tion 8 th al orship conferencea - aonnonline.org · 2017-05-26 · board conferences for treatment...

2017 EXHIBITOR & SPONSORSHIP

PROSPECTUS

NOVEMBER 16-19, 2017

8TH ANNUAL

NAVIGATION &

SURVIVORSHIP

CONFERENCEJW MARRIOTT

ORLANDO, FLORIDA

an affi liate of

2 Academy of Oncology Nurse & Patient Navigators

Dear Partners,

On behalf of the Academy of Oncology Nurse & Patient Navigators (AONN+), we are delighted to invite you to join us as a sponsoring partner for 2017. With your support, great or small, we can continue to develop and implement our activities and serve the needs of nurse and patient navigators, social workers, case managers, and care coordinators. By partnering with AONN+ and bringing information to our conference attendees about your company, you bring value to not only your business as an exhibitor or sponsor, but also to our attendees who play a vital role in transforming the healthcare industry by coordinating and implementing care for patients across the continuum.

Our member research demonstrates that conference attendees are entrenched in critical decision-making and education, such as:

Consulting with oncologists and specialists from diagnosis through end-of-life care

Ensuring the patient receives access to care and adheres to therapy

Being a critical member of the tumor board team to identify the best course of therapy

Educating the patient on treatment options and decisions

Utilizing patient support services and programs

Joining as a sponsoring partner will provide a constructive, valuable, and mutually beneficial opportunity to:

Engage with decision makers from leading academic, community, and private practice navigation and survivorship programs

Position your company as an industry leader to over 1,000 anticipated attendees/potential customers

Form strategic partnerships to bring your products and resources to navigators and their patients

Gain immediate product and service offering feedback

In this prospectus, you will find information on AONN+ activities, statistics, and options for supporting the Eighth Annual AONN+ Conference. Please make sure to review the key sponsorship dates and deadlines.

As the backbone of our Academy, the continued support of our faculty, members, and you, our sponsors are helping elevate oncology navigation to an unprecedented level of respect and recognition, and, in turn, improving the care of cancer patients globally.

Thank you for your commitment to this effort and to AONN+.Lillie and Sharon

Invitation from the Chairs

Eighth Annual Navigation & Survivorship Conference 3

Lillie D. Shockney, RN, BS, MASProgram Director and Co-Founder of AONN+Academy of Oncology Nurse & Patient Navigators University Distinguished Service Professor of Breast Cancer Administrative Director, The Johns Hopkins Breast Center

Director, Cancer Survivorship Programs at the Sidney Kimmel Cancer Center at Johns HopkinsAssociate Professor, JHU School of Medicine Departments of Surgery, Oncology & Gynecology and ObstetricsAssociate Professor, JHU School of Nursing Baltimore, MD

AONN+ is the largest national specialty organization dedicated to improving patient care and quality of life by defining, enhancing, and promoting the role of oncology nurse and patient navigators. AONN+ is an independent, nonpartisan education and advocacy organization whose members are committed to improving patient navigation and survivorship services to better manage the complex-ities of the cancer care treatment continuum for their pa-tients. Founded by navigators, for navigators, AONN+ has the pulse of the profession and empowers its members with the resources needed to excel in their career. The or-ganization is one consisting of “professional patient advo-cates” and, to that end, supports and serves all members.

About AONN+Conference Chairs

PRACTICE SETTING JOB TITLE

Sharon Gentry, RN, MSN, AOCN, CBCNBreast Nurse NavigatorNovant HealthDerrick L. Davis Cancer CenterWinston-Salem, NC

The mission of AONN+ is to advance the role of the pa-tient navigator in cancer care and survivorship planning by providing a network for collaboration and development of best practices for the improvement of patient access to care, evidence-based cancer treatment, and quality of life during and after cancer treatment. The vision of AONN+ is to increase the role of and access to oncology nurse and patient navigators so that all cancer patients may benefit from their guidance, insight, and personal advocacy.

