title application for temporary street item trading

TITLE APPLICATION FOR TEMPORARY STREET TRADING LICENCE – UXBRIDGE TOWN CENTRE XMAS MARKET

ITEM

Committee Licensing Sub Committee Officer Contact Bill Hickson – Ext 7402 Papers with report Annexure 1 Ward(s) affected Uxbridge North / South SUMMARY A further application has been received from Savoir Fayre Ltd for 28 temporary pitch street trading licences as detailed in Annex 1 to operate a Christmas Market in Uxbridge Town Centre for four days between Thursday 16 and Sunday 19 December. A consultation exercise has been undertaken and responses received are reported in Annex 2 along with the results of a resident’s survey undertaken during a similar event in September. RECOMMENDATION To APPROVE the issue of temporary pitch street trading licences as detailed in Annex 1 ALTERNATIVE OPTIONS

1. Rejection of the applications 2. Conditional approval but identifying commodities which can not be sold 3. Conditional approval on the basis of a shorter period of days or hours

trading 4. A combination of 2 and 3.

INFORMATION

1. Street trading activity within the London Borough of Hillingdon is regulated by the London Local Authorities Act 1990 (as amended).

2. The applications listed in Annexure 1 are for new temporary pitch licences. 3. The licences, if issued will be temporary licences lasting for four days only

being the 16+17+18+19 December 2010. 4. The Street Scene Enforcement Team has examined all documentation

accompanying the applications and all required supporting information has been supplied. Copies of the relevant documentation supplied by each trader will be available to be viewed by Councillors at the Licensing Sub-Committee Hearing.

PART 1, MEMBERS’ PUBLIC AND PRESS

Licensing Sub-Committee 24 November 2010

5. Officers will ensure that at least 2 metres of clear footway width is maintained to allow free pass and re-pass by persons using the footway. This exceeds the recommendation of the Disability Discrimination Act 1995 (DDA 1995).

6. Waste Services have confirmed in writing that the applicant has made appropriate arrangements with them so that all trade waste associated with the proposed trading activity will be collected and disposed of in accordance with the Environmental Protection Act 1990 section 34. This meets the applicants waste management duty of care responsibilities.

7. Officers consulted with local interested parties concerning these applications. This consultation was conducted between 29th October 2010 and 8th November 2010. A list of those consulted are shown in Annexure 5 and responses received in Annexure 4. As well as individual responses, the followings submitted views:

• Town Centre Manager • Hillingdon Chamber of Commerce • Met Police • Uxbridge Market Traders Association • Windsor Street Traders Association • Satnam Johal representing a number of traders • Uxbridge Initiative Town Centre Partnership

8. On 2nd November 2010 correspondence was despatched by email to the

organising company Savoir Fayre who represent all applicants. The Street Scene Enforcement Team advised them by post of the date and time of the Sub-Committee meeting at which their application for their street trading licence would be considered. Copies of this correspondence will be available to be viewed by Councillors at the Licensing Sub-Committee Hearing.

9. The correspondence also advised the traders and organising company Savoir Fayre of their right to attend the hearing and make written or verbal representations at the hearing.

10. Additionally, the traders organising company Savoir Fayre were advised via correspondence that the applications would be considered in their absence in the event that Democratic Services were not notified of the trader’s intention to attend and/or address the Sub-Committee.

11. Officers have liaised with colleagues from Food Health and Safety Team with regards to hygiene standards at stalls serving foods. It can be confirmed that officers will carry out food hygiene and safety checks before and during the event. These checks are to be made to ensure that the licence controls relating to compliance with legislation, and the organiser’s management plan, are in place. The checks will involve pre event checks on the source of imported foods such as meat products to ensure that they originate from approved establishments. These will be followed by inspections of the stalls and products on sale during the event to ensure the safety of the food being sold to the public.

12. The organising company Savoir Fayre have also submitted an event site plan that shows the locations of the proposed stalls and associated equipment, this is attached as Annexure 3. An event management plan has also been submitted and this is attached as Annexure 4.



LEGAL COMMENTS

13. This report recommends that the street trading licences as attached at

Annexure 1 be approved in accordance with Section 25(1) of the London Local Authorities Act 1990 (as amended) – (“the Act”).

14. Any application for of a street trading licence should be made not later than two months before the date on which the existing licence will cease to be valid. This time period may be shortened if the Local authority considers it reasonable to do so.

15. Section 25(4) of the Act specifies that a street trading licence may not be granted:

a. To a person under the age of 17 years; b. To a company incorporated under the Companies Acts, an

unincorporated association or a partnership except where such an application is made to carry on ice cream trading

c. In respect of an application for a street trading licence which, if granted, would authorise trading in a street which is not a licence street. An exception to this prohibition is where the application is for the grant of a temporary permit and the proposed trader has the permission of the owner of the land to carry out trading activities. In such a situation, the applicant is required to provide sufficient evidence of such permission to the Licensing Sub-Committee.

d. Where the goods that the trader proposes to trade in are prohibited or embargoed by a resolution passed in compliance with Section 24(1)(b) of the Act.

