or 6athtu6!

So1e2here 2here 3ou can shout2ithout 6eing heard!

n 3our 1ind 2hen 3our lips are tired,

And our lips 2ill get tired is 3ourespeaing

correctl3!

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-ehearsal

-epeat so1e tonguet2isters 5orconditioning:

; -ugged ru66er 6a63 6u1pers; She sells sea shells 63 the seashore!

; Peter Piper piced a pec o5 picledpeppers!

; +o2 1uch 2ood could a 2oodchucchuc i5 a 2oodchuc could chuc 2oodC+ed chuc all the 2ood that a 2oodchuccould, i5 a 2oodchuc could chuc 2ood!

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 Your attle Plan

 There are several 2a3s to deliver aspeech:

> 3 1e1or3 =2e 2ont reuire that>

E> 3 reading 5ro1 a 5ull3 2ritten 1anuscript

6ut 6eing 5a1iliar enough to eep e3e contact!

F> Speaing eGte1poraneousl3 5ro1 a1e1ori Speaing ?i1pro1ptu@ on the spur o5 the1o1ent!

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#$#%#TS '( )''D

SP#AI)  VOCAL EXPRESSION:; You 1ust spea loudl3 enough to 6eheard, clearl3 enough to 6eunderstood, and slo2l3 enough 5or 3ouraudience to eep up!

NONVERBAL EXPRESSION

  ; od3 language 1atters 6ecause itinJuences 3our credi6ilit3 and helps theaudience 5ocus on 3our speech!onver6al ?5ra1es@ the ver6al!

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.ocal #Gpression

 There are 4ve di1ensions o5 voice that can 6e

1anipulated 5or greater eBect!

Volume  Spea louder or so5ter 5or e1phasis!Pitch  Sta3 at an appropriate 1idrange level!

Rate  Accelerate 5or a 5e2 sentences to eGcite,

Slo2 do2n and pause to e1phasi

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.ocal #Gpression

• Be appropriate in tone! So1eti1es 2hen2e get nervous 2e laugh inappropriatel3during serious 1o1ents! e 1a3 even

6eco1e sel5satiri

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onver6al #Gpression

Stan" still 5or a 1o1ent and 1ae e3econtact 2ith 3our audience! Then start!Spea onl3 once 3ouve 1ade contact!

Sta3 in one place 5or a2hile! Dont pacearound through the speech! Choose # or $places here you%ll ta&e a step or to!

$iterall3, ?1ove into@ 3our neGt argu1ent!

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onver6al #Gpression

'esture naturally, as 3ou 2ould 2hen3ou tal 2ith 5riends!

(ree your han"s as 1uch as possi6le to?allo2@ that to occur!

%ae the 1anuscript 3our 5riend 2ith large5ont, dou6le spacing, and onl3 co1plete

sentences on one page! Use the stand 5or 3our notes!

Ieep 3our hands out o5 3our pocets!

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onver6al #Gpression

*lothing and accessories are an aspecto5 3our persuasion!

Dress appropriatel3 to the occasion!

Dont hide under hats or 6ehind

sunglasses!

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 The neBa6le nteraction

A speech isnt so1ething 3ou do to so1eone! tsso1ething 3ou do 2ith the1!

 The3ll react ho2 the3 react! The3ll laugh at places 3ou

didnt thin 2ere 5unn3, then not at places 3ou thought2ere hilarious!

$et the1 interact! atch their 5aces and adapt! The3re the point o5 the eGercise!

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E!" Using PresentationAids

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T-'DU*T'

.isual aids can 6e a ver3 po2er5ul tool toenhance the i1pact o5 3our presentations!

 Thin o5 using visual aids 5or the 5ollo2ingreasons:

i5 the3 2ill save 2ords don't describe your results -show them;

i5 their i1pact 2ould 6e greater than the spoen2ord - don't describe an image - show it.

 Thin a6out using a variet3 o5 diBerent visuali1ages! Tr3 using photographs, ta6les,diagra1s, charts, dra2ings, e3 2ords, or videoseuences! e creative and deli6erate in 3our

choice o5 i1ages to achieve the 1ost i1pact!

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)hen to use *isual

ai"s ords and i1ages can 6e used throughout3our presentation 5ro1 the introduction to theconclusion! +o2ever, re1e16er to restricttheir use to e3 1o1ents in 3our

presentationL an over use o5 visual aids can 6ehard to 5ollo2!

