title:...feb 02, 2021 · 2021 board working priorities 4 criminal justice network (cjn) jpa...

A G E N D A

Dakota County Board of Commissioners General Government and Policy Committee of the Whole

February 2, 2021

11:00 AM (or following County Board meeting)

Boardroom, Administration Center, Government Center, Hastings, MN

View Live Broadcast https://www.co.dakota.mn.us/Government/BoardMeetings/GGPCommittee/Pages/default.aspx

1. Call To Order And Roll Call

Note: Any action taken by this Committee of the Whole constitutes a recommendation to the County Board.

2. Audience

Anyone in the audience wishing to address the Committee on an item not on the agenda or an item on the consent agenda may come forward at this time. Comments are limited to five minutes.

3. Approval Of Agenda (Additions/Corrections/Deletions)

CONSENT AGENDA 4. County Administration - Approval Of Minutes Of Meeting Held On January 5, 2021 5. County Board/County Administration

5.1 County Administration – INFORMATION - 2021 Board Priority Milestones And Fourth Quarter Update On 2020 Board Priorities

6. Operations, Management And Budget

6.1 Information Technology - Authorization To Execute Contract With Nextera Communications For Local And Long-Distance Service Supporting Dakota County's Telephone And Faxing

6.2 Budget Office – INFORMATION - Report On Budget Amendments, Contracts, And Year-

End Projections For Operations

6.3 Office of GIS - Authorization To Execute Individual Joint Powers Agreements With Rural Cities And Townships For Assistance Naming Streets And Assigning Addresses

7. Public Services And Revenue

7.1 Public Services and Revenue Administration - Approval Of Public Art Citizen Advisory Committee And Library Advisory Committee 2021 Work Plans

REGULAR AGENDA

8. County Board/County Administration

8.1 County Administration – INFORMATION - Legislative Update

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February 2, 2021

8.2 County Board – INFORMATION - Discussion And Direction On Process For Appointment To Vacated County Attorney Term

9. County Manager's Report 10. Adjournment

For more information, call 651-438-4417 Dakota County Board meeting agendas are available online at

https://www.co.dakota.mn.us/Government/BoardMeetings/Pages/default.aspx Public Comment can be sent to [email protected]

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DAKOTA COUNTY GENERAL GOVERNMENT AND POLICY COMMITTEE OF THE WHOLE

Meeting Minutes

January 5, 2021

Live Stream, Government Center, Hastings, MN 1. Call To Order And Roll Call

Commissioner Mike Slavik Commissioner Kathleen A. Gaylord Commissioner Laurie Halverson Commissioner Joe Atkins Commissioner Liz Workman Commissioner Mary Liz Holberg Commissioner Mary Hamann-Roland Also in attendance: Matt Smith, County Manager; Tom Donely, First Assistant County Attorney; and Jeni Reynolds, Sr. Administrative Coordinator to the Board.

Due to the local state of emergency and social distancing, Commissioners participated in this meeting via telephone and the Committee meeting was conducted under Minn. Stat. § 13D.021.

The video and audio recording from this meeting are available on the Dakota County website.

The meeting was called to order by Chair Gaylord at 11:00 a.m.

2. Audience

Chair Gaylord noted that all public comments can be sent to [email protected]

Public comments were sent via email from constituent Theresa Eisele, Eagan, regarding Regular Agenda Item 7.1 - Attachment B (2021 State Legislative Priorities - Pedestrian Safety and Bonding Projects). The comments were sent to all members of the Committee and appropriate staff.

3. Approval Of Agenda (Additions/Corrections/Deletions)

On a motion by Commissioner Liz Workman, seconded by Commissioner Mary Hamann-Roland, the agenda was unanimously approved.

CONSENT AGENDA

On a motion by Commissioner Joe Atkins, seconded by Commissioner Mary Hamann-Roland, the consent agenda was unanimously approved as follows:

4. Approval Of Minutes Of Meeting Held December 1, 2020

5. Operations, Management And Budget

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4. - Minutes.doc

January 5, 2021 Page 2

5.1 Authorization To Execute Contract With Granicus, Inc., For Agenda Management Software

WHEREAS, County staff identified the need to replace the County’s current Agenda Management software; and

WHEREAS, the County sent a request for proposal to six Agenda Management software vendors; and

WHEREAS, three responses to the request for proposal were received; and

WHEREAS, County staff reviewed the proposals and software capabilities; and

WHEREAS, staff recommends Granicus, Inc., for Agenda Management software.

NOW, THEREFORE, BE IT RESOLVED, That the County Board of Commissioners hereby authorizes the Chief Information Officer to execute an agreement with Granicus, Inc., for Agenda Management software in an amount not to exceed $130,000, subject to approval by the County Attorney’s Office as to form; and

BE IT FURTHER RESOLVED, That the Chief Information Officer is authorized to amend the contract and increase the amount up to 10 percent if necessary, for unanticipated costs.

REGULAR AGENDA

6. Public Safety

6.1 Authorization Of Sheriff's Office Access To County Traffic Management Cameras And

Authorization To Execute Joint Powers Agreement With Dakota Communications Center To Allow Access To County Traffic Management Cameras

Sheriff Tim Leslie, Chief Deputy Sheriff Joe Leko, Executive Director Dakota Communications Center Tom Folie, and Traffic Engineer Kristi Sebastian briefed this item and responded to questions. Following discussion, the Committee directed staff to update "civil unrest" language to another term, remove reference to a joint powers agreement with Dakota Communications Center, and add additional accountability management information. The Committee directed staff to bring this item to the County Board on January 19, 2021 for review and approval. No vote was taken on this item.

On a motion by Commissioner Atkins and a second by Commissioner Holberg, a vote was taken to delay this item until the January 19, 2021 County Board meeting.

Motion: Joe Atkins Second: Mary Liz Holberg Ayes: 7 Nays: 0

7. County Board/County Administration

7.1 Legislative Update And Discussion Of 2021 State Legislative Priorities

Jeremy Estenson with Stinson LLP gave a brief update on the State legislature and responded to questions. Mike Erlandson with Downs Government Affairs gave a brief update at the Federal level. This item was on the agenda for informational purposes only. The Committee directed staff to bring future discussion on the County role with Minnesota Valley Transit Authority that will be scheduled as an item at an upcoming meeting or workshop. Freeway landfill priority was amended to emphasize that any solution must be acceptable to the County; additional Board discussion on status and alternatives will be scheduled to further clarify the position.

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4. - Minutes.doc

January 5, 2021 Page 3

7.2 Discussion And Direction On Future Board Meeting Operations And Agendas

County Manager Matt Smith, Public Health Director Bonnie Brueshoff, and First Assistant County Attorney briefed this item and responded to questions. This item was on the agenda for informational purposes only. The Committee directed staff to continue to hold meetings in hybrid (Boardroom open to the public, minimal staff and Commissioners in the Boardroom). The Committee also directed staff to write up a memo that outlined the public health recommendations through the first quarter of 2021.

7.3 Adoption Of 2021 County Board Operating Rules And Guidelines And Discussion On

Administrative Support

First Assistant County Attorney Tom Donely and Clerk to the Board Jeni Reynolds briefed this item and responded to questions.

Motion: Mike Slavik Second: Mary Hamann-Roland

WHEREAS, the Dakota County Board of Commissioners held a Governance Workshop on November 17, 2020, and reviewed the 2021 County Board Operating Rules and Guidelines; and

WHEREAS, the Board of Commissioners discussed amending Section III. K, IV. E and Section IV. K, and Section X. C of the Rules and Guidelines pertaining to the following: remove reference to quarterly budget reports and update to monthly budget reports, revision of special meetings and meeting notices, and retention of correspondence.

NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby approves the 2021 County Board Operating Rules and Guidelines as presented at the General Government and Policy Committee of the Whole on January 5, 2021; and

BE IT FURTHER RESOLVED, That these operating rules and guidelines shall be effective upon approval by the County Board.

Ayes: 7 Nays: 0

8. County Manager's Report

No report was given.

9. Adjournment

On a motion by Commissioner Mary Hamann-Roland, seconded by Commissioner Joe Atkins, the meeting was adjourned at 12:53 p.m.

Respectfully submitted, Jeni Reynolds Sr. Administrative Coordinator to the Board

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4. - Minutes.doc

DAKOTA COUNTY GENERAL GOVERNMENT AND POLICY COMMITTEE

2021 Board Priority Milestones And Fourth Quarter Update On 2020 Board Priorities

Meeting Date: 2/2/2021 Fiscal/FTE Impact: Item Type: Consent-Information None Other Division: County Administration/County Board Current budget Amendment requested Department: County Administration New FTE(s) requested Contact: Sather, Aaron Board Goal: Excellence in public service Contact Phone: (952) 891-7933 Public Engagement Level: N/A Prepared by: Sather, Aaron PURPOSE/ACTION REQUESTED Receive an update on the fourth quarter performance of the 2020 Board Priorities and milestones of priorities that are continuing into 2021. SUMMARY Due to the conditions created by the COVID-19 pandemic and the urgency required to respond to it the County Board did not formally adopt new priorities for 2021 however many 2020 priorities remain active. In addition to the priorities being carried over from 2020 the County’s top operational priorities in 2021 are the Public Health response to the pandemic and responding to economic hardships related to the pandemic and emergency measures. Staff will continue to report on these priorities throughout the year outside of the quarterly Board Priority updates. Many of the 2020 projects were not completed in a single year or are priorities that recur annually. Priority projects that were not completed in 2020 or that were completed and will be repeated in 2021 are included as Attachment A. This list reflects the realities of the pandemic related items and most of the items that remain in progress from 2020. The attachment indicates quarterly achievement milestones for these priorities and staff will continue to report on these Board Priorities during 2021. Each year the County Board identifies a number of priority projects to focus on and track throughout the year, the fourth and final quarter of 2020 is now complete and an update on the status of these priorities is included as Attachment B. Four priorities were delayed by a quarter in meeting their quarterly goals. The remaining fourteen priorities remain on schedule. Additional information is included for each priority on the actual and anticipated impacts of the COVID-19 pandemic. RECOMMENDATION Information only; no action requested. EXPLANATION OF FISCAL/FTE IMPACTS None.

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5.1 - RBA.docx

1/28/2021 2:06 PM Page 2

Supporting Documents: Previous Board Action(s):

Attachment A: 2021 Board Working Priority Milestones Attachment B: Status of 2020 Fourth Quarter Board Priorities RESOLUTION Information only; no action requested.

County Manager’s Comments: Reviewed by (if required):

☐

☐☐

☐ Recommend Action ☒

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☒ County Attorney’s Office

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☐☐

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Do Not Recommend Action ☒

☒☒

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Financial Services

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☐☐

☐

Reviewed---No Recommendation ☒

☒☒

☒

Risk Management

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☒☒

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Reviewed---Information Only ☐

☐☐

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Employee Relations

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☐☐

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Submitted at Commissioner Request ☐

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Information Technology

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☐☐

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Facilities Management

County Manager

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5.1 - RBA.docx

Table of Contents Number Title Division

Pandemic Public Health Response

Pandemic Economic Response

Action Items

1 2040 Transportation Plan PDD

2 Mississippi River Greenway PDD

3 Veterans Memorial Greenway PDD

4 Criminal Justice Network (CJN) JPA OMB

5 Raising Dakota County's Profile County Admin

Monitoring Items

6 South St. Paul Library PS&R

7 Expand Medication-Assisted Treatment Program (MAT) in Jail Sheriff’s Office

8 Freeway Landfill PDD

9 Coordinated Mental Health Co-Response Pilot CSD

10 Support 2021 Legislative Priorities County Admin

11 Byllesby Turbine and Powerhouse PDD

12 SMART Center Construction PDD

13 Priority Transportation Projects PDD

14 Report on Community Services Transit Pilots CSD

15 Dakota Communications Center (DCC) Cost Allocation County Admin

2021 Board Working Priorities

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5.1 - Attachment A.pdf


1

2040 Transportation Plan

BACKGROUND/PURPOSE

Complete the 2040 Transportation Plan update to plan for long term transportation system needs and investments in consideration of planned land use and growth identified in adopted local comprehensive plans. This priority is a continuation of a 2019 priority.

