time report for overtime-eligible employees

BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.1 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees OVERVIEW The Time Report records attendance, leave, and overtime for

overtime-eligible civil service employees, collective bargaining unit employees, faculty, and administrative professional (AP) staff. See the following for leave rules: • 60.57 and WAC 357-31 for leave rules for civil service

employees. • 60.56 and the Administrative Professional Handbook for

detailed leave regulations for APs. • 60.56 and the Faculty Manual for detailed leave regulations for

faculty. • Appropriate collective bargaining agreements regarding leave

rules for collective bargaining unit employees. A collective bargaining unit employee must refer to appropriate

collective bargaining agreement regarding overtime. Overtime Exempt Administrative professional (AP) staff and faculty members who are not eligible to earn overtime report leave hours on the Leave

Report. See 60.63. Civil service and collective bargaining unit employees who are overtime exempt complete a Leave Report for Classified Employees. See 60.62.

Completed Monthly Overtime-eligible employees submit completed and signed Time

Reports to employing departments at the end of each month. Other Uses The Time Report can serve as a pay document. The Time Report can be used to increase pay when overtime is

recorded, decrease pay when leave balances are insufficient, discontinue pay when no balances exist, or report lost time which is the result of an on-the-job injury or illness. See 60.60.4 and

60.60.7-10. Overtime-eligible employees use the Time Report to initiate claims

for payment of unused sick leave. See 60.41.

http://www.wsu.edu/forms2/ALTPDF/BPPM/60-62.pdf




http://apps.leg.wa.gov/WAC/default.aspx?cite=357-31

http://hrs.wsu.edu/APHandbook


http://www.wsu.edu/forms2/ALTPDF/BPPM/60-60-33-Win.xls


PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.2 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Form Versions To obtain Time Reports, departments may choose from the following options: • Excel version Time Report form (complete and/or print): 60.60.33-Win.xls (Windows Excel 97-2003) 60.60.33-Win-xlsm (Windows Excel 2007 and later) 60.60.33-Mac.xls (Macintosh Excel 98-2004) 60.60.33-Mac.xlsm (Macintosh Excel 2008 and later) • Automated template Time Report form. Contact Procedures,

Records, and Forms for information about automated form templates or go to the following web page:

http://public.wsu.edu/~forms/fm.html Alternate Time Record An alternate time record may be substituted for the Time Report if

Human Resource Services (HRS) approves the alternate time record prior to department use.

HRS maintains a record of all units requesting and using alternate

time records. HRS also maintains a copy of the alternate time record used by each requesting unit.

File Retention Overtime-Eligible Employees Employing departments retain each employee's official Time

Report file for the term of employment for overtime-eligible administrative professional, faculty, civil service, and collective bargaining unit employees. • Send the file of original Time Reports to HRS for audit when

employment is terminated. • Send the complete file to the new WSU department when an

employee transfers employment. Dual Appointment Each employing department maintains a separate Time Report file

for an overtime-eligible employee who has dual appointments. One of the departments is selected as the home department and that department maintains the official Time Report.

Transfers If an employee transfers to another WSU department, the former

department prepares a Time Report for the time the employee served in the department in that month, and forwards the official file to the new employing department.

Mid-month Transfers For mid-month transfers, see the examples on 60.60.16-17.

http://public.wsu.edu/~forms/fm.html

http://www.wsu.edu/forms2/ALTPDF/BPPM/60-60-33-Mac.xls

http://www.wsu.edu/forms2/ALTPDF/BPPM/60-60-33-Mac.xlsm


http://www.wsu.edu/forms2/ALTPDF/BPPM/60-60-33-Win.xlsm

BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.3 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Old Department Prepare a partial Time Report for the current month through the

employee's last day. State in Comments, "Transferred to (name of new department) on (date of employee's first day in new department)." Do not post the leave earned or the current balances unless paying off accumulated compensatory time.

Route the signed Time Report and the employee's Time Report file

to the new department. New Department Prepare a partial Time Report from the employee's first day in the

department through the end of the month. State in Comments, "Transferred from (name of old department) on (date of employee's first day)." Post the leave earned and the current balances for the entire month.

File both signed partial Time Report forms. Compensatory Time The departments must resolve disposition of compensatory time. Compensatory time may be transferred with the approval of the

new department or paid by the old department. A collective bargaining unit employee must refer to the appropriate

agreement regarding transfer of compensatory time. Previous State Employment If a new civil service, administrative professional, or faculty employee has been previously employed by another state of

Washington agency; HRS requests leave information from the former state employer. Refer to 60.19 regarding transfer of benefits.

Collective bargaining unit employees refer to the appropriate

agreements regarding transfer of benefits. Separation of Employment Upon separation of employment, the department sends the

overtime-eligible employee's complete Time Report file to HRS. See 55.49.

Partial Hours Report partial hours as decimal equivalents not fractions. See

60.60.4 for the conversion chart. Cyclic-Year Appointments During work periods, cyclic-year civil service employees report

attendance and leave in the same manner as other civil service employees. See 60.30 for more information about cyclic appointments.

