top ten things i've learned as a late show intern 5/22/2013 10. laugh at the jokes whether...

Top Ten Things I've Learned As A Late Show Intern 5/22/201310. Laugh at the jokes whether they're funny or

not9. Attention to detail is super implortant8. Buying 100% pure grain alcohol is not as easy

as it sounds7. There's no better way to work for free and

learn nothing about show business6. Weekly transfusions of our youthful blood

keep Dave alive5. The camera loves me4. It's more fun to watch television than to work

in television3. Snitches get stitches2. After several months, you start to have

feelings for the photocopier1. I should've interned for a Jimmy

Recognizing the Value of Volunteering and Internships For Aspiring Archival Professionals

CIMA/SRMA May 23, 2013Panelists: Kellie M. Johnson, Ryan Lee, and Alan Barnett

PanelistsKellie M. Johnson – Library Assistant, Highland City Library

Ryan K. Lee – Corporate Archivist, LDS Church History Library

Alan Barnett – Manager Archives Research Center, Utah State Archives

Goals of the PanelBegin a Conversation

Internship &Volunteer Experience

Kellie M. Johnson

Course WorkPracticum for credit at Western Archeological & Conservation Center fall 2010

1 week

PracticumPracticum for credit at University of Utah Special Collections summer of 2011

1 month

Volunteer WorkVolunteer at Utah Valley University George Sutherland Archives

since 2011


Promote Advantages of Professional Training

Wanted, Free Labor: The Impact and Ethics of Unpaid Work“Budget cuts or other challenges are not an excuse to strip a position of its pay and slap the word “intern” on it. This does a disservice to the intern by lacking key mentorship and learning components, and does a disservice to the profession by devaluing our education and skills. Don’t do it. If you see it done, call it out.” Lance Stuchell http://newarchivist.com/2011/11/17/free-labor/

http://newarchivist.com/2011/11/17/free-labor/

Professional AdvocacySAA Students and New

Archives Professionals(SNAP) Roundtable

January 25, 2012

Pushing the ProfessionForward

http://www2.archivists.org/groups/students-and-new-archives-professionals-snap-roundtable



Call For Comment“It is always difficult to say "I would love to volunteer, but I am also in the process of looking for full time work" - so that balance between wanting to help an organization and looking out for oneself is quite hard. I don't want to lose an opportunity to network and get some more experience and I don't want them to think that I will "work for free" forever.” - Shane E. Stephenson, Graduate UW Milwaukee Archival Studies Program

Rebecca Potance 2012 Survey on Internships9. Did this internship include structured feedback on applied archival skills by records professionals working in the field? 36% Yes, exactly 31% I received feedback from a records professional but it was only when I asked for it 21% No, not at all 8% I received regularly scheduled feedback but it was not from a records professional

10. Were you asked to attend staff meetings? 68% No 32% Yes

https://sites.google.com/site/rebeccapotance/research



Rebecca Potance 2012 Survey on Internships15. Would you recommend this position to someone else? 59% Yes 22% Probably 9% Not Sure 6% Probably Not 3% No

16. If you stated that you might not recommend this internship, please explain your reasons. Check all that apply. 52% Inadequate training/advising (39 responses)* *percentages do not reflect opinion of entire intern community




Rebecca Potance 2012 Survey on Internships“Of course it is important (necessary) for students to put theory into practice, but I don't think at academic archival programs are realistic about the definition of "value," and are encouraging (at least passively) their students to lower their standards of self-worth upon entering the professional field.” MLIS student, unpaid intern

https://docs.google.com/spreadsheet/pub?key=0Av3O1mCj4lN5dFVPSlpDdERkVVQ4bnUyTE9pMHpNT1E&single=true&gid=0&output=html



SNAP Continuing Discussions“I've been an advocate of an apprenticeship model for a long time. If I had to ditch the schooling or the free labor, I'd ditch the school without hesitation, and I don't know if we can discuss internships without taking into consideration the state of higher ed. in general, the MLIS in particular, and the perception of expertise and the value of the profession.” Maria Lin, MLIS 2013 (emphasis mine)


Promote Advantages of Professional Training

Provide Meaningful Ideas for Host Institutions

Sponsor’s Responsibility“. . . if a college student is paying a course fee to intern, it is the responsibility of the supervising archivist to prepare a useful internship experience or, if not at the student's institution, to pass on hosting an internship unless they are willing to make it useful. It's not fair to the student to have them pay for a lousy internship.” – Greg Jackson, Archivist, Bryn Anthyn College

Internship ResourcesArchival Internships

Academic Internships:

What Faculty Advisors Need to Create

What Site Supervisors Need to Do

What Students Need to Know

Independent Internships

Volunteer ResourcesVolunteer Programs in

Archives

Archives & Project Descriptions

Tools Shared by Archives:

Volunteer Questionnaire

Volunteer Service Application

Standards of Conduct for Volunteers

Archival Processing Manual

http://files.archivists.org/pubs/free/Resources-for-Volunteers_Final.pdf

http://files.archivists.org/pubs/free/Resources-for-Volunteers_Final.pdf

How Focusing on Experience Got Me Where I

am TodayBy Ryan LeeCIMA 2013

Salt Lake City, Utah

Introduction• 13 years of experience– 7 years experience prior to first job– Student jobs and internships (paid and

unpaid)• Current position – Corporate Archivist

(LDS Church)– Prior experience key to landing this

position

The Decision• USU undergraduate

• American Studies/US History• Many working students stuck with

jobs not related to careers/majors• Decided this was not me!

