time mgmt praxis
TRANSCRIPT
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TIME
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If you want to know the value of 1 Year
then.....
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Ask the Student who has failed his Exam
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If you want to know the value of 1 Month
then..
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Ask the Mother who gave birth to a pre
-mature baby (by a month)
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If you want to know the value of 1 Week
then......
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Ask an Editor of Weekly Publication..
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If you want to know the value of 1 Day then.
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Ask a Daily wage Labourer
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If you want to know the value of 1 Hour then
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Ask lovers who are waiting to Meet
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If you want to know the value of 1 Minute then.
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Ask the person who missed the Last Train tohome
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If you want to know the value of 1 Second
then
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Ask the person who survived in an Accident.
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If you want to know the value of 1
Millisecond then
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Ask the person who just won the Silver medalin Olympics..
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NO INFLUENCE
INFLUENCE
CONTROL
Controlling those things we can control
Circle of Influence
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Workshop Contracting
+100Role-plays / Activities
+100Fair Play
-10Below the Belt Remarks+25Value Addition (Sharing RelevantExperience or an Insight)
Dependson the
Severity
HTTT (Hostility Towards theTrainer)
+50Team Presentations
-10Mobile Ringing+10A Good Joke
-10Late Coming for Any Session - ForTeam Leader Per Minute
+10Correct Answer
-5Late Coming for Any Session - PerTeam Member Per Minute
+10A Good & Relevant Question
PointsNorm For Losing PointsPointsNorm For Earning Points
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Programme Objectives
Through this programme you will be ableto understand:
Why.????? Time Management.
Need or proper Utilization of Managingtime Time Management Model 3 Ps of Effective Time Management Delegation - to enhance the Action
Plan Ineffective Delegation..Causes /Solutions
SMART Goal Setting Benefits of Time Management..!!!!!!
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THE SCIENCE OF TIME(Atharva Veda XIX.23.1-4)
Time is a horse that moves with sevenrays,with a thousand eyes,undecaying,who
projects a manifold seed.Him the seersmount,illuminated in mind.His wheels areall the worlds.
He gathered all the worlds together.Heencompasses all the universe.As theirfather,he became their son,apart from whom
there is no other light.
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Challenges
I am busy round the clock
I dont have time to do anything I like
I am not happy as I do not get time to enjoy
I dont feel, I have achieved anything this year
I dont have contrl over day
I wish I had 24 hours in a day so that I can getmore things done
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Balance Your Life
Balance in life is important Recognize each aspect of
life is important I am not getting enough
time for family/personal life
because of work 80% of time is spent on
work
Health
Work
Family
Finance
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How to transform self Image
By changing the attitude which prompt them By deliberately practicing new behaviors until
they become habits By associating with successful people By reading self improvement books and articles
and discussing points with like minded people
By scheduled and consistent use of new methods
A positive self image releases your potential to accomplishremarkable and rewarding results
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What is
TIMEMANAGEMENT.???
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Time Management .
Time Management starts when you begin
to focus on and accomplish your highest
priorities. -Charles Hobbs.
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Time Management- What is it??
Doing the Right things and not doing things right
In control of Life , and not driven by circumstancesEnjoying JOURNEY of life: everyday of it and notwait for a perfect day in future
Have right balance in life
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TIME - A UNIQUE RESOURCE
It is irretrievable What is lost cannot come back
What is lost is apart of our life
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IT IS IMPOSSIBLE TO
MANAGE TIME
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Time Management Principles
Identifying Time LossTime log on daily, weely, monthly basis
Classifications of activities Priorities Delegation
Time Waster Operations and Management
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BENEFITS FROM EFFECTIVE TIMEMANAGEMENT
We have more time to do things wewant to dorather than do things
what we have to do We get control over our life - dealing
with internal & external timehindrances
We are free of stress and tension We can achieve our goals in life
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I do not have
to do
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MYPRIORITIES
AREDIFFERENT
IF YOU REALLY WANT TO DO A THING
YOU WILL FIND TIME TO DO IT
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WE WILL!!
Learn that time management is ahabit
How to develop this habit Understand how we spend our time Create awareness about the four
quadrants of time mgmt Share tips on how to manage our time
better
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Habits are powerful factorsin our lives. Because they
are consistent, often
unconscious patterns, theyconstantly, daily, expressour character and produce
our Effectiveness orIneffectiveness
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MANAGING TIME ISA HABIT
NOT MANAGING TIMEIS ALSO A HABIT
HOW TO DEVELOP A HABIT OF
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HOW TO DEVELOP A HABIT OF
MANAGING TIME
Recognize the need Believe improvement is possible
Plan the activity smallimprovements lead the way
Reinforce good behaviour
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HOW DO WE
SPEND OURTIME?