MILESTONE

Q1: Planning Commission Review Q2: Adoption by June 2021

PARTNERS

Dakota County cities and townships chambers, and school districts MnDOT Metropolitan Council Transit Providers Transportation system users The public


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2

Mississippi River Greenway BACKGROUND/PURPOSE

This project will pursue activities related to completion of the Mississippi River Greenway, by completing the existing trail gap and resolving outstanding public safety issues. It will also enhance interpretive amenities and implement design plan features highlighted in both the Interpretive Plan and Amenities Plan. These activities will improve recreational opportunities, increasing Mississippi River views and access, while completing a marquee Greenway in Dakota County’s park system. Improvements will also leverage existing investments in the Mississippi River Greenway. This is a multi-year project.

MILESTONES

Q1: Stockyards Interpretative Node: Complete MNHS grant agreement, Issue RFP for fabrication and install Swing Bridge Interpretation - install final interpretative panels Pine Bend Bluffs/Dakota Homeland Interpretation -Issue RFP for consultant services Q2: MRG - Rosemount East: 90% plans with submittals to State Aid, complete appraisals and first offers provided to landowners, ongoing negotiations with Union Pacific Stockyards Interpretative Node Complete Install

PARTNERS

Local governments Private property owners Businesses Law enforcement (public safety concerns)

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3

Veterans Memorial Greenway BACKGROUND/PURPOSE

Complete the five-mile greenway extending from Lebanon Hills Regional Park to the Mississippi River Greenway and include five to seven memorial nodes. At least one of the memorials would be designed to accommodate large group gatherings. The greenway is projected to serve 63,000 annual visits and honor the 25,000 veterans that have served from Dakota County Communities. This is a multi-year project.

MILESTONES

Q1: Complete 30% design review, collect utility and topography info, develop interpretative themes with Veterans Advisory Group Q2: Prepare environmental document & draft interpretative concepts from themes and research

PARTNERS

Veterans groups Dakota County Veterans Services Private property owners Businesses Local governments

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4

Criminal Justice Network (CJN) JPA BACKGROUND/PURPOSE

CJN (Criminal Justice Network) is a County department that provides applications and services focused on information sharing and integration among Dakota County law enforcement agencies, the County Sheriff, County Attorney, departments within County government and law enforcement agencies across the state. CJN’s Records Management System is supported by a Board representing the seven-member law enforcement agencies and the County Sheriff in Dakota County. CJN, its Steering Committee and the DCLEA (Dakota County Law Enforcement Agencies) Board would like to form a joint powers organization to create a shared governance model, create an opportunity to leverage funding from agencies outside of Dakota County and to further CJN’s mission by responding effectively and quickly to opportunities to increase information sharing and integration of systems to enhance public safety and criminal justice systems.

MILESTONES

Q1: Present Criminal Justice Network (CJN) financing proposal to County Board for discussion and possible concurrence. If Board concurs: DCLEA members present financing proposal to cities for concurrence/comment. CJN staff, with internal service providers, develop transition plan for approval by members and County Administration. If Board does not concur, staff will revise financing proposal following guidance of County Board in revising proposal. Q2: Complete other elements of the CJN Joint Powers Agreement (JPA) to create an independent Joint Powers Organization (JPO). Begin development of Transition including plan for transition of in-kind services to the new JPO. Q3 Present JPA to County Board with an effective date of January 1, 2022. JPA would be presented to cities for approval. County staff will react to feedback and, as needed, return to the County Board. Develop plan for transition of in-kind services to the new JPO. Q4: Complete transition of final administrative actions.

PARTNERS

Dakota County Board Cities Dakota County Administration County Sheriff CJN/DCLEA member agencies CJN staff

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5

Raise the Profile of Dakota County BACKGROUND/PURPOSE

To get businesses and residents to remain in or move to Dakota County, we need to communicate the value of Dakota County and its unique features. Our primary messages focus on conveying why and how Dakota County is a premiere place to live and work. To bring visibility to Dakota County we must: *Create awareness that Dakota County is a great place to live and work (and visit). *Educate both residents and non-residents, along with businesses, about the many attributes Dakota County has to offer. This priority will raise Dakota County’s profile by pursuing new activities and creating new events and the related communication about and around them.

MILESTONE

Q2: Celebrating Whitetail Woods Regional Park Phase 2 improvements Celebrating Lake Byllesby Regional Park Phase 2 improvements Conducting annual volunteer appreciation event to further educate our pool of 1,000 county ambassadors* Q3: Manage the County Fair exhibit at the County Government Building* *Events contingent on COIVD-19 Restrictions

PARTNERS

Dakota County Cities, Townships, and School Districts Dakota County Historical Society League of Women Voters of Dakota County Chambers of Commerce Area businesses Dakota County’s legislative delegation Representatives from the State of Minnesota

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6

South St. Paul Library BACKGROUND/PURPOSE

Discussions are on hold related to the existing library in South St. Paul pending a proposal made to the County from the City Council.

MILESTONE

Q1: Needs assessment/programming study completed Q2: Presentation of report findings to County Board Q3&Q4: Board Direction

PARTNERS

Dakota County City of South St. Paul

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7

Expand Medication Assisted Treatment (MAT) Program in Jail BACKGROUND/PURPOSE

The MAT program assists clients with substance abuse addiction, which allows them to address other needs including personal safety, warrant compliance, employment, and home life stability. This priority will seek to match inmate needs with available drug treatment. It will expand the use of the injection treatment Vivitrol, which blocks the effects of opioids. The priority will also expand the use of Suboxone, which is a daily treatment that assists individuals with symptoms of withdrawal from opiates but does not require a minimum jail stay. The medications will be used in combination with counseling and behavioral therapies.

MILESTONE

Q1: Identify outpatient clinics to partner with so program participants can continue treatment upon release from custody. Identify who will assume the role of in-house suboxone coordinator. Conduct cost analysis for funding needed for medications and potential additional staffing. Q2: Finalize protocols to include medical screening & assessment, medication distribution and patient hand-off to outpatient clinic. Program implementation.

PARTNERS

Dakota County Social Services Dakota County Attorney’s Office Dakota County Courts, who order Jail Treatment Program assessments MEnD Correctional Care

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8

Freeway Landfill BACKGROUND/PURPOSE

The Freeway Landfill, located west of Interstate 35W in Burnsville, opened in the early 1970s and accepted approximately 5.3 million cubic yards of municipal solid waste for disposal through 1990. The Freeway Dump, located on the east side of Interstate 35W, was an unlicensed dump that accepted an estimated 790,000 cubic yards of waste between 1966 and 1971. The Landfill and Dump lack most of the environmental protection mechanisms required to ensure the areas surface water and groundwater are adequately protected. Neither location has a liner beneath the waste, and both have inadequate groundwater and methane gas monitoring and venting and lack leachate collection systems. The City of Burnsville’s municipal water supply wells are located within one mile of the Dump and Landfill. When the nearby Kraemer Quarry stops pumping water out of the quarry, groundwater in the areas will rise and come into contact with the waste at the Landfill and Dump, potentially polluting the city’s water supply. The Minnesota Pollution Control Agency is currently reviewing options for the proper cleanup of the property.

MILESTONES

2021 milestones are being discussed at the Legislative Advisory Workgroup and will be determined at a later date.

PARTNERS

Minnesota Pollution Control Agency City of Burnsville County Attorney's Office

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9

Coordinated Mental Health Co-Response Pilot BACKGROUND/PURPOSE

In January 2019, the Social Services Department launched the Mental Health Coordinated Response pilot program with the West Saint Paul and South Saint Paul Police Departments. Through the pilot, a dedicated Dakota County Mental Health Coordinator works directly with a Community Engagement Officer from each city. The focus of this priority is to continue to evaluate and expand coordinated mental health efforts with local police departments.

MILESTONES

Q1: Hire and train new Dakota County social worker to fill social worker role in AV/Rosemount (officers, space, etc.); continue Pilot operations in WSP/SSP; finalize JPAs with pilot cities. Initial Evaluation Report to Board. Q2: Continue Pilot operations in WSP, SSP, AV and Rosemount. Continue to work with OPA to track outcomes for Pilot cities and share results with stakeholders, including Dakota County Board. Consider opportunities to use other existing staff resources to support additional cities, in more limited capacity. Report outcomes consistent with evaluation plan. OPA will plan to evaluate activities through Q2, 2021 consistent with approved plan. Q3: Refine policies and procedures, track outcomes, and develop recommendations for pilot future as part of 2022 budget process. Q4: Evaluate pilot and make recommendations for future activities/continuation, including potential replicability and opportunities for expansion of effort across all Dakota County Police Departments and Sheriff’s Office.

PARTNERS

Dakota County Community Services Dakota County Law Enforcement SMART Center Dakota County Cities Other community partners (for example, Guild, NAMI, People Incorporated, health care providers)

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10

Support 2021 Legislative Priorities BACKGROUND/PURPOSE

The County is pursuing a number of legislative priorities during the 2021 Legislative Session. This priority will include updates on the status of Country priorities, reporting on legislative-related events, and preparations for the 2021 legislative session.

MILESTONE

Q1: Finalize 2021 legislative priorities, host an early-session forum with the legislative delegation, provide updates to the Board on the status of 2021 legislative priorities, Q2: Provide updates to the Board on the status of 2021 legislative priorities, host a post-session forum with the legislative delegation.

PARTNERS

Minnesota State Legislature Executive Branch Stinson LLP

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11

Byllesby Turbine and Powerhouse BACKGROUND/PURPOSE

Byllesby Dam is a high hazard hydroelectric dam located on the southern border of Dakota County on Lake Byllesby and the Cannon River. The dam currently has three original turbines and generators (fabricated in 1910 and 1915) that are well beyond the end of their expected service life. Based upon a study conducted by a consultant in 2014, the most feasible option is to upgrade the turbine equipment and powerhouse facility. Dakota County received $6M in bonding funding from the State of Minnesota in 2017 and an additional $6M in 2020. This is a multi-year project.

MILESTONE

Q1: Complete installation of the downstream cofferdam to dewater powerhouse and shut down existing turbine equipment. Work will begin to complete mass fill in back bays of powerhouse. Begin demolition of the existing powerhouse. Q2: Continue demolition of the existing powerhouse and removal of all existing turbine equipment. Q3: Start installation of foundations for powerhouse and begin installation of penstocks for new powerhouse equipment. Q4: Continue construction of the new powerhouse and installation of new turbine equipment.

PARTNERS

State/Federal Permitting Agencies Design Team (Ayres, Voith, and Boldt) Minnesota DNR (Bonding Dollars administered by Dam Safety Group at DNR)

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12

SMART Center Construction BACKGROUND/PURPOSE

The Safety and Mental Health Alternative Response Training (SMART) Center will meet a regional need for state required training of law enforcement and other first responders in non-lethal techniques used to de-escalate work situations. This need was acknowledged by the State of Minnesota with the contribution of their partial funding of the project. It will benefit our own Sheriff's department as well as police and other organizations in the area. This is a multi-year project.

MILESTONE

Q1: Continue interior construction Q2: Complete interior and exterior construction including plantings. Q3: Load in furniture and equipment followed by staff move in. Q4: Project Close-out and documentation

PARTNERS

Building inhabitants: Parks, Lakes and Trails MN Crisis Intervention Team (MN CIT) Electronic Crimes Unit Drug Task Force Funding Partner: State of MN

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13

Priority Transportation Projects BACKGROUND/PURPOSE

To track progress and provide updates to the County Board on high priority 2020 transportation improvement projects.

MILESTONE

Q1/Q2: Identify priority 2021 transportation projects. Update and seek authorizations as needed. Update project progress to the Board. Q3: Update project progress to County Board. Q4: Update project progress to County Board.

PARTNERS

MnDOT Cities Transit providers Met Council Public and agencies through public engagement efforts.

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14

Report on Community Services Transit Pilots BACKGROUND/PURPOSE

To provide periodic information to the Board regarding the status of various transit pilot projects.