AONN+ Mission/Vision

ANNUAL CONFERENCE ATTENDEES

Nurse Navigator, 85%

Social Worker (MSW, LMSW, or LCSW),

3%

Patient Navigator, 5%

Other, 7%

Academic/teaching institution, 20.9%

Community teaching hospital, 9.1%

Community hospital, 45.5%

Independent cancer center, 9.6%

Private physician/oncologist office, 5.3%

Government hospital, 2.1%

Other, 7.5%

Based on conference attendee and membership questionnaire responses. Data on fi le with the Academy of Oncology Nurse & Patient Navigators.


35%

Oncology navigators are invaluable members of the cancer care team who help to co-ordinate care, advocate on behalf of their patients, and build bridges over the social, emotional, and financial barriers that have traditionally stood in the way of treatment. More than this, they:

How Navigators Impact Patients’ Lives

Follow the patient through the entire cancer care continuum

Have the patient in their hand from diagnosis through end-of-life care

Consult with oncologists

Advocate that the patient is more than their pathology

Are critical members of the Tumor Board conference

Help identify best course of therapy/advocate for specific therapies

Break down barriers to care

Get patients on therapy faster

Educate patients on what to expect throughout therapy

Improve patient adherence to medication and duration

Year-Over-YearAttendance Growth

2485%

87%Participate in Tumor

Board conferences for treatment planning

discussions

The average number of patients seen each week per nurse navigator

Conference Attendee Vitals


Are licensed nurses with over 10 years of experience in the medical workplace

with nurse & patient navigators that impact care

60%Community practice setting

1000+ NETWORKING OPPORTUNITIES

10’ x 10’ Space ................... $5,000 (for profit)

$1,750 (nonprofit)

10’ x 20’ Space ................... $9,000 (for profit)

20’ x 20’ Space ................$12,750 (for profit)

• Exhibit booth displays

• Poster session

• Gamification program and raffle drawings

• Cocktail reception, continental breakfast, lunch, and refreshment breaks

Each Exhibitor Will Receive

• 2 Full conference badges per booth (additional exhibitor badges $425 each)

• 1 Lead retrieval information/access (additional lead retrievals can be purchased)

• Standard identification sign displaying the exhibitor’s name and booth number

• Complimentary exhibitor listing in the Conference Guide

• Hyperlink and 50-word description of your company on the meeting website

• Booth includes one 6’ table, 2 chairs, and 1 wastebasket w/liner

EXHIBIT HALL

Customer Engagement Activities Taking Place in the Exhibit Hall

Exhibit Hall Investment Closing Date: October 13, 2017


For additional information please contact:

Joe Chanley • [email protected]

Phil Pawelko • [email protected]

Dave Dempsey • 732.659.3121 [email protected]

Russell Hennessy • [email protected]

Travis Sullivan • [email protected]

NON-CE/LIVE PRESENTATION ACTIVITIES

N.E.X.T. Day Host Will Receive

• A listing of the presentation title along with speaker information on our agenda materials (preconference and during conference)

• Conference bag insert for invitation

• Room setup

• Complimentary name badge scanners to track attendance

• 2 Complimentary full conference registrations (can be used for your staff and presenter)

• Basic audiovisual package

N.E.X.T. Day Investment

AONN+ Navigators Exploring Xtra Tracks (N.E.X.T.) Day Application Deadline: October 6, 2017


Investment Range: $50,000 - $60,000 per N.E.X.T. Day slot

N.E.X.T. Day Dates: Thursday, November 16 - Friday, November 17

Allotted Time (Approximation): • 15 Minutes for registration (all time slots)

• 45, 60, and 75 Minutes, respectively, for non-meal, breakfast/lunch, and dinner time slot presentations

Sponsors will have an opportunity to rank order their preferred date and time and will be notified in writing of acceptance with a confirmation of assigned date and time slot. Contact us for details on available inventory, material closing dates, terms and conditions, and logistics instructions.

Optional• $10,000 ARS keypads and equipment

• $10,000 Video recording of N.E.X.T. Day Session. Fee includes videotaping of your session, camera crew, setup, and delivery of raw footage file.

