toastmasters - district 23 · 2012. 4. 8. · toastmasters international, inc. p.o. box 9052 •...
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Distinguished Club Programand Club Success PlanHow to Be a Distinguished Club
TOASTMASTERSINTERNATIONAL®
Distinguished Club Progamand Club Success Plan
How to Be a Distinguished Club
TOASTMASTERS INTERNATIONAL, INC.P.O. Box 9052 • Mission Viejo, CA 92690 USAPhone: 949-858-8255 • Fax: 949-858-1207
www.toastmasters.org/members
© 2010 Toastmasters International. All rights reserved. Toastmasters International, the Toastmasters International logo and all other Toastmasters International trademarks andcopyrights are the sole property of Toastmasters International and may be used only by permission.
Printed in USA Rev. 5/2010 Item 1111
TOASTMASTERSINTERNATIONAL
2 The Distinguished Club Program
The Mission of theToastmasters Club
The mission of a Toastmasters clubis to provide a mutually supportive andpositive learning environment in
which every individual member has theopportunity to develop oral
communication and leadership skills, which in turn foster self-confidence
and personal growth.
3The Distinguished Club Program
Ask your club members why they joined andmost likely at least 95 percent of them will
tell you they joined to become better speakersand leaders. Your Toastmasters club’s purpose isto provide the environment in which they learnthese skills. When your club provides plenty ofspeaking and leadership opportunities, itsmembers receive helpful evaluations, and thereare enough members to conduct the program,then all of the members’ learning goals arereached. The club is serving its purpose.
The Distinguished Club Program helps yourclub accomplish its purpose by focusing ontwo areas:
� Educational awards. The number ofCompetent Communicator (CC), AdvancedCommunicator Bronze (ACB), AdvancedCommunicator Silver (ACS), and AdvancedCommunicator Gold (ACG), Competent Leader(CL), Advanced Leader Bronze (ALB), AdvancedLeader Silver (ALS) and Distinguished Toast -master (DTM) awards issued to members determines your club’s success in helping its members learn not only speaking skills butleadership skills as well.
� Membership. In order to properly conductthe educational program, a club should haveat least 20 members. Membership turnover isunavoidable as members move, change jobsor encounter other situations that take themaway from the club. Your club should con -tinually strive to bring in new members tocombat this natural turnover, to provide astronger leadership base and to bring a flowof fresh, new ideas and personalities.
The Distinguished Club Program:
A Guide to Success
The Distinguished Club Program monitorsand measures your club’s achievements in thesetwo critical areas.
How It WorksThe Distinguished Club Program is an annualprogram, running from July 1 through June30. The program consists of 10 goals your clubshould strive to achieve during this time usingthe Club Success Plan (in the back of this manual) as a guide. World Headquarters tracksthe progress of your club toward these goalsthroughout the year, sending quarterly progress reminders to your club president (updated reports are posted weekly on theToastmasters Inter national Web site, members.toastmasters.org). At year-end,World Headquarters cal culates the number of goals the club achieved and recognizes itas a Distin guished Club, Select DistinguishedClub or President’s Distinguished Club basedon the number of goals achieved and thenumber of members it has.
Goals to AchieveFollowing are the goals your club should striveto achieve during the year:
1. Two CCs2. Two more CCs3. One ACB, ACS or ACG4. One more ACB, ACS or ACG5. One CL, ALB, ALS or DTM6. One more CL, ALB, ALS or DTM 7. Four new members
4 The Distinguished Club Program
8. Four more new members9. Minimum of four club officers trained
during each of two training periods 10. One membership dues renewal report and
one club officer list submitted on time
In addition, your club must meet a mem -ber ship requirement. At year-end ( June 30)it must have:
� at least 20 members OR� a net growth of at least five new members.
A simple one-page summary of the programis on page 18. Your club also may purchase awall chart (Item 1111C) for display at clubmeetings to track progress.