Collective bargaining unit employees refer to the appropriate

agreement regarding cyclic-year appointments.




PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.4 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Cyclic-Year Appointments The employee's work cycle includes periods of leave without pay (cont.) (LWOP), which are specified in an annual cyclic-year letter. See

60.30. If the cyclic year employee is in pay status for the entire work shift on the last scheduled day preceding a holiday, submit a copy of the Time Report to Payroll Services to pay the employee for the

holiday. If a cyclic year employee works during scheduled LWOP periods,

the Time Report becomes the pay document for the employee. Submit a copy of the Time Report to HRS based upon Payroll Documents Calendar deadlines. Example 60.60.24 illustrates cyclic year employees' Time Reports

for working during LWOP periods. Part-Time Part-time includes any configuration of hours worked to

correspond to a percent of less than full-time employment. Report hours worked in the same way as full-time employment. See 60.60.27 and 60.60.28.

Errors If an error is discovered prior to any distribution, make a correction

and inform the employee of the change. The employee must sign the corrected Time Report.

If an error is discovered after distribution: • Prepare a corrected form. • Enter an annotation of the correction in the Comments section. • Obtain employee and supervisor signatures. • Distribute the corrected Time Report. PARTIAL HOURS Report all partial hours as decimals. Use the following table. The

first number in each column refers to minutes; the second is the decimal equivalent.

01 — .02 13 — .22 25 — .42 37 — .62 49 — .82 02 — .03 14 — .23 26 — .43 38 — .63 50 — .83 03 — .05 15 — .25 27 — .45 39 — .65 51 — .85 04 — .07 16 — .27 28 — .47 40 — .67 52 — .87 05 — .08 17 — .28 29 — .48 41 — .68 53 — .88 06 — .10 18 — .30 30 — .50 42 — .70 54 — .90 07 — .12 19 — .32 31 — .52 43 — .72 55 — .92 08 — .13 20 — .33 32 — .53 44 — .73 56 — .93 09 — .15 21 — .35 33 — .55 45 — .75 57 — .95 10 — .17 22 — .37 34 — .57 46 — .77 58 — .97 11 — .18 23 — .38 35 — .58 47 — .78 59 — .98 12 — .20 24 — .40 36 — .60 48 — .80 60 — 1.00


BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.5 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees FORM COMPLETION The following pages include instructions for completing the Time

Report. Form sections not described are considered self-explanatory.

WSU ID Number Enter the employee's WSU ID number on the Time Report. Name Enter the employee's complete name from the Personnel Action

Form. Do not use nicknames. Month / Year Enter the month and year of the recorded time and leave. Title Enter the classification title from the Personnel Action or the

Classification Schema. Term (Basis of Service) Enter the number of months per year the employee is expected to

work. Refer to the Personnel Action. % FTE Enter the percent of the employee's full-time equivalent (FTE).

Refer to the Personnel Action. Employee Type Check the appropriate box describing the employee's employment

type and/or work period designation or appointment period. Hours Worked Report the number of hours worked each day. Enter Total Hours

for each Time Base Code and/or Account Code in the column at the left.

Time Base Code RP is printed on the form and stands for regular pay. Most hours

appear on the first line under the time base code of RP. Enter one of the following two-digit codes to report special pay

circumstances. OP (Overtime Pay) Overtime earned and paid at the straight time rate. PC (Premium Comp Time) Overtime earned at the time and one-half rate and taken as

compensatory time off. See 60.59 and WAC 357-28-275. Refer to the appropriate collective bargaining agreement regarding compensatory time, as applicable.

PP (Premium Pay) Overtime earned and paid at the time and one-half rate. See 60.59

and WAC 357-28-260. Refer to the appropriate collective bargaining agreement regarding overtime, as applicable.

SB (Standby Pay) The current rate is 7% of the base hourly rate. An overtime-eligible

employee who is required to restrict off-duty activities to be immediately available for duty must be compensated for time spent



http://apps.leg.wa.gov/WAC/default.aspx?cite=357-28-275


PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.6 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees SB (Standby Pay) (cont.) in standby status. (WAC 357-28-205, WAC 357-28-220) Refer to

the appropriate collective bargaining agreement regarding standby pay, as applicable.

HC (Hazardous Conditions) Civil service employees receive hazardous conditions pay in some

work situations. See 60.28. Collective bargaining unit employees must refer to the appropriate collective bargaining agreement regarding hazardous conditions pay.

CB (Call Back) Civil service employees are to refer to WAC 357-28-185 regarding

call back pay. Collective bargaining unit employees must refer to the appropriate bargaining agreements regarding call back pay.

TU (Temporary Upgrade) Civil service employees are to refer to WAC 357-19-435 regarding

temporary upgrades. Collective bargaining unit employees must refer to the appropriate bargaining agreements regarding temporary upgrades.

HV Used by Facilities Services, Operations only. Account Code Direct Payroll Services to charge extra pay to an account by

entering the account code. This may or may not be the same account from which regular hours are paid. If no account code is entered, Payroll charges the employee's regular-pay account.