16. In accordance with Section 25(4)(b), a licence may not be granted unless the

Sub-Committee are satisfied that there is enough space in the street for the applicant to engage in the trading activity without causing undue interference or inconvenience to persons or vehicular traffic using the street.

17. As at 26 February 2010, all Highway” means a route or area which all persons can use to pass and repass along as often and whenever they wish without let or hindrance and without charge; this includes carriageway, footway and any part of that area where the public have access and which may be in public or private ownershippublic within the London Borough of Hillingdon designated for the purposes of street trading under the Act.

BACKGROUND DOCUMENTS London Local Authorities Act 1990(as amended) London Borough of Hillingdon Street Trading Licence Terms and Conditions



ANNEXURE 1 All correspondence for the applicants below should be sent care of Mr P Bassett, Savoir Fayre Limited, 78 Dene Road, Northwood, HA6 2DF NAME :Mr G Remy (495) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Pashmina Scarves & Toys NAME :Mr W Marlow (496) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION : Uxbridge High St Between Belmont Rd & Vine St COMMODITY :China & Glass Gift ware NAME :Mr J Glockner (497) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Pictures & Leather purses NAME :Mr C Jones (498) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION : Uxbridge High St Between Belmont Rd & Vine St COMMODITY : South American Crafts NAME : Mr G Launey (499) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY : Fruit & Vegetable stall NAME : Homa Ltd – Mr H Ghahrodi (500) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Sweets NAME : Homa Ltd – Mr H Ghahrodi (501) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Olives NAME : Homa Ltd – Mr H Ghahrodi (502) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Hot Food NAME : Homa Ltd – Mr H Ghahrodi (503) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Nuts & Baklava



NAME : Mr M Kiec (504) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Garden Ornaments NAME : Mr M Van Been (505) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Leather goods NAME : Mr S Chiarenza (506) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION Uxbridge High St Between Belmont Rd & Vine St COMMODITY : Crepes & Waffles NAME : Mr S Koszewski (507) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Amber Wear NAME : Mr P Mallet (508) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Wines & Ciders ( Ten Licence issued ) NAME : Mr E Walker (509) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION Uxbridge High St Between Belmont Rd & Vine St COMMODITY : Microwaveable teddy bears NAME : Mr B Merurio (510) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Jams & Mustards NAME : Mr I Jasper (511) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION Uxbridge High St Between Belmont Rd & Vine St COMMODITY :German Sausages & Sauerkraut NAME : Mr P Binmore (512) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION Uxbridge High St Between Belmont Rd & Vine St COMMODITY : Ceramics / Cookware NAME :Mr A Pereira (513) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION Uxbridge High St Between Belmont Rd & Vine St



COMMODITY :Jewellery NAME :Mr J Linacre (514) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Indonesian Goods NAME : Mr D Pallu (515) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY :French Salami & Cured Meats NAME : Mr P Audouard (516) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Delicatessen NAME : Mr C Nicourt (517) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Soap NAME : Mrs E Thomas (518) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Wooden Carvings NAME : Mr P Hautbois (519) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Cheese NAME : Mrs C Avenel (520) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Bread NAME : Mr K Shaw (521) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY :Wooden Ornaments Table Clothes NAME : Mr G De Luca (522) LICENCE TYPE AND PERIOD :Temp Pitch Licence 16-19th Dec 2010 LOCATION :Uxbridge High St Between Belmont Rd & Vine St COMMODITY : Italian Bicuits



ANNEXURE 2

Consultation responses and results of resident’s consultation



CONTINENTAL MARKET DAY Results of polling instigated by SME Retail Ltd – total of 39 respondents. NB the covering letter from SME Retail Ltd (owners of Subway) raises specific points which need to be addressed? Yes No No response Did market improve your trade

3 34 1

Did market adversely affect your trade

29 8 1

Would you support further such events

6 31 1

Turnover down Up No affect Was your turnover adversely affected

32 1 5

Some general comments –

- Traders (32) who reported a drop in turnover could be broken down as follows:

§ 0 to 10% = 4 § 11 to 20% = 6 § 21 to 30% = 9 § 31 to 40% = 6 § 41 to 50% = 6 § Over 50% = 1

One trader – Happy Days Milkshake Bar reported a 10% increase 2 others answered yes but gave no figure.

- Many respondents (9) quoted their difficulties due to the current financial crisis

- A number (4) queried food hygiene arrangements on the French market stalls or the type of goods on offer – not really a true continental market?

- Some (3) mentioned the lack of prior consultation or said that they would have liked the chance to be offered an outside pitch.

SUMMARY TABLE: Question

Retailer

Did the market improve your trade

Did the market adversely affect you trade

To what percentage do you estimate turnover was affected (minus unless preceded by a + sign)

Would you support further such events in the town

Additional comments

Subway No Yes 27% No None Sweet Express Yes No None Yes None WH Smith No No None Yes None Uxbridge kebabs

No Yes 15% No None

Florist (G.Craddock)

No Yes 30% No Event was 6 to 7 years too late. Now take away business in a tough economic market where retailers are finding it hard. How many empty shops do you want? This was the last weekend in the month and people were here but the money was divided.