RecognitionClubs that meet the membership requirementand also do the following are eligible for Toast -masters International recognition at year-end:
RECOGNITION EARNED
Achieve five of 10 goals Distinguished Club
Achieve seven of 10 goals Select Distinguished Club
Achieve nine of 10 goals President’s Distinguished Club
Recognition ReceivedIf the club earns recognition as a Distinguished,Select Distinguished or President’s Distinguish edClub, World Headquarters will send the presidentan attractive ribbon for display on the clubbanner and a congratulatory letter. The ribbonand letter will be included with the year-endreport. The club’s officers also will be invitedto attend the Club Leadership Luncheonheld during the International Convention inAugust, where they will be recognized for theclub’s achievement.
Determining Your Club’sMembership Base (July 1)Your club’s membership base is calculated atthe beginning of the DCP year (July 1). It isdetermined by adding the number of paidmembers on the previous April’s membershiprenewal report plus any new members addedbetween April and June 30. (New membersinclude all dual and reinstated members; transfer members are not counted.) It will beadjusted upward for members who pay theirApril dues late. For example, in April your clubsubmits a membership renewal report and dues for 17 members. In June it submits twonew member applications and dues to WorldHeadquarters. This brings your club’s totalmembership to 19 on June 30 and your clubthen begins the new DCP year with 19 mem-bers. In August, your club submits dues forthree members for the April-September duesperiod. These people had been members forseveral years, but simply did not pay their dueson time. Your club’s membership base will beadjusted for these late-paying members. Thethree additional members raise the membershipbase to 22.
Membership at Year-end (June 30)Your club’s membership at the end of the DCPyear (June 30) is based on the number of paidmembers on the current DCP year’s April membership renewal report, plus any new (not transfer), dual and reinstated membersadded between April and June 30 of the current DCP year.
Following are some examples illustratinghow a club’s accomplishments and membershipaffect the club’s eligibility for recognition:
Example 1: A club had 14 members on July 1,three CCs, two ACs, five new members, four officers trained each period, had submitted twomembership renewal reports on time but no
5The Distinguished Club Program
officer list on time and had 19 members onJune 30. It achieved Goals 1, 3, 4, 7 and 9 – atotal of five goals. Since it also had 19 memberson June 30 (a net increase of five members), it is recognized as a Distinguished Club.
Example 2: A club had 24 members on July 1,four CCs, one AC, one CL, eight new members,four club officers trained each period, sub -mitted one membership renewal report and oneclub officer list on time and had 18 memberson June 30. It achieved Goals 1, 2, 3, 5, 7, 8, 9and 10 – a total of eight goals. However, since itdid not have 20 members at year-end or a netincrease of five new members, it is not eligiblefor any recognition.
Example 3: A club had 19 members on July 1,had one AC, one CL, five new members, sub-mitted one membership renewal report andone officer list on time and had 23 memberson June 30. It achieved Goals 3, 5, 7 and 10–a total of four goals. Even though it had morethan 20 members at year-end, the club did notachieve enough goals to earn recognition.
Rules for Participation1. Only clubs with 20 or more members OR
which have a net increase of five membersat the end of the program year are eligiblefor Toastmasters International recognition.Members transferring into your club are notincluded in your club’s membership totaluntil they have paid dues through yourclub and the dues are received by WorldHeadquarters.
2. Clubs achieve Goal 1 when two membersreceive CC awards during the year andachieve Goal 2 when an additional two ormore members receive CCs.Clubs achieve Goal 3 when one member
receives an AC award during the year and
achieve Goal 4 when an additional one ormore members receive AC awards.Clubs achieve Goal 5 when one member
receives a CL, AL or DTM award during theyear and achieve Goal 6 when an additionalone or more members receive CL, AL orDTM awards.Applications must be sufficiently com-
pleted and able to be processed by WorldHeadquarters. Only members in good stand-ing are eligible for awards. Members in goodstanding are those whose dues for the current period have been received at WorldHead quarters and whose names appear onthe club membership roster.Clubs receive credit for only one type of
educational award per member per year. Forexample, Bill Smith receives a CC award inJuly. His club receives credit towards a goal.Later in the year, he earns ACB, ACS and/orACG awards. His club receives credit towardgoals for these, too. But if he also earns asecond CC, ACB, ACS and/or ACG award during the program year, his club will notreceive credit towards goals for them. Thisencourages all members to progress in theeducational program, not just a few. Creditfor an award may be given to only one club.Members who belong to more than one clubmust choose which one club will receivecredit for an award.For clubs to be credited for educational
awards for the current DCP year, all awardapplications must be received at WorldHeadquarters no later than June 30. See (9) for information about fax, e-mail andonline submissions.