Leave Hours Taken Record leave hours for each day leave is taken. Add Total Hours

taken for each type of leave in the column at the left. See 60.57 and WAC 357-31 for leave rules for civil service

employees. See 60.56 and the Administrative Professional Handbook or Faculty Manual, as applicable, for detailed leave

regulations for APs and faculty. Refer to the appropriate collective bargaining agreement regarding leave rules for

collective bargaining unit employees. Annual Leave Record Annual Leave hours taken under the appropriate date(s). Sick Leave Record sick leave hours taken under the appropriate date(s). Comp Time Off Record hours of compensatory time off taken under the appropriate

date(s) and add across for the total hours. See 60.59 and the Administrative Professional Handbook for more

information about compensatory time.






http://apps.leg.wa.gov/WAC/default.aspx?cite=357-31





https://facsen.wsu.edu/faculty_manual/



BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.7 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Leave Without Pay Submit a copy of any Time Report that reports leave without pay (LWOP) to HRS. Comply with the Payroll Documents Calendar

deadlines. See 55.04. Overtime-eligible administrative professional (AP) employees and

faculty request and report LWOP as described in 60.56 and the Administrative Professional Handbook or Faculty Manual, as applicable. NOTE: Reporting LWOP by overtime-eligible APs and faculty causes the monthly accrual of annual leave and sick leave to be reduced on a prorated basis.

Civil service employees request permission to use LWOP in

accordance with WAC 357-31-330 and leave regulations in 60.57. Collective bargaining unit employees must refer to the appropriate agreement regarding leave without pay.

See example on page 60.60.21. Enter the work schedule for compressed workweek employees in

Comments when reporting LWOP. NOTE: LWOP causes a reduction in the employee's gross

earnings. Review the Payroll Expenditure Audit Report for any LWOP that has been submitted. See 55.22.

Beginning LWOP First Half of the Month In Comments, enter, "LWOP from (first date of absence) to (date of return)." Copy the Time Report. Send a signed copy to HRS.

Comply with the Payroll Documents Calendar mid-month payroll deadlines. Submit a copy of the Time Report that reflects the

month's activity to HRS at the end of the month. Comply with the Payroll Documents Calendar month-end deadlines.

Second Half of the Month In Comments, enter, "LWOP from (first date of absence) to (date of return)." Submit a copy of the Time Report that reflects the

month's activity to HRS. Use month-end deadlines found in the Payroll Documents Calendar. Missed Deadlines Telephone or send an electronic mail message to Payroll Services

to report information about LWOP occurring too late to meet the Payroll Documents Calendar deadline. Follow up the telephone

call or electronic mail message by sending a copy of the Time Report to HRS. Note the Payroll contact in the Comments section

including the dates and hours of LWOP.








PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.8 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Leave Period Unknown Record hours taken under the appropriate date(s) and the total for

the pay period under Total Hours. Estimate a date that the leave period will be completed. In Comments, enter, "LWOP from (first date of absence) until (estimated date)." If that date arrives and the leave period must be extended, complete another Time Report using the same instructions. Do not indicate that leave is "until

further notice." Prepare and route a copy of a Time Report to HRS to return the employee to pay status when the employee returns.

Ending LWOP Enter in Comments, "Returned from LWOP on (date)." Indicate

whether this return date is a confirmation or a correction of the date reported when the employee went on leave without pay.

Submit a copy of the Time Report showing the actual return date to HRS. Comply with deadlines on the Payroll Documents

Calendar. Extended Appointment See 60.30 to extend appointments for cyclic year civil service

employees accepting additional work during scheduled periods of LWOP.

Record the hours worked on a Time Report. Payroll uses this Time

Report to compute the employee's pay. Enter in Comments, "Extended Cyclic Year Appointment." Route a copy of Time Report to HRS using the deadlines on the Payroll Documents Calendar for Remaining Documents. Personal Holiday Report the day taken under the appropriate date. See also 60.56

and 60.57. Holiday See 60.76 for the schedule of University holidays. Reporting Holiday Not Worked Civil Service Employees If the University holiday falls on a regularly scheduled workday, (Working More Than 8-Hour Day) record the scheduled work hours under the appropriate date as Holiday and any annual leave, compensatory time, or LWOP hours

needed to account for the workday schedule. For example, the employee works four ten-hour days per week and the holiday falls on a regularly scheduled workday. Record eight hours as holiday pay and two hours as annual leave, compensatory time, or LWOP to equal the scheduled ten-hour workday.

If the University holiday falls on a regularly scheduled day off,

refer to WAC 357-31-030. Specify "Regularly scheduled day off






BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.9 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Civil Service Employees (cont.) was on a WSU holiday" in Comments. When the employee is

authorized to take holiday hours on an alternate date, record the hours taken under the date as Holiday. Specify which holiday was used in Comments.

Civil Service Employees If the University holiday falls on a regularly scheduled workday, (Working 8-Hour Day) record the scheduled work hours under the appropriate date as

Holiday. If the University holiday falls on a regularly scheduled day off,

refer to WAC 357-31-030. Specify, "Regularly scheduled day off was on a WSU holiday" in Comments. When the employee is authorized to take holiday hours on an alternate date, record the hours taken under the date as Holiday. Specify which holiday was used in Comments.