Panache No Yes 25 to 35% No Only have the market in quiet periods such as Jan or Feb, not in the run up to Xmas.

Vision Express No No None Yes Market was good – created more of a town centre feel and made our customers intrigued.

Bon Marche Yes No 2% Yes With good weather it will bring more footfall. Will not help if trains are not coming to Uxbridge on the weekends – I did have a 3 days minus 20% promotion.



Clarks - - 10% - Definitely affected trade in the week but had a positive influence on the Saturday. If placed over the weekend we would support it, otherwise we would be against it.

Thomson No 50/50 - Not really Didn’t influence our trading but didn’t increase it either.

Balloon seller No Yes 50% No Blue Inc. No Yes 25% No Affected our trade as right

outside our main entrance – obstructions affected our foot flow. Wouldn’t want it here again – especially over Xmas.

14U No Yes 50% Yes I would support other events, however something which would make people come to the Mall not walk past the shops and distract them totally from the shops.

Pret a Manger No Yes 20% No Council should consider the current financial climate and the effect such events have on local businesses, particularly if the goods on offer are similar to those sold by the outlets.

General goods No Yes 50 to 60% No Event severely affected footfall in the Pavilions. Go ahead and the cttee seemingly bending their own rules has affected the council’s own market that is here 52 weeks and rent paid 52 weeks. I feel let down by our own landlords. Also some of the goods sold on this so called continental market eg bags, crockery, woodware are available generally and not specific to this type of market.

Socks, gloves and lingerie stall

No Yes 40% No Trade has been hard this year and market hasn’t helped. It may have brought people into Uxbridge but they haven’t supported the market or the shops. We’ve traded in the market for 36 years and with the economic situation we don’t think this market will help the local traders.

PIC Menswear No Yes 50% No No need for another market in same town on same days, blocking entrance to the Mall. In a more advantageous position.

Childrens wear market trader

No Yes 25% No I feel that with this current recession this town does not need any other attractions/events as it only



puts pressure on both the market traders and stores in the High Street and the two shopping precincts

Baby clothes No No 20% No There should be only one market here and that is the indoor one

Jump in ladies clothes

No Yes 15% No We serve mainly pensioners and they found it very expensive. They had bought purchases without asking costs and then been surprised at the amount. That leaves less to spend in the usual market.

Treads No Yes 30% No It’s not fair as it’s taking our customers away. They are diverted by the market.

Temptation Deli, olives stall

No Yes 35% No The outside market will keep people busy outside instead of coming into the shopping centre and we won’t get as many customers as we usually get. The footflow has halved.

Ladies clothes No Yes 10% No How is it that the local market has to conform to health standards ie covered food etc and your French market doesn’t?

Krisp No Yes 47% No Thursday and Friday figures were down around 47%. Thursday was worst with 67% drop against the previous Thursday. I kindly request you do not permit this kind of market as it’s affecting all businesses in the shopping centre.

Jimmy Sweets No Yes 40% No I’ve traded in Uxbridge for over



13 years building up a traditional business and recently trying to survive the recession. I understand that competition is good but Uxbridge already has more than enough traders in the town who are also going through hard times so there was no need to bring outside traders in.

R. Bourne - Market trader in Mall

No Yes 30% No Not enough money to go round.

A. Crowe – market trader

No Yes 30 to 40% No The market is here 52 weeks and serves the public well and needs support to remain here. These events do not help – we also collectively guarantee our goods.

Baron Wools No Yes 35% No Many stalls are selling goods that are available in British wholesalers and have no continental attributes. Stalls selling food not conforming to food hygiene regulations.

Wilkinson’s Greengrocers

No Yes 30% No Market not beneficial at this time to traders or shopkeepers due to current financial climate.

Smile – say cheese

No Yes 40% No I feel as a permanent trader it should have been asked if we would have liked the chance to work outside where there is more trade.

Lloyd Barrett - Florist

No Yes 50% No Town doesn’t need another market. There has been a dramatic fall in footflow. Have traded here since 1966 with 40



years service to the community – it is totally out of order, especially as there are so few continentals working on the stalls – only trading in the same type of business. We have stood by town through all the ups and downs and prime position on the High St should have been offered to us by the council.

Card Stall – Market Square

No No - No No direct competition to me but feel that customers may have spent their money outside at the market. Seemed to be fewer customers in the Square than usual. Present traders are here 52 weeks of the year and trying to survive the financial crisis. Feel let down by our Landlord the council as market was allowed to trade on same days as us.

Fabric Stall No Yes 50% No I’ve traded here 52 weeks per year and paying rent. Trying to survive difficult economic times. The French market draws our customers away as they are selling similar things – it’s not fair.

Robert Tamon - retail

No Yes 10% No

Frank’s Coffee Shop (Station)

No Yes 15% No Uxbridge already has a market. Having more business of the same type makes trading worse for everybody.