The average

attendance at

N.E.X.T. Day

sessions

188

77%Of N.E.X.T. Day session attendees stated they will be able to apply learnings in their practice setting

Data on file with the Academy of Oncology Nurse & Patient Navigators.

• Unopposed/noncompeting time slots, open access to all attendees

• Industry-sponsored branded or non-branded educational presentations

• Presentations will be held in the general session meeting room, classroom-style setup, and will hold up to 400 people

• Limited inventory, awarded first-come, first-served

Buffet-style food and beverages, and light refreshments/snacks, will be provided by AONN+ for meal and nonmeal slots, respectively.

Each N.E.X.T. Day Session Is AONN+’s Equivalent to a

Symposium

NON-CE/LIVE PRESENTATION ACTIVITIES

• Industry-sponsored branded or nonbranded educational presentations

• Held in a designated meeting space assigned by AONN+ throughout the day, including during scheduled breaks

• No more than 2 Product Theaters will be held at the same time

• Allotted time is 15 minutes for registra-tion and 45 minutes for the presentation

• Limited inventory, awarded first-come, first-served

Product Theater(s) Application Deadline: October 6, 2017


Product Theater Host Will Receive

• A listing of the presentation title along with speaker information on our agenda materials (preconference and during conference)

• Seating for up to 100 attendees in a classroom or theater-style setup

• Complimentary name badge scanners to track attendance

• 2 Complimentary full conference registrations (can be used for your staff and presenter)

• Basic electrical and audiovisual package

Product Theater Investment

Investment: $20,000 per Product Theater slot

Product Theater Dates: Friday, November 17 - Sunday, November 19

Sponsors will have an opportunity to rank order their preferred date and time and will be notified in writing of acceptance with a confirmation of assigned date and time slot. Contact us for details on available inventory, material closing dates, terms and conditions, and logistics instructions.

47 The average attendance at Product Theater sessions

73% Of Product Theater attendees stated they will be able to apply learnings in their practice setting

Data on file with the Academy of Oncology Nurse & Patient Navigators.

Print and digital offerings will be awarded first-come, first-served. Contact us for details on available inventory, space and material closing dates, specifications, and delivery instructions.

PRINT ADVERTISEMENT OPPORTUNITIES

DIGITAL ADVERTISEMENT OPPORTUNITIES

Rates for 1-Page Advertisement Positions

• Increase brand recognition and awareness for products/services

• Drive traffic to your booth or other sponsored activities

• Position your company as a leader to conference attendees

• Increase brand recognition and awareness for products/services

• Deliver important real-time communications to attendees

• Position your company as a leader to conference attendees

Highly Visible Exposure in Official AONN+ Conference Media

Access and Engage Attendees via Official AONN+

Conference Digital Media

Conference Guide ..............................$3,500 (Run of Book)

Conference Guide ..............................$4,500 (Cover 2)

Conference Guide ..............................$5,500 (Cover 4)

Additional Pages ................................$3,000

City Guide ...........................................$3,000 (Run of Book)

City Guide .......................................... $4,000 (Cover 2)

City Guide ...........................................$5,000 (Cover 4)


Show Dailies .......................................$4,000 (Run of Book)

Show Dailies ......................................$5,000 (Cover 2)

Show Dailies ..................................... $6,000 (Cover 4)


Rates for Digital Placements

Splash Page on Conference Mobile App .................... $10,000

Banner Advertisement on Conference Mobile App ..........$6,500

Mobile App Push Alerts ...................................................$8,000

Conference Correspondent™ Daily Highlights.............$15,000

Custom Charging Station Zone ................................... $30,000


ANCILLARY EVENT/ACTIVITY SPONSORSHIP OPPORTUNITIES

• 4-5 Key opinion leaders in oncology nursing and/or nurse navigation

• Allotted time is 120 minutes to host a closed-door event

• Opinion leader identification and recruitment support provided by AONN+

• Content, agenda, and strategy managed by the event host

Each Host Will Receive• Event space provided by AONN+

• Basic electrical and audiovisual package

• Standard identification signage displaying the host's name and event

• Dedicated AONN+ staff contact to provide onsite assistance and oversight for event space setup