MILESTONE

Community Services Pilots: Priority for 2021 contingent upon Board's recommendation at February CSCW meeting. Q1-Q4: Provide a quarterly update to the Board.

PARTNERS

Transit providers Businesses and employers Transit users Dakota County cities and townships.

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15

Dakota Communications Center (DCC) Cost Allocation BACKGROUND/PURPOSE

The Dakota Communications Center (DCC) was established in 2005 as a Joint Powers Agreement between Dakota County and eleven cities located within the county. To comply with an FBI requirement that the DCC have a management control agreement with a law enforcement agency, the Dakota County Sheriff’s Office assumed this responsibility. Complying with this requirement led to discussions on whether the County should assume ownership and management of the DCC as a whole. In 2018 the DCC Executive Committee formed a work group to re-examine potential governance changes. In May of 2019 the County Board received a letter and DCC Resolution to “consider assuming ownership and management duties of the DCC.” After discussing the resolution and letter in August 2019, the Board of Commissioners requested the DCC Board of Directors continue to work on reexamining the governance model and directed Dakota County staff to research benefits of other PSAPs. Information from this research was presented in 2020. Following that the DCC Board of Directors appointed a Financing Task Force that included elected and staff representatives, to develop recommendations for modifying the terms of sharing costs. After deliberation, the Task Force recommended changes to the JPA terms that would involve the County phasing up to covering 100% of the fixed costs of the DCC over a period of years, while also continuing to pay costs associated with DCC services for the Sheriff's patrol area. The DCC Board recommended that member jurisdictions consider the proposed changes, and if members are agreeable that this be incorporated as amendments to the JPA and begin to take effect in the 2022 budget and levy year. MILESTONE Q1: Financing Task Force recommendation presented to the Dakota County Board. Q2: Complete review/discussion of recommendations. * Q3: Changes made to JPA based on agreement of partners. * Q4: Preparation complete for the start of phased in changes in 2022. * * Milestones after Q2 are contingent on Board discussions and support of task force recommendations.

PARTNERS

Dakota County Board Dakota County Cities Dakota County Administration Dakota County Sheriff DCC Executive Committee DCC Staff

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Table of Contents Number Title Division

Action Items

1 2040 Transportation Plan PDD

2 Mississippi River Greenway PDD

3 Veterans Memorial Greenway PDD

4 Criminal Justice Network (CJN) JPA OMB

5 Groundwater Protection Plan PDD

6 Raising Dakota County's Profile County Admin

Monitoring Items

7 South St. Paul Library PS&R

8 Expand Medication-Assisted Treatment Program (MAT) in Jail Sheriff’s Office

9 Freeway Landfill PDD

10 Coordinated Mental Health Co-Response Pilot CSD

11 2020 Elections PS&R

12 2020 Legislative Priorities County Admin

13 Byllesby Turbine and Powerhouse PDD

14 SMART Center Construction PDD

15 Empire Maintenance Facility Project PDD

16 Priority Transportation Projects PDD

17 Transit Pilots PDD/CSD

18 Dakota Communications Center (DCC) Governance Review County Admin

2020 Board Priorities

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5.1 - Attachment B.pdf

2020 Board Priorities Q4

1

2040 Transportation Plan BACKGROUND/PURPOSE Complete the 2040 Transportation Plan update to plan for long term transportation system needs and investments in consideration of planned land use and growth identified in adopted local comprehensive plans. This priority is a continuation of a 2019 priority.

MILESTONE

Receive and address comments and revise plan to reflect comments. Adoption of 2040 Transportation Plan by County Board.

NARRATIVE The update of the 2040 Transportation Plan is shown as yellow because it is approximately 3 months behind original schedule due to the impacts of the COVID19 pandemic and coordination with the required formal amendment to the County Comprehensive Plan. The draft 2040 Transportation Plan has been revised to reflect discussion with the Board at the July 14 workshop. A summary document addressing Board comments and questions from the workshop was provided to, and changes to the draft Plan were reviewed with, the Board at Physical Development Committee on October 13, 2020. The Draft Plan, as presented at PDC, was approved for release for 60-day public comment by the Board on October 20th. The comment period has just ended, and staff is summarizing and responding to comments.

PARTNERS Dakota County cities and townships chambers, and school districts MnDOT Metropolitan Council Transit Providers Transportation system users The public

PARTNER UPDATE All partners were formally notified of the release of the Draft Transportation Plan for public comment.

COVID-19 IMPACT No impacts this quarter.

2020 Board Priorities

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2

Mississippi River Greenway

BACKGROUND/PURPOSE This project will pursue activities related to completion of the Mississippi River Greenway, by completing the existing trail gap and resolving outstanding public safety issues. It will also enhance interpretive amenities and implement design plan features highlighted in both the Interpretive Plan and Amenities Plan. These activities will improve recreational opportunities, increasing Mississippi River views and access, while completing a marquee Greenway in Dakota County’s park system. Improvements will also leverage existing investments in the Mississippi River Greenway. This is a multi-year project.

MILESTONE Q4: Trail Gap: - Complete 60% Final Design and Cost Estimate, advance towards 90% Final Design, County Board updated on project, continue R.O.W/initiate first offers Access and Interpretation: - Swing Bridge Interpretive Node/Fabricate and install panels - Pine Bend Interpretive Node/Finalize design and establish implementation approach - South St. Paul Stockyards Interpretive Node/Notification of grant status - Access Improvement/Initiate fabrication of signs

NARRATIVE Trail Gap: 60% plan production paused while working with Union Pacific on the design approvals for rail crossings. Right of way process on hold until approval by Union Pacific. Swingbridge: Interpretive panels for Swing Bridge Trailhead have been designed and fabricated and will be installed by Q1 of 2021. Stockyards: The South St. Paul Stockyards interpretive node received funding to implement through the Minnesota Historical and Cultural Heritage Grant Program through the Minnesota Historical Society. This project will start in Q1 of 2021. The Pine Bend Trailhead interpretive node has one element to be completed – a installation focusing on Dakota Homeland. That is anticipated to be completed in 2021.

PARTNERS Local governments Private property owners Businesses Law enforcement (public safety concerns)

PARTNER UPDATE MRG - Rosemount Gap: Ongoing coordination with Union Pacific with various design iterations. Follow-up meeting to be scheduled in January 2021. Completed JPA with City of Rosemount approved by CB on 12/15. Continued design coordination with CF Industries, Mosiac and Flint Hills is ongoing. Stockyards: Project received funding from MNHS Grant of $125,000 Pine Bend/Dakota Homeland: Draft RFP has been prepared and will be sent out early Q1, coordination with Dakota Tribal communities will likely drive the project schedule.

COVID-19 IMPACT Pine Bend/Dakota Homeland interpretative project has been delayed due to COVID related priorities.

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3

Veterans Memorial Greenway BACKGROUND/PURPOSE Complete the five-mile greenway extending from Lebanon Hills Regional Park to the Mississippi River Greenway and include five to seven memorial nodes. At least one of the memorials would be designed to accommodate large group gatherings. The greenway is projected to serve 63,000 annual visits and honor the 25,000 veterans that have served from Dakota County Communities. This is a multi-year project.

MILESTONE Amend master plan alignment. Hire interpretive design consultant to work with Veterans' groups on concepts for greenway and individual memorials (contingent on external funding) Request permission from PDC to hire a design consultant for priority greenway segments.

NARRATIVE Final design of project is underway with project kick-off meetings and data collection. Data includes survey, soil borings and utility locates. Veterans Advisory Group (VAG) has been formed and first meeting has occurred.

PARTNERS Veterans groups Dakota County Veterans Services Private property owners Businesses Local governments

PARTNER UPDATE State Bonding of $5 million was approved. Staff/Consultant has completed initial stakeholder meetings with Flint Hills Resources, Xcel Energy, and City of Inver Grove Heights. Impacted landowner along 105th Street were sent letters updating on project and potential to add trail along 105th.

COVID-19 IMPACT To date not impacted by COVID-19.

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4

Criminal Justice Network (CJN) JPA BACKGROUND/PURPOSE CJN (Criminal Justice Network) is a County department that provides applications and services focused on information sharing and integration among Dakota County law enforcement agencies, the County Sheriff, County Attorney, departments within County government and law enforcement agencies across the state. CJN’s Records Management System is supported by a Board representing the seven-member law enforcement agencies and the County Sheriff in Dakota County. CJN, its Steering Committee and the DCLEA (Dakota County Law Enforcement Agencies) Board would like to form a joint powers organization to create a shared governance model, create an opportunity to leverage funding from agencies outside of Dakota County and to further CJN’s mission by responding effectively and quickly to opportunities to increase information sharing and integration of systems to enhance public safety and criminal justice systems.

MILESTONE Presentation of draft JPA or alternative future state models to the County Board and cities.

NARRATIVE The CJN JPA working group met three times in the fourth quarter. The Chiefs in the subgroup agreed to present the latest option, discussed by the subgroup, to the other Dakota County Chiefs who are members of CJN and bring feedback back to the subgroup. Discussion of items other than the term of a JPA and some financial elements (e.g. governance) have not been addressed. The next meeting of the subgroup will be in January

PARTNERS Dakota County Board Cities Dakota County Administration County Sheriff CJN/DCLEA member agencies CJN staff

PARTNER UPDATE The CJN members, represented by the JPA subgroup, are involved in the discussions of the terms of JPA.

COVID-19 IMPACT The JPA subgroup has returned to meeting.

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5

Groundwater Protection Plan BACKGROUND/PURPOSE Dakota County is highly reliant on groundwater for drinking water and industry. This important resource is vulnerable to contamination due to Dakota County’s unique geology. Many private wells within the county exceed health standards for one or more pollutants, either naturally occurring or of human origin. Many additional wells have been shown to be impacted by pesticides and other pollutants. Nitrate contamination is increasing and impacting deeper wells over time. In addition, the Metropolitan Council projects that areas within Dakota County will have depleted up to 50% of the available aquifers by 2040.

MILESTONE (1) Complete BWSR review and approval process; (2) Present final Plan to Planning Commission and County Board and seek approval of Plan adoption

NARRATIVE (1) No comments were received during the 45-day final review period. Staff presented the Plan to the BWSR Regional Committee on December 2, 2020, the Regional Committee recommended Plan approval to the BWSR Board. The BWSR Board approved the 2020-2030 Dakota County Groundwater Plan on December 17. (2) Due to the BWSR Regional Committee and Board meeting schedules, final BWSR Plan approval was not received until December (there were no November meetings). The final BWSR approved Plan was presented to the County Board at the January 12 PDC and adopted at the January 19 County Board Meeting. A separate presentation was not made to the Planning Commission, there were no changes to the Plan since the last Planning Commission update in August.

PARTNERS Board of Water and Soil Resources (BWSR) State regulatory agencies Soil and Water Conservation District (SWCD) LGUs/municipalities Other County departments/units (Public Health, Land Conservation, Water Resources).

PARTNER UPDATE All partners were provided an opportunity to review the revised Groundwater Plan prior to final submittal.

COVID-19 IMPACT Minimal impact to schedule. Presentations were given via virtual meetings.

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6

Raise the Profile of Dakota County BACKGROUND/PURPOSE To get businesses and residents to remain in or move to Dakota County, we need to communicate the value of Dakota County and its unique features. Our primary messages focus on conveying why and how Dakota County is a premiere place to live and work. To bring visibility to Dakota County we must: *Create awareness that Dakota County is a great place to live and work (and visit). *Educate both residents and non-residents, along with businesses, about the many attributes Dakota County has to offer. This priority will raise Dakota County’s profile by pursuing new activities and creating new events and the related communication about and around them.