Collective Bargaining Unit Refer to the appropriate collective bargaining unit agreement Employees regarding holiday pay. Reporting Holiday Worked All Civil Service Employees Civil service employees receive holiday pay for regularly

scheduled work hours plus time and one-half for the hours worked. (WAC 357-28-200)

Report PP (premium pay) or PC (premium compensatory time)

under Time Base Code, add hours worked under the appropriate date(s). Also report the regularly scheduled work hours as Holiday and enter the monthly total. For PC, report time and one-half hours worked as Comp Time Earned. See 60.59.

Direct questions regarding authorized holiday hours to Human

Resource Services. Civil Service Employees See 60.60.25 for an example of how a civil service employee who (Working More Than 8-Hour Day) works more than eight hours in a day must record working on a

holiday. Civil Service Employees See 60.59 for instructions on reporting holiday hours worked. Also (Working 8-Hour Day) see the example on 60.60.19. Collective Bargaining Unit Refer to the appropriate collective bargaining unit agreement Employees regarding holiday pay.





PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.10 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Bereavement Leave Record bereavement leave taken by civil service employees under (Civil Service and Collective the appropriate dates. Refer to 60.57 for civil service bereavement Bargaining Unit Employees) policies. Refer to the appropriate collective bargaining agreement

regarding bereavement leave, as applicable. Enter the relationship of the deceased family or household member

in Comments. Emergency Leave (APs Record emergency leave taken by administrative professional (AP) and Faculty) employees and faculty under the appropriate dates. See 60.56 and refer to the Administrative Professional Handbook or Faculty

Manual, as applicable. Administrative professional employees and faculty note "Emergency Leave for (describe purpose)" in Comments. Enter the relationship of the family or household member in

Comments. Civil Leave Record the civil leave, including jury duty, taken under the

appropriate date(s). Refer to 60.56, 60.57, the Administrative Professional Handbook, the Faculty Manual, and appropriate collective bargaining agreements regarding civil leave (including jury duty), as

applicable. Shared Leave While an employee is receiving shared leave, HRS prepares the

Time Report, records the shared leave hours taken under the appropriate date(s), and routes a copy of the Time Report to the department at the end of the month. See 60.58.

Training Leave Enter "training leave" in one of the blank fields. Record leave

taken under the appropriate date(s). NOTE: Training leave is considered time worked for the purpose of computing overtime.

Record leave taken for personal and professional development. See

60.56, 60.57, 60.72, the Administrative Professional Handbook, the Faculty Manual, and appropriate collective bargaining unit agreements, as applicable. (NOTE: Do not record time taken for

attendance of academic courses as Training Leave.) Military Training and Leave Enter "military training" or "military leave" in one of the blank

fields. Record leave taken under the appropriate date(s).
















BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.11 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Military Training (cont.) Provide a copy of military training orders to the employing official

and forward a copy to HRS. See 60.56, 60.57, the Administrative Professional Handbook, the Faculty Manual, and appropriate collective bargaining unit agreements, as applicable. Bargaining Unit For employees covered by a collective bargaining unit agreement,

enter "bargaining unit" and the number of the bargaining unit and enter hours used for the purpose of contractual union training time under the appropriate date(s).

Total Hours Add hours in each daily column and enter the number on this line.

Add the numbers across and down for the total hours in the reporting period.

Comp Time Earned Enter the hours earned on each date. If the employee worked at the

premium overtime (PC) rate, this figure is the adjusted hours earned. See examples 60.60.18-19, 60.60.22, 60.60.25, and 60.60.28-30.

Indicate total hours of compensatory time earned for the month. To authorize payment for compensatory time earned in a previous

period, indicate the number of hours to be paid and the months the hours were worked in Comments. Payroll pays the employee in a subsequent pay period. The same procedure is required for compensatory time payoff at the end of a biennium.

Balances Previous Balance Review and enter the previous balance of annual leave, sick leave,

shared leave, and compensatory time from the prior month's Time Report or from the report of previous state employment.

Subtract Hours Used Enter the number of hours of annual leave, sick leave, or

compensatory time used during the month. Subtract Donated Hours Enter the number of hours of annual leave or sick leave donated by

the employee under the shared leave program. Add Hours Earned or Received Enter hours of annual leave, sick leave, and compensatory time

earned for the month. While an employee is receiving shared leave, HRS enters hours of

shared leave contributed from other WSU employees. Current Balance Calculate and enter the current balance. The previous balance,

minus hours taken, plus hours earned equals the current balance which is effective the first day of the following month.






PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.12 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Annual Leave APs and Faculty Administrative professional employees and faculty may not exceed the maximum accrual of 352 hours (44 days) of annual leave. Civil Service Employees If a civil service employee elects to exceed the 240 hour

maximum, enter "Excess annual leave has been accrued voluntarily" in Comments.

If use of leave over the 240 hour maximum is deferred by a

"Statement of Necessity," enter "Use of excess annual leave has been deferred" in Comments.