3. Clubs achieve Goal 7 when four new members join the club during the year andachieve Goal 8 when an additional four ormore members join during the year. Clubsmust submit together to World Headquar -ters a membership application (Item 400)
6 The Distinguished Club Program
and appropriate dues for each new memberjoining during the program year. New, dualand reinstated members qualify; transferand charter members do not. Membershipapplications must be received at WorldHeadquarters no later than June 30 for yourclub to receive credit for the current DCP year.See (9) for information about fax, e-mail andonline submissions.
4. Clubs achieve Goal 9 when at least four oftheir club officers (president, vice presidenteducation, vice president membership, vicepresident public relations, secretary, treasurerand sergeant at arms) are trained in theirresponsibilities. (Of course, all club officersshould strive to attend training.) Officersmust attend and fully participate in two district- sponsored training sessions asdescribed below. Credit is not given for non-officers attending in place of elected officers,and credit is given only for one person peroffice. Officers must be trained for the position to which they were elected.At least four club officers must attend the
first training session between June 1 andAugust 31, and districts must submit traininginformation for this session to World Head -quarters online no later than September 30.At least four club officers must attend thesecond training session between December1 and February 28 (or February 29 in leapyears), and districts must submit traininginformation online no later than March 31. See (9) for information about fax, e-mail andonline submissions.Officers must be trained by authorized
district representatives in a live training session. While audiovisual aids may be usedto enhance training, they may not be thesole method of training. For example, clubofficers who simply view a videotape thatdescribes their responsibilities are not con-sidered trained, even if the videotape was
provided by a district officer. Training information submitted directly to WorldHeadquarters by clubs will not be accepted.Club officers attending a training sessionare responsible for giving the person con-ducting the training session their names,offices and club numbers.
5. Clubs achieve Goal 10 when at least onemembership renewal report AND one clubofficer list are sub mitted on time.The club’s October-March membership
renewal report must be received at WorldHead quarters on or before October 10, or itsApril-September membership renewal reportmust be received at World Headquarters onor before April 10. (Of course, your clubshould strive to submit both reports beforethe deadlines.) Reports must be sufficientlycompleted and able to be processed byWorld Head quarters. See (9) for informationabout fax, e-mail and online submissions.For clubs electing annually to receive
credit, their lists must be received at WorldHeadquarters by June 30 of the previousDCP year. This means that clubs whose officer lists are submitted by the June 30deadline receive credit in the upcomingyear’s Distinguished Club Program, not forthe one just ending.For clubs electing semiannually, lists must
be received at World Headquarters by June30 of the previous DCP year and/or receivedat World Headquarters by December 31 ofthe current DCP year. See (9) for informationabout online, fax and e-mail submissions.Officer lists must be sufficiently completedand able to be processed by WorldHeadquarters. Toastmasters’ Club Constitution and
Bylaws states that clubs meeting weeklymay elect annually or semi annually. Clubsmeeting less frequently than weekly mustelect annually. Annual terms are from July 1
7The Distinguished Club Program
through June 30. Semiannual terms runfrom July 1 through December 31 andJanuary 1 through June 30. Clubs that electofficers contrary to this schedule are oper-ating contrary to the Club Constitution andare not eligible for credit for submittingtheir club officer lists.
6. Clubs that charter during the program yearreceive credit only for those achievementsobtained after the club officially charters.
