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PowerPointInstructions for Correct Use of the KSB PowerPoint Template

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Contents

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The KSB PowerPoint Template

– The KSB Slide Master

– The KSB Page Format

– The KSB Grid

– The Color Scheme of the KSB Template

– Font Sizes in the KSB Template

– Adjusting the Footer

– Overview of the Slide Designs of the KSB Template

– The KSB Slide Layout/The KSB Slide Design

– Image and Title Slide

– Assigning the Individual Slide Designs

– Inserting and Adjusting Slides from Other Presentations/Standards

– Copying Text from Other Slides/Presentations etc. to the New Standard

– Resizing Inserted Photos to Fit the KSB Template

33The KSB PowerPoint TemplateThe KSB Slide Master

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Important Never make any changes to the slide master, otherwise there is no guarantee that all presentations will have the same design.

To the table of contents

You use the slide master to save slide design settings (e.g. font sizes and the position of text boxes and elements such as the KSB logo).

The slide master ensures that all slides in the presentation have the same design.

Image area

Never delete text boxes (master title style, level 0, and so on), since all text is

connected to the slide master.

The slide master also includes the KSB logo, the page number, and the footer.

44The KSB PowerPoint TemplateThe KSB Page Format

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TipThe best way of avoiding this is to copy individual objects and texts from one file to the other.


Default Page numbering always

starts at 1. If the presentation includes

a title slide, this is assigned page number 1.

On the Design tab, in the Customize group, click the Slide Size icon.

The default page size is 16:9 11.7 in x 6.6 in (29.7 cm x 16.7 cm) in landscape format.

Be careful when changing the page formats or inserting slides from other presentations. Other presentations may

have a different page format.

When you insert these slides in the KSB format or vice versa, circles may become ovals and squares may become rectangles.

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Displaying the Grid On the View tab, in the

Show group, click the start program for the dialog box

TIP: You can also use the right-hand mouse button to click an empty part of the slide or the edge of the slide and then click Grid and Guides....

To display the grid on the screen, select Display grid on screen.

Working with the Grid PowerPoint offers various

positioning tools such as gridlines to help you arrange one or more objects on the slide.

The grid is an invisible net of horizontal and vertical lines that are positioned at intervals of 0.1 in (0.2 cm) in the KSB template.

The grid is displayed by default.

When objects are created or moved, they are automatically positioned at the nearest intersection of the gridlines.

The KSB PowerPoint TemplateThe KSB Grid

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2Default The grid is set to

0.2 cm by default. Never change the

grid settings.


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66The KSB PowerPoint TemplateThe Color Scheme of the KSB Template

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Main and Secondary Colors

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RGB Values The KSB Color scheme is binding.


Fill,Lines

137137137

160160160

220220220

000

205219233

154183212

51102153

255255255

78129179

201201201

FillKSB BlueHyperlink

Background,Fill

Text,Headline

Fill

FillFill/Clicked Hyperlink Fill Fill

Fill Fill

2558731

129165201

179201222

229237244Fill Fill Fill

112112112Fill,

Lines

238238238

Fill

242242242

Background, Fill

77The KSB PowerPoint TemplateFont Sizes in the KSB Template

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Area 2

Area 1

KSBfont You must use the Arial font.


Text in area 2 must be at least 12 pt.

Exception: image captions are 10 pt

Page number 8 pt Footer 8 pt

Tagline 18 pt

Headline 24 pt

Text box 18 pt

88The KSB PowerPoint TemplateAdjusting the Footer

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On the Insert tab, in the Text group, click the Header & Footer icon. Delete the existing text in the Input Field of the footer. Enter the required text in the Input Field of the footer. Choose the Apply to All button. The footer is now adjusted on every slide. Select the Slide Number checkbox and the page number is displayed.


Settings are applied to all slides

Input field

99The KSB PowerPoint TemplateOverview of the Slide Designs of the KSB Template

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KSB template slides This is merely an overview

of the slide designs available in the KSB template.

For a more detailed explanation of how to assign slide designs, see pages 14-18.

Corresponding Slide Designs


Text slide with 2/3 image and 1/3 text

Text slide with 1/3 image and 2/3 text

Image slide

Agenda slide Agenda slide

2/3 Image and 1/3 Text

1/3 Image and 2/3 Text

Image slide

Title slide Title slide

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Text slide with 2/3 image with a grey background and 1/3 text (for pictures, drawings with transparent backgrounds, graphics, and charts)

Text slide with 2/3 image with grey background and white foreground and 1/3 text (for drawings whose background is not transparent)

Text slide with 1/3 image with a grey background and white foreground and 2/3 text (for drawings whose backgrounds are not transparent)

If you require customised charts, you can create these within the grey areas – please adhere to the KSB layout with respect to Color schemes, fonts, and so on.