See 60.57 regarding excess accumulation of annual leave. Collective Bargaining Unit For collective bargaining unit employees, refer to the appropriate Employees bargaining unit agreement regarding accrual of annual leave. Separation See 55.49 for instructions regarding annual leave upon separation. Compensatory Time The maximum amount of accrued compensatory time for civil

service employees is 240 hours. Any overtime worked beyond the maximum accrued amount must be paid in cash until the compensatory time balance drops below 240 hours.

For collective bargaining unit employees, refer to the appropriate

collective bargaining unit agreement regarding compensatory time. Administrative Corrections This space is used by HRS to modify the report based upon an

audit of the hours. Employees and departments are notified of these corrections.

Comments Enter anything not otherwise included that affects the pay of the

employee. If appropriate, Comments may include: • Time lost for on-the-job or work-related injury/illness, the date

the injury/illness occurred and date(s) and hours lost as a result. See 60.60.21.

• Adjustments to leave balances such as a restoration of sick

leave after a determination that the leave was due to a job-related injury or illness, or a loss of excess annual leave.

• Separation date and the fact that it is a separation. • Hours of compensatory time to be paid off prior to the end of

the fiscal year and the specific month(s) the compensatory time hours were earned.



BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.13 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Comments (cont.) • Leave without pay and estimated date of return. • Transfers between departments. • Transfers from/to employee types. • Relationship of a deceased family member. • Temporary schedule changes. See 60.33. • Designation of leave as approved family medical leave (FML). Signatures/Approvals The signature or approval must be applied personally by the

indicated individual. Facsimile or substitute signatures, e.g., signature stamps, are not acceptable.

Certification The employee certifies the report by signing and dating the form.

The employee is responsible for the accuracy of the information he or she reports on the Time Report.

Supervisor's Signature The employee's supervisor verifies, signs, and dates the report.

Employing departments are responsible for the accuracy of information reported on the Time Report.

Administrative Approval Required if supervisor's signature is not present. HRS highly recommends that a representative of the department or

area administrative staff review the Time Report information for accuracy. HRS notifies the appropriate vice presidents, deans and/or appointing authorities of repeated time reporting errors uncovered during audits. HRS reports serious and repeated concerns to the Internal Auditor's Office.

HRS may require an area/department to establish an administrative

review for repeated and persistent errors. ROUTING INSTRUCTIONS Employee Employee receives a copy. Department The department files the original in the employee's official leave

file.


PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.14 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Special Routing If the employee activity includes any of the following circumstances, route copies of the Time Report as indicated on the chart below. Comply with the deadlines on the Payroll

Documents Calendar. See 55.04.

TIME REPORT ROUTING CHART

Occurrence Human Resource

Services* 1014

Payroll Services**

1024 Payment for overtime (civil service and collective bargaining unit employees)

X

Payment for overtime (APs) X Call back pay X Comp time payoff (civil service and collective bargaining unit employees) (Specify the month time was earned in Comments.)

X

Comp time payoff (APs) (Specify the month time was earned in Comments.) X

Any hours of time loss due to an occupational injury or disease (See SPPM 2.24.)

X

Payment for unused sick leave (civil service and collective bargaining unit employees)

X

Payment for unused sick leave (APs) X Leave without pay X Hazardous conditions pay X Standby pay X Extended cyclic appointment X Family medical leave—paid leave X Family medical leave—LWOP X Temporary upgrade X Separation of employment Refer to note

below. ***

* PAYROLL COPY: HRS approves action and sends a copy to Payroll Services. ** HRS COPY: A copy for all overtime-eligible employees. *** ALL OVERTIME-ELIGIBLE EMPLOYEES: Send the Employee's Official Leave File to HRS for audit when the employee separates from WSU employment. Include the letter of resignation if a letter is applicable. HRS audits

these records to verify the hours the employee will be paid on the final paycheck and to establish the hours of sick leave.

Departments send the Employee's Official Leave File to the employee's new department for an overtime-eligible

employee who transfers to another overtime-eligible position within WSU.

http://www.wsu.edu/forms2/ALTPDF/SPPM/2-24.pdf


BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.15 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees FORM EXAMPLES NOTE: The examples may apply to any of the overtime-eligible employee classifications. Example

Page

Change of Employing Department Old Department 60.60.16 New Department 60.60.17 Overtime-Eligible Civil Service or Collective Bargaining Unit Employee Overtime, Annual Leave, Sick Leave, and Holidays 60.60.18 Holiday Worked 60.60.19 Not on Full-Time Status Day Before Holiday and Leave Without Pay (LWOP) 60.60.20 On-the-job Injury/Illness and LWOP 60.60.21 Reporting Overtime 60.60.22 Overtime, Annual Leave, Holiday 60.60.23 Cyclic-Year Employee Working During Scheduled LWOP 60.60.24 Civil Service Employee—Workweek Other than 5 Uniform and Consecutive 8-Hour Days Holiday, Overtime, Compensatory Time 60.60.25 Overtime 60.60.26 Part-time Civil Service or Collective Bargaining Unit Employee Holiday and Personal Holiday 60.60.27 Overtime, Compensatory Time 60.60.28 Overtime-Eligible Faculty Member Holiday, Overtime, Compensatory Time 60.60.29 Part-time Administrative Professional (AP) Employee Holiday, Overtime, Compensatory Time 60.60.30 Shared Leave Donation of Hours to Another Employee 60.60.31 Receipt of Shared Leave Hours 60.60.32

