[Title of the presentation]

Content

1. Main principles of H2020

2. Type of actions in Energy Efficiency Call

3. Evaluation

4. Deadlines and budget

5. Where to find information

Start early ….. Start NOW !

...25 weeks until deadline

4th June 2015

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Before we start: to lift the fog of the IEE terminology • Proposal: Your application

• Part A -- on-line forms with administrative data + proposal abstract

• Part B -- your (technical) work programme• Part C -- your budget in summary and by partner

• Annexes -- financial & legal documents + letters of support

• Participants Portal: The home of the Commission’s electronic submission tool – obligatory for IEE proposals

• You can link to the submission tool from the IEE website

• Consortium: A team of organisations submitting the IEE proposal – with one defined Coordinator

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Before you start… key documents

> ‘Call for Proposals’: eligibility & selection & award criteria, priorities and deadlines

> ‘Work Programme’: background, priorities and budgets

> Application forms & Guide for Proposers: essential forms and guides to draw up and submit your proposal

> These are annual documents: priority topics are not identical to Call 2012 !

Before you start – what will IEE evaluate?

• Look at the 5 Award Criteria & 3 sub-criteria each 1. Relevance 2. Quality of implementation methodology 3. Ambition and credibility of impacts 4. EU added value 5. Resources

Define your specific objective & target group

• What concretely would you like to achieve?• Whom do you want to address? (not too many)?• Make sure you know the current (market) situation

and your starting point• Make sure you check the IEE project database • Take a reality check before you invest your time:

investigate the interest amongst target group and major stakeholders

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Produce a first outline of your idea

> Write a preliminary 2-3 pages about your:> objectives > target group > major steps (work packages)> intended consortium (countries,

types of organisations)

> Internal reality check: Use it as first base to discuss with potential partners

> External reality check: Consult with market actors – check their understanding and interest. Profit from their feedback to decide whether to take your idea forward

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Design and invite your consortium

• Be selective – make an appealing choice!• Stay consistent – keep to your objective & target

group • Do not cover the EU map artificially – make a fitting

choice• Explore alternatives early, but be ready to change

plan – change/renounce a country if you do not secure THE right partner

• Keep your partners motivated - agree a working method for the proposal phase, make a plan for their contributions

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Start writing the detailed proposal – Work Programme

• Fine-tune your aim and your target group • Take your time to decide the best methodology

to be applied – can it deliver? Think impact!• Define your main working steps• Follow the guidance of the Guide for Proposers and

make your partners read them too! • Follow the guide on number of pages – an average

proposal must be able to convince with around 45 pages of main text (excluding description of organisations & CV’s)

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Finish with the fine-tuning - Work Programme

• Complete your Work Packages with task descriptions. Do not write extensive text. In most cases 3-5 pages per Work Package is fully enough BUT: explain your activities sufficiently

• Invest time in planning your outputs and deliverables – what are useful, meaningful, attractive products for your target group?

• Involve your partners – in particular Work Package Leaders BUT: a Coordinator has the full overview and must

understand the various starting points and all work packages

• Think smart to increase your chances: You can add a diagram, a timeline, a table, etc. with extra information if that helps increase clarity. BUT: add no more than 1-2 pages in total.

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Establish the budget

• Design your budget “bottom-up”

• Wait until the tasks are sufficiently specified and agreed – then design the budget

• Check consistency regularly while advancing on your Work Programme - share of resources, appropriate levels between partners, appropriate weight of hours between major work steps

Define tasks

Estimate efforts needed (hours of work)

Translate hours into

EUR

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Last check: consistency / language

• Ask an “informed outsider” for critical reading and feedback• Check consistency of data (including budget) • Check consistency of terminology (names of organisations,

key documents, deliverables, work packages etc)• If you have the chance, then have a native speaker check the

English• But remember : perfect English is not necessary, it is the

clarity + consistency which counts and increases your chances

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Your proposal – your selling points

Starting Point - your unique selling point

Objectives and Impacts - convincing ideas for 2020 targets

Target Groups & Key Actors - Engagement is key

Work Programme  - together with your team THE CORE

Budget

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Frequent mishaps, misunderstandings, mis-readings Starting Point 

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! Your opportunity for a unique selling point Develop a clear red line : Describe the problem you want

to solve, the user needs or market barriers to overcome Do this not only from the perspective of the

Coordinator… input from partners is key And: What is your motivation in this? Be precise, describe the market, show the market size Do not assume that evaluators know your specific

context – you win by explaining!

> Evaluation results: Proposals often miss a clear starting point

Frequent mishaps, misunderstandings, mis-readings Objectives and Impacts 

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! We look for convincing ideas for 2020 targets! Be courageous – take choices: Limit your objectives, not

more than 3! Be clear on outputs and impacts, seriously reflect on

assumptions - quantify them Plan activities to monitor your performance Be aware: keep the link to actual activities in your work

programme!

> Evaluation results: Proposals often suffer from lack of focus, do not convince on assumptions - miss the potential impact

But let us highlight that perfect proposals do not exist…

• We hope for inspired proposals

• submitted by motivated and inspired project teams

• aiming to deliver and make a “change”

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H2020 – What are the main principles?