Kentucky Fried Chicken

No Yes 22% No



Happy Days Milkshake Bar

Yes No + 10% Yes

The Three Tuns No Yes 15% No Our food sales on Saturday were the worst for 3 years.



Annexure 3 Layout of proposed locations of Christmas Market



Annexure 4

UXBRIDGE

CONTINENTAL

MARKET

Event management plan and risk assessment

Philippe Basset

October 2010

Tel: 0845 649 0120 Fax: 0845 649 0121 www.savoir-fayre.com [email protected] Savoir Fayre Ltd, 68 Dene Road, Northwood, Middlesex HA6 2DF



EVENT: Uxbridge Continental market DATE: 16th 17th 18th 19th December 2010 Venue Dates Opening Times

Uxbridge town centre 16th 17th 18th 19th December 2010 9:30hrs – 20:30hrs Thursday Fri,

Saturday Sunday

INTRODUCTIOn This document is a safety management plan and risk assessment for the Uxbridge Continental market to be held in Uxbridge town centre. It has been compiled with reference to previous events within these locations with input from the Host. The outline and scope of the event are detailed in this document, with particular reference to the issues of public safety within the market areas. Specific risk assessments and Health and Safety policy documentation from Savoir Fayre and any contractors employed to provide services for the market will be attached to the final copy of this document if required. As agents responsible for the Uxbridge Continental market, we have used the planning and organisation stages of the event management process to ensure the safety of the general public, contractors and traders to minimise hazards and prevent accidents also to minimise nuisance and disruption to nearby businesses and other users of the market area and environment.

THE MARKET The market will add value to the Uxbridge town centre . The key objectives of the event are:

• To enhance the retail offer of the town – enabling a wide cross-section of the shopping public to experience a quality cultural market event.

• To draw in local, regional and national and visitors to the Uxbridge town centre and thereby assist in the promotion of the Town’s facilities.

• To enhance the Uxbridge town centre reputation as a host to quality market events that showcase a diverse and retail product.

• To promote Uxbridge as major shopping destination during the Christmas period and to create a link between chopping centres, public transport facilities and the ice-rink

Roles and responsibilities in the delivery of this market are set out as follows: Event Managers Philippe Basset

Project manager James Bradley-kidd

Host Manager Uxbridge town centre management



BUILD/DECANT

First Decant

Date Time Tasks

5:30 Staff arrive on site 16th sep

6:00 Delimitation of each market pitch area

06:00 Generator arrives and is commissioned

06:00 Traders arrive and pitches are allocated

06:30 Traders unpack and erect stalls

07:30 electrical cabling and distribution boards are positioned

08:00 Power is tested and generator started

08:00 Traders finish setting up stalls

08:30 Traders vehicles are moved to allocated car park

08:30 Site inspection and commencement of trading

20:30 Stall holders stop trading and closed they stall goods are removed

20:30 Security arrives on site

Second Decant

Date Time Tasks

07:00 Traders arrive on site and restock stalls

07:15


20:00 Traders remove stock from stalls

20:30 Power is turned off

20.00 Security arrive

17th sep

20:30 Cabling and cable cover are checked

Third Decant

Date Time Tasks


07:15 Power is plugged

18th Dec




Date Time Tasks

20:30 Traders remove stock from stalls


21:00 Security arrives

Fourth Decant

Date Time Tasks


07:15


18:30 Traders remove stock from stalls and dismantle


20:30 Security arrive

19th Dec

20:30 Cabling and cable cover are checked

ADDITIONAL FACTORS IMPACTING ON THE MARKET In addition to the event itself the following factors are also taken into account in the planning:

• Access for deliveries to retailers premises in the area of the market

• Public access

• External events and increased levels of security awareness around large/abnormal social gatherings in city centres

THE VENUE Uxbridge town centre has been successful in Hosting a previous speciality market selling food and gifts An access audit has been carried out to identify any physical barriers that might exist in the environment preventing access, particularly to disabled people. Where possible these barriers have been removed or the market space has been managed to overcome the barriers. Please find a map of the area with proposed layout of the market in the attached document. After suggestion from the TCM and Licensing dept it has been decided to extend the Market for Christmas as to create a link between The Centre and the Ice-rink. The additional layout reflect this extention.



Customer Profile

Given the broad appeal of the market and its location within Uxbridge town centre it is envisaged that the audience will be drawn from all demographics of the area shopping profile, however it is expected that the market will attract the higher demographic profiles. The product offering will encompass a wide range of Continental quality stalls, including: hot and cold food together with Arts and Crafts products from various country including Britain. Please note that there is project for next year to include traders from local “cottage industry” this wasn’t possible this time due to the tight schedule.

MARKETING The event will be promoted by Uxbridge town centre management.

SAFETY AND CONTROL MEASURES

Load in, build and decant

A schedule of works has been produced (see 0 BUILD/DECANT above) which takes into account the needs of users and surrounding businesses. Public access will be maintained throughout the build and decant phases and all construction work will be carried out during non-trading times at periods of minimal foot fall. Savoir Fayre will be responsible for ensuring safe access and egress by the public during these times.