• Chose career path• Chose only jobs related to

career/major• Sacrificed more money for more

experience

Undergraduate – USU Archives and Spec. Coll.• Serials (library work!)

• Intro to library cataloging, acquisitions

• University Archives• Intro to archival standards,

reference• Photo Archives

• Intro to HTML, online finding aids, publication requests

• Key benefits:• Intro to archives/special

collections• Built relationships/network

• Grad school references• Determined this was my future

Undergraduate – American West Heritage Center

• Branching out to related fields• Started with trip to Williamsburg,

VA• Love studying American West

history• Worked on Pioneer Site as

interpreter• Tasked with building a cabin with 19th

century tools• Managed volunteers, including

children

• Key benefits:• Archives vs. living/public history

– which one is for me?• Answer = ARCHIVES!!!

Interim experience – Walt Disney World• WDW College Program• Looking for archives experience in

other places• Low-level work – custodial• In the end, no opportunities for

archives experience• Focus on business/management

• Key benefits:• Further solidified career path• Tons of FUN!!!

Graduate – Indiana University Archives

• First task – found student job at IU Archives• Easy due to previous experience

• Built upon previous processing experience

• Gained extensive new experience in EAD, DACS, and exposure to MARC

• Learned TEI for special project• Learned about other archival media

• Architectural records

• Key benefits:• Near-professional level

experience• Networking

Graduate – Summer Internships• 2004 - BYU Special Collections - EAD

• Used networking to learn of opportunity (right place, right time)

• Only 3 weeks, but began network that lead to current job

Graduate – Summer Internships• 2005 - LDS Church Archives – Korea

project• Used network from BYU internship• Experience in acquisitions, donor

relations, oral histories, international travel, language

Graduate – Lilly Library• Graduate-level scholarship

• Due to previous experience with EAD

• Key benefits:• EAD experience in personal

papers / manuscript / special collections

• Network with professionals in these fields

• Experience in processing and exhibiting these types of materials

First Professional Job• Assistant Archivist, Indiana

University Archives (2006-2008)• Landed job almost entirely based

on previous experience• Worked as student under person

who previously held this position• Familiar with projects and

colleagues• Luck and timing

Second and Third Professional Jobs• Metadata Specialist, LDS Church

History Library (2008-2010)• Prior experience in archival

metadata standards made for perfect fit

• Corporate Archivist, LDS Church History Library (2009-present)• Previous job not exactly what I

wanted to do in archives• But put me in the right place at

the right time

Lessons Learned• Experience matters!• Get experience in place you would like

to work• Experience builds relationships–More likely to hire people they know

• Luck / timing are a factor in getting a job– Internships and other jobs can put you in

the right place, right time

Making a

Volunteer

Program Work

Volunteer – Organization Relationship

Volunteer

Organization

Communicating the Needs of the Organization

o Define the job – Job Descriptions

o Provide appropriate training

o Give on-going supervision

Creating aJob Description


o Position or job titleo Supervisor/Mentoro Description of tasks and dutieso Desired skills and qualificationso Time requirements

TrainingVolunteers

o Invest the necessary time

o Provide written procedures or directions

o Make training an on-going process

TrainingVolunteers

SupervisingVolunteers

o Check in regularly

o Create a relationship to encourage on-going questions and feedback

Employee – Employer Relationship

Work

PaycheckEmploy

eeEmployer

Volunteersas

Employees

Volunteer – Organization Relationship

Service

“Paycheck”Volunte

erOrganization

Why Volunteer?o Make a contribution – “give back”o Enhance resume – develop skillso Get out of the houseo Satisfy court ordero Social interactiono Passion for the worko Be a part of somethingo Perks

Providing a “Paycheck”

Match volunteer to appropriate tasks Provide adequate training Keep volunteers busy, but not overwhelmed Allow for learning and advancement Encourage ownership

Make the job satisfying


Introduce staff members Include volunteers in staff meetings Invite to activities, parties, workshops, etc. Give volunteers designated work space Allow for learning and advancement Provide access to staff facilities Newsletter

Make volunteers part of the organization


Employment opportunities Letters of recommendation Registration for professional conferences Opportunity to present work Bus passes Get-well cards Facilitate social interaction

Offer personalized rewards


Compliment and thank volunteers regularly Showcase in newsletter Hold a volunteer recognition luncheon Present certificates for service hours Volunteer of the month/year Gift certificates for outstanding service

Recognition

Communicating Organization Needs

+Volunteer “Paycheck”

=Successful Volunteer

Program

Volunteer Programs Can

Make a Difference

Be a Mentor

“We are only as strong a profession as our greenest members. Those most in need of experience and mentoring. Those that are the most open and willing to continue to learn. Are we willing to offer them that service?” - Jan Coco Day, MLS 2013

http://archivingaloud.tumblr.com/post/49238431264/thoughts-on-interns-in-the-archives





SurveyInternships & Hiring Archival

Professionals

http://questionpro.com/t/AKCGNZPhqs


Contact InformationKellie M. Johnson – [email protected]

Ryan K. Lee – [email protected]

Alan Barnett – [email protected]

mailto:[email protected]



SurveyInternships & Hiring Archival

Professionals



top ten things i've learned as a late show intern 5/22/2013 10. laugh at the jokes whether...

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