MILESTONE

Report on events hosted during Q4 and seek Board direction on events in 2021

NARRATIVE Supporting Small Business month in the month of September or October to demonstrate that Dakota County is pro-business. (Q3/Q4) •Supported and promoted CARES Act grants available for small businesses that suffered financial hardships during COVID-19 pandemic. Results will be included in the business newsletter to be mailed in Q1 of 2021 •Produced video and featured local businesses as well as residents that received CARES Act grants. Supporting communicating election results the night of the 2020 Presidential Election (Q4) •Posted election updates on social media channels and connected with local media continually throughout the election evening and the following day. Dakota County elections was the expert in several local television news segments, including WCCO's Good Question. Hosting an environmental event to change the perception that we are a landfill county, only. •Partnered with Environmental Resources and produced the Home Recycling Guide. The guide was distributed countywide and includes practical home recycling information, including how to keep recyclables and organics out of landfills.

PARTNERS Dakota County Cities, Townships, and School Districts Dakota County Historical Society League of Women Voters of Dakota County Chambers of Commerce Area businesses Dakota County’s legislative delegation Representatives from the State of Minnesota

NARRATIVE CONTINUED Educating and informing people about the work we are doing around housing to impact homelessness and workforce housing in Dakota County. •Created a video to celebrate the opening of Cahill Place. The video was promoted on social media and the county's YouTube channel. Repurposing content to be efficient in educating residents about Dakota County. •Posted previous residential newsletter articles on social media channels.

PARTNER UPDATE Communications leveraged relationships with internal and external partners. •Dakota County Environmental Resources — Partnered to create the Home Recycling Guide. •Dakota County Elections — Partnered with the election team. Prepped director and provided support during media coverage. •CDA — Promotion of CARES Act funding and the Cahill Place ribbon cutting event. •Chamber of Commerce — Partnered with local chambers to promote the CARES Act funding opportunities •City of Inver Grove Heights – Mayor Georg Tourville presented during the Cahill Place virtual ribbon cutting event. •Center City Housing — Co-hosted the Cahill Place ribbon cutting event. •Good Shepherd Lutheran Church — Participated in the virtual Cahill Place ribbon cutting event and video. Was featured in the Pioneer Press article about the Cahill Place.

COVID-19 IMPACT Because of COVID-19, hosted the Cahill Place ribbon cutting event virtually.

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7

South St. Paul Library BACKGROUND/PURPOSE Discussions are on hold related to the existing library in South St. Paul pending a proposal made to the County from the City Council.

MILESTONE

County staff will update the Board on any proposals brought forth by the City of South St. Paul.

NARRATIVE South St. Paul Library Programming Study approved at 11/10/20 GGP Meeting.

PARTNERS Dakota County City of South St. Paul

PARTNER UPDATE Capital Projects Management will secure professional services and complete a Programming Study for a study of the replacement of the City of South St. Paul Library with a potential new County library. City of South St. Paul will contribute funds.

COVID-19 IMPACT None.

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8

Expand Medication Assisted Treatment (MAT) Program in Jail BACKGROUND/PURPOSE The MAT program assists clients with substance abuse addiction, which allows them to address other needs including personal safety, warrant compliance, employment, and home life stability. This priority will seek to match inmate needs with available drug treatment. It will expand the use of the injection treatment Vivitrol, which blocks the effects of opioids. The priority will also expand the use of Suboxone, which is a daily treatment that assists individuals with symptoms of withdrawal from opiates but does not require a minimum jail stay. The medications will be used in combination with counseling and behavioral therapies.

MILESTONE

Implement Suboxone into the MAT program, identify potential funding sources for future costs. Begin/continue tracking mechanism for those enrolled in the program. Identify process for handoff from jail release to external provider.

NARRATIVE Several virtual meetings were conducted with our medical provider, Dakota County Social Services, and St. Louis and Morrison Counties who are currently prescribing Suboxone as part of their MAT program. We began discussions with the State of MN Opioid Response Advisory Council as part of a collaborative effort on information sharing and problem solving for those who currently have a MAT program and those still working towards one.

PARTNERS Dakota County Social Services Dakota County Attorney’s Office Dakota County Courts, who order Jail Treatment Program assessments MEnD Correctional Care

PARTNER UPDATE Our Medical provider continues to work on getting collaboration with outpatient clinics. Discussions continue with Social Services on their role and collaboration continues with other counties. Many new partnerships were created through the Opioid Response Advisory Council meeting.

COVID-19 IMPACT COVID-19 impacted this board priority from being implemented this year but we were still able to identify and connect with our stakeholders, identify our funding and staffing needs and challenges and created many collaborative partnerships to keep this priority moving forward.

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9

Freeway Landfill BACKGROUND/PURPOSE The Freeway Landfill, located west of Interstate 35W in Burnsville, opened in the early 1970s and accepted approximately 5.3 million cubic yards of municipal solid waste for disposal through 1990. The Freeway Dump, located on the east side of Interstate 35W, was an unlicensed dump that accepted an estimated 790,000 cubic yards of waste between 1966 and 1971. The Landfill and Dump lack most of the environmental protection mechanisms required to ensure the areas surface water and groundwater are adequately protected. Neither location has a liner beneath the waste, and both have inadequate groundwater and methane gas monitoring and venting and lack leachate collection systems. The City of Burnsville’s municipal water supply wells are located within one mile of the Dump and Landfill. When the nearby Kraemer Quarry stops pumping water out of the quarry, groundwater in the areas will rise and come into contact with the waste at the Landfill and Dump, potentially polluting the city’s water supply. The Minnesota Pollution Control Agency is currently reviewing options for the proper cleanup of the property.

MILESTONE

County staff will provide periodic progress updates on the status of the Freeway Landfill Project and identify potential courses of action for County Board consideration as they arise.

NARRATIVE County staff continues to monitor the situation and are working with the MPCA on groundwater impact reviews.

PARTNERS Minnesota Pollution Control Agency City of Burnsville County Attorney's Office

PARTNER UPDATE The MPCA continues to work toward gathering and submitting bids on the two remaining options to the legislature in early 2021.

COVID-19 IMPACT No significant impact.

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10

Coordinated Mental Health Co-Response Pilot BACKGROUND/PURPOSE In January 2019, the Social Services Department launched the Mental Health Coordinated Response pilot program with the West Saint Paul and South Saint Paul Police Departments. Through the pilot, a dedicated Dakota County Mental Health Coordinator works directly with a Community Engagement Officer from each city. The focus of this priority is to continue to evaluate and expand coordinated mental health efforts with local police departments.

MILESTONE

Evaluation and recommendation for continuation; including the replicability and expansion of this effort across other Police Departments

NARRATIVE Operations continued in WSP/SSP with modifications in method of outreach due to COVID-19. In Q4, we continued with limited co-location & in-person visits. Capacity of Community Engagement Officers continued to be limited based on schedule changes and department priorities but are normalizing. New dedicated officer identified in SSP, Officer Randy Boyden. Continued "soft launch" of pilot expansion in AV/Rosemount using existing crisis stabilization staff resources. Board approved position is re-posted and final interviews took place the last week of December 2020. JPAs approved by the Board and routed for signatures - one completed. Evaluation plan finalized and new database for tracking outcomes implemented. Working collaboratively with OPA on data collection; conducting six-month follow-ups; distributed partner surveys; and coordinating evaluation efforts with Wilder/other similar programs. In September, the Board supported extending both Coordinated Response positions into the new year and 2021 budget includes new grant funded positions that will add supervision capacity for Coordinated Response and crisis stabilization.

PARTNERS Dakota County Community Services Dakota County Law Enforcement SMART Center Dakota County Cities Other community partners (for example, Guild, NAMI, People Incorporated, health care providers)

PARTNER UPDATE RPD, AVPD, WSPPD, and SSPPD teams have been working collaboratively with Social Services to implement Pilot expansion. Some in-person co-location and follow-up visits have resumed with services continued to be delivered by phone or Zoom; coordination of referrals and assessment of needs continues. SSP/WSP Q3 total referral volume is 133. AVPD/RPD Q3 total referral volume is 70. 91% of Q3 SSP/WSP referrals and 76% of AVPD/RPD referrals are known in some capacity as either a current or former client of county social services. Early data collected from Q3 suggests low utilization of Crisis Response Unit during active calls for those referred (7% in SSP/WSP and 19% in AVPD/RPD). Education and discussion encouraged to better understand the meaning of this information. Pilot expansion cities express high satisfaction with partnership/soft launch and looking forward to integrating dedicated SW staff.

COVID-19 IMPACT We continued with limited co-location & in-person visits for WSP/SSP. Implemented "soft launch" of pilot expansion in AV/Rosemount using existing staff resources.

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11

2020 Elections BACKGROUND/PURPOSE According to guiding regulations, successfully conduct the 2020 election. Staff will continue to work on election security and training to help ensure a successful election, which will support the accuracy and integrity of election results.

MILESTONE Conduct State General Election and Post-Election Review.

NARRATIVE The 2020 State General Election was conducted successfully. Of the county's 283,000+ votes, 92% voted in the election. 162,000 of them before election day (by absentee). The Post-Election Review resulted in no machine attributable errors in reading ballots.

PARTNERS Public Services and Revenue/Elections Office of the Secretary of State Cities and Townships School Districts

PARTNER UPDATE All city and school district elections were conducted successfully. Personal protective equipment deployed from the state's EOC via the Secretary of State's Office was successfully used in all county polling places. There were no major polling place incidents.

COVID-19 IMPACT The pandemic has fundamentally changed election operations. The transactional clerical procedures of election administration must now be conducted in a distanced environment. In addition, voting will now be conducted increasingly by absentee, as social distancing recommendations continue.

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12

Support 2020 Legislative Priorities BACKGROUND/PURPOSE The County is pursuing a number of legislative priorities during the 2020 Legislative Session. This priority will include updates on the status of Country priorities, reporting on legislative-related events, and preparations for the 2021 legislative session.

MILESTONE

Finalize 2021 Legislative Platform, schedule a 2021 pre-session forum with legislative delegation.

NARRATIVE Development of the legislative platform and 2021 state legislative priorities are underway. The Board held a Legislative Platform Workshop in December to discuss the legislative environment and potential legislative priorities, further discussion was held during the January 5 GGP meeting. Updates with the legislative delegation have been held during the fourth quarter, hosted by the Legislative Advisory Workgroup.

PARTNERS Minnesota State Legislature Executive Branch Stinson LLP

PARTNER UPDATE Stinson LLP continues to represent Dakota County's Legislative Platform at the State Capitol.

COVID-19 IMPACT Due to COVID-19, the county has had more frequent contact with our state legislative delegation. The Legislative Advisory Workgroup has held virtual delegation meetings to provide updates from Public Health and to share the latest approved CARES Act programs

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13

Byllesby Turbine and Powerhouse BACKGROUND/PURPOSE Byllesby Dam is a high hazard hydroelectric dam located on the southern border of Dakota County on Lake Byllesby and the Cannon River. The dam currently has three original turbines and generators (fabricated in 1910 and 1915) that are well beyond the end of their expected service life. Based upon a study conducted by a consultant in 2014, the most feasible option is to upgrade the turbine equipment and powerhouse facility. Dakota County received $6M in bonding funding from the State of Minnesota in 2017. This is a multi-year project.

MILESTONE On-going construction. Demolition should be complete, begin major structural work on the powerhouse to prepare for installation of the turbine and generator equipment.

NARRATIVE Additional state funds of $6M were successfully secured since the last quarterly update. Staff will work to finalize the agreement with the state to allow the use of those funds toward the project. Since the start of Phase 1 construction with Boldt and their design team in order to complete some of the tasks that set the stage for the rest of the project, including; procurement of items with long fabrication timeframes or delivery timeframes, mass fill of back bays to prepare for demolition and other various tasks to prepare the site.

PARTNERS State/Federal Permitting Agencies Design Team (Ayres, Voith, and Boldt) Minnesota DNR (Bonding Dollars administered by Dam Safety Group at DNR)

PARTNER UPDATE Staff has finalized the licensing process with FERC and state agencies and are now in discussions with FERC for dam safety approvals for construction in Phase 2. They are working with MISO and utility providers to evaluate and determine most feasible energy sales option moving forward.

COVID-19 IMPACT None.