Host a Roundtable or Focus Group Closing Date: September 15, 2017 • Fee: $25,000

ADDITIONAL SPONSORSHIP OPPORTUNITIES

Diverse and Alternate Ways to Solidify Your Access to Attendees

Conference Bag Insert ................ $3,500 Door Drops ................................... $8,000 Key Cards ..................................... $9,000

Lanyards ...................................... $5,500Passport Booth Driver ................. $10,000

Ancillary event and additional sponsorship offerings will be awarded first-come, first-served. Contact us for more details on available inventory, space and material closing dates, specifications, and delivery instructions.


AONN+ can provide content development and strategy support services upon requestfor an additional fee. Contact us for more details.

11

SPACE REQUESTExhibits at the AONN+ Conference will be assigned on a first-come, first-served basis. Note: All space assignments will be made by AONN+. Full consideration will be given to the exhibitor’s preferences. If all other space has already been assigned, AONN+ reserves the right to assign space as equitably as possible.Are there specific organizations you do not wish to adjoin? oNo oYes (If yes, please list below) ________________________________________________________________________________________________________________________________________________

EXHIBIT SPACE$12,750 20´ 5 20´ exhibit booth space $$9,000 10´ 5 20´ exhibit booth space $$5,000 10´ 5 10´ exhibit booth space $ (Nonprofit cost $1,750)$425 Additional exhibitor badges per person $

Total Amount of Exhibit Space $

EXHIBIT SPACE OPPORTUNITIES: Complete company name, address, etc., exactly as it should appear in AONN+ publications and website.Company Name ______________________________________________ Website ______________________________________Address __________________________________________________________________________________________________City _____________________________________________________________ State __________ Zip ______________________Company Phone _______________________________________ Company Fax ________________________________________Briefly list the type of business/product/service your company provides: _________________________________________________EXTRA: Include your company website address as a free link on AONN+’s website exhibitor list. ______ (Initial)CONTACT: All information will be sent to the person listed below. It is this person’s responsibility to share all information with the representatives, including third-party companies, involved with the meeting. Contact’s e-mail is required.Name __________________________________________________________ Title ______________________________________Address (if different) _________________________________________________________________________________________City _____________________________________________________________ State __________ Zip ______________________Contact Phone _______________________ Fax _____________________ E-Mail (required) _______________________________AGREEMENTI agree to comply with the rules and regulations as outlined in this Agreement. This completed form is considered binding on both the exhibitor/sponsor and AONN+.Company-Authorized Signature ____________________________________________ Date ______________________________

PAYMENT INFORMATIONMake check(s) payable to: Academy of Oncology Nurse & Patient Navigators, Inc. Attn: Linda Mezzacappa1249 South River Road, Suite 202A, Cranbury, NJ 08512Fax: 732.992.1881 • E-mail: [email protected]

Full payment must be received by October 13, 2017.

CANCELLATION POLICYThere will be no refunds if the exhibitor company cancels and/or if payment is received.

PAYMENT

oCheck: #____________ oPurchase Order: #____________Credit Card: oVISA oMasterCard oAmerican Express________________________________________Credit Card Number

______/_______ _____________Expiration Date CSC Code _________________________________________Name on Credit Card

PAYMENT FOR SPACEAll accounts must be paid in full by October 13, 2017.Note: Fee includes up to two registrations for the entire conference at no additional cost. The names of staff members must be submitted to AONN+ no later than October 13, 2017.

No exhibitor shall share, transfer, assign, sell, or barter assigned space without the expressed written permission of AONN+. Any rela-tionships between companies wishing to exhibit in the same booth or adjoining booths must be disclosed for approval by AONN+ with the submission of the contract or no later than October 13, 2017.Exhibit space will be used solely by the company listed above. ______ (Initial)

BLACKOUT TIMESThe Lynx Group (TLG), organizers of the AONN+ Eighth Annual Nav-igation & Survivorship Conference, AONN+ Leadership Council, and the conference chairs ask that any supporter or nonsupporter be con-siderate of the planning involved in this conference. Consequently, any unauthorized programs on, off, or near the conference properties that would attract registered participants of the AONN+ Eighth Annual Navigation & Survivorship Conference or its faculty are prohibited. TLG offers educational and commercially supported complementary programs; however, for specially tailored events, please contact Joe Chanley at 732-992-1524 or e-mail [email protected].