Market infrastructure – summation

Stalls, lighting, electricity supply, cables and leads All of the above will be within the defined market trader areas or in designated market areas and accessible only by Savoir Fayre personnel and their appointed contractors. Full safety statements, risk assessments and specifications for the temporary installations will be forwarded with the final copy of this document. Any contractors/suppliers will adhere to the control measures documented in their own risk assessments to ensure safe systems of work. In addition: Power supply A supper silent generator will be use for that event with enough fuel to last for the duration of the event and avoid inconvenience caused by refuelling. Site Traffic Site traffic will be under control of the Event Manager, movement during build and decant will be by prior arrangement Damages to the high way It is the responsibility of Savoir Fayre to return the site to the host in the same condition as prior the event. reasonable cost of damages directly caused, to the high way or street furniture, by Savoir Fayre or the Traders attending the event will be indemnified by Savoir Sayre to Hillingdon Borough council. Temporary Structures Stall construction and erection Temporary structures and stall construction and erection will be monitored by Savoir Fayre. Contractors and traders are to comply with method statements and to monitor structures during the market and make necessary adjustments, especially relating to



wind load on structure. Due to the roundabout location it may be safer to remove the bunches as indicated on the layout.

Event Steward

An event steward/security is not required during trading hours; the Event Manager will be dealing with all safety measures.

Overnight security

We normally provide overnight security to the event and avoiding unnecessary extra disruption and vehicle movement in the location used. This isn’t a absolute necessity but strongly advised in this location. By leaving the stall on site overnight this will considerably reduce the vehicle traffic, minimise the risks and inconveniences to the public and locals businesses.

Communications

Key staff will carry mobile phones as detailed below: Event Manager Philippe Basset 07977 567726

Market Attendant James Bardley-Kidd 07960392346

Town Representative Uxbridge town centre management

Waste Management

Savoir fayre staff and Traders will be responsible for maintaining a clean site during the length of the event. Rubbish will be disposed into the appropriate bins provided

PUBLIC DOMAIN RISK ASSESSMENT – CONTROL MEASURES

Trip Hazards

Cable cover will be provided at ground level, when ever possible cable will be arial in public areas – cables in the service area will be covered and there will be no exposed cable runs. All sites are public spaces, and normal practice and process for people in the space will be maintained.

Wind & Weather Management:

Wind is a risk factor for any outdoor temporary events. In advance of each event and on every day of the event itself the weather forecast is checked. According to the location, the "high wind" history and prevailing weather conditions the following measures are taken.

• Extra weight on the legs of the stall in line with the manufacturers recommendation (Vitabri) of 35 Kg per leg to resist a wind of 60 Km/h (40mph).



• Extra weight of 25 Kg per leg and 60 Kg on the central feet for a traditional umbrella of 2.5M x 3.0M.

• Anemometer is located on market to be checked regularly by the Event Manager or Market Attendant when the wind is rising.

• At 30 km/h the of the stalls are checked and additional weights added if necessary.

• At 40 km/h a warning is issued to the traders and the wind speed is recorded and logged every half hour.

• At 45 Km/h an assessment is made by the Event Manager or Market Attendant and the public may be asked to evacuate the area if there is deemed to be any risk of injury.

• At 50 km/h the public is evacuated and stall holders are warned that they may have to dismantle their stall for the day.

• At 55km the market is dismantled and access to the area is restricted to traders and their vehicles.

Crowd Control

It is not anticipated that entrance to the site will be regulated. But if there is a licensed area, the entrance to the licensed area will be staffed, thus in this case, the capacity of the area will be monitored to ensure that the comfort of the visiting public is not impeded. Should attendance to the licensed area be deemed excessive the organiser will implement a plan to seal the event area by advising stewards/security staff/event manager to limit entry or divert queues. A contingency barrier plan will be put in place if capacity has been deemed to have been reached. In this case barriers will be placed across the licensed entry point to seal off access to the area. Adequately trained stewards should control access through the barrier to limit capacity. Observers should advise the event management by radio on the flow of public out of the venue to enable stewards/security staff/event manager to grant entry to queuing public.

Public Tampering with Equipment

All services are located out of the reach of the public wherever possible. Risk of accident or incident due to electric shock, damage or loss of equipment will be reduced by the chosen location of the equipment.

Collapse of temporary Structures

Risk is negated by the use of competent, experienced contractors. The Event Manager will monitor all structures and advise/revise inadequacies accordingly.



Sale of alcohol (if required)

Should request from a trader to sell alcohol on the event been made this will only be accepted on an “off license basis” with appropriate Temporary Event Notice been granted. Our market attendant are also in possession of an alcohol license and are therefore completely aware of the licensing law.

Cooked food

All food/concessions will comply with food hygiene standards. This will be approved and monitored via the Event Manager and Environmental Health Officer. Trading Standards involvement is via market meetings and on-site follow-up. Control documentation, distribution and reporting procedures are in place. A full list of traders with complete details will be provided prior the event and on demand to allow full traceability.