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14

SMART Center Construction BACKGROUND/PURPOSE The Safety and Mental Health Alternative Response Training (SMART) Center will meet a regional need for state required training of law enforcement and other first responders in non-lethal techniques used to de-escalate work situations. This need was acknowledged by the State of Minnesota with the contribution of their partial funding of the project. It will benefit our own Sheriff's department as well as police and other organizations in the area. This is a multi-year project.

MILESTONE

Progress with second third of construction.

In 2021, complete construction and occupy property by mid-year.

NARRATIVE The building is completely enclosed with permanent wall panels, roof and temporary window enclosures. This allows for heated interior construction to continue through the winter. Some curb and gutter, paving sand bed, and retaining wall work this quarter helped define the final road and parking areas. Actual paving and planting/seeding will occur in the spring.

PARTNERS Building inhabitants: Parks, Lakes and Trails MN Crisis Intervention Team (MN CIT) Electronic Crimes Unit Drug Task Force Funding Partner: State of MN

PARTNER UPDATE There are no changes to our partners on the project. They remain engaged and interested in a positive construction outcome.

COVID-19 IMPACT Thus far, the construction has not been substantially affected by COVID. Material supplies and trade labor are at usual levels. This large general contractor, as most in the industry, are working COVID planning into their schedule and procurement processes.

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15

Empire Maintenance Facility Project BACKGROUND/PURPOSE This project is the first phase of implementation of the MFOS study. The study outcome resulted in the consolidation of several existing maintenance locations into three major sites: Empire campus, a new "South Shop", and a new Parks maintenance facility at Lebanon Hills regional park. This first phase involves the Empire campus only. This is a multi-year project.

MILESTONE

Complete West Building Office Area renovations.

In 2021 staff would move into the Shops area and the project would go through close out.

NARRATIVE The project is complete, on time and under budget. The Transportation wash bays are operational for the plowing season, the shop and office areas in the East building are inhabited with their permanent users. The site underwent two major reroofing projects this quarter independent of, but concurrent with, the larger Empire Project. All projects on site are in close out phase where warranties are put in place and final payments are made.

PARTNERS Internal stakeholders: Sheriff's Office (Parks, Lakes and Trails) Physical Development Division (Grounds Maintenance, Fleet, Transportation, Survey, Signal/Control and Administration).

PARTNER UPDATE There are no external partners on this project. All internal stakeholders remain informed and are happy with the completion of this complex, multiyear project - the largest in the Building's CIP in many years.

COVID-19 IMPACT The construction has not been affected by COVID in any major way. Material supplies and trade labor are not substantially affected- so far. Graham Construction is to be commended for their excellent attention to this and other construction process details.

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16

Priority Transportation Projects BACKGROUND/PURPOSE To track progress and provide updates to the County Board on high priority 2020 transportation improvement projects.

MILESTONE

Update project progress to County Board.

NARRATIVE The priority 2020 construction projects are on schedule. CSAH 78 construction is substantially complete CSAH 70 construction has been suspended for the winter. CSAH 86 remains on schedule for award later this year. The critical agreement for the RR bridge replacement was approved by the Board in October. Future projects are progressing as follows: Construction of 179th to County standards is substantially complete and design of CSAH 9 for future transfer to Lakeville is on schedule. Preliminary engineering and public engagement is underway on the CSAH 46 construction project. Design of the adopted concept for Diffley School Area Improvements and Right of Way acquisition is on schedule for a spring construction start. $4 million of State bond funds was received to help fund construction. The MnDOT held preliminary engineering and scoping study is underway on TH 77. The fist PMT meeting was held in mid-December. MnDOT is pursuing FY 2022 (July 1, 2021) Preliminary Engineering funds for the I 35 and I35/CSAH 50 interchange projects.

PARTNERS MnDOT Cities Transit providers Met Council Public and agencies through public engagement efforts.

PARTNER UPDATE Ongoing coordination with MnDOT, cities and townships is occurring as appropriate to advance priority projects.

COVID-19 IMPACT Public and agency engagement has been adjusted to reflect safety requirements. Most engagement efforts remain virtual.

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17

Report on Transit Pilots BACKGROUND/PURPOSE To provide periodic information to the Board regarding the status of various transit pilot projects.

MILESTONE Provide a quarterly update to the Board.

NARRATIVE Community Services: In Q4, DakotaLink has provided service to, on average 7 riders a week. The majority (over 70%) of riders are riding due to jail. DakotaLink team is researching other transportation options that would be more cost effective and will provide an update and recommendations of next steps to the Board at February CSCW. Physical Development: There has been no progress towards re-establishing local route service to DCTC. MVTA has recently expanded their MVTA Connect service to Apple Valley and Rosemount, which can provide trips to DCTC. Expansion of the service began on October 5.

PARTNERS Transit providers Businesses and employers Transit users Dakota County cities and townships.

PARTNER UPDATE Community Services: Hastings Bus Company has followed appropriate COVID-19 safety protocols, providing safe transportation for riders and the drivers. Physical Development: Not actively working with MVTA on the pilot at this time.

COVID-19 IMPACT Community Services: COVID-19 has led to a decrease in the jail population and in-person court hearings as well as a decrease in commuting and community travel overall, which has greatly reduced the need/usage of DakotaLink service. This has made it difficult to estimate future demand for the service. Physical Development: The COVID-19 pandemic has disrupted demand for MVTA services and forced changes to its schedules, although service on some routes has been partially restored in recent months. This has made it difficult to estimate future needs for service to DCTC and its potential benefit for students.

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18

Dakota Communications Center (DCC) Governance Review BACKGROUND/PURPOSE The Dakota Communications Center (DCC) was established in 2005 as a Joint Powers Agreement between Dakota County and eleven cities located with the county. To comply with an FBI requirement that the DCC have a management control agreement with a law enforcement agency, the Dakota County Sheriff’s Office assumed this responsibility. Complying with this FBI requirement led to discussions on whether the County should assume ownership and management of the DCC as a whole. In 2018 the DCC Executive Committee formed a work group to re-examine potential governance changes. In May of 2019 the County Board received a letter and DCC Resolution from the DCC Board of Directors to “consider assuming ownership and management duties of the DCC” and “that this matter be publicly discussed by the Dakota County Board of Commissioners.” After discussing the resolution and letter from in August 2019, the Board of Commissioners requested the DCC Board of Directors continue to work on re-examining the governance model and directed Dakota County staff to research benefits of other PSAPs to assist stakeholders in determining if service would be improved under a county managed PSAP model.

MILESTONE Presentation of alternative models to County Board.

NARRATIVE The financing task force recommended that the financing formula for the JPA be modified to have the County cover 100% of the fixed costs for operating DCC, with the remaining costs allocated among members using the current call-based formula. The recommendation is that the county share be phased in over 5 years, beginning in 2022. The DCC Board recommended that the member jurisdictions consider this proposal with the aim of adopting changes to the JPA by mid-2021. The proposal is expected to be brought before the County Board for consideration sometime in Q1 of 2021.

PARTNERS Dakota County Board Dakota County Cities Dakota County Administration Dakota County Sheriff DCC Executive Committee DCC Staff

PARTNER UPDATE Membership of the task force includes representation from the Dakota County Board, the DCC Board, the DCC Executive Committee, Fire Operations, Law Operations, Dakota County Sheriff, and the DCC Executive Director (ex officio).

COVID-19 IMPACT COVID-19 has caused some changes to meetings/schedules but the project has generally been able to move forward

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Authorization To Execute Contract With Nextera Communications For Local And Long-Distance Service

Supporting Dakota County's Telephone And Faxing Meeting Date: 2/2/2021 Fiscal/FTE Impact: Item Type: Consent-Action None Other Division: Operations, Management and Budget Current budget Amendment requested Department: Information Technology New FTE(s) requested Contact: Agen, Mike Board Goal: Excellence in public service Contact Phone: (651) 438-4292 Public Engagement Level: N/A Prepared by: Agen, Mike PURPOSE/ACTION REQUESTED Authorize the Chief Information Officer (CIO) to execute a five-year contract with Nextera Communications for local and long-distance service to support Dakota County’s telephone and faxing services. SUMMARY On November 9, 2020, Dakota County Information Technology staff published a request for proposal (RFP) for local and long-distance service on the County public website. Staff sent email invitations to seven metro service providers. Dakota County received three responses on December 9, 2020 from prospective providers. The current local and long-distance service contract with Frontier Communications expires June 30, 2021. After consideration of the three proposals, staff recommends Nextera Communications as the best value vendor to enter into a five-year contract with to supply Dakota County’s local and long-distance services. (Attachment A) Dakota County’s leases Session Initiation Protocol (SIP) trunks to provide the County’s phone systems local and long-distance call capabilities and Primary Rate Interface (PRI) trunks to provide County faxing capabilities necessary for meeting business needs. Nextera Communications will provide the primary SIP trunk service to Dakota County’s Western Service Center and backup SIP trunk and PRI trunk services to the Northern Service Center. Nextera Communications is charging a one-time fee of $1,025.00 for installation charges to initiate the services with Dakota County. Nextera Communications will provide maintenance and support for the local and long-distance services throughout the contract. RECOMMENDATION Staff recommend the County Board authorize the CIO to execute a five-year contract with Nextera Communications for local and long-distance service to support Dakota County’s telephone and faxing business needs. EXPLANATION OF FISCAL/FTE IMPACTS Funds in the amount of $61,360.64 are contained in 2021 Information Technology approved budget for the local and long-distance service contract.

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6.1 - RBA.docx

1/28/2021 12:46 PM Page 2


Attachment A: Consultant Selection Summary RESOLUTION WHEREAS, the current Session Initiation Protocol (SIP)Contract and Primary Rate Interface (PRI) contract expires June 30, 2021; and WHEREAS, there are no immediate pans to replace the need for local and long-distance telephone and faxing service; and WHEREAS, there is a need to continue to provide County business units with local and long-distance telephone and faxing services; and WHEREAS, staff published a request for proposals on November 9, 2020 via the County’s public website; and WHEREAS, three responses were received by December 9, 2020; and WHEREAS, Nextera Communications provided the best value proposal response. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Chief Information Officer (CIO) to execute a five-year contract with Nextera Communications for local and long-distance service, for the period of July 1, 2021 through June 30, 2026, subject to approval as to form by the County Attorney’s office, at a total cost not to exceed $302,703.20, plus any applicable taxes and regulatory fees.


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6.1 - RBA.docx

Consultant Evaluation Summary for Request for Proposal for Local and Long-

distance Service for Dakota County

Consulting Services Information

Consultant Services Description:

Nextera Communications proposal includes providing Dakota County with two Session Initiation

Protocol (SIP) trunks capable of 200 phone calls per trunk and failover redundancy. The primary SIP

trunk will be terminated in the Western Service Center (WSC) in Apple Valley and the secondary SIP

trunk will be terminated in the Northern Service Center (NSC) in West St. Paul. The SIP trunks are to

provide incoming calls to and outgoing local and long-distance calling from the County’s phone systems.

Nextera Communications proposal also include two Primary Rate Interface (PRI) circuits, each capable of

23 simultaneous fax transmissions. The PRI’s will terminate at NSC and support the fax machines and

desktop faxing throughout the County. Nextera will also provide ongoing support for these services

throughout the term of the contract.

Scope of Consultant Services:

Nextera Communications will install and provide ongoing support for Dakota County of two Session

Initiation Protocol (SIP) trunks capable of 200 phone calls per trunk and failover redundancy. The

primary SIP trunk will be terminated in the Western Service Center (WSC) in Apple Valley and the

secondary SIP trunk will be terminated in the Northern Service Center (NSC) in West St. Paul. The SIP

trunks will provide incoming calls to and outgoing local and long-distance calling from the County’s

phone systems. Nextera Communications will install and provide ongoing support for two Primary Rate

Interface (PRI) circuits, each capable of 23 simultaneous fax transmissions. The PRI’s will terminate at

NSC and support the fax machines and desktop faxing throughout the County.