• A single set of rules for all actions

• A single funding rate per project (compared to FP)

• A single indirect cost model (25% on total cost)

• A single time to grant of 8 months

A single set of rules

etc.

Keeping flexibility where needed.

EU FinancialRegulation

Specific rules for participation

Covering all H2020 research and innovation actions

• One project = One rate For all beneficiaries and all

activities in the grant.

Defined in the Work Programme:

‒ Up to 100 % of the eligible costs;

‒ but limited to a maximum of 70 %

for innovation projects (exception for

non-profit organisations - maximum

of 100%)

‒ Add a bullet on 25% overheads

A single funding rate A single indirect cost model

Single model:25 % Flat Rate

• Research and Innovation Action (RIA)

• Innovation Actions (IA)

• Coordination and Support Actions (CSA)

What type of actions are used from the H2020 menu?

Core of the project intending to establish new scientific and technical knowledge and/or explore the feasibility of a new or improved technology, product, process, service or solution:

may include basic and applied research, technology development and integration, testing and validation on a small-scale prototype in a laboratory or simulated environment

may contain closely connected but limited demonstration or pilot activities aiming to show technical feasibility in a near to operational environment

100% funding rate – 3 beneficiaries

Research and Innovation Actions (RIA)

Innovation Actions (IA)Primarily consisting of activities directly aiming at producing plans and arrangements or designs for new, altered or improved products, processes or services. For this purpose they may include prototyping, testing, demonstrating, piloting, large-scale product validation and market replication.

70% funding rate – 3 beneficiaries(100% for non-profit legal entities)

Coordination and Support Actions (CSA)

Actions consisting primarily of accompanying measures such as standardisation, dissemination, awareness-raising and communication, networking, coordination or support services, policy dialogues and mutual learning exercises and studies, including design studies for new infrastructure and may also include complementary activities of strategic planning, networking and coordination between programmes in different countries. Substantially similar to FP7.

100% funding rate – 1 to 3 beneficiaries

(check WP document; in EE mostly 3 with exceptions to 1 beneficiary)

• Fair and equal treatment of all proposers• Based on the criteria announced in the Work Programme• Confidential process, no conflicts of interest• Independent external experts

• Competitive process• Indicative budget (per topic) as guidance

• 3 steps of the evaluation process• Admissibility conditions• Selection criteria (financial and operational capacity)• Award criteria (assessed by external experts)

H2020 Evaluation: principles

• Transparent procedure

• Criteria are published in the General Annexes of the Work Programme

• Instructions and advice are included in the Grants Manual

• Examples of forms and templates are public

H2020 Evaluation: principles

Energy efficiency – aspects for the EXCELLENCE

All actions• Clarity and pertinence of the objectives• Credibility of the proposed approach

RIA+IA• Soundness of the concept, including trans-disciplinary

considerations, where relevant• Extent that the proposed work is ambitious, has innovation

potential, and is beyond the state of the art (e.g. ground-breaking objectives, novel concepts and approaches)

CSA• Soundness of the concept• Quality of the proposed coordination and support measures

All actions• Clarity and pertinence of the objectives• Credibility of the proposed approach

RIA+IA• Soundness of the concept, including trans-disciplinary

considerations, where relevant• Extent that the proposed work is ambitious, has innovation

potential, and is beyond the state of the art (e.g. ground-breaking objectives, novel concepts and approaches)

CSA• Soundness of the concept• Quality of the proposed coordination and support measures

Energy efficiency – aspects for the IMPACT

Energy efficiency – aspects for the QUALITY AND EFFICIENCY OF THE IMPLEMENTATION

All actions• Coherence and effectiveness of the work plan, including

appropriateness of the allocation of tasks and resources

• Complementarity of the participants within the consortium (when relevant)

• Appropriateness of the management structures and procedures, including risk and innovation management

Work programme* Topics & challenges, TRL, 2-

years, project size, TTG 'Conditions' incl. budget, deadlines, etc.

Rules for participation Regulation - overarching

rules

General Annnexes Countries, eligibility

criteria, Types of action, Evaluation criteria etc

Proposal submission & evaluation manual How are proposals

submitted and evaluated, etc.

Application Forms

H2020 Participant Portal: http://ec.europa.eu/research/participants/portal/desktop/en/home.html

Where to find information

Legal basis - Framework Programme H2020http://ec.europa.eu/research/participants/portal/doc/call/h2020/common/1587750-h2020-eu-establact_en.pdfLegal basis - Rules for Participationhttp://ec.europa.eu/research/participants/portal/doc/call/h2020/common/1587751-h2020-rules-participation_en.pdfLegal basis - Specific Programme H2020

WP H2020 - 10. Secure, clean and efficient energyhttp://ec.europa.eu/research/participants/portal/doc/call/h2020/common/1587801-10._energy_wp_2014-2015_en.pdf WP H2020 - 1. Introductionhttp://ec.europa.eu/research/participants/portal/doc/call/h2020/common/1587753-01._general_intro_wp2014-2015__en.pdfWP H2020 - 18. General Annexeshttp://ec.europa.eu/research/participants/portal/doc/call/h2020/common/1587809-18._general_annexes_wp2014-2015_en.pdf

H2020 Participant Portal: http://ec.europa.eu/research/participants/portal/desktop/en/home.html

Links to informationdocuments