7. Some Toastmasters clubs do not belong todistricts. Undistricted clubs may qualifyfor recognition by one goal less than thosedesignated.
8. No exceptions will be made to the require-ments and to the deadline dates. WorldHeadquarters is not responsible for late orinaccurate information submitted on docu-ments. No changes will be made after docu-ments are received at World Headquarters.
9. Online, Fax and E-mail Submissions. It is the responsibility of the sender to ensurethe successful transmission via fax of any document. World Headquarters is notresponsible for any illegible or incompletedocuments received via fax, for fax machinemalfunctions or failures and for “busy signals.” World Head quarters strongly rec-ommends that members, clubs and districtsuse online services available or an expressdelivery serv ice to avoid the risks involvedin submitting documents via fax machine tofulfill deadline requirements.Documents must be received by the spec-
ified deadline. E-mail or online submissionthrough the Toastmasters International Website must be completed by the day of thedeadline. Docu ments sent by fax machinemust be received at World Head quarters by
midnight, Pacific Time, on the deadline date.Should the deadline fall on a weekend orholiday, documents sent via fax shall bereceived at World Head quarters by midnight,Pacific Time, on the last deadline date.World Headquarters will also accept infor-
mation from members via e-mail for itemssuch as member address changes, club anddistrict officer changes, general correspon -dence and information sent from the Toast -masters International Web site for which atemplate is provided, including club officerlists and educational award applications. For security reasons, it is highly recom mendedthat e-mail not be used when submittingitems that include credit card information. Itis the responsibility of the sender to ensurethe successful transmission of any informa-tion. World Head quarters is not responsiblefor any illegible or incomplete informationreceived via e-mail, for hardware/softwareincompatibility or malfunc tions or delayedtransmission because of server problems.Sub mis sions must be received by the speci-fied deadline in a readable format.
Progress ReportsRegular feedback is an important part of anyrecognition program. When you are workingtowards goals, you need to know how you areprogressing.
In October, January and April your club pres-ident will receive an e-mail reminder to checkyour club’s progress online (see sample on nextpage). The report will show your membershipbase, current membership and progress towardthe 10 goals. Following the June 30 close date,and after all data received has been processed,your club president will be sent a final, year-end report showing how the club did and anyrecognition it earned.
In addition to the quarterly reminders yourclub president will receive, updates are available
8 The Distinguished Club Program
weekly on the Toast masters Inter national Website: www.toastmasters.org.
Below is a sample report with explanationsof the various information shown. Use this as aguide when reviewing your club’s report.
Toastmasters InternationalDistinguished Club Program
Toastmasters InternationalDistinguished Club Program
You are viewing Weekly - December 2000 - Updated January 03, 2001 Report
Export to Excel Club No. 0000 Program Year 2000-2001 ■ Month December ■ Update Weekly 03-Jan 01 ■ Go
Clubs with at least 20 members OR with net growth of at least five members at June 30 which also do the following are eligible for TI recognition at year end
GOAL RECOGNITION
Achieve any five of 10 goals Distinguished Club
Achieve any seven of 10 goals Select Distinguished Club
Achieve any nine of 10 goals President’s Distinguished Club
Club 0000-“Toastmasters Club”
District: 00 Division: * Area: *
Membership Base: 12
Membership to Date: 17
GOAL ACTUAL ACHIEVED
(1) CCs 2 1
(2) Additional CCs 2 0
(3) ACs 1 0
(4) Additional ACs 1 0
(5) CL, AL or DTM 1 0
(6) Additional CLs, ALs or DTMs 1 0
(7) New Members 4 4 *
(8) Additional New Members 4 4 *
(9) Officers Trained (both required)
June-August 4 5
and December - February 4 6 *
(10) Submitted on time(both required)
October or April Renewal 1 1
and Officer List 1 0
Total Goals Achieved To Date: 3
� The heading at the top of the page indicatesthe report period, and the date last updated.Immediately following is an explanation ofthe requirements for recognition.