Deliverables:

At Western Service Center:

• 1 - 20M Ethernet circuit

• 200 – Session Initiation Protocol (SIP) trunks

• 4,674 – Direct Inward Dial numbers

• Prepaid block of 35,000 long distance minutes

• Ongoing support

At Northern Service Center:

• 1 – 20M Ethernet circuit

• 200 – Session Initiation Protocol (SIP) trunks

• 4,674 – Direct Inward Dial numbers

• 2 – Primary Rate Interface (PRI) circuits

• 1,137 - Direct Inward Dial numbers

• Prepaid block of 3,000 long distance minutes

• Ongoing support

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6.1 - Attachment A.docx

Public Engagement:

No public engagement

Schedule:

• GGP Board Date – February 2, 2021

• Board Date - February 16, 2021

• Complete contract work March 1, 2021

• Nextera Communications installation March 1 – June 1, 2021

• Testing of new local long-distance service June 1 – June 25, 2021

• 5-year service to begin, cutover to new trunks, porting of DID’s from Frontier service to Nextera

Service. June 28

Consultant Selection Summary:

Request for Proposals (RFP): The RFP for the requested consultant services was released on November

9, 2020 and sent to the following 7 Consultant firms: Nextera Communications, Frontier

Communications, CenturyLink, POPP, TDS Telecom, Velocity Telephone and Verizon. These 7 firms were

selected because they are all local and long-distance telephone service providers in the twin city metro

area. There was not an estimated budget included in the RFP documentation. The current annual

budget for Dakota County’s local and long-distance service in 2020 was $108,304.80. 3 proposals were

submitted to the County by the due date of December 9, 2020.

Review Team agencies and process:

The 3 proposals were reviewed by staff from Dakota County, Mike Agen, Aaron Huppert and Jeff

Sprenger. Proposals were reviewed and ranked independently by review team members. The review

team members met on December 30, 2020 to discuss the proposals, share information regarding

individual member evaluations, and reach consensus on a recommended consultant.

Evaluation Criteria:

The proposals were evaluated and ranked based on the following 6 criteria:

1. Overall Price comparison 55%: Installation and monthly services charges throughout the

contract.

2. Project Understanding 10%: Based on understanding of Dakota County needs for technology

solution defined in RFP and timetable to execute.

3. Proposed Project Approach 10%: Based on approach to delivering services to Dakota County in

response to requirements defined within RFP.

4. Service level defined 10%: Definition of how maintenance services are delivered.

5. Service reliability/references 10%: Production of references.

6. Local vendor 5%: Established local presence in Dakota County or adjacent County.

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Evaluation Results:

(Provide a paragraph or two describing key elements of the evaluation process related to the selection

of the recommended consultant. Also include a list of the selection criteria where the recommended

consultant rated higher than the other firms and explain why they rated higher for each of these criteria.

Explain how the recommended consultant compared in number of hours proposed, total cost, and

hourly cost and why they were determined to be the best value. If they are not the low cost or hourly

cost proposer, explain why the additional hours and cost are necessary for successful completion of the

project.)

Summary of proposed costs:

Nextera #1 Frontier #2 Granite #3

Hours N/A X X X

Monthly Cost $5,027.97 $5,146.40 $5,149.59

Cost/Hour N/A $ $ $

Recommendation:

Staff recommends Nextera Communications be awarded a 5-year contract for Local and Long-Distance

Service. Each vendor provided similar capabilities for local and long-distance service delivery however

Nextera Communications set itself apart with its lower price and its local service ability.

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Report On Budget Amendments, Contracts, And Year-End Projections For Operations

Meeting Date: 2/2/2021 Fiscal/FTE Impact: Item Type: Consent-Information None Other Division: Operations, Management and Budget Current budget Amendment requested Department: Budget Office New FTE(s) requested Contact: Sikorski, Paul Board Goal: Excellence in public service Contact Phone: (651) 438-4612 Public Engagement Level: N/A Prepared by: Cater, Karen PURPOSE/ACTION REQUESTED Receive quarterly and year-end update on budget amendments, contracts, and the year-end financial projections for 2020. SUMMARY The summary of budget amendments completed from October 1, 2020 through December 31, 2020, is included as Attachment A. Budget amendments identified in this attachment include administrative amendments that would have gone to Board prior to the adoption of the Budget Compliance Policy by Resolution No. 18-485 (September 18, 2018). Attachment B is a summary of all administratively approved contracts and contract amendments completed October 1, 2020 through December 31, 2020, that would have needed Board approval prior to the adoption of the Solicitation, Bid, and Contract Policy by Resolution No. 18-485 (September 18, 2018). Initial, early 2020 financial year-end projections for operations are included as Attachment C. Financial projections will be adjusted as new information becomes available. RECOMMENDATION Information only; no action required. EXPLANATION OF FISCAL/FTE IMPACTS None.

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Attachment A: Budget Amendment Summary 18-485; 09/18/18 Attachment B: Professional Services Contract Attachment C: Year-end Forecast RESOLUTION Information only; no action requested.


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Budget Amendment Effective Date Department Description Revenue Expense FTEBA20200155 12/31/2020 PUBLIC HEALTH Vaccination Planning Grant 75,676 75,676 0.00

BA20200126 11/02/2020 PUBLIC HEALTH Contact Tracing Funding 55,056 0 0.00Use of Fund Balance (55,056)

Report Totals 0.00

Dakota CountyBudget Amendment Summary

Reporting Dates Nov 1, 2020 through Dec 31, 2020

75,676 75,676

NOTES: Publilc Health received a vaccination planning grant from the MN Dept of Health.

NOTES: Publilc Health received funding for contact tracing to offset the salaries of existing staff.

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6.2 - Attachm

ent A .pdf

Contract

Number Contractor Name Contract Description Contract Type

Contract

Original

Amount

Contract

Amendment

Total

Contract

Current

Maximum

Total Dept

Amendment

Date CO

Amendment

Amount

Amendment

Change

Description Amendment Item Description

C0033147QUALITY POWER SOLUTIONS LLC

(QPS)

IC-Dakota Communication Center

UPS ReplacementConstruction $108,915.00 $28,944.00 $137,859.00 60A8 12/29/2020 1 $28,944.00 Increase/Extend Date

Amendment 1 - Increase Contract by $28,944.00 for

Total Contract Max =

$137,859.00 and extend date to 3/31/2021.

C0031842NORTHERN AIR CORPORATION

(NAC)

IC-Juvenile Service Center (JSC) Boiler

UpgradesNon-Construction $174,000.00 $8,758.91 $182,758.91 6099 12/17/2020 2 $8,758.91

Extend Term Increase

Contract

Change Order #1 - Amendment 2 - Extend Term to

3/31/2021. Increase contract by

$8,758.91 total contract max = $182,758.91

C0031560 TEN X TEN LLCMaster Plan Update & Natural

Resources Mang. PlanNon-Construction $175,000.00 $16,692.50 $191,692.50 7095 11/30/2020 1 $16,692.50 Increase Contract Max

Increase contract max by $16,692.50 for total

contract max = $191,692.50

C0031353APPLIED ECOLOGICAL SERVICES INC

(AES)

Lake Byllesby Park Natural Resource

RestorationNon-Construction $222,688.00 $3,850.00 $226,538.00 7097 11/16/2020 1 $3,850.00

Increase Dollar

Amount First Amendment for additional restoration services

C0032791 WARNING LITES OF MN INCCP 99-016 Durable Pavement

MarkingsNon-Construction $212,556.00 $20,022.00 $232,578.00 7094 10/22/2020 2 $4,022.00

Additional Pavement

Markings CP 99-016 Durable Pavement Markings

C0032520 TMG CONSTRUCTION INCIC-Community Services (CSD) 2019

Space Needs Proj.Non-Construction $296,500.00 $9,485.06 $305,985.06 6099 12/08/2020 2 ($9,694.09) Decrease by $9,694.15 Amendment 2 - Decrease contract by $9,694.09

C0031082DYNAMIC LIFECYCLE INNOVATIONS

INC

Transportation & Recycling Of

Electronic WasteNon-Construction $331,500.00 $33,150.00 $364,650.00 7007 11/19/2020 1 $33,150.00

Increase Dollar

Amoung First Amendment

C0032996 SPIGARELLI COMPANIES IC-Empire West Roof Replacement Non-Construction $429,297.00 $20,662.00 $449,959.00 6099 12/02/2020 1 $20,662.00 Change Order #1 Change order #1 adding $20,662

Non-Construction $555,000.00 $53,773.77 $608,773.77 6099 10/20/2020 1 $18,730.70 Change order #1 Change order #1 amend end date and add

$18,730.70

Non-Construction $555,000.00 $53,773.77 $608,773.77 6099 12/17/2020 2 $35,043.07 Change Order #2 Change Order #2

C0032447MEISINGER CONSTRUCTION

COMPANY INC

IC-Countywide Buildings Fall

Protection ProjectNon-Construction $651,100.00 $32,442.00 $683,542.00 6099 10/28/2020 1 $32,442.00

Extend Term/Increase

Contract

Extend Term to 2/28/2021. Increase contract by

$32,442.00 for total contract

max = $683,542.00

Non-Construction $1,200,750.00 ($172,457.20) $1,028,292.80 6099 10/06/2020 1 ($3,502.94)Decrease Contract

Amount Change Order #1

Non-Construction $1,200,750.00 ($172,457.20) $1,028,292.80 6100 10/07/2020 2 ($168,954.26)Decrease Contract


Construction $4,136,888.22 $143,129.05 $4,280,017.27 7094 11/17/2020 2 $4,836.44 Backsheet No 2 Backsheet No 2

Construction $4,136,888.22 $143,129.05 $4,280,017.27 7094 11/17/2020 3 $12,352.37 Backsheet No 3 Backsheet No 3

Construction $8,385,972.00 $146,201.00 $8,532,173.00 6099 10/06/2020 1 $53,942.00Increase Dollar






Construction $8,385,972.00 $146,201.00 $8,532,173.00 6099 12/03/2020 4 $862.00Increase Dollar




C0032671 AP MIDWESTIC-AIA - Construction Services for

SMART Center

MANAGER APPROVED CONTRACT AMENDMENTS

C0032732 VERSACON INC IC-LEC First Floor Office Renovation

C0031303MATHIOWETZ CONSTRUCTION CO,

THE

CP 42-139 reconstruction of 42 in

Nininger Twp.

CONSTRUCTION RESULTS

CORPORATION

Point of Entrance Security

Improvements (WSC/NSC)C0032337

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ent B.pdf

OneSolution - Professional Services Contracts Between $50,000 - $100,000Contracts Starting Between: 10/1/2020 to 12/31/2020

As of Report Date: 1/13/2021

Contract No Vendor Name Purpose Department Orig Start Curr End Orig Amt

C0033369 DAKOTA CHILD and FAMILY CLINIC COVID-19 Testing PUBLIC HEALTH B - NORTH 11/06/2020 1/31/2021 100,000.00$

C0033373 MARYLAND PARTNERSHIP FOR PREVENTION INC Vaccination Scheduling - CARES PUBLIC HEALTH A - WEST 11/10/2020 11/9/2021 98,000.00$

C0033214 THE IMPROVE GROUP INC Ecosystem Collaborative Coordination COMMUNITY SERVICES ADMIN 10/01/2020 7/31/2021 75,000.00$

C0033591 INSIGHT REALTY ADVISORS INC Appraisal Service for CP 96-07 CIP-TRANSPORTATION 12/23/2020 12/31/2021 66,300.00$

C0033304 BRAUN INTERTEC CORPORATION Environmental Consulting Services CIP-OPEN SPACE 10/21/2020 4/30/2021 58,297.00$

C0033543 HAGEN CHRISTENSEN AND MCILWAIN ARCHITECTS PA Programming Study for Potential SSP Library CIP-COUNTY BUILDING 12/16/2020 7/1/2021 56,600.00$

C0033431 HOMELAND HEALTH SPECIALISTS INC COVID - Vaccination PUBLIC HEALTH A - WEST 11/25/2020 12/31/2021 55,000.00$

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ent B.pdf

Category Description YTD Actual YE Projection

% of

Budget Budget

Property Taxes 134,504,349$ 138,420,508$ 100% 138,420,508$

Other Taxes 1,436,166 1,976,166 98% 2,007,750

Charges for Services 29,059,340 30,721,297 96% 31,881,567

Other Revenues (Fines, Recoveries, Licenses) 14,205,032 15,155,032 97% 15,626,971

Federal Revenue 81,329,256 87,937,973 99% 88,693,564

State Revenue 51,736,302 54,198,305 102% 53,360,436

Other Intergovernmental Revenues 6,259,856 6,695,333 90% 7,426,005

Other Financing Sources 200,327 4,200,327 45% 9,300,698

Total Revenues 318,730,628$ 339,304,942$ 98% 346,717,499$

Personnel Costs 184,452,481$ 190,665,638$ 86% 222,166,743$

Dept/County Support 28,210,283 28,531,685 99% 28,849,833

Travel/Training 856,466 865,181 42% 2,073,421

Office Support 2,488,741 2,519,691 79% 3,189,043

Materials/Supplies 2,403,355 2,425,098 91% 2,657,742

Citizen/Client Related Service 60,281,106 61,261,106 84% 72,736,542

Capital Equipment (CEP)/BIP 11,156,399 11,156,399 74% 15,044,175

Total Expenses 289,848,831$ 297,424,798$ 86% 346,717,499$

Projected Surplus/Contribution to Fund Balance 28,881,797$ 41,880,144$ -$

Revenues Variances

Expense Variances

- Citizen/Client Related Services surplus is from expenses being coded to CARES and staff focusing time toward

CARES related programs.