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QUADRANTS OF TIME MANAGEMENT
URGENT &
NOT IMPORTANT
II
NOT URGENT &
NOT IMPORTANT IV
URGENT &
IMPORTANT
I
IMPORTANT &
NOT URGENTIII
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Time Management Matrix
over-long breaks, canteen, kitchen visitsboss's whims or tantrums
unnecessary adjusting, tidying, updating equipment, systems,
screensavers, etc.unnecessary double-checking
reading nonsense or irrelevant materialduplicated effort
interrupting othersdealing with accumulated unresolved trivia
daydreaming and doodlingpointless routines or activities
silly emails and text messagesirrelevant distractions
social and domestic communicationsmisunderstandings appearing as complaintschat and gossip face-to-face and phonead-hoc interruptions
'comfort' activities; computer games, net surfing, excessive cigarettebreaks
apparent emergencies
unnecessary and unchallenged routinestrivial and 'off-loaded' requests from others
4 - RESIST AND CEASE2 - REJECT (DIPLOMATICALLY)
NotImportant
systems and process developmentproblem resolution, fire-fighting, fixesmodelling, designing, testingstaff issues or needs
thinking and creatingreports and other submissions
networking relationship buildingmeetings and appointments
research and investigationproject work with imminent deadline
project planning and schedulingsignificant demands for information from superiors orcustomers
planning and preparationreal major emergencies and crisis issues
3 - PLAN TO DO1 - DO NOW
Important
Not urgentUrgent
III
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I - THEY ACT ON US II - DECEPTION - WE ARE MEETING
OTHER PEOPLES PRIORITIES &EXPECTATION
III - WE MUST ACT ON THEM IV - MOSTLY WASTE OF TIME
URGENT &IMPORTANT
URGENT &NOT IMPORTANT
IMPORTANT &NOT URGENT NOT URGENT &NOT IMPORTANT IV
I
III
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PROCRASTINATION
DISORGANISATION
INABILITYTOSAYNO
INABILITYTO
DELEGATE
GOSSIP
PHONECALLWE
MAKE
Internal time wasters
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PAPER WORK
TRAVEL TIMEWAITING
FORSOMEONE
CRISIS
MANAGEMENT
VISITORS
PHONECALL
OTHERS
MAKE
External time wasters
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HOW TO DEALWITH
TIMEHINDERANCE
?ELIMINATE
THEM
SHORTEN THE
TIME SPENTON THEM
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Why dont we delegate
I can do it better I can do it faster I am insecure
I do not want to give it up It is a dirty job I want to keep control
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Delegation
The points to be considered beforedelegation
How much of responsibility, authority &accountability will I delegate
How closely will I monitor
How much will I participate How often will I need an update &progress information
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PROCRASTINATION is aPROCRASTINATION is avicious circle where..vicious circle where..
we never dowe never do todaytoday whatwhatwe can postpone towe can postpone to tomorrowtomorrow
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Why do we procrastinate? Lack of motivation
Laziness
Lack of dead line
Personal disorganization
Anxiety about the future
Fear of failure
Procrastination
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Procrastination Do not fear failure Set a deadline
Break it into small easy to do piecesstart with the easiest parts first
Set a reward system Do not allowperfectionismperfectionismas a reason for
procrastination
Why do we say Yes when we
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Why do we say Yes when we
want to say No
Wanting to be in the thick of things
Im the only one who can do it well Fear of being disliked
Fear that our NO has to be
justified Being flattered to be asked
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How to say No
Be polite - explain to reason forrefusal
Respect yours & other peoples time
Keep your promises of calling back,etc.
Train others to do the jobs which canbe delegated
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Disorganization
PHYSICAL DISORGANIZATION
Keep your work place in such a way thatthings are easy to reachLabel everything like trays, files
Use color coded files as per priorityDo not clutter your work place
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Disorganization
MENTAL DISORGANISATION(e.g. out of fuel, delayed proposal, missed
appointments) How to overcome
Recognize the symptoms
BelievePlan for improvement
Tips on how to manage our
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Tips on how to manage our
time better
Examine our time management habits Plan our day
Worksmart rather than hard Concentrate on one job at a time
Discover the benefits of delegation
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IF YOU WRITE DOWNTHINGS TO DO
YOU WILL HAVE MORETIME TO DO THINGS
Tips on how to prepare
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Tips on how to prepare
To Do list
Prepare it daily
Do three thingsList the tasks to be done
Assign prioritiesTick the tasks completed
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Be realistic and aware of your time
Make a provision for emergencies Add jobs as and when required
Review your list every morning
Tips on how toprepare
To Do list
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PRIME TIME
EnergyLevel
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Handling paper work
Handle each paper only once
Write on the same paper and send it back
Use the F-WAD approach File if needed for future reference
Waste basket if read & nothing to be done
Action folder if needs detailed study
Delegate to others in the team
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Setting GOALS
GET SMART Specific
Measurable Attainable Result Oriented
Timely
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Goals
Focusing on important areas of life:Family, Health, Work,Personal
Development, Finance A goal is anything you want to
accomplish in a specific period
If you had only 6 months to live what arethe things you want to do??
Time is democratic, Nobody has more or less time
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Hints to find goals
What do you want to accomplish
Long term goals Dreams/ambitions Work Goals
Professional goals
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Benefits of Time Management
Higher Productivity and satisfaction More creative way of working
More time available for importantthings
Gives a feeling of confidence
Conservation of more energy asthings get more organized
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Achievements
Achievements are not major events that happen Make every small achievement inspire you
Achievement at every step- Maintain good health
- Daily Achievements
- Weekly Achievements
- Monthly Achievements
- Yearly Achievements
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Getting started
Write down goals of your life Personal
and Social Practice TO DO lists for at least 3 weeks Then it becomes a habit
Dont give upIf you Fail to Plan you Plan to Fail
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SUMMARY
We control our time
Time management is a habitwe candevelop Analyze how you spendyour time
Concentrate on yourIIIquadrant Follow thetipsgiven
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THE BEST WAY TO BEGIN,
ISTO BEGIN
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THANKS !!!
NEERAJ BHARDWAJ
Consultant Praxis-EL
Neeraj-bhardwaj.blogspot.com
mailto:[email protected]:[email protected]