The KSB PowerPoint TemplateOverview of the Slide Designs of the KSB Template

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KSB template slidesCorresponding Slide Designs Depending on the number

of images on a grey area(2 or 4) the following layout is selected:– 2/3 Image (grey) and

1/3 Text– 2/3 Image (grey) and

1/3 Text_4 Images


1/3 Image (grey/white)and 2/3 Text

2/3 Image (grey/white)and 1/3 Text

2/3 Image (grey) and 1/3 Text

1111The KSB PowerPoint TemplateOverview of the Slide Designs of the KSB Template

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KSB template slidesCorresponding Slide Designs Depending on the number

of images on a grey area(2 or 4) the following layout is selected:– 2/3 Image (grey) and

1/3 Text– 2/3 Image (grey) and

1/3 Text_3 Images


Text slide with 1/3 image with a grey background and 2/3 text (for pictures, drawings with transparent backgrounds, graphics, and charts)

Text slide with a text box

If you require customised charts, you can create these within the grey areas – please adhere to the KSB layout with respect to color schemes, fonts, and so on.

1/3 Image (grey) and 2/3 Text

Text Layout

1212The KSB PowerPoint TemplateDie KSB Slide Layouts/The KSB Slide Design

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The KSB Slide Design

Overview of KSB Slide Layouts


No other slide designs are permitted.

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TipFor more information, how to resize the image so that it fits the slide see page 24

The KSB PowerPoint TemplateImage and Title Slide

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Image Slide

Title Slide

The Image Slide First slide and introduction

of each Presentation is the KSB image slide with key visual of KSB's image campaign and KSB's brand claim.

The Title Slide

If required, you can insert an individual title image in place of this image: Under VIEW, choose the

Slide Master button Delete the image Under Insert, choose the

Picture button and upload the new picture

Crop the picture that it fits the full width of the slide

Send the picture to the background

Under Slide Master, choose the Close Master View button


Impor-tant

KSB image slidePlease do not change or delete the KSB image slide It is an inherent part of each presentation!

1414The KSB PowerPoint TemplateAssigning the Individual Slide Designs

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Defining the Slide Layout when creating a New SlideIndividual Steps

When inserting a new slide, the layout that is assigned to the previous slide is selected by default.

If you wish to select a different layout, proceed as follows: On the Thumbnails view

tab, select the slide below which you wish to insert a new slide.

On the Home tab, in the Slides group, click the area containing the New Slide icon to display the list of slide layouts.

In the list box, click the icon of the required layout, e.g. 1/3 image (grey) and 2/3 text.

A new slide with the selected layout is displayed.

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Individual Steps Select the slide to which

you want to assign the title slide design.

On the Home tab, in the Slides group, click the Layout button to display the list box for the layouts.

Alternatively: Layoutcontext menu item on the Slides tab.

A border appears around the slide layout that is currently selected.

When you place the cursor on the required layout (title slide), a border appears around the target layout and a brief description ("quick info") of the layout is displayed.

Click the preview and the selected slide layout is assigned.

Delete all elements that you do not need.

The KSB PowerPoint TemplateAssigning the Individual Slide Designs

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Assigning a Different Layout to an Existing SlideExample: Assigning a Title Slide

Tip

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In Normal view, you can only assign a new design to one file at a time.

In Slide Sorter view, you can select several slides simultaneously.


Result: title slide

Delete the left-hand image and redundant text boxes.

Intermediate version


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Sample initial slide

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Delete the left-hand image and insert the required image or reduce the size of the existing one.




you want to assign the agenda slide design.




When you place the cursor on the required layout (agenda slide), a border appears around the target layout and a "quick info" of the layout is displayed.


Delete all elements that you do not need and insert the required image.

Insert a tagline if required and reformat by hand.


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Assigning a Different Layout to an Existing SlideExample: Assigning an Agenda Slide (1/2)

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Individual Steps On the Insert tab, in the

Text group, click the Header & Footer icon to add the footer if not already available (see also page 8).

Now simply overwrite the texts in the list.


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Assigning a Different Layout to an Existing SlideExample: Assigning an Agenda Slide (2/2)

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Tipp You can change text level

indentations as appropriate by using the Decrease List Leveland Increase List Level icons

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Result: formatted agenda slide

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Intermediate version8

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you want to assign the text slide design.




When you place the cursor on the required layout (e.g. 2/3 image (grey) and 1/3 text), a border appears around the target layout and a "quick info" of the layout is displayed.


Delete the image that you do not need and insert the images required.