- Capital Equipment/BIP purchases are lower as a result of equipment and projects being delayed or cancelled.

2020 Year End (YE) Projections - Operations

- Charges for Services and Other Revenues are projecting lower as a result of facility/campground closures during

the pandemic

- Federal and Other Intergovernmental Revenue deficits are offset by savings in Citizen/Client Services. Grants will

be carried over to 2021.

- Other Financing Sources deficits are offset by savings from CEP and BIP purchases being delayed or cancelled in

2020.

- Personnel Costs projected surplus results from costs being coded to CARES act ($23M), vacancy management and

3% budgeted salary savings.

- Travel/Training and Office Support costs are lower as a result of staff working remote and fewer conferences and

trainings.

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6.2 - Attachment C.pdf


Authorization To Execute Individual Joint Powers Agreements With Rural Cities And Townships For

Assistance Naming Streets And Assigning Addresses Meeting Date: 2/2/2021 Fiscal/FTE Impact: Item Type: Consent-Action None Other Division: Operations, Management and Budget Current budget Amendment requested Department: Office of GIS New FTE(s) requested Contact: Knippel, Randy Board Goal: Excellence in public service Contact Phone: (952) 891-7080 Public Engagement Level: N/A Prepared by: Knippel, Randy PURPOSE/ACTION REQUESTED Authorize execution of agreements with individual rural cities and townships to allow County staff to provide technical assistance with street naming and addressing in accordance with Dakota County Uniform Street Naming And Addressing System (USNAS) Procedural Manual. SUMMARY Dakota County Ordinance No. 51, Uniform Street Naming and Addressing System (USNAS) was originally adopted on October 26, 1965. At that time, the ordinance applied to properties and parcels of lands within the unincorporated areas of Dakota County. On October 21, 2008, the Dakota County Board of Commissioners repealed County Ordinance No. 51 (Resolution No. 08-483) and adopted the Uniform Street Naming and Addressing Procedural Manual after determining that the ordinance exceeded the County’s authority. The County has been working with cities and townships formerly affected by the ordinance, to have them adopt the USNAS system under their own ordinances. Prior to the repeal of Ordinance 51, County staff named streets and assigned addresses in cities and townships affected by the ordinance. Responsibility for that activity has been transferred to the cities and townships. The larger cities have a high enough volume of that activity to be able to build the appropriate expertise in applying the USNAS Procedural Manual. However, most small cities and townships perform this work infrequently (1 or 2 times per year), and several have expressed the need for technical assistance to ensure it is done correctly. Office of GIS staff is familiar with the USNAS and can provide the necessary assistance efficiently. The County Board authorized execution of a joint powers agreement (JPA) to provide that assistance in 2009 (Resolution No. 09-287), which was subsequently amended in 2010 to extend the term for 10 years (Resolution No. 10-483). The JPA expired on December 31, 2020. The attached sample JPA (Attachment A) will be applied to each rural city and township individually and offered on condition of adoption of a local ordinance referencing the County’s USNAS Procedural Manual. The JPA defines roles and responsibilities limiting County staff assistance to determining street names and addresses that conform to the system. The city or township will be responsible for all interactions with residents and developers, as well as subsequent notifications after assigned names and numbers are formally approved. Technical assistance will be provided on a cost recovery basis, using the standard IT Professional Services Fee, although a basic level of service will be offered at no charge to encourage the use of the service in order to preserve a logical and consistent system and promote public safety. RECOMMENDATION Office of GIS staff recommends executing separate agreements with rural cities and townships within Dakota County that adopt the USNAS Procedural Manual to provide technical assistance, on a cost recovery basis, starting from execution of the agreement through December 31, 2030. Staff further recommends that a basic level of service for a total of two hours per year for each rural city or township be provided a no charge to limit administrative overhead. EXPLANATION OF FISCAL/FTE IMPACTS County staff time for providing technical assistance is estimated at less than 50 hours and will be performed using existing staff.

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Attachment A: Sample JPA 08-483; 10/21/08 09-287; 6/16/09 10-483; 9/28/10 RESOLUTION WHEREAS, by Resolution No. 08-483 (October 21, 2008), the County Board repealed County Ordinance No. 51 and adopted the Uniform Street Naming And Addressing System (USNAS) Procedural Manual, which defined a common system for naming streets and assigning addresses; and WHEREAS, cities and townships were encouraged to adopt the local ordinances referencing the County’s USNAS Procedural Manual to perpetuate the naming and numbering system that had been in place for over 40 years in their communities; and WHEREAS, cities and townships may assign street names and addresses infrequently and have expressed the need for technical assistance; and WHEREAS, the County has staff with skills to provide necessary technical assistance efficiently; and WHEREAS, the County Office of GIS has sufficient staff to provide the required technical assistance; and WHEREAS, a joint powers agreement (JPA) executed with townships and rural cities (Resolution No. 09-287, amended by Resolution No. 10-483) to provide that assistance expired on December 31, 2020; and WHEREAS, Office of GIS staff recommends executing separate JPA with rural cities and townships within Dakota County that adopt, by resolution, the Uniform Street Naming and Addressing Procedural Manual, to provide technical assistance to determine conforming street names and addresses on a cost-recovery basis using the standard IT Professional Services Fee; and WHEREAS, cities and townships can elect to participate in the JPA; and WHEREAS, the JPA defines roles and responsibilities for technical assistance provided; and WHEREAS, the County will provide a basic level of two hours of technical assistance per year at no charge to encourage the use of that service in order to preserve a logical and consistent system and promote public safety. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Dakota County Chief Information Officer to execute separate joint powers agreements, as presented to the General Government and Policy Committee on February 2, 2021, with rural cities and townships within Dakota County for the County to provide technical assistance for naming streets and assigning addresses, subject to approval by the County Attorney’s Office as to form.


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JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA

AND TOWNSHIP OF EMPIRE FOR TECHNICAL ASSISTANCE IN STREET NAMING

AND ADDRESS ASSIGNMENTS

WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and

WHEREAS, the County of Dakota (“COUNTY”) is a governmental and political subdivision of the State of Minnesota; and

WHEREAS, the Township of Empire (“TOWNSHIP”) is a public corporation and political subdivision of the State of Minnesota, and is located within Dakota County; and

WHEREAS, the Town Board of Supervisors of the TOWNSHIP is the road authority for town roads located in the TOWNSHIP and is in need of services for the naming of streets and the assignment of addresses in accordance with the TOWNSHIP’s ordinance that adopts the Dakota County Uniform Street Naming and Addressing System Procedural Manual (“USNAS”); and

WHEREAS, the COUNTY, through its Information Technology Department’s Office of GIS (“GIS Office”), is willing to provide the aforementioned services.

NOW, THEREFORE, in consideration of the mutual promises and benefits that the COUNTY and the TOWNSHIP shall derive from this Agreement, the parties hereby enter into this Agreement for the purposes stated herein.

ARTICLE 1 PURPOSE

The purpose of this Agreement is to define the responsibilities and obligations of the COUNTY and the TOWNSHIP for services to be provided by the COUNTY to the TOWNSHIP in naming streets and assigning addresses of town roads over which the TOWNSHIP is the road authority.

ARTICLE 2 PARTIES

The parties to this Agreement are the COUNTY and the TOWNSHIP (cumulatively, the “parties”).

ARTICLE 3 TERM

3.1 This Agreement shall be effective the date of the signatures of the parties to this Agreement or the date of the TOWNSHIP’s enactment of an ordinance adopting the USNAS as required by Section 3.2, whichever date is later. This Agreement shall remain in effect for a period of ten (10) years, unless earlier terminated by law or according to the provisions of this Agreement.

3.2 The parties to this Agreement understand that this Agreement shall not become effective until the TOWNSHIP enacts an ordinance adopting the USNAS for use by the TOWNSHIP for the street naming and addressing of town roads over which it is the road authority. Until that time, this Agreement has no force and effect and the parties are not bound by the terms of this Agreement.

ARTICLE 4 COOPERATION

The COUNTY and the TOWNSHIP agree to cooperate and use their reasonable efforts to ensure prompt implementation of the various provisions of this Agreement and to, in good faith, undertake resolution of any dispute in an equitable and timely manner.

Sample

Attachment A

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ARTICLE 5 PARTIES’ RESPONSIBILITIES

5.1 ASSISTANCE TO BE PROVIDED. The COUNTY, through its GIS Office, shall provide technical assistance to the

TOWNSHIP in naming streets and assigning addresses of town roads over which the TOWNSHIP is the road authority.

5.2 REQUESTS FOR ASSISTANCE. The TOWNSHIP must request the assistance to be provided under Section 5.1, which said request shall be made in writing by the TOWNSHIP’s liaison to the COUNTY’s liaison. All requests for said assistance must be made by the TOWNSHIP. The COUNTY will not consider any requests from any other person. The TOWNSHIP is solely responsible for all communications to persons making street naming and/or addressing requests.

5.3 COMPLIANCE WITH USNAS. In naming streets and assigning addresses under this Agreement, the COUNTY

shall comply with the applicable provisions of the USNAS.

5.4 NOTIFICATIONS. Following the assignment of street names and/or addresses under the terms of this Agreement,

the TOWNSHIP shall provide to the COUNTY’s liaison a copy of the TOWNSHIP resolution approving the adoption of the street names and/or addresses. Upon receipt, the COUNTY shall notify the appropriate COUNTY departments of the street name and/or address assignments. The TOWNSHIP shall be responsible for all other notifications related to the street name and/or address assignments.

5.5 PAYMENT BY TOWNSHIP. For requests of assistance made by the TOWNSHIP pursuant to Section 5.2, the

COUNTY, through its GIS Department, shall provide 2 hours of professional assistance each calendar year of the term of this Agreement at no cost to the TOWNSHIP. Any unused hours of GIS Department assistance shall not roll over to the subsequent calendar year. Once the two-hour limit is utilized in any one calendar year, the TOWNSHIP shall pay to the COUNTY an amount based on the current fee for GIS Department professional services using the current year COUNTY fee schedule. When the TOWNSHIP requests assistance pursuant to Section 5.2, GIS Department staff will provide a verbal estimate of the amount of time and cost, if any, of providing the assistance.

For requests requiring payment, the COUNTY shall submit itemized invoices for payment on an annual basis. The TOWNSHIP shall make payment on each invoice within sixty (60) calendar days of the date on which an itemized invoice is received. If the invoice is incorrect, defective, or otherwise improper, the TOWNSHIP shall notify the COUNTY within ten (10) calendar days of receiving the incorrect invoice. Upon receiving the corrected invoice from the COUNTY, the TOWNSHIP will make payment within thirty-five (35) calendar days.