 Thin a6out using visual aids at the 5ollo2ingti1es:

ntroduction

%ain Points

*onclusion

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Intro"uction

displa3 the title o5 3our presentationL

de4ne particular technical ter1s or unitsL

indicate a structure to 3our presentation 63 listing 3our 1ain

pointsL

displa3 an i1age 2hich encapsulates 3our the1e=s>L

highlight a uestion 3ou intend ans2ering during the course o53our presentationL

+ain points

highlight ne2 points 2ith an appropriate i1age or phraseL

support technical in5or1ation 2ith clearl3 displa3ed dataL indicate seuence 63 lining points togetherL

oBer evidence 5ro1 3our research to support 3our argu1entL

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Conclusion

su11ari

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,i-erent types o. *isual

ai"s There are 1an3 diBerent t3pes o5 visual aids! The 5ollo2ing advice 2ill help 3ou 1ae the1ost o5 those 1ost co11onl3 used:

PoerPoint /or e0ui*alent1

%icroso5t Po2erPoint is pro6a6l3 no2 the 1ostco11onl3 used 5or1 o5 visual aid! Used 2ell, it

can reall3 help 3ou in 3our presentationL used6adl3, ho2ever, it can have the opposite eBect!

 The general principles are:

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Do DonMt

use a 6ig enough 5ont=1ini1u1 E"pt>

1ae it so s1all 3oucanMt read it

eep the 6acground

si1ple

use a 5uss3 6acground

i1age

use ani1ations 2henappropriate

6ut donMt overdo theani1ation it getsdistracting

1ae things visual use endless slides o56ulleted lists that allloo the sa1e

PowerPoint (or equivalent)

O h " 2

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O*erhea" pro2ectorsli"es3transparencies

'verhead proector slides/transparencies aredispla3ed on the overhead proector ='+P> Na ver3 use5ul tool 5ound in 1ost lecture and

se1inar roo1s! The '+P proects and enlarges3our slides onto a screen or 2all 2ithout

reuiring the lights to 6e di11ed! You canproduce 3our slides in three 2a3s:

preprepared slides : these can 6e 2ords ori1ages either hand 2ritten/dra2n or producedon a co1puterL

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spontaneousl3 produced slides: these can 6e

2ritten as 3ou spea to illustrate 3our points orto record co11ents 5ro1 the audienceL

a 1iGture o5 each: tr3 adding to prepreparedslides 2hen 1aing 3our presentation to sho2

1ove1ent, highlight change or signal detailedinterrelationships!

%ae sure that the teGt on 3our slides is largeenough to 6e read 5ro1 the 6ac o5 the roo1!

A use5ul rule o5 thu16 is to use E" point teGt i53ou are producing slides 2ith teGt on aco1puter!

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Paper handouts

+andouts are incredi6l3 use5ul! *onsider the 1erits o5 passing round 3our

handouts at the 6eginning, 1iddle and end o5 apresentation!

)iven too earl3 O the3 1a3 prove a distraction!

 )iven too late O 3our audience 1a3 have taentoo 1an3 unnecessar3 notes!

)iven in 1iddle O 3our audience 2ill inevita6l3 read

rather than listen!

'ne po2er5ul 2a3 is to give out inco1pletehandouts at e3 stages during 3our presentation!

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(lip chart

A Jip chart is a large pad o5 paper on a stand!

t is a ver3 use5ul and JeGi6le 2a3 o5 recordingin5or1ation during 3our presentation N 3ou caneven use preprepared sheets 5or e3 points!

 -ecord in5or1ation as 3ou go along, eepingone 1ain idea to each sheet!

(lip 6ac through the pad to help 3ou recap 3our

1ain points! Use the turning o5 a page to sho2progression 5ro1 point to point!

-e1e16er to 1ae 3our 2riting clear andreada6le and 3our diagra1s as si1ple as

possi6le!

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Room layout

-e1e16er that 3our audience needs to6e a6le to see 3ou as 2ell as 3our visual

aids! Tr3 to involve ever3 1e16er o5 3our

audience 63 changing the la3out o5 3ourroo1!

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Summary

Use visual aids to displa3 co1pleGin5or1ation clearl3 and introduce variet3into 3our deliver3 techniue!

%ae sure that 3ou are 5a1iliar 2ith theeuip1ent reuired to create and displa3visual aids, and deplo3 visual aids

creativel3 in 3our presentations 1iGingtechniues and 1edia to create ani1pact!