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Text slide with 1/3 image and 2/3 text (example for all other templates)



Result: Text slide with2/3 image (grey) and 1/3 text

Delete the left-hand image and insert the re-quired images.


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1919The KSB PowerPoint TemplateInserting and Adjusting Slides from Other Presentations/Standards

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Inserting Individual Slides or Entire Presentations Using the Slide Finder Function

Inserting Individual Slides/Entire Presentations Using the Office Clipboard

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Open the presentation and navigate to the slide after which you want to insert the other slides.

On the Home tab, in the Slides group, click the Reuse Slides icon . Choose Browse and select the presentation from which you want to insert slides. One after the other, click the required slides in the list that you wish to insert .

The slides are inserted automatically.

You can also use the Office Clipboard to copy slides from one presentation to another. To do this, display both open presentations in the Slide Sorter View . Before you insert the slides, click between the two slides between which you want to

insert the new slide.


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Important

Open both presentations in the Slide Sorter View and display the windows next to one another: View tab, Window group, Arrange All icon.

Drag the slide you want to copy into the window of the target presentation. A horizontal line indicates the position at which the slide will be inserted.

Release the mouse button at the position required. The slide is inserted and adjusted to the target layout. You can return to the normal window layout by choosing the Maximize button in one

of the presentations.

For all three insertion methods, it may be necessary to adjust the layout after inserting the slide.

To do this, follow the steps in Section 1: Assigning the Individual Slide Designs


Inserting Individual Slides from Another Presentation Using Drag and Drop


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Adjusting Text Boxes After Assigning the Individual Slide Designs

Caution Text boxes are only adjusted automatically if the text box in the original document was

linked to the slide master. Text boxes that are not adjusted automatically when you assign the slide design and

layout must be inserted in a predefined text box using Copy and Paste. To do this, you may have to follow the steps on slide 23 (Copying Text from Other

Slides/Presentations etc. to the New Standard).


Intermediate state: after assigning the slide design (here, for example, 2/3 image and 1/3 text)

Select the text to be inserted and then click the right-hand mouse button and choose Copy, or press Ctrl+C.

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Repeat steps 4 and 5 with the other texts.

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Text boxes adjusted automatically

Text boxes not adjusted

automatically

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Insert the text in the predefined text box by clicking the right-hand mouse button and choosing Insertor by pressing Ctrl+V and, in the Paste Options smart tag, chooseCopy Text Only.

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Initial slide from an old 3:4 presentation that is inserted in the new template (sample)

Intermediate state: after you have inserted the initial slide at any position in the template

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Adjusting Text Boxes After Assigning the Individual Slide Designs


Intermediate state: after you have inserted the text

Now adjust the various text level indentations as appropriate by using the Decrease List Level and Increase List Level icons .

Final slide

Intermediate state: after you have formatted the text

Resize the image as required.

Tip

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Update the footer: Delete the unformatted footer and, on the Insert tab, in the Text group, add the footer by clicking the Header & Footericon (see also page 8).

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You may need to resize the image so that it fits the slide.

For more information, see page 24.

2323The KSB PowerPoint TemplateCopying Text from Other Slides/ Presentations etc. to the New Standard

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Once you copy the old text to the new position, the Paste Options smart tag is displayed at the bottom right of the text. It is important that you choose the Copy Text Only option here.

The text is the same at each level. Now adjust the various levels using Decrease List Level and Increase List Level. This is the only way to ensure that the predefined text formatting is retained.

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Original text Text box

Finished slide

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2424The KSB PowerPoint TemplateResizing Inserted Photos to Fit the KSB Template

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1. The slide master includes an invisible marking to help you determine the exact width of the photo.

2. You can display this marking (red line) as follows: On the slide master, drag the cursor along the screen below the text box. Crosslines appear color these red by choosing Line Color (Home tab, Drawing group, Shape Outline icon).

3. Important: After editing the photo, remove the line on the slide master by selecting Line color – No Line.

Initial slide:The text is formatted, but the photo still has to be resized.

Info

On the View tab, in the Presentation Views group, click the Slide Mastericon or press Shift + to go to the master slide. Display the invisible marking (by following step 2 of the "Info" box).

To return to the Normal View, go to the View tab, in the Close group, and click theClose Master View icon, or click the icon.

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Click the photo and drag it using the mouse such that the proportions are retained. To do this, press and hold the ⇑ Shift key while dragging a corner handle of the photo.

Use the Resize tool to resize the photo as required (icon: ) and hide the red line on the slide master (see step 3 in the "Info" box).

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Final slide

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titel der präsentation - ksb · you use the slide master to save slide design settings (e.g. font...

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