Blackout times for unauthorized events are from Thursday, November 16, beginning at noon, to Monday, November 20, ending at 2:00 pm.

AONN+ Eighth Annual Navigation & Survivorship Conference • JW Marriott • Orlando, FloridaEXHIBIT SPACE AGREEMENT

12

AONN+ Eighth Annual Navigation & Survivorship Conference • JW Marriott • Orlando, Florida

(Non-CE/Live Presentation Activities)

NAVIGATORS EXPLORING XTRA TRACKS (N.E.X.T.) DAY AND PRODUCT THEATERS

TO APPLY: Based on high demand and limited inventory, all available time slots will be awarded on a first-come, first-served basis. To confirm your desire to host a non-CE live presentation at the AONN+ 8th Annual Navigation & Survivorship Conference, please complete the information below. Applicants will have an opportunity to rank order their preferred general time slot.

SPONSOR INFORMATION: Complete company name, address, etc., exactly as it should appear in AONN+ publications and website.Company Name ________________________________________________ Website ____________________________________Address __________________________________________________________________________________________________City __________________________________________________________ State ______________ Zip ______________________Company Phone _______________________________________________ Company Fax ________________________________

Briefly list the type of business/product/service your company provides: ________________________________________________

CONTACT: All information will be sent to the person listed below. It is this person’s responsibility to share all information with the representatives, including third-party companies, involved with the product theater. Contact’s e-mail is required.Name _______________________________________________________ Title ________________________________________Address (if different) ________________________________________________________________________________________City __________________________________________________________ State _____________ Zip ______________________Contact Phone _______________________ Fax _____________________ E-Mail (required) _____________________________

PROPOSAL/CONTRACT REQUEST: Contingent on AONN+ acceptance of this application, and based on available inventory, by signing below you are requesting a proposal/contract to host a non-CE live presentation at the AONN+ 8th Annual Navigation & Survivorship Conference. Applicants will be notified in writing of acceptance with a confirmation of assigned slot no later than October 13, 2017. All N.E.X.T. Day or Product Theater guidelines, regulations, terms, conditions, and policies will be included in the contract provided by AONN+.

Company-Authorized Signature ____________________________________________ Date _______________________________

APPLICATION DEADLINE: October 6, 2017

Submit Application to:Academy of Oncology Nurse & Patient Navigators, Inc.Attn: Linda Mezzacappa1249 South River Road, Suite 202A, Cranbury, NJ 08512Fax: 732.992.1881 • E-Mail: [email protected]

SPONSORSHIP PREFERENCE

N.E.X.T. Day

Investment Range: $50,000 - $60,000 per N.E.X.T. Day slot

N.E.X.T. Day Date:Friday, November 17

Please rank order your general time slot preference 1-3 with 1 being your first choice. Morning Afternoon Evening

Do you prefer a meal slot? Yes No

Product Theater

Investment: $20,000 per Product Theater slot

Product Theater Dates:Friday, November 17 - Sunday, November 19

Please rank order your general time slot preference 1-3 with 1 being your first choice. Morning Afternoon Evening

13

DIGITAL ADVERTISEMENT OPPORTUNITIES $10,000 Splash Page on Conference Mobile App $$6,500 Banner Advertisement on Conference Mobile App $$8,000 Mobile App Push Alert (per alert) $$15,000 Conference Correspondent™ Daily Highlights $$30,000 Custom Charging Station Zone $

PROMOTIONAL OPPORTUNITIES$3,500 Conference Bag Insert $$8,000 Door Drops $$9,000 Key Cards $$5,500 Lanyards $$10,000 Passport Booth Driver $