Parking and vehicle control

During the build and decant this will be a sterile site. Vehicle access will be controlled and all trader movements monitored. Details will be written into their terms and conditions. During trading periods no vehicular access will be allowed. Deliveries will be permitted before 09:00hrs. Access will be monitored via the Market Attendant No parking is allowed on the market site during trading hours. First time offenders will be warned in writing, repeat offences will result in the trader’s business being shut down until suitable reassurances are received. Delivery of the stalls will be undertaken by the traders. This will be managed by the Market Attendant or Event Manager. Stocking up, re-stocking and stock removal by traders will occur outside of trading hours and after 18:00hrs. Vehicular access to retail establishments and other businesses will be maintained as usual.

Safety messages and information for the public

The stewards and market staff will be the first point of contact for information dissemination. .

Accident/incident

Market stewards/Event Manager will record accidents/incidents on incident forms.

FIRST AID During the build and decant stages of the market all traders are expected to make their own provisions for first aid. Any accidents or injuries that occur should be reported to the Event Manager who shall record in the accident book.



FIRE SAFETY Portable fire fighting equipment is to be provided by Savoir Fayre. All traders using PLG cooking appliances will be in defined areas across all sites. Access in case of emergency will be managed by the Market Attendant/Event Manager and relevant local authorities. Procedures for market attendant and Savoir-Fayre market staff:

• On discovering a fire, raise the alarm immediately. Notify the Market Attendant/Event Manager and call the emergency services on 999.

• Only attempt to use a fire fighting appliance if you are trained and it is safe to do so.

• Do not put yourself or others at risk.

• After consultation with the Market Attendant, evacuate the site.

• Leave the site by the nearest and safest available escape route.

• Move quickly but do not run.

• Report to the person in charge at the Assembly Points (location TBC).

• Do not remain in or return to your stall to collect your personal belongings

MAJOR INCIDENT – EMERGENCY PROCEDURES

GENERAL PRINCIPLES A coordinated approach will be taken for the duration of the market. All agencies will be consulted during the build/decant and during the markets trading/closing times, specifically:

• Savoir-Fayre Management

• Uxbridge town centre management

If there is a major incident in the town Centre, e.g. an issue of overcrowding or terrorist related threat, Putney Police are to take control with assistance from the Event Manager The decision to cancel or cease the event is taken by:

1. Event Manager

2. Market attendant

3. Uxbridge town centre management and Police

EMERGENCY SERVICES In the event of an emergency all sites have been designed to maintain normal levels of access at all times. Police and Fire Services will be made aware of the event by the Host.



EMERGENCY AND EVACUATION INFORMATION The information below is for Uxbridge Continental market Management and staff. Should a major incident, terrorist threat or similar occur, the Emergency Services will take over control of procedures using pre-existing contingency plans. Putney Police will coordinate emergency services and assume public control under these circumstances, with market management expected to play a major role in assisting unless otherwise instructed. ALL STAFF SHOULD BE ALERT TO THE VEHICLES AND EQUIPMENT THAT SHOULD BE AT THE EVENT AND MUST QUESTION ANYTHING THAT IS OUT OF THE ORDINARY. ALL STAFF, SHOULD CHALLENGE UNAUTHORISED PERSONS TAMPERING WITH OR LEAVING VEHICLES OR ITEMS. Crowds will be evacuated away from any route for emergency access or away from the designated incident area.

SECURITY ALERT – BOMB CALLS If there is a bomb alert the following procedure will be adopted: IF MARKET MANAGEMENT RECEIVE THE CALL – The person who receives the call will ask as many questions and record as many details about the call and caller as possible. The police must be informed and then the action set out below can be followed. IF THE CALL IS RECEIVED ELSEWHERE – e.g. police or press – they will inform the Market Management and action will follow. Exact details of the call, such as passwords used will not be used on events radios. They should only be passed to police person to person or via telephone system. The police will grade any messages in terms of response/action. APPARENTLY A HOAX CALL – actioned as necessary by market management NO INFORMATION TO SUBSTANTIATE A GENUINE CALL – Recommended that a search by all market staff take place. CODED MESSAGE VIA RADIO – e.g. “WE HAVE LOST A PIECE OF COMMUNICATIONS EQUIPMENT, DOES ANYONE HAVE IT”. Staff should check for unattended bags, pipes, boxes and other packages. Police should be informed if anything suspicious is found and their directions followed. Return to normal activity will follow message “WE HAVE FOUND THE ITEM OF COMMUNICATIONS EQUIPMENT. PLEASE RESUME NORMAL DUTIES”. STRONG BELIEF OR CONFIRMATION OF A TERRORIST DEVICE – Command to be assumed by the police. IF SUSPICIOUS ITEM IS FOUND AND THERE IS A NEED TO EVACUATE - plain unambiguous instructions are to be used to staff and to the public.