Complete and/or print the following master forms as needed:

60.60.33-Win.xls (Windows Excel 97-2003) 60.60.33Win.xlsm (Windows Excel 2007 and later)

60.60.33-Mac.xls (Macintosh Excel 98-2004) 60.60.33-Mac.xlsm (Macintosh Excel 2008 and later)


http://www.wsu.edu/forms2/ALTPDF/BPPM/60-60-33-Mac.xls

http://www.wsu.edu/forms2/ALTPDF/BPPM/60-60-33-Win.xlsm

http://www.wsu.edu/forms2/ALTPDF/BPPM/60-60-33-Mac.xlsm

PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.16 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: Change of employing department; Time Report prepared by the old department.

• The maximum annual leave balance is 240 hours for civil service and 352 hours for AP and faculty. • The maximum compensatory time balance for civil service is 240 hours. • Enter dates of Family Medical Leave in Comments; see 60.60 for routing.

AP: Faculty: Civil Service:

Annual Annual Alternate Academic Scheduled

TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE

I certify that this is an accurate report of my leave hours.

Supervisor's Signature

Administrative Correction

Current Balance

Subtract Donated HoursAdd Hours Earnedor Received

Previous Balances

Subtract Hours Used

18

COMP TIME EARNED

BALANCES Annual Leave * Sick Leave Shared Leave Comp Time Comments

TOTAL HOURS

Note family relationship in Comments.

Shared Leave

Note family relationship in Comments.Emergency Leave (AP)

HolidayBereavement (Civil Svc./Col. Bar. Unit)

Sick Leave

Comp Time Off

Leave Without Pay

LEAVE HOURS TAKEN (Enter other leave types in blank lines as necessary. See BPPM Chapter 60.)

Annual Leave

22 23

Personal Holiday

3117 18 19 20Program-Budget-Project Hours

10 11 12 13 14 164 5 6 7 8 9HOURS WORKED

Account Code Total 1 2 3

MONTH YEAR TITLE TITLE CODE

TIME REPORTOVERTIME-ELIGIBLE EMPLOYEES See WAC 357-31-215 for exceptions.

• Bargaining unit employees refer to appropriate contracts for compensatory time and leave accrual limits.

WSU ID NO. NAME LAST, FIRST, AND MIDDLE MAIL CODE

Date

Date

X

Employee's Signature

30

DateX

% FTE

15

Administrative Approval

29

21

WSU1126-GENEX007-120760.60.33 (Mac) Excel-Rev 11-10

3024 25 26 27 28

26 27 28 292322 24

EMPLOYING DEPARTMENT

TERM (Basis of Service)

21

25

Months

e 60.60 f

Summer Summer Summer

Collective Bargaining:

Academic

xxxxxxxxxx Employee, Jane A. xxxx AdmissionsX

July 2016 Administrative Assistant 1 xxxx 100 12

72 8

8

8 8 8 8 8 8 8 8

80

8

8 8 8 8 8 8 8 8 88

Transferred to Animal Sciences on July 15, 2016.

BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.17 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: Change of employing department; Time Report prepared by the new department.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, Jane A. xxxx Animal SciencesX

July 2016 Administrative Assistant 1 xxxx 100 12

88 8 8 8 8 8

88

Transferred from Admissions on July 15, 2016.

8 8 8 8 8 8

8 8 8 8 8 8 8 8 8 8 8

108.33 2260 0

14.67 8

123.00 234

PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.18 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: Overtime, annual leave, sick leave and holidays.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, Jill W. xxxx Budget OfficeX

July 2016 Budget Analyst 2 xxxx 100 12

174

117.76

131.00 234.00

9.009.008.0014.67

105.67 239.75

8

8 8 8 11 566

402.25

8

8 11 11

99

8 8 88 8 8 8 8 8 8 8 8 88888

40.00 2.25

PC 06D-2441-00018 88 8 8 8 8 5.75

2.25

8 8

8 8 8 8 8

BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.19 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: Holiday worked.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, Jill W. xxxx Conference ServicesX

July 2016 Conference Coordinator 2 xxxx 100 12

189

176

136.00 112.00

7.507.508.0010.00

146.00 120.00

8

8 8 8 8 88 85 5

8 8

8 8 8

7.5

13

7.5

8 888 8 8 8 8 8 8 8 8 8 8 8888

PC 01C-1111-00018 88 8 8 8 8 888 8 888 8

July 4 -- All-University holiday

PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.20 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: This employee is not in full pay status the day before the holiday (November 10); the employee takes LWOP on the holiday (November 11).




