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Tips on Doing Business withthe City of Milwaukee

Presented at the City of Milwaukee Small Business Week Sustainability ConferenceJune 3, 20141Mayors OfficeCommon Council / City ClerkCity Treasurers OfficeHealth DepartmentDepartment of Public WorksMilwaukee Police DepartmentMilwaukee Fire Department

2We serve the majority of all City agencies and departments.

Who Do We Buy For?2Vehicles and heavy equipmentElectrical / Traffic / Bridge SuppliesChemicals for the Citys water treatment plantsAuto, truck, equipment replacement and repair partsOffice supplies and equipment (e.g. paper and computers)Professional Services ( e.g. legal, IT related, and auditing)Services (e.g. security and vehicle repairs)3What Do We Buy?

3FuelLandscape materials (e.g. tree shrubs, seeding, and planting materials)Communications equipmentRoad materials Health services and supplies4

4Small Business Enterprise (SBE) Requirements Citys Office of Small Business Development (OSBD)reviews all procurement requests from city departments in an effort to maximize the participation of SBE firms in city contracting activities.

Slavery Disclosure RequirementsContractors whose company was established during the slavery era shall publicly disclose any ties to slavery prior to entering into a contract with the City.

Ethical Purchasing Requirements Contractors are required to pay their employees a living/non-poverty wage for all non-professional service and apparel related ($50K and above) contracts.

Local Business Enterprise (LBE ) 5 % Bid Preference Local contractors are eligible to receive a bid preference provided that their bid does not exceed the lowest bid by more than 5% and the cost difference does not exceed $25,000.

Effective: February 2013 Buy Milwaukee, Milwaukee County, American Made 12% Bid Preference Contractors that can demonstrate that their product(s) is manufactured in the City of Milwaukee, Milwaukee County, or the United States and the cost of components used in the production of the good exceeds 50% of the total cost of all the components are eligible to receive a 12.0% bid preference.

5The Citys Socio-Economic Contracting RequirementsNOTE: Failure to comply with these provisions may result in bid rejection5Step 1: Register with the Citys E-Notify System6How Does one Get Started? Go to city.milwaukee.govClick on DirectoryClick on Procurement Services (Purchasing)Click on E-Notify logo

6Valid e-mail addressSelect your bid notification categories (e.g. Commodities, Construction, and Services)

7You will need:JohnDoe@NewBusiness.com

78 Step 2: Visit our Current Bid Opportunities pageGo to city.milwaukee.govClick on DirectoryClick on Procurement Services (Purchasing)Click on Current Bid Opportunities

8Not fully completing and/or signing the binding signature pageNot providing the required addendums with your bidNot completing or submitting the required forms (SBE Participation Form, Slavery Disclosure Affidavit and Living Wage Affidavit, etc.) and returning them with the bidBid response not received prior to the bid closing date / timeNot submitting a quote for all line items or an entire group in the bid. Read the award statement carefully.Taking exception to the bid requirements or specification(s) without approval from the Procurement Services Section.9Step 3: Ensure that you adhere to the Citys Bid & Specification Requirements

Tips for Bidders: Below is a list of common items that may result in the City of Milwaukee deeming your bid to be non-responsive/ non-compliant:9Do not contact the User/City Department

Contact the Purchasing Agent

Submit questions to the Purchasing Agent five (5) days before the bid closing date

10Step 4: Keep Communication Centralized

10Submit invoices in a timely manner

Submit to the User/City Department (not to Purchasing)

Payment received within specified payment terms11 If You Are Successfully Awarded A Contract

11Questions?

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