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TOP 10 INDICATORS FOUND OUT OF COMPLIANCE TRENDS FROM MONITORING DATA AND TIPS TO STAY IN COMPLIANCE for MO-CASE Special Education Administrators Conference Missouri Department of Elementary and Secondary Education September 23, 2014 1 Slide 2 2 http://dese.mo.gov/special-education Slide 3 Special Education Tiered Monitoring 3 Conduct Self-Assessment + Desk Review Correction of Identified Noncompliance Maintain Compliance and Retrain Staff Self-Assessment (Year 1) CAP (Year 2) Maintain & Retrain (Year 3) Repeat... Tiered Monitoring MSIP Slide 4 Special Education Tiered Monitoring 4 Conduct Self-Assessment + Desk Review Correction of Identified Noncompliance Maintain Compliance and Retrain Staff Self-assessment (Year 1) CAP (Year 2) Maintain & Retrain (Year 3) Repeat... Cohort 1 during 2014-15 Slide 5 Special Education Tiered Monitoring 5 Conduct Self-Assessment + Desk Review Correction of Identified Noncompliance Maintain Compliance and Retrain Staff Self-assessment (Year 1) CAP (Year 2) Maintain & Retrain (Year 3) Repeat... Cohort 3 during 2014-15 Slide 6 Special Education Tiered Monitoring 6 Conduct Self-assessment + Desk Review Correction of identified noncompliance Maintain compliance and retrain staff Self-assessment (Year 1) CAP (Year 2) Maintain & Retrain (Year 3) Repeat... Cohort 2 during 2014-15 Slide 7 7 Plus a few more... COMPLIANCE Slide 8 The IEP includes: 8 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.800.a45%29%23% #1 200.800.a A measurable postsecondary goal (or goals) that covers education or training, employment, and, as needed, independent living. Slide 9 Documentation and Strategies for 200.800.a 9 1.Document on Form C in the IEP not on Annual Goals pages. 2.The goal MUST be measureable! a)YES: get, obtain, be employed as, work in, etc. b)NO: seek, explore, pursue, attempt, look into, etc. 3.Follow this same pattern for measureable goals in the areas of education or training, and independent living (if needed). Slide 10 # 2 The IEP includes: 200.820.a Specific Special Education Services 10 IndicatorDescription% in Cohort 1 % in Cohort 2 % in Cohort 3 200.820.aSpecial Education Services N/A 19% NEW Slide 11 Documentation and Strategies for 200.820.a 11 1.Describes the specialized instruction in ______ 2.Must be related to the students disability not a class a)YES: reading decoding, written expression, organizational skills, reading skills, pre-academic skills, study skills, etc. b)NO: Reading, Communication Arts, ELA, Study Hall, Science, Social Studies, Resource Math, Resource Room, etc. Slide 12 #3 (tie) 200.180 Eligibility staffing held within required timelines. 12 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.18020%18%17% Slide 13 Documentation and Strategies for 200.180 13 Evaluation Timeline is 60 calendar days from date of parent consent 1.Plan ahead with evaluators to ensure all assessments are completed in a timely manner. 2.Acceptable extension ONLY include: snow days, agency vacation days, childs absence because of illness, and summer break. Slide 14 #3 (tie) 200.810.b Measurable annual goals are written in terms that are: Specific to the skill or behavior to be achieved Measurable Attainable within the duration of the IEP Results-oriented Time-bound (generally within one year) 14 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.810.b13%9%17% Slide 15 Documentation and Strategies for 200.810.b 15 Write SMART goals! S = Specific (be very specific about the action) M = Measurable (observable/ data can be collected to measure change) A = Attainable (realistic and can be achieved within the duration of IEP) R = Results Oriented (what is outcome i.e. increase, decrease, or maintain skill) T = Time Bound (generally within one year) Slide 16 #4 (tie) 200.1050.a Written notice is provided to the parent prior to provision of services. 16 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.1050.a7% 15% Slide 17 Documentation and Strategies for 200.1050.a 17 Include date prior written notice is provided to parent/guardian as well as method of provision on the Notice of Action Slide 18 #4 (tie) 200.850.d Program modifications and accommodations in the IEP state frequency of how often they will occur (i.e. daily, weekly, monthly) 18 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.850.d24%16% 15% Slide 19 Documentation and Strategies for 200.850.d 19 1.Must include a frequency for every accommodation. 2.If Other must describe on second page of Form F Slide 20 #5 200.850.c Program modifications and accommodations in the IEP state location (i.e. regular education classroom, special education classroom, etc.) 20 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.850.cN/A 14% NEW Slide 21 Documentation and Strategies for 200.850.c 21 1.Must include a location for every accommodation. 2.If Other must describe on second page of Form F Slide 22 #6 200.1050.b Notice provided and signed parental consent for initial services is obtained for initial services prior to the provision of services 22 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.1050.bN/A 13% NEW Slide 23 Documentation and Strategies for 200.1050.b 23 1.Be sure to keep a copy of the NOA in students IEP records 2.Services CANNOT start prior to date of NOA received by agency Slide 24 #7 200.940.a The IEP includes a description of how progress toward the annual goal will be measured 24 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.940.a45%29% 11% Slide 25 Documentation and Strategies for 200.940.a 25 1.Must mark one of the boxes to show how progress is being measured. 2.If Other must describe. Slide 26 #8 (three-way tie) 200.200Parent is provided a copy of the evaluation report 26 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.2007%13%9% Slide 27 Documentation and Strategies for 200.200 27 1.Document the date on the Evaluation Report. 