9The Distinguished Club Program
� *Goal achieved means that if an asteriskappears in the “Achieved” column, the clubhas met that partic ular goal.
� Membership Base is the number of membersyour club had at the beginning of the pro-gram year (July 1), as described on page four.
� Membership to Date is the total mem bershipof your club at the end of the report period,as described on page four.
� The Goal column heading shows the numberof accomplishments the club must achieve.
� The Actual column heading shows the num-ber of accomplishments the club has actuallyhad in the report period.
� The Achieved column heading shows with anasterisk (*) the goals the club has alreadymet.
� Items (1) through (10) are the goals the club must achieve. In the sample shown, toachieve the first goal, “CCs,” the club musthave two CCs during the year, as shownunder the Goal column heading to the right.The club already has one CC, as shown underthe Actual column heading. Since this goalhas not been met, there is no asterisk underthe Achieved column heading.For items (9) and (10), both parts of each
goal must be met for the goal to be achieved.In the sample shown, in item 9 five club officers were trained for the June-Augustperiod, so the goal of four was achieved. Six officers were trained for the December-February period, so the goal of four wasachieved for this period. Since both parts ofthe goal were met, an asterisk appears in the“Achieved” column. However, in item (10),although the club’s October member shiprenewal report was received on time, its officer list for July-June was not. Since onlyone part of the goal was achieved, no aster-isk appears in the “Achieved” column.
� Total Goals Achieved To Date indicates howmany goals the club has already achieved. Inthe sample, the club has achieved three goals.
The Club Success PlanThink of a successful business or organization.What made it successful? The answer is simple:planning. Its leaders set goals and developedplans to achieve those goals. They establishedstrategies to use in their efforts and monitoredprogress as they employed these strategies intheir day-to-day work. They altered plans andstrategies as necessary to assure accomplish-ment of their goals. And they were successful.
Your club can succeed and earn recognitionalso, if it begins work immediately and imple-ments the Club Success Plan. The plan has several features your club will find helpful. It:
� Helps your club to determine how it is goingto meet the 10 established goals.
� Allows it to establish additional goals of its own.� Outlines strategies for achieving the goals.� Identifies resources your club may use in itsefforts.
� Has space for you to write in assignments, de-v elop a timetable and track accomplishments.
See an example of what a completed pageof the plan may look like on the next page.A blank page with headlines also is includedso you can develop a plan for achieving othergoals your club may set for itself.
Steps to SuccessTo achieve its goal to be a Distinguished Clubyour club’s officers should do the following:
� Meet immediately after they are elected tostudy and use the Club Success Plan to setgoals for their term of office and to assignresponsibilities to specific individuals.
10 The Distinguished Club Program
� Form committees to help them accomplishgoals.
� Periodically review the goals and timetables toensure the plan is being followed according toschedule.
� Compare the club’s accomplishments to thoseshown on the online progress reports. If thereare any discrepancies, the club should investigate.
� Note the club’s accomplishments at year-endin the appropriate column and review theplan for accuracy, then give the entire planand any comments or suggestions forimprovement to incoming club officers.The plan serves as an administrative recordof the club for the year and as a guide forofficers in the coming year.
Twice each year the area governor will bevisiting your club. During these visits he or she
CLUB SUCCESS PLANACTIVITY GOAL STRATEGY RESOURCES ASSIGNMENT TIMETABLE ACTUAL
START COMPLETE COMPLETION
(1) CC (CompetentCommunicator)
(2) Additional CCs
(3) ACs (AC Bronze,AC Silver, AC Gold)
(4) Additional ACs (ACBronze, AC Silver,AC Gold)
2
2 or more
1
1 or more
Determine which members are in aposition to achieve CC status duringthe year. Encourage new members tocomplete manual projects, chartmembers’ progress, recognizeachievements. Make sure club meetsweekly so members have morespeaking opportunities.
Same as above
Determine which member is in a position to achieve AC status during the year and list. Provide anyassistance necessary. Chart progress,recognize achievements.