Assessment carried out by: Tim Ross

Date: 16 October 2009 Review Date: 15 October 2010

Activity: Working at height with ladders and /or equipment

HAZARD EFFECT RATING PROBABILITY RATING RISK RATING RESIDUAL RISK

3 3 9 4 Significant Hazard: Who is at risk? Existing control measures: Further action required: Injury from falling Employees/Contractors • Works only carried out by trained

personnel • Manager inspects site for hazards

and to brief employees • Employees to wear PPE • All elements of equipment to be

inspected prior to use • Lone use is to be avoided when

possible • Use of warning signs where

appropriate

• Ensure training is given • Issue relevant PPE • Ensure annual checks are made

on equipment • Plan working at height in

advance • Manager must ensure that the

perimeter floor area and passageways are keep clear at all times

Injury from falling object Persons likely to be in the vicinity • Works only carried out by trained employees

• Manager inspects site for hazards and to brief employees

• Employees to wear PPE • All elements of equipment to be

inspected prior to use • Lone use is to be avoided where

possible • Use of warning signs where

appropriate

• Ensure training is given • Where possible all tools and

equipment should be tethered • Plan working at height in

advance • Manager must ensure that the

perimeter floor area is restricted



Assessment carried out by: Tim Ross

Date: 16 October 2009 Review Date: 15 October 2010

Activity: Chalet and/or stall erection

HAZARD EFFECT RATING PROBABILITY RATING RISK RATING RESIDUAL RISK

3 3 9 4 Significant Hazard: Who is at risk? Existing control measures: Further action required: Injury during build and dismantle Employees • Works only carried out by trained

personnel • Manager to inspect site for

hazards and brief employees • Employees to wear PPE • All elements of structure to be

inspected prior to erection

• Manager must ensure that the perimeter floor area and passageways are keep clear at all times



ANNEXURE 5

Company Building-floor Streetnum Road Town ROYAL BANK OF SCOTLAND GROUND FLOOR 1 HIGH STREET UXBRIDGE BRITISH HEART FOUNDATION 3 HIGH STREET UXBRIDGE COFFEE BREAK 7 HIGH STREET UXBRIDGE WENZEL'S 8 HIGH STREET UXBRIDGE PEP HONKE 8 HIGH STREET UXBRIDGE TATE 9 HIGH STREET UXBRIDGE HANNAN ASSOCIATES 1ST FLOOR 10 HIGH STREET UXBRIDGE WILKINSON ALDCROFT & ASSOCIATES LTD 2ND FLOOR 10 HIGH STREET UXBRIDGE TEMCO SERVICES 3RD FLOOR 10 HIGH STREET UXBRIDGE THOMAS WILLIAMS GROUP 10 HIGH STREET UXBRIDGE CR TURNER 11 HIGH STREET UXBRIDGE GINGER GROUP 12 HIGH STREET UXBRIDGE WORSDELL & VINTNER 12 HIGH STREET UXBRIDGE CENTRAL LIBRARY 14 HIGH STREET UXBRIDGE MJ HARVEY & CO 16 HIGH STREET UXBRIDGE Thames Hospice Care 16 HIGH ST UXBRIDGE MALL PAVILIONS SHOPPING CENTRE MANAGEMENT 18 Chequers Square UXBRIDGE BENNETT RESIDENTIAL 18 HIGH STREET UXBRIDGE MANPOWER 1ST FLOOR 18 HIGH STREET UXBRIDGE SIMON WILLIAMS 2ND FLOOR 18 HIGH STREET UXBRIDGE IMPERIUM GROUP 2 KINGS YARD 19 HIGH STREET UXBRIDGE POSITIVE HYPE 2ND FLR, KINGS YARD 19 HIGH STREET UXBRIDGE REED ACCOUNTANCY GROUND FLOOR 20 HIGH STREET UXBRIDGE REED IN PARTNERSHIP 2, KINGS YARD 20 HIGH STREET UXBRIDGE LLOYDS TSB BANK 21 HIGH STREET UXBRIDGE PUMPERNICKELS 23 HIGH STREET UXBRIDGE THREE TUNS 24 HIGH STREET UXBRIDGE CARPHONE WAREHOUSE 25 HIGH STREET UXBRIDGE