2.Plan ahead to ensure all evaluation write-ups are completed in a timely manner to allow Evaluation Report to be provided to parent within 20 days of eligibility determination meeting. Slide 28 #8 (three-way tie) The IEP includes goals that: 200.810.e. Are present for each special education and related service (N/A for transportation as a related service). 28 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.810.e13%15% 9% Slide 29 Documentation and Strategies for 200.810.e 29 1.Use the term specialized instruction in... 2.Relate to the students disability (e.g. in reading decoding or organizational skills) 3.Dont list subject areas (e.g. ELA, science or social studies) Slide 30 #8 (three-way tie) 200.880.a. For any child not participating 100% in the regular education environment (K-12), the IEP must include a description of the extent that the student will not participate and why full participation is not appropriate. 30 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.880.aN/A 9% NEW Slide 31 Documentation and Strategies for 200.880.a 31 1.Be accurate with the % of time student is educated in Regular Education setting a)Only include time spent with general ed peers. b)CWC / co-teaching minutes are counted as Regular Education minutes. 2.Explanation of why should be based upon the impact of the students disability on access to the general education curriculum. Slide 32 #9 (tie) Content of the notification: 200.610.b. For students beginning not later than the first IEP to be in effect when the child is 16, postsecondary transition is stated as a purpose of the meeting, at least annually or whenever postsecondary transition is to be discussed at the IEP meeting. 32 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.610.bN/A 8% NEW Slide 33 Documentation and Strategies for 200.610.b 33 1.Be accurate with the % of time student is educated in Regular Education setting CWC / co-teaching minutes are counted as Regular Education minutes. 2.Explanation of why should be based upon the impact of the students disability on access to the general education curriculum. Be sure to mark this box for all students who are 16 or will be turning 16 between the begin / end date of the IEP when conducting the annual review/revision of the IEP Slide 34 #9 (tie) 200.800.d Consent is obtained to invite outside agency representative prior to the IEP meeting 34 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.800.d12%7%8% Slide 35 Documentation and Strategies for 200.800.d 35 If an outside agency representative is invited to the IEP meeting, be sure there is a corresponding ROI form dated BEFORE the IEP meeting. Slide 36 #10 Content of the notification: 200.610.a The parent is informed of all purposes for the meeting. 36 Indicator% in Cohort 1 % in Cohort 2 % in Cohort 3 200.610.aN/A 8% NEW Slide 37 Documentation and Strategies for 200.610.b 37 1.Be accurate with the % of time student is educated in Regular Education setting CWC / co-teaching minutes are counted as Regular Education minutes. 2.Explanation of why should be based upon the impact of the students disability on access to the general education curriculum. Be sure to mark ALL purposes for the IEP meeting there can be multiple purposes listed on one Meeting Notification. Slide 38 38 IndicatorIndicator Description % in Cohort 1 % in Cohort 2 % in Cohort 3 200.270.aNames and roles of eligibility meeting participants 7%13%7% Status of Previous TOP 10 Indicators # 12 Slide 39 Documentation and Strategies for 200.270.a 39 1.Be accurate with the % of time student is educated in Regular Education setting CWC / co-teaching minutes are counted as Regular Education minutes. 2.Explanation of why should be based upon the impact of the students disability on access to the general education curriculum. 1.List name and role of all eligibility participants on the Evaluation Report 2.Be sure to include the REQUIRED team members when determining SLD eligibility Slide 40 40 IndicatorIndicator Description % in Cohort 1 % in Cohort 2 % in Cohort 3 200.460Parent provided a copy of reevaluation report 7%13%6% Status of Previous TOP 10 Indicators # 13 Slide 41 Documentation and Strategies for 200.460 41 1.Document the date on the Evaluation Report. 2.Plan ahead to ensure all evaluation write-ups are completed in a timely manner to allow Evaluation Report to be provided to parent within 20 days of eligibility determination meeting. Slide 42 42 IndicatorIndicator Description % in Cohort 1 % in Cohort 2 % in Cohort 3 200.210.bEvaluation report is comprehensive 5%13%5% Status of Previous TOP 10 Indicators # 15 (tie) Slide 43 Documentation and Strategies for 200.210.b 43 1.Be sure that special education evaluation address ALL areas of concerns resulting from the Review of Existing Data. 2.Be sure evaluation includes data for ALL required eligibility category criteria in each of the areas of suspected disability. 1.Be sure that special education evaluation includes ALL areas noted in the NOA Slide 44 44 IndicatorIndicator Description % in Cohort 1 % in Cohort 2 % in Cohort 3 200.260.aExclusionary Statement 16% 9%5% Status of Previous TOP 10 Indicators # 15 (tie) Slide 45 Documentation and Strategies for 200.260.a 45 1. Discuss each item at the eligibility determination meeting and document on the Evaluation Report. 2. Be sure to include additional requirements for SLD, LI and SSD. Slide 46 46 IndicatorIndicator Description % in Cohort 1 % in Cohort 2 % in Cohort 3 200.590.aReevaluation did not exceed three years 12%10%1% Status of Previous TOP 10 Indicators # 23 Slide 47 Documentation and Strategies for 200.590.a 47 1.Be sure to document the date of the eligibility staffing (determination) on the Evaluation Report. 2.Plan ahead so that the eligibility staffing is held NO MORE than three years from the date of the previous Evaluation staffing (determination). Remember that two meeting notifications to parents may be required. Slide 48 Questions... Nancy Thomas Assistant Director, SPED Compliance 573-522-1076 Nancy.thomas@dese.mo.gov Karen Allan Director, SPED Compliance 573-751-4909 Karen.allan@dese.mo.gov Slide 49 Thank you for participating! 49