ARTICLE 6 INDEMNIFICATION

Each party to this Agreement shall be liable for the acts of its officers, employees and agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party to this Agreement. The provisions of the Municipal Tort Claims Act, Minn. Stat. ch. 466, and other applicable laws, govern liability of the COUNTY and TOWNSHIP to third parties. Each party warrants that it has an insurance policy or self-insurance program and has minimum coverage consistent with liability limits contained in Minn. Stat. Ch. 466. In the event any tort claims or actions are filed against either party, nothing in this Agreement shall be construed to allow a claimant to obtain separate judgments or separate liability caps from the other party. This section shall survive the expiration or termination of this Agreement.

ARTICLE 7 AUTHORIZED REPRESENTATIVES AND LIAISONS

7.1 AUTHORIZED REPRESENTATIVES. The following named persons are designated the authorized

representatives of the parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications and subcontracts, except that the authorized representative shall have only the authority specifically or generally granted by their respective governing boards. Notice required to be provided pursuant to this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement:

Sample

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TO THE COUNTY: Dan Cater (or successor) Chief Information Officer

Dakota County Information Technology Department 1590 Highway 55 Hastings, MN 55033 TO THE TOWNSHIP:

In addition, notification to the COUNTY regarding termination of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney, 1560 Highway 55, Hastings, Minnesota 55033.

7.2 LIAISONS. To assist the parties in the day-to-day performance of this Agreement and to ensure compliance and provide ongoing consultation, a liaison shall be designated by the COUNTY and the TOWNSHIP. The COUNTY and the TOWNSHIP shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement, the following persons are the designated liaisons:

COUNTY Liaison: Randy Knippel Telephone: (952) 891-7080 TOWNSHIP Liaison:

ARTICLE 8

MODIFICATIONS Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing, approved by the parties respective Boards, and signed by the authorized representatives of the COUNTY and the TOWNSHIP.

ARTICLE 9 TERMINATION

Either party may terminate this Agreement for cause by giving seven (7) calendar days’ written notice or without cause by giving thirty (30) calendar days’ written notice, of its intent to terminate, to the other party. Such notice to terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the Authorized Representative of the other party. Termination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination.

ARTICLE 10 MINNESOTA LAW TO GOVERN

This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in the County of Dakota, State of Minnesota.

ARTICLE 11 FORCE MAJEURE

Neither party shall be liable to the other for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party’s reasonable control, providing the defaulting party gives notice to the other parties as soon as possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters.

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ARTICLE 12 MERGER

This Agreement is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements.

ARTICLE 13

SEVERABILITY The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. EACH PARTY AGREES THE ELECTRONIC SIGNATURES OF THE PARTIES ARE INTENDED TO AUTHENTICATE THIS WRITING AND TO HAVE

THE SAME FORCE AND EFFECT AS WET INK SIGNATURES. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officials on the date(s) below. APPROVED AS TO FORM: ______________________________________ COUNTY OF DAKOTA

Assistant County Attorney Date File No. KS-20-581-8 By __________________________________________ Dan Cater County Board Res. No. ________ Chief Information Officer Date of Signature: _____________________

TOWNSHIP OF EMPIRE

By __________________________________________ Printed Name: ______________________________ Title: ______________________________________ Date of Signature: _____________________

Sample

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Approval Of Public Art Citizen Advisory Committee And Library Advisory Committee 2021 Work Plans

Meeting Date: 2/2/2021 Fiscal/FTE Impact: Item Type: Consent-Action None Other Division: Public Services and Revenue Current budget Amendment requested Department: Public Services and Revenue Administration New FTE(s) requested Contact: Mitchell, Teresa Board Goal: A great place to live Contact Phone: (651) 438-4247 Public Engagement Level: N/A Prepared by: Tillander, Nicole PURPOSE/ACTION REQUESTED Approve Public Art Citizen Advisory Committee and Library Advisory Committee 2021 Work Plans. SUMMARY County Board Policy No. 1015 provides direction regarding its citizen advisory committees and states that the Public Art Citizen Advisory Committee and Library Advisory Committee are required to consult annually with the County Board to seek concurrence regarding the topics they will study or on which they will advise the County Board. Planned areas of focus for the Public Art Citizen Advisory Committee include:

• Revising and updating the committee bylaws for County Board approval

• Facilitating virtual community exhibits and performance art events in Dakota County, moving toward in-person events when and if the pandemic environment safely allows

• Continuing and advancing partnership with Parks Department to collaborate on public art in parks

• Hosting the Arts in the Park Event in late summer, virtually or in-person Planned areas of focus for the Library Advisory Committee include:

• Engaging with customers in experiences which support growth and learning

• Achieving greater community awareness of the value of the Library

• Providing innovative spaces and technologies to enhance access to information and services

• Delivering relevant and accessible collection materials RECOMMENDATION Staff recommends approval of the Public Art Citizen Advisory Committee and Library Advisory Committee 2021 work plans. EXPLANATION OF FISCAL/FTE IMPACTS None.

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Attachment A: 2021 Draft Public Art Work Plan Attachment B: 2021 Draft Library Work Plan RESOLUTION WHEREAS, County Policy states that citizen advisory committees are required to consult annually with the County Board to seek concurrence regarding the topics they will study or which they advise the County Board; and WHEREAS, the Public Art Citizen Advisory Committee and the Library Advisory Committee have discussed and drafted potential directions for their efforts in 2021; and WHEREAS, staff recommends that the Public Art Citizen Advisory Committee and the Library Advisory Committee 2021 work plans be approved. NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby approves the Public Art Citizen Advisory Committee and the Library Advisory Committee 2021 work plans.


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1 | P a g e

Public Art Citizen Advisory Committee 2021 Draft Work Plan

Board Goal

Committee’s 2021 Goal Project/Activity Outcome Measure Timeline

ONGOING ITEMS A Great Place to Live

Review and update bylaws

Ongoing maintenance and documentation of group purpose and direction.

County Board approval By end of Quarter 1, complete draft of recommended changes and/or updates and seek Board approval of recommended changes and updates to the bylaws.

A Great Place to Live

Involve the Dakota County Community through Art Exhibits

Community Exhibit – virtual and physical at Northern Service Center.

Grow community participation and social media engagement.

Make connections to ensure submissions continue throughout the year with art pieces changing twice a year; virtually and physically.


Performance Art Virtual or in-person events based on COVID environment with a community engagement, educational and/or cultural component.

Quarters 2, 3 & 4 paid performances

Q2: Explore partnership with Dakota County Library or Parks. Q2-Q4: Solicitation of artists, contracts, post virtual performances or coordinate in-person performances of music, dance, poetry, theatre or other.


Dakota County Parks Art Partnership

Continue and advance partnership with Parks – Participate in and represent public arts in Parks planning and improvement projects and identify opportunities for collaboration to advance public art in parks.

DCPA Representation in Parks planning and improvement projects.

Establish quarterly meetings with Parks through 2021 for planning and improvement project updates. Q1-Q4: Parks will provide project update to Public Arts quarterly.


Arts in the Park Event Arts in the Park late summer event - Date, location, and format TBD.

Successfully host a diverse and impactful event.

Q1: Determine virtual or in-person event based on COVID environment; evaluate feasibility of hosting this type of event. If event proceeds, move into planning, marketing and promotion. Q2: Organizations submit applications. Committee selects organizations to participate. Q3: Event to be held. Q4: Prepare proposal for 2022 event.

FUTURE INITIATIVES A Great Place to Live

Dakota County Fair Establish contact and define interest for participation in 2022 Fair.

DCPA presence at the 2022 Dakota County Fair.

By end of Quarter 2, establish quarterly meetings with the Fair Board.

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Library Advisory Committee2021 Work Plan

The Library Advisory Committee provides citizen perspective in the development and provision of library services to county residents.

A Great Place to Live Engage customers in experiences which support growth and learning

• Share committee member andcommunity member input toenhance Library services

• Meet with the Friends groupsfrom various County Libraries

• Attendance at events• Summer reading registrations• Attendance at outreach events

Q1−4

A Great Place to Live Achieve greater community awareness of the value of the Library

• Gain better understanding of Libraryservices

• Provide feedback related to thepromotion of Library services

• Support the Library’s socialmedia presence

• Attendance at events• Summer reading registrations• Attendance at outreach events• Library card registrations• Followers on social media

Q1−4

A Great Place to Live Provide responsibly designed innovative spaces and technologies to enhance access to information, knowledge and services

• Work with the Library andother County departments on thedevelopment of plans for capitalimprovement of County Libraries

• Provide representative citizencomment related to anyexpansion of access to Libraryservices

• Number of in-person visits to theLibrary

• Number of visits to the Librarywebsite

• Public meeting room reservations• Percent rating the Library as good

or excellent

Q2−3

A Great Place to Live Deliver relevant and accessible collections

• Review Request for Reconsiderationof Library Materials forms for itemsheld in Library collections that havebeen challenged

• Checkout of materials, both digitaland physical

• Use of online research tools

Q1−4

Board Goal Committee Goals Activity Outcome Measure Timeline

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Legislative Update

Meeting Date: 2/2/2021 Fiscal/FTE Impact: Item Type: Regular-Information None Other Division: County Administration/County Board Current budget Amendment requested Department: County Administration New FTE(s) requested Contact: Hanson, Nathan Board Goal: Excellence in public service Contact Phone: (651) 438-4926 Public Engagement Level: N/A Prepared by: Hanson, Nathan PURPOSE/ACTION REQUESTED Receive an update on state and federal legislative activities and the status of County priorities. SUMMARY This item will offer an opportunity for the Legislative Advisory Workgroup (LAW) and staff to provide updates on federal

legislative activities, the 2021 state legislative session, Minnesota Inter-County Association (MICA), Association of Minnesota Counties (AMC), and National Association of Counties (NACo) activities, related County activities and other legislative topics of interest to Dakota County. RECOMMENDATION Information only; no action requested. EXPLANATION OF FISCAL/FTE IMPACTS None.

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RESOLUTION Information only; no action requested.


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Discussion And Direction On Process For Appointment To Vacated County Attorney Term

Meeting Date: 2/2/2021 Fiscal/FTE Impact: Item Type: Regular-Information None Other Division: County Administration/County Board Current budget Amendment requested Department: County Board New FTE(s) requested Contact: Smith, Matt Board Goal: Excellence in public service Contact Phone: (651) 438-4590 Public Engagement Level: N/A Prepared by: Reynolds, Jennifer PURPOSE/ACTION REQUESTED Discuss and provide direction to staff on the process for appointment to vacated office of County Attorney upon the retirement of County Attorney James C. Backstrom. SUMMARY By letter dated January 8, 2021 County Attorney James C. Backstrom provided notice of his retirement effective February 27, 2021. On January 19, 2021, the County Board of Commissioner accepted County Attorney Backstrom’s notice of retirement. Under Minn. Stat. §§ 382.02 and 375.08, when a vacancy occurs in the office of county attorney the county board has the authority to appoint an individual to fill such vacancy for the balance of the current term of office of the departing county attorney. The next election to fill the office of Dakota County Attorney will be on November 8, 2022, with a term of four years commencing on the first Monday of the following year, which is January 2, 2023. Pursuant to Minn. Stat. § 382.02, the Chief Deputy County Attorney will perform all the duties and functions of the office until it is filled. At the last previous mid-term vacancy in the office of County Attorney (in 1987), the Board adopted the following process for the appointment:

• Notice of the vacancy was published to “provide all interested parties the opportunity to apply for the position.”

• Applications were due to Dakota County Employee Relations within two weeks.

• The Board interviewed applicants in a public meeting and adopted a resolution appointing the new County Attorney that same day.

Staff will provide information on how the previous process, or a modified version, could be adapted to support the Board in filling the upcoming vacancy. Staff will seek direction on next steps in order to get a process underway. RECOMMENDATION Discuss and provide direction to staff on the vacancy of the office of County Attorney upon the retirement of County Attorney James C. Backstrom. EXPLANATION OF FISCAL/FTE IMPACTS None.

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