timesheets time reporting system. web-based application supporting the process of time reporting....
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Timesheets
Time Reporting System
Web-based application supporting the process of time reporting.
Offered in SaaS model (Software as a Service) or standard licensing.
Developed to:
˃ Optimize and simplify the process of time registration by employees;
˃ Automate the information flow between:
Employees Managers HR department
˃ Eliminate uncontrolled manual actions outside the systems;
˃ Reduce time spent on time registration and further analysis of reported time;
˃ Deliver ad-hoc reporting to monitor the utilization of resources and realization
of projects/activities.
About Timesheets
Registration of time per individual employees spent on a given:
˃ Task (activity, project or process);
˃ Subtask (subproject, subprocess, or comments);
˃ Region (Country or Customer);
˃ Shift.
Key Functionalities: Time Registration
˃ On monthly basis timesheets are submitted by employees for manager’s approval.
˃ Managers approve/reject submitted timesheets via approval panel.
˃ Each approval/rejection can be commented .
˃ After acceptance timesheets can still be reverted for corrections by authorised user (i.e. in
case of corrections or differences with HR department).
Key Functions: Approvals
System allows users to temporarily transfer his/her role to another user (i.e. in case of an absence, vacation, etc.).
Key Functions: Replacements
Overtime hours can be reported separately.
System allows to limit the number of hours to be booked as overtime.
Key Functions: Overtime
˃ A number of ready to use reports is available for both the current period and
historical data:
• Monthly report by user
• Monthly report by project /activity
• Project/activity by period
• Department report
• Timesheet summary YTD
˃ Reports can be exported to Excel
(ex. to be loaded to HR system)
Key Functions: Reporting
˃ Preferences: default values for time
reporting (ex. project code)
˃ Employee status: active / inactive /
maternity / paternity.
˃ Personal data – additional
information about employees:
• e-mail address,
• department,
• region,
• shift,
• role etc.
Used to setup the approval process and
for reporting purposes.
Administration (1)
˃ Projects / Activities and Department lists: to add, edit or
deactivate projects and departments.
˃ Manage users: to add new users, edit them, add additional
information, manage access, marking as inactive etc.
˃ Manage system roles: to set users roles such as employee,
supervisor, administrator and technical administrator.
˃ Define events: by default Polish holidays are considered
as non-working days. Nevertheless, it is possible to define
new events (such as the company holiday etc.).
Administration (2)
˃ Web Access – system is provided in SaaS (Software as a Service)
model, or can be installed on client’s hardware.
˃ Security – user logs into the system through individual login
and password.
Other Features (1)
˃ Comments – Approvers can add additional comments to decision on the
acceptance or rejection of the registered time (i.e. reason for rejection).
˃ E-mail notification – user is notified whenever his / her timesheet
was rejected, accepted or reverted.
˃ Configurable e-mail reminders automatically sent to all users who have
not yet registered time (i.e. every week, on the last day of month).
˃ Intuitive end-user interface that does not require complex training.
˃ Stability and Scalability – developed using proven and
reliable technologies. In case of your business and employment growth
our system remains simple and scalable.
Other Features (2)
˃ Gap analysis:
• Workshops with key users to determine if standard functionality is applicable,
• Inventory of gaps and required system modifications (ex. specific company
overtime regulations);
˃ Build of customizations (if required);
˃ System installation (if not SaaS) – we recommend to install 2 environments (test
and production);
˃ System configuration in test (users setup, departments, projects, etc.);
˃ Testing;
˃ Rollout (production setup & communication to users);
˃ If no major gaps are determined, the implementation can be done in 5-10 days.
Implementation Approach
For more information, please contact us
ARC Consulting Group sp. z o.o. sp. k.
Ul. Królewska 57, 30-081 Kraków
Tel. +48 12 29 34 353Fax.+48 12 29 34 358