Same as above
Member AchievementRecord (Item 1328),Member Program ProgressChart, CC Badge, CC Pin
Same as above
Member AchievementRecord (1328), AdvancedMember Progress Chart, ACapplication, AC badge, ACBronze, Silver and Goldbadge attach ments, AC pin,AC Bronze, Silver and Goldchevrons
Same as above
Vice President Edu ca -tion is responsible forencouraging, trackingand recognizing edu-cational achievements.
Same as above
Same as above
Same as above
JonesHill
NgLanier
Tousant
JonesHill
Lanier
may ask to review your club’s plan. Be preparedto show and discuss the plan and your club’sprogress in it. The area governor may be able toassist with any problems the club may be hav-ing or have valuable tips for achieving goals.
The Advanced Leader Bronze AwardThe Advanced Leader Bronze award recognizesmembers for their leadership activities withinthe club. One of the requirements for thisaward is that the member serve as a club officer(president, vice president education, vice presi-dent membership, vice president public relations,secretary, treasurer or sergeant at arms) andparticipate in the preparation of the ClubSuccess Plan while serving as this officer. Bypreparing and completing the plan your club’s officers will be earning credit toward this award.Please make sure officers are aware of this.
11The Distinguished Club Program
CLUB SUCCESS PLAN
ACTIVITY
GOAL
STRATEGY
RESOURCES
ASSIGNMENT
TIMETABLE
ACTUAL
START COMPLETE
COMPLETION
(1) C
C (Com
petent
Commun
icator)
(2) A
dditional CCs
(3) A
Cs (A
C Bronze,
AC Silver, AC
Gold)
(4) A
dditional ACs
(AC Bronze, AC
Silver, AC Gold)
2
2 or m
ore
1
1 or m
ore
Determ
ine which m
embers are in a
positio
n to achieve CC status during
the year. Encourage new
mem
bers to
complete manual projects, chart
mem
bers’ progress, recognize
achievem
ents. M
ake sure club meets
weekly so m
embers have more
speaking opportunities.
Same as above
Determ
ine which m
ember is in a
positio
n to achieve AC status during
the year and list. Provide any assis-
tance necessary. Ch
art progress, rec-
ognize achievements.
Same as above
Mem
ber Achievem
ent
Record (Item 1328),
Mem
ber Achievem
ent
Charts, CC Badge, CC Pin
Same as above
Mem
ber Achievem
ent
Record (Item 1328),
Mem
ber Achievem
ent
Charts, AC application,
AC badge, AC Bronze,
Silver and Gold badge
attach ments, AC pin,
AC Bronze, Silver and
Gold chevrons
Same as above
Vice president edu -
catio
n is responsible
for encouraging,
tracking and recog-
nizing educatio
nal
achievem
ents.
Same as above
Same as above
Same as above
12 The Distinguished Club Program
CLUB SUCCESS PLAN
ACTIVITY
GOAL
STRATEGY
RESOURCES
ASSIGNMENT
TIMETABLE
ACTUAL
START COMPLETE
COMPLETION
(5) C
L, AL or DTM
(Com
petent Leader,
Advanced Leader
Bronze, Advanced
Leader Silver,
Distinguished
Toastm
aster)
(6) A
dditional CL, AL or
DTM (C
ompetent
Leader, Advanced
Leader Bronze,
Advanced Leader
Silver, D
istin
guished
Toastm
aster)
1
1 or m
ore
Determ
ine which m
ember is in a
positio
n to achieve one of these
awards during the year and list. Pro -
vide any assistance necessary. Ch
art
progress, recognize achievements.
