Microsoft Outlook:Tips for Keeping Your Inbox

Clean and Organized

Presented By:

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mail: P.O. Box 509 Eau Claire, WI 54702-0509 • telephone: 866-352-9539 • fax: 715-833-3953email: customerservice@lorman.com • website: www.lorman.com • seminar id: 400094

Karla Brandau, CEOWorkplace Power Institute

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Microsoft Outlook:Tips for Keeping Your Inbox Clean

and Organized

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mail: P.O. Box 509 Eau Claire, WI 54702-0509 • telephone: 866-352-9539 • fax: 715-833-3953email: customerservice@lorman.com • website: www.lorman.com • seminar id: 400094

Prepared By:Karla Brandau, CEO

Workplace Power Institute

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Program by Karla BrandauCertified Speaking ProfessionalCertified FacilitatorRegistered Corporate Coach CEO, Workplace Power Institute770-923-0883www.WorkplacePowerInstitute.com

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About Your PresenterKarla Brandau has taught time management for over 20 years and has a niche market in timemanagement and Microsoft Outlook.

She is the author of:

• 101 Time Management Tips

• Outlook for Increased Productivity

• Email Survival Skills

All are available on her web site:www.KarlaBrandau.com

Email Triage:

● Stop● Scan ● Process● Store

Picture from Graphic Stock

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Process Email: Create a Methodical Way to Work

Move Urgent requests to the CalendarMove Complex requests to TasksMark as ‘Unread’Highlight using Flag Status

You are creating a To-Do list in the Inbox.

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Inbox Helpful Tips

Learning points: Use options in the Flag column Search in a variety of ways Click and drag emails to Tasks or the Calendar

GO LIVE!

Work Right in the Reading Pane

Notice the Reply, Reply All and the Forward

Learning points: Use “pop out” Turn on and use the People Pane

GO LIVE!

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2013 Email Ribbon FeaturesGoing from left to right, explore the email ribbon:

STOP, Redirect and OrganizeGO LIVE!

Categories

You’ll learn how to: Set a variety of Categories Add the Category column to your Inbox

headings Sort by Categories

GO LIVE!

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More Features in the View Tab

Learning points: Show as Conversations Use Conversation SettingsOpen in New Window

Using Conversations to Process Email: View Tab

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Survival Skill #1#1Never put anything in an email you would not want to zip around the world in 20 seconds or you would not want your mother to know.

Survival Skill #2#2Stop checking your email every 2 minutes.

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Survival Skill #3#3Stop the “Reply to All” frenzy

Survival Skill #4#4Stop the “Carbon Copy All” just to

cover your bases.

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Survival Skill

Regularly purge your Contact Group Lists

(distribution lists).

#5#5

Survival Skill #6#6Use

signatures to your

advantage.

GO LIVE!

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Survival Skill #7#7Use Inline Comments

GO LIVE!

Survival Skill #8#8

Use the options when you right

click.

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Survival Skill #9#9Use appropriate abbreviations:

NRN – No Reply Needed FYI – For Your Information F2F – Let’s meet Face 2 Face EOM – End of Message

Survival Skill #10#10Put pertinent

information in the subject line.

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Make it pass the “So What” test. Use the 2 B’s• Bottom line • Background information

To write better email…

Don’t write a mystery –Write the Bottom Line then add Backup Information!

Always put:

Requests before justificationsAnswers before explanationsConclusions before discussionsSummaries before details

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Voting Buttons: Gathering preferences quickly!

Write your message and click on Use Voting Buttons

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When it comes in, you will be able to vote.

You will be asked if you want to edit your vote.

GO LIVE!

Questions?

Write me an email in 21 days telling me how this program

helped you!Karla@KarlaBrandau.com

www.KarlaBrandau.com

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Notes