tool-activity-schedule.xls
TRANSCRIPT
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7/27/2019 tool-activity-schedule.xls
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Activity Schedule for [Proposed Activity Name]
Division: Division:
Activity Manager: Activity
Manager:
#
# working
days
Date
completed DM # Comments / Notes
Sat Sat
Sat Sat
Sat Sat
Sat Sat
Sat Sat
Sat Sat
Sat Sat
Sat
Sat Sat
Sat Sat
Sat Sat
Sat Sat
Sat Sat
Sat Sat
Sat SatSat Sat
Sat
Sat Sat das
Sat
Sat Sat
Sat Sat
Sat Sat
Sat Sat
Sat SatSat Sat
Sat Sat
Sat Sat
Sat Sat
Sat Sat
COMMENCE IMPLEMENTATION (see Implementation Schedule worksheet) Sat Sat
Task
(numbers match Compass process maps)
Draft concept note
Appraise concept note
Appraisal meeting (> $1.5m only)
Finalise concept note
Completion date
[ dd/mmm/yy ] [day]Start date
[dd/mmm/yy ] [day]
Seek endorsement from partner (if designed by MFAT)
AM appraise design including budget; create risk register
Others appraise design if necessary
Appraisal meeting (> $1.5m only)
Prepare TOR for design
DESIGN THE ACTIViTY
Convene design team
Obtain financial authority to design
Run selection process
Select and approve contractor
Finalise ADD
Approve and accept ADDPrepare procurement plan
Obtain financial authority from IOD Holder
PREPARE CONTRACT OR GRANT
If a contract :
Prepare terms of reference
Negotiate budget and grant terms
Review draft grant
Finalise and execute grant
Negotiate budget and contract terms
Review draft contractFinalise and execute contract
If a grant :
PLANNING STAGE
IDENTIFY THE ACTIVITY
IDENTIFICATION STAGE DESIGN STAGE (includ ing preparat ing and f inal is ing con tract)
Draft Activity Design Document (ADD)
Approve and accept concept
Activity Schedule
Document ID: Printed 10/30/2013 Page 1 of 2
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7/27/2019 tool-activity-schedule.xls
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Activity Schedule for [Proposed Activity Name]
# Staff involved
Estimateddepartmental
cost
Estimated
Crown cost
Status
Red/ Amber/Green
Date
completed Comments / Notes
Sat
Sat
Sat
Sat
Sat
Sat
Sat
SatSat
Sat
Sat
Sat
Sat
Sat
Sat
Sat
Sat
Sat
Sat
Sat
Sat
Meeting 1 scheduledMeeting 2 scheduled
Meeting 3 scheduled
Meeting 4 scheduled
Meeting 5 scheduled
FORMAL MONITORING VISITS
Division:
Activity Manager:
Report 3 due
ATTENDING MEETINGS
Task
(numbers match Compass process maps)
Due Date
[ dd/mmm/yy ] [day]
ASSESSING PROGRESS REPORTS FROM PARTNERS
Activity Completion Assessment
Visit 1 scheduled
Visit 2 scheduled
Visit 3 scheduled
MFAT REPORTING AND QUALITY ASSURANCE
Activity Monitoring Assessment - year 1Activity Monitoring Assessment - year 2
Activity Monitoring Assessment - year 3
IMPLEMENTATION STAGE
EVALUATION
Evaluation scheduled
COMMENCE IMPLEMENTATION
Inception report (optional)
Report 1 due
Report 2 due
184604190.xls.ms_office Printed 10/30/2013 Page 2 of 3