Same as above
Mem
ber Achievem
ent
Record (Item 1328),
Leadership Award
application, CL, ALB and
ALS badge attachments,
DTM badge, CL, ALB and
ALS pin tags, D
TM pins,
DTM m
edallions
Same as above
Same as above
Same as above
13The Distinguished Club Program
CLUB SUCCESS PLAN
ACTIVITY
GOAL
STRATEGY
RESOURCES
ASSIGNMENT
TIMETABLE
ACTUAL
START COMPLETE
COMPLETION
(7) N
ew m
embers
(8) A
dditional new
mem
bers
4
4 or m
ore
Your club needs at least 20 m
embers
at all tim
es to
conduct th
eToastm
asters educational program
.What does the club currently do to
recruit new m
embers? Clubs must
have an active mem
bership-building
campaign, m
aking use of the promo-
tional m
aterial available from
Toastm
asters In
ternational. Prom
ote
the club and the Toastmasters In
ter -
natio
nal organization through:
• newspaper and m
agazine articles
• community calendar
• radio/TV appearances and
announcements
• window and bulletin
board displays
• Ch
amber of Com
merce listings
• a club speakers bureau
• Communication Achievem
ent A
wards
given to com
munity m
embers
• Speechcraft, Success/Leadershipand
Success/Communication programs
conducted for non-mem
bers
Make guests feel w
elcome and
ask them
to join the club. Assign
each new
mem
ber a mentor and
orient them to Toastm
asters.
Same as above
Toastm
asters In
ter na tional’s
and the district’s
mem
bership-building
contests; consult Toast -
masters’ O
nline Store for
an extensive list of
prom
otional m
aterial
available.
Same as above
Vice president
mem
bership and
mem
bership com -
mittee to spearhead
campaign; all mem
-bers should recruit
new m
embers. Vice
president public rela-
tions should work to
prom
ote the club.
Same as above
14 The Distinguished Club Program
CLUB SUCCESS PLAN
ACTIVITY
GOAL
STRATEGY
RESOURCES
ASSIGNMENT
TIMETABLE
ACTUAL
START COMPLETE
COMPLETION
(9) C
lub officer training
(10) Dues and mem
ber-
ship renew
al reports
and club officer lists
At least 4
officers
trained during
June-August
and at least 4
officers train -
ed during
December-
February
1 mem
ber -
ship renewal
report and 1
club officer
list submitted
by deadlines
In order to
be a strong, effective club
which fu
lfills th
e needs and wants of
its mem
bers, the club officers must b
etrained properly. All officers should strive
to attend district-sponsored training.
Dues and mem
bership renewal report
must b
e received at W
orld Headquarters
by October 10 and by April 10. If sent b
ye-mail or o
nline through the Toast m
as -
ters International W
eb site, it m
ust b
esent by October 10 or April 10. The club
should strive to submit both reports
online and by th
e deadlines. Only those
mem
bers who pay dues to Toast masters
Interna tional are recognize
d as mem
bers
of th
e club.
Contact area, division or
district governor for sched-
ule of training sessions.
Reminder e-m
ails are sent
to club presidents of record.
Club treasurer should
begin col lect ing dues
in early September
and early M
arch. Club
president o
r treasurer
completes report and
subm
its it online. Clubs
also have the optio
nof submitting the
dues and m
embership
renewal report by m
ail
or fax.
15The Distinguished Club Program
CLUB SUCCESS PLAN
ACTIVITY
GOAL
STRATEGY
RESOURCES
ASSIGNMENT
TIMETABLE
ACTUAL
START COMPLETE
COMPLETION
Officer lists must b
e received at W
orld
Headquarters by June 30 (fo
r clubs th
atelect annually and sem
i annually) and
received by Dec. 31 (for th
ose that elect
semiannually). If sent by e-mail or o
nline
through the Toastm
asters Inter national
Web site, it m
ust b
e sent by June 30 or
December 31(fo
r those clubs electing
semiannually).
Toastm
asters International and th
e dis-
trict frequently send important m
aterial
to th
e club officers of record. It is there-
fore im
perative that you submit any
officer changes as soon as possible.
Likew
ise, clubs must report any changes
in meetin
g tim
e, day, place or a change
in th
e club nam
e. Na
me changes and
a change in th
e city or tow
n in which
your club meets must b
e reported to
World Headquarters on a resolution
form
since th
ese are changes to your
club’s constitution.