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, Nathan W. xxxx Budget OfficeX

November 2016 Budget Analyst 2 xxxx 100 12

176

128

14.6714.67

8.008.00

8.0014.6714.67 8.00

8

8 8 8 8 8

16

14.67 6.67

1.33

8 8

8

8

9.33

8 8 888 888 8 8 8 8 8 8 8 8 8 8 888

88 8 8 8

8 8

88 8 888

BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.21 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: On-the-job injury/illness and leave without pay.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, Jeff M. xxxx Dining ServicesX

August 2016 Driver-Whse Worker xxxx 100 12

184

126

14.3314.33

20.0020.00

8.0014.0014.00 8.00

8

8 8 8 88 6

14.33

.67

.33

7.337.67

20

15

8 8 22

8

86

8.67

8 888 88 8 88 8 8 8 8 8 88 8 8 8 88 8

8 8 8 8 8 88 88 8

20.0020.00

00

Time Lost - Injury occurred 8/8Lost 8/9 - 8/17 = 56 hoursLWOP - 8/16 and 8/17Telephoned to Payroll Office 8/22

PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.22 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: Overtime. This employee's workweek runs from Sunday through Saturday. A standard week is 40 hours within the workweek.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, Ellen E. xxxx Human Resource ServicesX

August 2016 HRS Assistant xxxx 100 12

176 8 11 8 8 5

181

12 8 8 8 4 10 8 6 4 4 8 88 8 8 8 8

96.00 154.500 0

10.00 8.00

106.00 162.50

58

5

8 11 8 8 10 12 8 8 8 4 10 8 6 4 4 8 88 8 8 8 8 8

7.57.5

00

7.50

7.50

PC 06C-2222-0001

BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.23 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: Overtime. This civil service employee used annual leave, and received holiday and personal holiday pay. On July 14, the employee worked 10 hours. On July 15, the employee took 8 hours annual leave, which does not count as time worked; resulting in straight-time pay for the 2 hours of extra time on July 14. On July 21, the employee took a personal holiday. On July 22, the employee worked 2 hours of overtime, which are paid at time and one-half, as the personal holiday is considered time worked. On July 25 and 26, the employee worked 10-hour days. On July 27, the employee took 4 hours of annual leave. On July 28, the employee worked a 10-hour day. On July 29, the employee worked 8 hours total; 2 hours considered regular pay, to make 40 hours worked for that week. 4 hours are paid at the straight time rate, as 4 hours were taken as annual leave in that week, which does not count as time worked. 2 hours are paid at the time and one-half overtime rate.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, James W. xxxx Registrar’s OfficeX

July 2016 Admin. Assistant 1 xxxx 100 12

140 8

8

10

182

4 8 88 8

8

68 8 10 10 10

100.00 743.0012.00 0

14.67 8.00

102.67 751.00

10 26

8

0

8 104

12 4

8 8

8

OP

PP 8 4 2

2 4

2

8 10 8 8 108 8 88 8 10 10 1010 88 1088 8

PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.24 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: Cyclic year employee --Employee works during the scheduled LWOP period of the cyclic year appointment. Gross pay is based on the hours reported.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, Rebecca F. xxxx Dining ServicesX

August 2016 Food Service Worker Lead xxxx 100 9

4715X-6742-0001 8 8 8 8 5 5 5

47 8 8 8 8 5 5 5

Extended cyclic appointment

BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.25 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: Holiday, overtime, compensatory time; workweek with other than five uniform and consecutive 8-hour days in a seven-day period. Civil service employee scheduled to work four 10-hour days on Monday-Thursday. Holidays fell on regularly scheduled work days (11/10 and 11/24) and on a regularly scheduled day off (11/25). All hours of the work day are accounted for. Received 8 hours of holiday pay for each holiday. • Holiday worked: Employee worked regular 10-hour workday and received premium

compensatory time credit for 10 hours. Employee also received 8 hours of holiday credit and used 2 hours of annual leave to account for 10-hour workday schedule.

• Holiday not worked falling on regularly scheduled day: Employee received 8 hours of holiday credit and used 2 hours of annual leave to account for 10-hour workday schedule.

• Holiday not worked falling on a regularly scheduled day off: Employee received 8 hours of holiday credit to be used with 2 hours of annual leave, compensatory time, or LWOP on an alternate work day. Document in Comments that employee is to request an alternate workday to be taken as the holiday.

This example includes straight-time overtime (OP) of 2 hours. Without an account code, the straight-time overtime pay is charged to the same account as the employee's regular pay.

• The maximum annual leave balance is 240 hours for civil service and 352 hours for AP and faculty. • The maximum compensatory time balance for civil service is 240 hours.

• Enter dates of Family Medical Leave in Comments; see 60.60 for routing.



TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, Roger M. xxxx Educ. & Public MediaX

November 2016 Broadcast Technician 3 xxxx 100 12

156

193

10

10 10 10

10 10

2

2 2

2

455

16

10 10 12

12

10

10 10 20

1515

10

10 10 10 10 10 10 10 10 101110

10 10 10 10 10 10111058

8 8

PCOP

100.00 96.00

8.00

4.00

10.00106.00 104.00

15.00

15.00

Regularly scheduled day off was on a holiday (11/25).Employee to request alternate workday to use 8 holiday hours.

PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.26 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: This civil service employee is scheduled to work four 10-hour days per week, Monday through Thursday. On October 16 and 30, the employee worked 10-hour days when not normally scheduled to work. Both 10-hour days are paid at the time and one-half rate.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, David C. xxxx Educ. & Public MediaX

October 2016 Broadcast Technician 3 xxxx 100 12

170

190

1020 10

10 10 10 10101010 10 10 1010

1010PP

106.00 99.00

8.0010.00116.00 107.00

10 10 10 10

10 1010 10 10 10101010 10 10 10 10 101010 10 10 10

BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.27 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: Part-time employee, including holiday and personal holiday.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, Hannah D. xxxx Health & Wellness ServicesX

July 2016 Medical Assistant xxxx 70 12

7

7 7 7 7 7 7 77 7 7 7 7 7 7 7 7 7

7 7 7 7 77 7 7 7 77777105

119

37.8 28.00

5.607.00

7.002.80

4.2044.80 33.60

2.8

5.6

5.65.6

5.6

1.4 1.4

Comp time hours used to account for schedule.

PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.28 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: In the week of October 10-14, this 50 percent FTE employee worked over 20 hours in the work week, resulting in straight time to be paid. Straight time must be paid and may not be accumulated as compensatory time. In the week of October 24-28, this part-time employee worked 50 hours in the work week. 20 hours are regular pay, 20 hours are paid at the straight time rate, and 10 hours are accumulated as compensatory time accrued at the time and one-half rate. The department may choose to give the employee either pay or compensatory time for the 10 hours of time and one-half overtime.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, James W. xxxx Registrar’s OfficeX

October 2016 Admin. Assistant 1 xxxx 50 12

84 4

4 4 4 4 4 8 8 8

4 44 4 44 4

4 4 4 4 4 4 4

44 4 4 4 4 4

4

10

10 10 10 10 10

1515

1010 10

10

8 83210

OPPC

126

208.00 665.00

4.005.00

15.00

15.00213.00 669.00

BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.29 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: Overtime-eligible faculty member -- Holiday, overtime, and compensatory time.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, Samuel T. xxxx Human DevelopmentX

July 2016 Professor xxxx 100 12

152 8

8 611

8 88 8 2

2

6

6

7

7

12

12

10

10

36

9

9

7 9 6 108

8 8 8 88

63 12

12

10

10 10

13.5

19

88

8 8

15PC

183

22.5

108.00 96.00

8.00

8.00

14.67

14.50

22.50122.67 104.00

Overtime-eligible faculty worked holiday and earning compensatory time.

7 9 6 10 8

PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.30 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: Part-time overtime-eligible administrative professional employee -- Holiday, overtime, and compensatory time.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, Mary Anne xxxx Human Resource ServicesX

July 2016 Principal Assistant xxxx 75 12

106 10

10 86

6

6 666

6 6

6

10

10

10

10

444

10

6

8

6

3 3 8 8 8

6 6 6 66

8 8

8

8

8

12

6 6

104

OPPC

144

6

100.00 72.00

6.00

6.00 6.00

11.00

6.00

6.00105.00 72.00

3 3 8 8 8

BUSINESS POLICIES AND PROCEDURES MANUAL PERSONNEL 60.60.31 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: This employee donated annual leave to a fellow WSU employee who was approved to receive shared leave. Enter "15 hours of annual leave donated for shared leave" in Comments.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, Donald Y. xxxx International ProgramsX

August 2016 Info Tech Specialist 2 xxxx 100 12

184 8 8 8 8 88 88 8 8

184

120.00 72.00

8.0010.00115.00 80.00

8 8 8 8 88 88 8 8 88 8

8 8 8 8 88 88 8 8 8 8 8 8 88 88 8 8 88 8

15.00

15 hours of annual leave donated to shared leave.

PERSONNEL BUSINESS POLICIES AND PROCEDURES MANUAL 60.60.32 Revised 10-16 Human Resource Services 509-335-4521 Time Report for Overtime-Eligible Employees Example: This employee was approved to receive shared leave. Human Resource Services prepares the Time Reports for employees on shared leave.




TimeBaseCode

RP

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 31

X

EMPLOYEE TYPE




Current Balance


Previous Balances

Subtract Hours Used

18

COMP TIME EARNED


TOTAL HOURS


Shared Leave



Sick Leave

Comp Time Off

Leave Without Pay


Annual Leave

22 23

Personal Holiday


10 11 12 13 14 164 5 6 7 8 9HOURS WORKED






Date

Date

X


30

DateX

% FTE

15


29

21


3024 25 26 27 28

26 27 28 292322 24



21

25

Months

e 60.60 f



Academic

xxxxxxxxxx Employee, Jonathan G. xxxx Dining ServicesX

August 2016 Driver-Whse Worker xxxx 100 12

184

30.00 20.00 60.0060.00

008.0010.00

10.00 8.00

30 4 8 8

68

88

8 8 8 8 8 8 88 8 8 8 8 8 8 8 8 8 8 8 8 8 88

48

8 8 8 8 8 8 6

2 8 5

3 8 8 8 8 8 8

220

6059

15

30.00 20.00 15.00

15.00