HSBC BANK PO BOX 41 28 HIGH STREET UXBRIDGE KFC THE MALL PAVILIONS 37 CHEQUERS MALL UXBRIDGE NATWEST BANK THE MALL PAVILIONS 48 HIGH STREET UXBRIDGE BLUE INC THE MALL PAVILIONS 50 HIGH STREET UXBRIDGE COSTA COFFEE THE MALL PAVILIONS 51 HIGH STREET UXBRIDGE T MOBILE 53 HIGH STREET UXBRIDGE MARKS & SPENCER THE MALL PAVILIONS 54 HIGH STREET UXBRIDGE CLARKS THE MALL PAVILIONS 55 HIGH STREET UXBRIDGE BON MARCHE THE MALL PAVILIONS 57 HIGH STREET UXBRIDGE VISION EXPRESS OPTICIANS 58 HIGH STREET UXBRIDGE PANACHE 58 HIGH STREET UXBRIDGE SUBWAY 134 HIGH STREET UXBRIDGE CROWN AND SCEPTRE 135 HIGH STREET UXBRIDGE NATIONWIDE BUILDING SOCIETY 137 HIGH STREET UXBRIDGE ASK 139 HIGH STREET UXBRIDGE BARCLAYS BANK 141 HIGH STREET UXBRIDGE WHSMITH & POST OFFICE 148 HIGH STREET UXBRIDGE SENSATIONAL IDEAS 150 HIGH STREET UXBRIDGE CARD FACTORY 151 HIGH STREET UXBRIDGE GREGGS 152 HIGH STREET UXBRIDGE HALIFAX 153 HIGH STREET UXBRIDGE PHONES 4U 154 HIGH STREET UXBRIDGE OPTICAL EXPRESS & DENTAL 155 HIGH STREET UXBRIDGE POUNDLAND 157 HIGH STREET UXBRIDGE SPORTSDIRECT.COM 159 HIGH STREET UXBRIDGE SUPERDRUG 161 HIGH STREET UXBRIDGE BAROOSH 162 HIGH STREET UXBRIDGE BOOTS THE CHEMIST 163 HIGH STREET UXBRIDGE PRET A MANGER 164 HIGH STREET UXBRIDGE THOMSON TRAVEL 165 HIGH STREET UXBRIDGE CULLEN-BURNS ASSOCIATES 167 HIGH STREET UXBRIDGE HAPPY DAYS MILKSHAKE BAR 168 HIGH STREET UXBRIDGE



SHORT 'N CURLYS & THE TANNING SHOP 169 HIGH STREET UXBRIDGE STRAND NEWS 171 HIGH STREET UXBRIDGE COSTA 172 HIGH STREET UXBRIDGE BITE 173 HIGH STREET UXBRIDGE SANTANDER 174 HIGH STREET UXBRIDGE SNAPPY SNAPS THE CHIMES 178 HIGH ST UXBRIDGE TOTALLY TECHY THE CHIMES 179 HIGH ST UXBRIDGE WATERSTONES 180 HIGH ST UXBRIDGE THE FLIGHT CENTRE THE CHIMES 182 HIGH ST UXBRIDGE HUMAN THE CHIMES 185 HIGH ST UXBRIDGE SHERIDAN WARD 1ST & 2ND FLOORS 192 HIGH STREET UXBRIDGE THE MONEY SHOP THE CHIMES 192 HIGH ST UXBRIDGE CAMERON ESTATE AGENTS THE CHIMES 195 HIGH STREET UXBRIDGE TOFFS ORIGINAL BARBERS SHOP THE CHIMES 195 HIGH STREET UXBRIDGE GREGGS 197 HIGH STREET UXBRIDGE FRANKS COFFEE SHOP UXBRIDGE STATION HIGH STREET UXBRIDGE UXBRIDGE FLOWERSTALL HIGH STREET UXBRIDGE UXBRIDGE STATION HIGH STREET UXBRIDGE TOWN CENTRE MANAGEMENT 3E/02 CIVIC CENTRE HIGH STREET UXBRIDGE

Stephanie Waterford, Licensing Officer London Borough of Hillingdon Civic Centre High Street Uxbridge

Frank Harris - Windsor Street Traders COLLECTABLES WINDSOR STREET UXBRIDGE

CLLR JOSEPHINE BARRETT CONSERVATIVE GROUP OFFICE UXBRIDGE CLLR GEORGE COOPER CONSERVATIVE GROUP OFFICE UXBRIDGE CLLR DAVID YARROW CONSERVATIVE GROUP OFFICE UXBRIDGE CLLR KEITH BURROWS CONSERVATIVE GROUP OFFICE UXBRIDGE CLLR JUDITH COOPER CONSERVATIVE GROUP OFFICE UXBRIDGE CLLR DAVID ROUTLEDGE CONSERVATIVE GROUP OFFICE UXBRIDGE ORIJIN INTERNATIONAL LTD FIRST FLOOR, 4A MARKET HOUSE HIGH STREET UXBRIDGE

Baron Wools KIOSK 10 MARKET SQUARE UXBRIDGE

Geoff Long, Emergency Planning Advisor LAS Unit 1 Datapoint Business Centre 6 South Crescent London



UK FONE SERVICES LTD UNIT A MARKET HOUSE HIGH STREET UXBRIDGE JOOLZ UNIT B MARKET HOUSE HIGH STREET UXBRIDGE

ST MARGARETS CHURCH WINDSOR STREET UXBRIDGE

FRANK PETERS BEN THE BALLOON MAN

THE CHIMES SHOPPING CENTRE MANAGEMENT PO Box 368, High St UXBRIDGE

Sgt Ian Meens, Licensing Sergeant Northwood Police Station 2 Murray Road Northwood PC Jools Ballard / Insp Des Rock Operations Office, Hillingdon HQ Warwick Place Uxbridge

London Fire & Emergency Planning Authority Martin Green, Hillingdon Fire Safety Team Leader

Hillingdon Fire Station

Uxbridge Road

title application for temporary street item trading

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