Time Matters®

A Practice Management, Client Relationship Management, and Document Management System

Presented by Alana Seibert

Time Matters® Background

• Developed in 1989 by Collaborative Data Corporation (formerly known as DATA.TXT Corporation prior to its 2004 acquisition by LexisNexis)

• Practice Management Software (PMS) has

evolved from what was formerly referred to as Case Management Software. PMS is a relational database “that comprehends all of the day-to-day administrative and case processing functions of client representation and managing a practice (Traylor).”

• Central Nervous System of the firm

Features/Functions

• manage and organize your day-to-day information and documents via:▫ contact and client management ▫ matter and project management ▫ docketing ▫ calendaring and scheduling ▫ document management ▫ communications ▫ comprehensive integrations with popular business applications ▫ data importing and synchronization tools▫ billing

Cost of Time Matters®

• $950 for the 1st User License▫ ~$525/each additional license

▫ When a company decides to use Time Matters, it must determine the appropriate number of user licenses to purchase. To make an appropriate decision, the company must determine how many employees will need access to the software at the same time. As such, it may not be necessary to purchase a user license equal to the number of employees. Irrespective of the number of user licenses purchased, there is no limit to the number of workstations Time Matters can be installed on (LexisNexis, FAQ).

▫ The initial purchase includes a one-year annual maintenance plan, which provides interactive training throughout the term of the contract.

Thereafter, companies wishing to extend their annual maintenance plan must pay for renewal

Renewal costs are based on the number of user licenses to be included in the annual maintenance plan (approximately $350 for one license, $500 for two, $650 for three, $800 for 4, etc. (Active Practice))

Industry Usage

• Time Matters is available in Legal, General Business,and Accounting versions

• Due to its highly customizable features, any professional office can utilize Time Matters.

• The ability to customize as many as 30 fields of

data makes the software extremely flexible.

• Legal professionals, the demographic it was originally developed for, most notably use the software (O'Brannon).

Network Setup

•Small to medium size firms, consisting of 100 attorneys or less, typically operate Time Matters over a shared network server.

Network Setup Cont.

•Very large firms are able to utilize Time Matters over a Microsoft SQL Server

•Regardless of a firm’s size, Time Matters operates as a single database with the ability to handle as few as one and as many as hundreds of users in one, or multiple locations.

Time Matters Mobility SECURE ACCESS ON THE GO

• Installed and configured on the office’s main server, not any mobile device

• Ability to view or modify contacts, matters, billing, and expense records from any location with an Internet connection

• Minimize the need to contact with the base office and increase productivity during regular downtime (i.e. while commuting)

• Compatible with most web-based phones and tablets

Startup View

The POWERVIEW

• Customize a “power view” of each matter to appear side-by-side to the program catalog to view and/or input key information without having to open a file

• Each user’s power view can be customized to highlight their specific needs• Identify the staff member responsible for a specific task, when it was or must be done,

and for completed items, how long the task took

Customizable Calendar

Works Cited.