Club president or club
secretary responsible
for subm
itting
changes. After each
electio
n, submit officer
list online through
Toastm
asters In
ter -
natio
nal W
eb site.
Clubs also m
ay m
ail
or fax officer lists.
16 The Distinguished Club Program
CLUB SUCCESS PLAN
ACTIVITY
GOAL
STRATEGY
RESOURCES
ASSIGNMENT
TIMETABLE
ACTUAL
START COMPLETE
COMPLETION
Mem
bership
Requirement
Have at
least 2
0mem
bers
OR a net
grow
th of
at least 5
mem
bers at
year-end.
Your club needs at least 2
0 mem
bers at
all times. Even if your club has more
than 20 mem
bers, it can benefit from
adding more. Ne
w faces, personalities,
ideas and speeches enrich the club
environm
ent. Strive to maintain your
club’s mem
bership at at least 20 OR
increase th
e total m
embership by 5,
based on th
e club’s beginning mem
-bership base on July 1 and its ending
mem
bership count o
n June 30. Use th
estrategies listed above.
Also work to retain current mem
bers.
Retention begins with
your club meet-
ing. W
hen meetin
gs are enjoyable, edu-
cational and well-conducted, m
embers
will want to remain active. Keep club
meetin
gs stim
ulating by:
• Ha
ving meetin
gs begin and end
on time.
• Making sure all meetin
g participants
are prepared.
• Making sure all club mem
bers have
the opportunity to
speak.
• Maintaining program
variety.
Schedule:
– Them
e meetin
gs– Speaker/evaluator exchanges
– Joint m
eetin
gs with
other clubs
– Speech contests
Enjoyable meetin
gs, good
programming, supportive
atmosphere, effective evalu-
ations, and
Toastmasters-
related goals all contribute to
mem
bersatisfaction and
retention. Toastmasters’
online storehas numerous
tools to enhance your club’s
meetings,such as:
• The Better Speaker Series
• The Successful Club Series
• The Leadership Excellence
Series
• Table Topics gam
es• Success/Com mu ni cation
programs
• Success/Leadership
programs
All club officers and
mem
bers.
17The Distinguished Club Program
CLUB SUCCESS PLAN
ACTIVITY
GOAL
STRATEGY
RESOURCES
ASSIGNMENT
TIMETABLE
ACTUAL
START COMPLETE
COMPLETION
18 The Distinguished Club Program
Prog
ress
Tracking
For The
___
____
___Year
Dist
ingu
ishe
d Cl
ub P
rogr
am G
oals
�1.
Two CC
s�
6.On
e more CL
, ALBron
ze, A
L Silver or D
TM
�2.
Two more CC
s�
7.Four new
mem
bers
�3.
One AC
Bronze,Silveror Gold
�8.
Four m
ore ne
w m
embers
�4. O
ne m
ore AC
Bronze,
�9.
Minim
um of fou
r club offic
ers traine
dSilver or G
old
durin
g each of two training
periods
�5. O
ne CL, AL
Bronze, AL Silver
�10.On
e mem
bership rene
wal re
port and
or DTM
one club
officer list sub
mitted on tim
e
5go
als achieved
:Di
stin
guis
hed
Club
7go
als achieved
:Se
lect
Dis
tingu
ishe
d Cl
ub9
goals achieved
:Pr
esid
ent’s
Dis
tingu
ishe
d Cl
ub
Mem
bers
hip
Requ
irem
ent:
At year-en
d (Jun
e 30
), the club
must ha
ve at least 20
mem
bers
ORa ne
t grow
th of at le
ast fiv
e mem
bers A
NDachieve the follo
wing go
als:
Dis
ting
uish
ed C
lub
Prog
ram
TOAS
TMAS
TERS
INTERNATIONAL®
Verif
y yo
ur p
rogr
ess
at w
ww
.toas
tmas
ters
.org
/mem
bers
19The Distinguished Club Program
20 The Distinguished Club Program
TOASTMASTERSINTERNATIONAL
Item 1111