ANCILLARY EVENTS$25,000 Roundtable or Focus Group Hosting $

RATES FOR 1-PAGE ADVERTISEMENT POSITIONS

$3,500 Conference Guide (Run of Book) $$4,500 Conference Guide (Cover 2) $$5,500 Conference Guide (Cover 4) $$3,000 Additional Pages $

$3,000 City Guide (Run of Book) $$4,000 City Guide (Cover 2) $$5,000 City Guide (Cover 4) $$2,500 Additional Pages $

$4,000 Show Dailies (Run of Book) $$5,000 Show Dailies (Cover 2) $$6,000 Show Dailies (Cover 4) $$3,500 Additional Pages $

Total Amount of Sponsorship(s) $

SPONSORSHIP OPPORTUNITIES: Complete company name, address, etc., exactly as it should appear in AONN+ publica-tions and website.Company Name _____________________________________________Website _______________________________________Address _________________________________________________________________________________________________City _______________________________________________________State ______________ Zip ________________________Company Phone ____________________________________________ Company Fax __________________________________Briefly list the type of business/product/service your company provides: _________________________________________________EXTRA: Include your company website address as a free link on AONN+’s website exhibitor list. ______ (Initial)CONTACT: All information will be sent to the person listed below. It is this person’s responsibility to share all information with the representatives, including third-party companies, involved with the meeting. Contact’s e-mail is required.Name _____________________________________________________Title ___________________________________________Address (if different) _________________________________________________________________________________________City _______________________________________________________State ___________________ Zip ___________________Contact Phone _______________________ Fax ___________________E-Mail (required) _________________________________AGREEMENT

I agree to comply with the rules and regulations as outlined in this Agreement. This completed form is considered binding on both the exhibitor/sponsor and AONN+.Company-Authorized Signature ______________________________________________ Date _____________________________

PAYMENT INFORMATIONMake check(s) payable to: Academy of Oncology Nurse & Patient Navigators, Inc. Attn: Linda Mezzacappa1249 South River Road, Suite 202ACranbury, NJ 08512Fax: 732.992.1881E-Mail: [email protected] payment must be received by October 13, 2017.

PAYMENT

oCheck: #____________ oPurchase Order: #____________Credit Card: oVISA oMasterCard oAmerican Express________________________________________Credit Card Number

______/______ _____________Expiration Date CSC Code _________________________________________Name on Credit Card

CANCELLATION POLICYThere will be no refunds if the sponsor company cancels and/or payment is received.

AONN+ Eighth Annual Navigation & Survivorship Conference • JW Marriott • Orlando, Florida

PRINT, DIGITAL, AND ADDITIONAL SPONSORSHIP OPPORTUNITIES

*All digital, print, and sponsorship items referenced within this prospectus are net pricing–based rates.

14

CONTRACT FOR SPACE: Application must be on the official form. The receipt of your signed contract and full payment shall constitute a contract with the Academy of Oncology Nurse & Patient Navigators (AONN+) for the right to use exhibit space. In the event of fire, strike, or other uncontrollable circumstances rendering the exhibit space unfit or unavailable, or causing the exhibit show to be canceled 10 days or more prior to the exhibit date, the contract will not be binding and payment will be refunded. If cancellation occurs within 10 days of the opening date, 50% of the rental fee will be refunded.

SPACE ASSIGNMENT: Exhibit booth locations will be assigned on a first-come, first-served basis. Space will be reserved only after receipt of a completed application and the payment of the appropriate exhibit fee. AONN+ will attempt to honor choice of space as noted on the contract in the order requested. In the event that preferred space has been assigned, AONN+ reserves the right to assign alternative space. No exhibitor shall share, transfer, assign, sell, or barter assigned space without the expressed written permission of AONN+. Any relationships between companies exhibiting in the same booth or adjoining booths must be submitted for approval by AONN+ with the submission of the contract or no later than October 13, 2017.

SPACE RENTAL: Exhibit booths provide a minimum exhibit space of 10 ’ 5 10 ’ to accommodate the exhibitor’s choice of display. Exhibitors may provide their own backdrops, but props must fit within the allotted space. All exhibitors must limit their booth heights to 10 ’.

