Timetabling Project -

The University of Hull: The Story so far.

Helen Kirby-Hawkins

20/02/15

University of Hull

• 20,600 students

• 320 locations

• 1200 Teaching Staff

• 3600 Modules

• S+ Timetabling Software

Before the project:

DEPARTMENTS

CENTRALLY/ONLINE

Timetabling Project 2014 Aims:

• Online –personalised to student level online

• Earlier- publication of final timetables 4 weeks earlier

• Better quality- more accurate information, data integrity checking

Key Aspects of Implementation

• Data Cleansing

• Better link between student records system and S+

• Problems, problems problems!

• Uploading data via excel

• Merging Scarborough into the Hull database

Enhanced communication

• Dedicated project team and technical consultant.

• Department Reps networking

• Clearing meeting with “Faculty co-ordinators”

• Use of Technology, Lync, S+ access.

Connecting with students: Social media

Embracing Popular ideas: timetabling memes!

Issues along the way

• Agent scripts going wrong.

• Staff constraints

• Ical feed.

• Nursing opt out

• Clearing meeting

S+ Access for departmental staff

Admin staff in departments able to do live tutorial swaps in the live system!

Academic Staff Benefits

• Consistency in constraints, only approved FWA are hard constraints.

• Lunch break included.

• One day free for Research staff

• Travel tables for staff working on both Hull & Scar

Online Change Request form

• Change Request

iHull app.

• iHull

SWS now

Have we achieved our aims?

• Online – all Faculties except 1 online (Nursing opted out)

• Earlier- 2 weeks earlier for continuers, POS and Module info available in July, subject to changes. New students individual TT’s when they arrive and register.

• Better- more data checking, better information from departments.

Where are we now?

• Timetabling Project finished. 15/16 business as usual

• WDC Upgrade & Rollover

• Version 2 of the Change Request form

• Staff Timetables

• Timetabling surgery

Questions?