tom mills assistant archivist for regional records services may 11, 2004
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NARA Updates – RACO 2004. Tom Mills Assistant Archivist for Regional Records Services May 11, 2004. The National Archives and Records Administration Mission. - PowerPoint PPT PresentationTRANSCRIPT
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Tom Mills Tom Mills Assistant Archivist for Regional Records ServicesAssistant Archivist for Regional Records Services
May 11, 2004May 11, 2004
NARA Updates – RACO 2004NARA Updates – RACO 2004
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NARA Updates – RACO 2004Slide 2
“The National Archives …. is a public trust on which our democracy depends. It enables people to inspect for themselves the record of what government has done. It enables officials and agencies to review their actions and helps citizens hold them accountable. It ensures continuing access to essential evidence that documents:
• the rights of American citizens• the actions of Federal officials• the national experience”
The National Archives and Records Administration Mission
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NARA Updates – RACO 2004Slide 3
OverviewOverview
• Electronic Records Archives• eGovernment Initiatives• Electronic Records Policy Working Group• Records Center Program• Records Management Initiatives
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NARA Updates – RACO 2004Slide 4
ERA’s Vision Statement
"ERA will authentically preserve and provide access to any kind of electronic record, free from dependency on any specific hardware or software, enabling NARA to carry out its mission into the future."
John W. Carlin, Archivist of the United States
Electronic Records ArchivesElectronic Records Archives
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NARA Updates – RACO 2004Slide 5
ERA Virtual Workspace ModelERA Virtual Workspace Model
ReferenceWorkbench
Query
Rebuild
Present
ArchivalRepository
Collection
AccessioningWorkbench
Accession
Verify
Wrap & Containerize
Describe
Order Fulfillment System
Records Schedules
Archival Research Catalog
Collection
Collection
Metadata
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NARA Updates – RACO 2004Slide 6
What will ERA do?What will ERA do?
• Support the collection, integration, and sharing of information about records.
• Support the workflow associated with business processes.
• Interoperate with other systems.
• Maintain a complete audit trail.
• Accommodate substantial growth in volume & variety.
• Protect the system and the records with state-of-the-art security.
• • • • • •
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NARA Updates – RACO 2004Slide 7
Where are we now?• Release of RFP – 12/03• Award Two Design Contracts – 3rd Qtr. FY04• Select a Single Developer – 3rd Qtr. FY05• Initial Operating Capability – FY 2007• Five Increments w/ Multiple Releases• Full Operating Capability - 2011
The ERA ProgramThe ERA Program
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NARA Updates – RACO 2004Slide 8
Electronic Records ArchivesElectronic Records Archives
• ERA Program Management OfficeKey positions filled in
• Testing
• Systems Engineering
• Configuration Management
• Capital Planning
• System Analysis
• Acquisition
• Budget
• Outreach Activities
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NARA Updates – RACO 2004Slide 9
Electronic Records ArchivesElectronic Records Archives
Virtual Archives Laboratory• Joint partnership to design and test architecture
• San Diego Super Computer Center (SDSC)• University of Maryland Institute for Advanced
Computer Studies (UMIACS)• Product testing: “Archivist’s Workbench”
• Prototype system setup at NARA, SCSC, UMIACS
• Phase 1 includes several terabytes of data collections
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NARA Updates – RACO 2004Slide 10
Electronic Records ArchivesElectronic Records Archives
? Questions • 301-837-0740• [email protected]
? Acquisition questions• [email protected]
? Websitewww.archives.gov/electronic_records_archives
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NARA Updates – RACO 2004Slide 11
ERM eGov (FY ’04)ERM eGov (FY ’04)
• Issue Area #1 – Correspondence Tracking• Lead: DoE• Activity: Closed out in September ‘03
• Issue Area #2 – Enterprise-wide ERM• Lead: EPA• Activity: Agency-Unique ERM Requirements (i.e.,
beyond 5015.2) is forthcoming• Issue Area #3 – Info Mgmt Standards
• Lead: DoD• Conducting NARA-funded R&D on version 3 of 5015.2
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NARA Updates – RACO 2004Slide 12
ERM eGov (FY ’04)ERM eGov (FY ’04)
• Issue Area #4 – Transfer of Permanent
E-records to NARA• Lead: NARA (Modern Records Programs)
• Activity:
• Transfer guidance issued
• Digital Photography (Issued 11/12/03)
• GIS (Issued 4/9/04)
• Web pages (Due 9/30/04)
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NARA Updates – RACO 2004Slide 13
eRecord Policy Working GroupeRecord Policy Working Group
• One of 3 working groups under the Inter-Agency Committee on Government Information implementing the eGovernment Act of 2002
• TARGET: improved policies and procedures for effective ERM of “government information on the Internet and other electronic records”
• GOAL: recommendations to the Archivist and OMB Director by 12/17/2004 with timetable for adoption
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NARA Updates – RACO 2004Slide 14
ERM/eGov/ERPWGERM/eGov/ERPWG
? Questions• Mark Giguere
• 301-837-1744
• Nancy Allard
• 301-837-1477
? Websitewww.archives.gov/records_management_initiatives/erm_overview.htm
www.cio.gov/documents/ICGI.html
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NARA Updates – RACO 2004Slide 15
Records Center Program (RCP) Records Center Program (RCP)
• Since 1934, NARA has provided records
management support to Federal agencies• the first records center opened in 1950
• national network now includes 17 facilities servicing 23 million boxes
• RCP is in its fifth year as a revolving fund
• Stats for FY 2003• received 1.5 million cubic feet of transfers
• disposed of 657,000 cubic feet of records
• filled 10.5 million reference requests
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NARA Updates – RACO 2004Slide 16
Records Center Program (RCP)Records Center Program (RCP)
• Progress toward 2009 standards compliance for facilities
• Opened new facilities• Dayton, Ohio
• Lenexa, Kansas
• Broke ground for new facilities• Atlanta, Georgia
• Riverside County, California
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NARA Updates – RACO 2004Slide 17
Records Center Program (RCP)Records Center Program (RCP)
• Expanded records center services• E-records storage and servicing
• SmartScan
• MetroCourier
• Electronic forms submission
• Records Center Program Operating System (RCPOS)• will replace CIPS and NARS-5
• fully web enabled
• more flexible platform
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NARA Updates – RACO 2004Slide 18
Records Center Program (RCP)Records Center Program (RCP)
? Questions • David Weinberg• 301-837-3115• [email protected]
? Websitewww.archives.gov/records_center_programs/index.html
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NARA Updates – RACO 2004Slide 19
Records Management InitiativesRecords Management Initiatives
• Current areas of focus• Resource allocation • Flexible scheduling and GRS• Appraisal policy• Guidance and regulations• Advocacy• Training and certification• E-Records storage and accessioning• Transfer formats for permanent records
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NARA Updates – RACO 2004Slide 20
Records Management InitiativesRecords Management Initiatives
• FY 2004 National Projects• AOUSC• BIA• DHS• E-Systems• Interagency Fire• NASA• Science records
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NARA Updates – RACO 2004Slide 21
Records Management InitiativesRecords Management Initiatives
• Other ongoing activities• Records management training nationwide• Targeted assistance projects• [email protected]
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NARA Updates – RACO 2004Slide 22
Records Management InitiativesRecords Management Initiatives
? Questions • Susan Cummings• 301-837-1636• [email protected]
? Websitewww.archives.gov/records_management/initiatives
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NARA Updates – RACO 2004Slide 23
Questions? Questions?
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NARA Updates – RACO 2004Slide 24
Thanks ! Thanks !
• Next up after the breakPanel 1: Rebuilding Records Management to Avoid Risks