Rental fee includes the use of marked space, one identification sign, two registrations to the conference, and all food functions.

Furniture and other requests must be ordered through the show’s Service Contractor. Any costs for these additional services will be billed directly to the exhibitor.

EXHIBITOR REGISTRATION: Exhibit fees entitle two staff members to exhibit and attend conference sessions and functions at no ad-ditional charge. Additional staff is welcome to attend conference sessions and functions, but registration fees are required to do so. The company name appearing on the exhibitor badges must be the same company name that appears on the contract for space.

EXHIBIT REGULATIONS: AONN+ has developed these rules to protect the rights of all exhibitors and to consider the general appear-ance of the show as a whole, which must take precedence over that of any individual exhibitor. The rules adopted by AONN+ require the cooperation of all exhibitors in maintaining due respect for adjoining exhibitors. 1. All exhibitors are responsible for informing their personnel and their authorized representatives of these rules. 2. Tabletop and custom freestanding displays will be allowed as long as they fit within the confines of your booth. Units and display

materials may not obstruct exhibit space to the right or left of the booth. 3. Nothing may be glued, pasted, tacked, nailed, screwed, or otherwise permanently attached to columns, walls, floors, or other parts

of the building or furniture. It is recommended that an easel be used for signage. Exhibitors violating this regulation are expressly bound, at their expense, to repair any such damage that they may cause.

4. Exhibitors wishing to use props or to display items that do not directly pertain to their product or business must have prior approval from AONN+. Any special equipment must fit in your booth. This approval must be sought in writing at least 45 days in advance of the show. All correspondence should be addressed to Linda Mezzacappa, in care of AONN+, who will respond within 15 days.

5. All demonstrations, discussions, or other activities such as distribution of descriptive literature of any kind must be confined to the exhibitor’s booth.

6. All giveaway items must be approved by AONN+ and can only be distributed within the exhibitor’s booth. Items that cannot be stored in sufficient quantities within this space are not appropriate. Due to local liquor law regulations, alcoholic beverages must be purchased from the hotel.

7. No exhibitor shall hold or sponsor any type of contest, raffle, or drawing for prizes either in the exhibit hall or in connection with the meeting without advance approval by AONN+.

INSTALLATION AND DISMANTLING OF EXHIBIT SPACE: Information for installation and dismantling of the booth will be provided once payment has been received.

EXHIBIT SPACE CANCELLATION: All cancellations must be made in writing to AONN+. No telephone cancellations will be accepted. There will be NO REFUNDS if the exhibiting company cancels.

LIABILITY: The exhibitor hereby assumes the entire responsibility and hereby agrees to protect, defend, indemnify, and save AONN+ and the Hotel, its owners, its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses, or damages to persons or property, governmental charges or fines and attorney’s fees arising out of or caused by its installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the Hotel and its employees and agents.

The exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the Contractual Liability set forth in this Exhibit Agreement, in an amount not less than $2,000,000 Combined Single Limit for personal injury and property damage.

AONN+ and the Hotel, its owners, and its operator shall be included in such policies and additional named insured. In addition, the exhibitor acknowledges that neither AONN+ nor the Hotel, its owners, or its operator maintain insurance covering exhibitor’s property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance insuring any losses by the exhibitor.

EXHIBIT RULES AND REGULATIONS

For general questions and information please e-mail [email protected]

AONN 2017ANNUAL Prospectus 051117

Corporate Platinum Sponsor

Corporate Gold Sponsor

Corporate Cornerstone Sponsors

Thank You to Our Spons� s

Corporate Silver Sponsors

The Academy is grateful for the generous support of our sponsors. Through your contributions, the Academy is able to fulfill its mission of improving patient care and quality of life by defining, enhancing, and promoting the role of oncology nurse and patient navigators.

Thank You to Our Spons� s continued

O N C O LO G Y P H A R M A C Y

tion 8 th al orship conferencea - aonnonline.org · 2017-05-26 · board conferences for treatment...

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